REPORT DIGEST

STATE BOARD OF ELECTIONS

COMPLIANCE EXAMINATION

For the Two Years Ended:

June 30, 2007

Summary of Findings:

Total this audit 3

Total last audit 2

Repeated from last audit 0

Release Date:

February 7, 2008

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

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740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

This Report Digest and the Full Report are also available on

the worldwide web at

http://www.auditor.illinois.gov

SYNOPSIS

¨ The Board’s computerized centralized statewide voter registration list does not meet all the requirements of the Help America Vote Act of 2002.

¨ The Board did not give prior written notice to the central committee chairman of each established political party of the time and place of the random selection procedure prior to the Consolidated Primary.

{Expenditures and Activity Measures are summarized on the reverse page.}

STATE BOARD OF ELECTIONS

COMPLIANCE EXAMINATION

For The Two Years Ended June 30, 2007

EXPENDITURE STATISTICS

FY 2007

FY 2006

FY 2005

Total Expenditures (All Funds)....................

$48,063,648

$80,184,512

$15,722,158

OPERATIONS TOTAL......................................

% of Total Expenditures...................................

$7,079,614

15%

$5,538,647

$4,838,428

31%

Personal Services....................................

% of Operations Expenditures...........

Average No. of Employees...............

$3,068,264

43%

$2,965,076

54%

$2,709,607

56%

Other Payroll Costs (FICA, Retirement)..

% of Operations Expenditures...........

$702,028

10%

$563,470

10%

$733,585

15%

Contractual Services................................

% of Operations Expenditures...........

$649,142

$656,768

12%

$620,350

13%

All Other Operations Items......................

% of Operations Expenditures...........

$2,660,180

38%

$1,353,333

24%

$774,886

16%

GRANTS TOTAL...............................................

% of Total Expenditures...................................

$40,984,034

85%

$69,645,865

93%

$10,883,730

69%

Cost of Property and Equipment..................

$1,436,736

$1,304,350

$1,337,359

SELECTED ACTIVITY MEASURES (Not Examined)

ELECTIONS DIVISION

FY 2007

FY 2006

FY 2005

· Number of election judge schools requested…...

· Number of election jurisdictions submitting voter registration database files....................................

· Number of nominating petitions filed.....................

· Number of petition objections filed.......................

· Number of petition copy requests received...........

· Number of election publications requested............

166

491

6,865

103

479

780

619

16,200

155

479

21,944

CAMPAIGN FINANCING DIVISION

FY 2007

FY 2006

FY005

· Number of organizations that qualify as party organizations......................................................

· Number of organizations that qualify as political action committees...............................................

· Number of outside complaints filed......................

· Number of raffle applications approved...............

· Number of financial disclosure reports reviewed

· Number of report amendments filed....................

654

497

581

20,159

1,362

665

507

665

15,443

1,288

619

499

413

25,190

1,145

AGENCY HEAD

During Audit Period: Mr. Daniel W. White

Currently: Mr. Daniel W. White

Not all federal requirements met for voter registration list

Prior notice not provided to central committee chairman

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

NONCOMPLIANCE WITH HELP AMERICA VOTE ACT OF 2002

The State Board of Elections’ (Board) computerized centralized statewide voter registration list does not meet all the requirements of the Help America Vote Act of 2002. We noted the Board failed to include a state unique identifier for each legally registered voter, an incarcerated voter matching system, and a social security number verification system.

We recommended the Board comply with the Help America Vote Act of 2002 and design and implement a computerized centralized statewide voter registration list that meets all federal requirements. (Finding 1, page 9)

Board officials concurred with the finding and stated it is continuing development of an integrated Statewide voter registration database that meets the requirements of the Help America Vote Act of 2002.

NONCOMPLIANCE WITH THE ELECTION CODE

The Board did not give prior written notice to the central committee chairman of each established political party of the time and place of the random selection procedure prior to the one Consolidated Primary held during the examination period.

We recommended the Board comply with the Election Code and give prior written notice to the central committee chairman of each established political party of the time and location of the random method procedure prior to a Consolidated Primary. (Finding 2, page 10)

Board officials concurred with the finding and stated they will take the appropriate steps to ensure that the State central committee chairman of each established political party will be provided prior written notification of the random selection procedure in accordance with the Election Code.

OTHER FINDINGS

The remaining finding is reportedly being given attention by the Board. We will review the Board's progress toward implementation of our recommendations in our next examination.

AUDITOR’S OPINION

We conducted a compliance examination of the State Board of Elections as required by the Illinois State Auditing Act. We have not audited any financial statements of the Board for the purpose of expressing an opinion, because the agency does not, nor is it required to, prepare financial statements.

______________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:JSC:pp

AUDITORS ASSIGNED

The compliance examination was conducted by the Auditor General’s staff.