REPORT DIGEST

 

STATE UNIVERSITIES RETIREMENT SYSTEM

 

COMPLIANCE EXAMINATION

For the Year Ended:

June 30, 2004

 

Summary of Findings:

Total this audit                          1

Total prior audit                        4

Repeated from last audit           1

 

Release Date:

April 28, 2005

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

 

(217) 782-6046 or TTY (888) 261-2887

This Report Digest is also available on

the worldwide web at

http://www.state.il.us/auditor

 

 

 

 

 

 

 

 

SYNOPSIS

 

 

¨      The bank reconciliations were not performed or reviewed by an official independent of the accounting function.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

{Financial Information and Activity Measurers summarized on the reverse page.}

 


STATE UNIVERSITIES RETIREMENT SYSTEM

FINANCIAL AUDIT AND COMPLIANCE EXAMINATION

Year Ended June 30, 2004

 

FINANCIAL OPERATIONS

FY 2004

FY 2003

Revenues

      Contributions

            Participants..............................................

            Employer..................................................

                  Total Contributions..............................

      Investment Income

            Net appreciation in fair market value..........

            Interest....................................................

            Dividends.................................................

            Securities lending......................................

            Less:  Investment expense.........................

                  Net Investment Income.......................

                        Total Revenues.............................

Expenses

      Total benefits..................................................

      Other expenses...............................................

                        Total Expenses.............................

Excess (deficiency) of Revenues over (under) expenses..........................................................  

 

 

           $275,144,174

          1,783,315,990

        $2,058,460,164

 

        $1,669,635,805

             132,573,212

              83,433,974

                3,532,875

              23,871,283

        $1,865,304,583

        $3,923,764,747

 

           $915,947,276

              51,472,597

           $967,419,873

 

        $2,956,344,874

 

 

 

           $275,901,085

             310,016,721

           $585,917,806

 

             $37,985,978

             159,186,178

              72,861,166

                2,954,892

              17,596,727

           $255,391,487

           $841,309,293

 

           $837,332,238

              48,372,692

           $885,704,930

 

           $(44,395,637)

INVESTMENT PORTFOLIO ANALYSIS  (Fair Market Value)

JUNE 30, 2004

JUNE 30, 2003

Total equities........................................................

Total fixed income securities..................................

Cash and short-term investments...........................

Real estate investments.........................................

Mutual funds and variable annuities........................

Accrued investment income...................................

      Total Portfolio at Fair Market Value.................

        $8,425,888,500

          4,163,615,140

             257,301,092

                   317,832

             249,347,518

              27,485,586

       $13,123,955,668

 

        $6,176,436,373

          3,531,907,779

             398,174,643

                   748,250

             170,428,929

              32,031,269

       $10,309,727,243

ADMINISTRATIVE EXPENSES

FY 2004

FY 2003

Personal services and benefits...............................

Other professional fees and services......................

Depreciation.........................................................

Postage ............................................................         

Printing and copying services.................................

Building operations expenses.................................

Self-managed plan................................................

Other expenses.....................................................

      Total Administrative Expenses.........................

              $7,023,642

                1,197,785

                1,770,819

                   261,614

                   134,476

                   221,273

                   453,687

                   453,198

             $11,516,494

 

              $6,847,556

                1,500,472

                1,760,283

                   423,459

                   176,289

                   229,200

                   457,607

                   518,139

             $11,913,005

SELECTED ACCOUNT BALANCES

JUNE 30, 2004

JUNE 30, 2003

Investments at Market Value.................................

Securities lending collateral....................................

Cash & short term investments..............................

Pending investment sales.......................................

Accrued investment income receivable...................

Other assets.........................................................      

      Total assets....................................................

Securities lending collateral....................................

Payable to brokers for unsettled trades...................

Other payables.....................................................

      Total liabilities.................................................

Net assets held in trust for pension benefits............

       $12,839,168,990

          1,945,631,693

             257,301,092

             261,070,448

              27,485,586

              31,694,876

       $15,362,352,685

          1,945,631,693

             530,592,835

              24,748,624

        $2,500,973,152

       $12,861,379,533

 

        $9,879,521,331

          1,210,412,320

             398,174,643

             420,616,551

              32,031,269

              85,847,907

       $12,026,604,021

          1,210,412,320

             878,398,038

              32,759,004

        $2,121,569,362

        $9,905,034,659

SUPPLEMENTARY INFORMATION

FY 2004

FY 2003

Total investment administrative expenses................

Investment return (unaudited)................................

Average number of employees..............................

Number of active members...................................

Number of inactive members.................................

Number of retirement benefit recipients..................

Number of survivors benefit recipients...................

Number of disabilities benefit recipients..................

             $23,067,221

                          17%

                         122

                    81,242

                    66,727

                    30,795

                      6,427

                         902

             $16,815,880

                      2.9%

                         122

                    78,936

                    61,447

                    29,020

                      6,138

                         864

EXECUTIVE DIRECTOR

 

 

During Audit Period and Currently:  Mr. James M. Hacking


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Independent review of bank reconciliation not performed

 

 

 

 

 

 

 

 

 

 

INTRODUCTION

 

      This digest covers our compliance examination of the System for the year ended June 30, 2004.  A financial audit covering the year ended June 30, 2004 is being issued separately.

 

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

 

 

LACK OF SEGREGATION OF DUTIES

 

      The System did not have an adequate segregation of duties over the bank reconciliation process.  Bank reconciliations were performed by the same individual that performed accounting functions and were not reviewed by a responsible official independent of the accounting function.  System personnel stated this was caused by an employee's role changing and the duty of bank reconciliation review not being reassigned.  (Finding 1, page 11)  This finding was first reported in 2003.

 

      The System agreed with our finding and responded they implemented a procedure at the end of fiscal year 2004 to have an independent staff member review the bank reconciliation.  (For the previous System response, see Digest Footnote #1.)

 

      We will review progress toward the implementation of our recommendation in our next examination.  The System response was provided by Mr. Steve Hayward, Internal Auditor.

 

 

 

 

___________________________________

WILLIAM G. HOLLAND, Auditor General

 

 

WGH:KMA:pp

 

SPECIAL ASSISTANT AUDITORS

 

      BKD, LLP were our special assistant auditors.

 

 

DIGEST FOOTNOTES

 

#1 - LACK OF SEGREGATION OF DUTIES - Previous System Response

 

2003:  SURS agrees with this finding and will have an independent staff member review the bank reconciliation.