REPORT DIGEST

PENSION LAWS COMMISSION

COMPLIANCE AUDIT

For the Two Years Ended:
June 30, 2001

Summary of Findings:

Total this audit 1

Total last audit 2

Repeated from last audit 1

Release Date:
June 26, 2002

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State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646

This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

  

 

 

 

 

 

 

 

 

SYNOPSIS

 

 
  • The Pension Laws Commission did not maintain accurate property control records.

 

 

 

 

 

 

 

{Financial Information is summarized on the reverse page.}

 

 

PENSION LAWS COMMISSION
COMPLIANCE AUDIT
For The Two Years Ended June 30, 2001
EXPENDITURE STATISTICS

FY 2001

FY 2000

FY 1999
Total Expenditures

OPERATIONS TOTAL
% of Total Expenditures
Personal Services
% of Operations Expenditures
Average No. of Employees
Average Salary per Employee
Other Payroll Costs
% of Operations Expenditures
Contractual Services
% of Operations Expenditures
All Other Operations Items
% of Operations Expenditures

$308,006

$308,006
100%
$178,230
57.87%
4
$44,558
$37,316
12.11%
$69,626
22.61%
$22,834
7.41%

$331,932

$331,932
100%
$185,466
55.88%
4
$46,367
$37,479
11.29%
$65,434
19.71%
$43,553
13.12%

$280,711

$280,711
100%
$162,689
57.96%
4
$40,672
$33,102
11.79%
$60,580
21.58%
$24,340
8.67%
Cost of Property and Equipment

$115,504

$108,736

$85,468
SELECTED ACTIVITY MEASURES
The Commission staff prepared Pension Impact Notes on 719 pieces of pension legislation during the current audit period, and on 73 pieces of legislation during the prior audit period.
EXECUTIVE DIRECTOR
During Audit Period: Ms. Patricia Stevens
Currently: Ms. Patricia Stevens
 

 

 

The Commission’s fixed asset records contained inaccurate information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINDINGS, RECOMMENDATIONS AND AGENCY RESPONSES

INACCURATE REPORTING OF FIXED ASSETS

The Commission did not maintain accurate property control records. The Commission’s property control records contained inaccurate cost information, which understated equipment by $641. Additionally, the Commission did not file seven affidavits with the State Surplus Property Administrator for furniture purchases over $500 and did not submit its Certification of Inventory to the Department of Central Management Services. Furthermore, six of six (100%) equipment deletions had tag numbers that were reused for new equipment purchases on the property control records. (Finding 1, page 8)

We recommended the Commission follow the applicable guidelines regarding tagging equipment and recording equipment costs and file affidavits and Certifications of Inventory as required.

The Commission accepted our recommendation and has taken corrective action to properly record fixed assets and file affidavits and Certifications of Inventory. We will review progress towards implementation of our recommendations during our next audit.

 

AUDITORS’ OPINION

We conducted a compliance audit of the Pension Laws Commission as required by the Illinois State Auditing Act. The Commission has no locally held, federal or State trust funds. Consequently, there are no financial statements requiring a financial audit leading to an opinion.

____________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:GSR:pp

SPECIAL ASSISTANT AUDITORS

The audit was conducted by the Auditor General’s staff.