WILLIAM G. HOLLAND To obtain a copy of the Report contact: This Report Digest is also available on |
SYNOPSIS
|
LEGISLATIVE INFORMATION SYSTEM
COMPLIANCE AUDIT
For The Two Years Ended June 30, 1998
EXPENDITURE STATISTICS | FY 1998 |
FY 1997 |
FY 1996 |
|
$3,936,294 $3,614,134 $1,105,330 $195,489 $454,854 $908,357 $950,104
$4,740,481 |
$3,450,467 $3,138,473 $890,957 $143,426 $436,276 $1,036,270 $ 631,544
$5,128,650 |
$3,439,350 $3,079,406 $963,773 $150,377 $367,807 $1,003,452 $593,997
$5,272,289 |
SELECTED ACTIVITY MEASURES | FY 1998 |
FY 1997 |
FY 1996 |
|
$157,925 |
$215,550 |
$161,825 |
AGENCY EXECUTIVE DIRECTOR | |||
During Audit Period: Mr. John T. Hatcher Currently: Mr. John T. Hatcher |
The Agency did not reduce all contracts to writing before having services performed |
FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS SERVICES PERFORMED BEFORE CONTRACTS SIGNED The Agency did not reduce all contracts to writing before having services performed. Nine out of seventeen vouchers tested (or 52 percent) had services performed before the related contracts were signed. These contracts were for renewal of maintenance or servicing agreements of EDP equipment and copy machines. Total value for these exceptions was $420,949. (Finding 98-1, page 8.) Agency management accepted our recommendation to approve all contracts prior to services being performed. OTHER FINDING The remaining finding is considered less significant and has been given appropriate attention by the Agency. We will review progress towards the implementation of our recommendations in our next audit. Responses were provided by the Agency's Executive Director, Mr. John T. Hatcher. AUDITORS' OPINION We conducted a compliance audit of the Legislative Information System as required by the Illinois State Auditing Act. The Legislative Information System has no locally held, federal or state trust funds. Consequently, there are no financial statements requiring a financial opinion.
WGH:JHL:pp SPECIAL ASSISTANT AUDITORS The accounting firm of Smith & Smith, P.C. served as our special assistant
auditors for the engagement. |