REPORT DIGEST

 

REGIONAL OFFICE OF EDUCATION #46

 

BROWN/CASS/MORGAN/ SCOTT COUNTIES

 

FINANCIAL AUDIT

(In Accordance with the

Single Audit Act and OMB Circular A-133)

For the Year Ended:

June 30, 2004

 

Summary of Findings:

 

Total this audit                          2

Total last audit                          7

Repeated from last audit           1

 

Release Date:

April 28, 2005

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

This Report Digest is also available on

the worldwide web at

http://www.state.il.us/auditor

 

 

 

 

 

 

 

 

 

SYNOPSIS

 

·        The Regional Office of Education #46 did not publish or post required information about its Institute Fund. 

 

·        The Regional Office of Education #46 included an estimated expense of $4,176 on the expenditure report for Regional Safe Schools Program.  However, since the expense had not yet been paid, the expense should have been recorded as an account payable on the expenditure report. 

 

 

 

 

 

 

 

 

 

 

 

       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

             {Expenditures and Revenues are summarized on the reverse page.}

 

 

REGIONAL OFFICE OF EDUCATION #46

BROWN/CASS/MORGAN/SCOTT COUNTIES

 

FINANCIAL AUDIT

(In Accordance with the Single Audit Act and OMB Circular A-133)

For The Year Ended June 30, 2004

 

 

 

FY 2004

FY 2003

TOTAL REVENUES

$3,145,857

$1,349,455

Local Sources

$221,221

$255,011

% of Total Revenues

7.03%

18.90%

State Sources

$839,301

$1,058,443

% of Total Revenues

26.68%

78.43%

Federal Sources

$2,085,335

$36,001

% of Total Revenues

66.29%

2.67%

 

TOTAL EXPENDITURES

$3,123,842

$1,319,194

Salaries and Benefits

$936,253

$998,274

% of Total Expenditures

29.97%

75.67%

Purchased Services

$178,311

$184,289

% of Total Expenditures

5.71%

13.97%

All Other Expenditures

$2,009,278

$136,631

% of Total Expenditures

64.32%

10.36%

 

 

 

TOTAL NET ASSETS1

$892,763

$870,484

 

 

 

INVESTMENT IN CAPITAL ASSETS1

 

$16,058

 

$15,794

 

1         In fiscal year 2004, Regional Offices of Education implemented Government Accounting Standards Board (GASB) Statement No. 34 which established a new financial reporting model for state and local governments.  Government-wide financial statements are prepared using full accrual accounting that reports Total Net Assets.  The fiscal year 2003 ending general fixed assets have been restated to reflect the changes required as part of the implementation of GASB Statement No. 34.

              Percentages may not add due to rounding.

 

REGIONAL SUPERINTENDENT 

During Audit Period:  Honorable Stephen Breese

Currently:  Honorable Stephen Breese

 

 

 

 

 

 

 

 

 


The Regional Office of Education #46 did not publish or post required information about its Institute Fund.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


The Regional Office of Education #46 included an estimated expense of $4,176 on the expenditure report for Regional Safe Schools Program.  However, since the expense had not yet been paid, the expense should have been recorded as an account payable on the expenditure report. 

 

 

 

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

 

COMPLIANCE WITH STATUTORY REQUIREMENTS

 

       The Illinois School Code (105 ILCS 5/3-12) requires that on or before January 1 of each year, the Regional Superintendent shall publish in a newspaper of general circulation published in the region or post in each school building under his/her jurisdiction, certain information regarding the Office’s Institute Fund.  According to the Regional Office, the required Institute Fund report was not published because the Regional Office converted to a new accounting system and was not able to retrieve the required information from the new system. (Finding 04-1, page 12)

 

       The Regional Office of Education #46 accepted the recommendation, responding that it will publish the required Institute Fund report by January 1 in a newspaper of general circulation in the region.

 

 

INACCURATE EXPENDITURE REPORT

 

       The Regional Office of Education #46 included an estimated expense of $4,176 on the expenditure report for Regional Safe Schools Program.  However, since the expense had not yet been paid, the expense should have been recorded as an account payable on the expenditure report.  Consequently, the expenditure report that was submitted did not accurately reflect the activity of the period and the outstanding expenditure payable.  (Finding 04-2, page 13)  This finding is repeated from our 2003 audit.

 

      The Regional Office of Education #46 accepted the recommendation to amend the report to accurately reflect the grant activity at June 30, 2004. (For previous Regional Office response, see Digest Footnote #1.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AUDITORS’ OPINION

 

      Our auditors state the Regional Office of Education #46’s financial statements as of June 30, 2004 are fairly presented in all material respects.

 

 

 

_____________________________________

WILLIAM G. HOLLAND, Auditor General

 

WGH:JRB

 

 

SPECIAL ASSISTANT AUDITORS

 

        Our special assistant auditors were Clifton Gunderson LLP.

 

 

DIGEST FOOTNOTES

 

#1: INACCURATE EXPENDITURE REPORT--Previous Regional Office Response

 

In its prior response in 2003, the Regional Office accepted the finding and stated they had implemented a new computerized general ledger system.

 

Complete Regional Office responses to prior findings are available upon request from the Auditor General’s Office.