REPORT DIGEST PRISONER REVIEW BOARD COMPLIANCE AUDIT For the Two Years Ended: June 30, 2000 Summary of Findings: Total this audit 2 Total last audit 1 Repeated from last audit 0 Release Date: State of Illinois Office of the Auditor General WILLIAM G. HOLLAND AUDITOR GENERAL To obtain a copy of the Report contact: (217)782-6046 or TDD (217) 524-4646 This Report Digest is also available on |
SYNOPSIS
{Expenditures and Activity Measures are summarized on the reverse page.} |
PRISONER REVIEW BOARD
COMPLIANCE AUDIT
For The Two Years Ended June 30, 2000
EXPENDITURE STATISTICS | FY 2000 |
FY 1999 |
FY 1998 |
$1,235,859 |
$1,131,012 |
$1,081,505 |
|
Personal Services |
$698,270 |
$621,319 |
$603,350 |
Other Payroll Costs (FICA, Retirement) |
$150,733 |
$132,743 |
$107,727 |
Contractual Services |
$159,637 |
$148,738 |
$160,375 |
Travel |
$99,512 |
$86,581 |
$84,973 |
All Other Items |
$127,707 |
$141,631 |
$125,080 |
$592,857 |
$435,861 |
$471,629 |
SELECTED ACTIVITY MEASURES (unaudited) | FY 2000 |
FY 1999 |
FY 1998 |
CASE REVIEWS ADULTS: |
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JUVENILES: |
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AGENCY CHAIRMAN |
During Audit Period: James K. Williams (7/1/98 -
5/31/99), Anne R. Taylor (6/1/99 - current) |
Victims were not always properly notified of prisoner's release or sent a recent photograph
The Victim Notification Program did not have a structured systems development methodology or development standards |
FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS NON-COMPLIANCE WITH THE RIGHTS OF CRIME VICTIMS AND WITNESSES ACT The Board did not always provide proper notification to victims or other concerned citizens. Two of 26 (8%) written notification letters tested were not sent to the victim and 3 of 26 (12%) prisoners recent photographs were not sent to the victims as requested. In addition, there were no procedures that would confirm that victim notification letters were sent to a victim that requested to be notified. (Finding 1, pages 8-9) We recommended the Board comply with the Rights of Crime Victims and Witnesses Act and establish sufficient internal controls to ensure notification requests are properly monitored and an appropriate response is made to notification requests. LACK OF STRUCTURED DEVELOPMENT METHODOLOGY AND DEVELOPMENT STANDARDS The Board did not have a structured systems development methodology or development standards resulting in the Victim Notification Program having inadequate documentation and control procedures. The use of such methodology or standards would promote the development of a user's manual to ensure that appropriate procedures were developed and reconciliations performed. (Finding 2, pages 10-11) We recommended the Board continue its efforts to establish a structured system development methodology and standards to ensure adequate documentation is maintained. Responses to the recommendations were provided by Anne R. Taylor, Chairman. AUDITORS OPINION We conducted a compliance audit of the Prisoner Review Board as required by the Illinois State Auditing Act. The Board had no locally held funds or federal or State trust funds. Consequently, there were no financial statements requiring a financial audit leading to an opinion. ___________________________________ WGH:TLD:pp AUDITORS ASSIGNED |