REPORT DIGEST

REGIONAL OFFICE OF EDUCATION # 8

CARROLL, JO DAVIESS AND STEPHENSON COUNTIES

FINANCIAL AUDIT

For the Year Ended:
June 30, 2002

Summary of Findings:

Total this audit 1
Total last audit 2
Repeated from last audit 1

Release Date:
January 30, 2003

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State of Illinois
Office of the Auditor General
WILLIAM G. HOLLAND
AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646
This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

 

 

 

 

 

 

 

 

 

 

SYNOPSIS

  • The Regional Office of Education # 8 did not have proper segregation of duties in its accounting function.

 

 

 

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the reverse page.}

 

REGIONAL OFFICE OF EDUCATION # 8
CARROL, JO DAVIESS AND STEPHENSON COUNTIES
FINANCIAL AUDIT
For The Year Ended June 30, 2002

FY 2002

FY 2001

TOTAL REVENUES

1$3,901,664

$3,555,050

Local sources

$1,781,480

$1,671,097

% of Total Revenues

45.66%

47.01%

State Sources

1$2,048,615

$1,539,829

% of Total Revenues

52.51%

43.31%

Federal Sources

$71,569

$344,124

% of Total Revenues

1.83%

9.68%

TOTAL EXPENDITURES

1$4,031,964

$3,635,675

Salaries and Benefits

1$2,523,854

$2,176,511

% of Total Expenditures

62.60%

59.87%

Purchased Services

$859,685

$874,368

% of Total Expenditures

21.32%

24.05%

All Other Expenditures

$648,425

$584,796

% of Total Expenditures

16.08%

16.08%

COST OF PROPERTY AND EQUIPMENT

$223,120

$ 210,788

Note: Fiscal Year 2001 data was obtained from audits of ROEs conducted under the direction of the Illinois State Board of Education.
1 Fiscal Year 2002 amounts include on-behalf payments ($163,824). These on-behalf payments were not included in Fiscal Year 2001.
*Percentages may not add due to rounding.

REGIONAL SUPERINTENDENT
During Audit Period: Honorable John Lang
Currently: Honorable John Lang
 

 

 

 

 

The Regional Office of Education # 8 did not have proper internal controls in place for the accounting and financial duties.

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

LACK OF SEGREGATION OF DUTIES IN THE ACCOUNTING FUNCTION

The Regional Office of Education # 8 does not have proper internal controls in place for the accounting and financial duties. The Regional Office of Education # 8 has a limited number of administrative staff. As a result, all of those aspects of internal control which rely on an adequate segregation of duties are missing in Regional Office of Education # 8.

The Regional Superintendent of Schools is responsible for establishing and maintaining an internal control system to prevent errors and irregularities. (Finding 02-1, page 9)

The Regional Office of Education # 8 accepted the recommendation to maintain additional controls to counteract this condition, but noted that an adequate segregation of duties problem will remain, due to the limited number of staff.

AUDITORS’ OPINION

Our auditors state the Regional Office of Education # 8’s financial statements as of June 30, 2002 are fairly stated in all material respects.

 

 

_____________________________________

WILLIAM G. HOLLAND, Auditor General

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SPECIAL ASSISTANT AUDITORS

Our special assistant auditors were Clifton Gunderson LLP.