LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 1/16/2008
To properly complete the financial audit
of the Illinois Department of Central Management Services -
Deferred Compensation Plan for the year
ending December 31, 2007. The engagement
needs to begin
as soon as possible. The Office of the Auditor General issued a
Request for Proposals in an attempt to
procure these services through a
competitive selection process. However,
no proposals were submitted
in response to our request for proposal
solicitation process. The firm of Sikich
LLP has experience with
the
Office of the Auditor General's audit program.
A fair and reasonable price was negotiated with the
vendor which has sufficient staff and
expertise to perform this engagement and begin work within the
necessary timeframe to avoid serious
disruption in State services.
Signed Bruce Bullard, Director
Vendor: Sikich LLP Notary Date: 1/16/2008
Estimate Actua FY QT
State $0.00 $36,600.00 8 3
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 1/16/2008
The number of major programs meeting and
requiring to be audited pursuant to OMB Circular A-133
definition increased from 37 to 40
programs for the year ended June 30, 2007.
Signed Bruce Bullard, Director
Vendor: KPMG LLP Notary Date: 1/16/2008
Estimate Actua FY QT
State $0.00 $118,800.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
3 SECRETARY OF STATE
Filed: 2/15/2008
On February 11th at approximately 2:00
a.m., a 1-1/2" fire sprinkler line ruptured as a result of freezing
in room 202 of the Capitol Building. This resulted in several thousand gallons of
water pouring into
the 2nd floor, 1st floor mezzanine, first
floor and basement, along with adjacent rooms.
Areas damaged
were State offices housing the Illinois
Senate. The damage included but was not
limited to ceilings,
both plaster and acoustical tile, carpets
and sub-flooring walls and wall coverings, electrical and lighting
fixtures, telephones and personal property
located in workspaces affected by the ensuing flood.
Signed Donna Fitts, Director
Vendor: Various Notary Date: 2/15/2008
Estimate Actua FY QT
State $300,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4 AGRICULTURE - GENERAL OFFICE
Filed: 1/31/2008
A section of the high voltage underground
electrical feed that supplied the administration and Illinois
buildings shorted out leaving them without
power. They were back feed from another
direction and the
feed going to the Illinois Building
shorted out leaving it without power again.
There was a switch gear
damaged by the short also.
Signed Charles Hartke, Executive Director
Vendor: Unknown Notary Date: 1/29/2008
Estimate Actua FY QT
State $250,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
5 AGRICULTURE - GENERAL OFFICE
Filed: 1/2/2008
Approximately a 30' x 80' section of the
standing seam roof on the grandstand was tore loose from the
deck during a storm. There could be further damage if the section
blows off during another storm and
falls into the seating. The existing panels that are exposed can now
catch wind and tear more panels
Signed Charles Hartke, Executive Director
Vendor: Unknown Notary Date: 1/2/2008
Estimate Actua FY QT
State $92,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
6 AGRICULTURE - GENERAL OFFICE
Filed: 2/26/2008
Since the original affidavit was filed
there was another fault on circuit 2. It
has been determined that the
balance of all the circuits need to be
replaced under this emergency.
Signed Charles Hartke, Executive Director
Vendor: Unknown Notary Date: 2/26/2008
Estimate Actua FY QT
State $3,000,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
7 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurement of cellular
services for Spring/Nextel Push-To-Talk feature set is necessary
due to the fact that the solicitation for
a new Statewide Cellular Services contract has yet to be executed.
Though an intent to award was published, the award remains under protest
at this time.
Cellular & PTT services are essential
to State government business. Employees remain accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.,
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Spring/Nextel Notary Date: 1/10/2008
Estimate Actua FY QT
State $244,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurement of cellular
services for Region 7 is necessary due to the fact that the
solicitation for a new Statewide Cellular
Services contract has yet to be executed.
Though an intent to
award was published, the award remains
under protest at this time.
Cellular & PTT services are essential
to State government business. Employees
remain accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: AT&T Notary Date: 1/10/2008
Estimate Actua FY QT
State $96,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
9 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurement of cellular
services in Region 5 is necessary due to the fact that the
solicitation for a new Statewide Cellular
Services contract has yet to be executed.
Though an intent to
award was published, the award remains
under protest at this time.
Cellular & PTT services are essential
to State government business. Employees remain
accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Illinois Valley Cellular Notary Date: 1/10/2008
Estimate Actua FY QT
State $26,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
10 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurment of cellular
services in Regions 1-4 & 6 is necessary due to the fact that the
solicitation for a new Statewide Cellular
Services contract has yet to be executed.
Though an intent to
award was published, the award remains
under protest at this time.
Cellular & PTT services are essential
to State government business. Employees remain
accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Verizon Wireless Notary Date: 1/10/2008
Estimate Actua FY QT
State $3,600,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
11 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
To allow sufficient time for proper
evaluation and review of protest.
A letter was received dated March 14, 2008
reporting the actual cost as $64,715.00.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Thomson West Notary Date: 1/10/2008
Estimate Actua FY QT
State $195,500.00 $64,715.00 8 3
Federal Cost $0.00 $0.00
12 CENTRAL MANAGEMENT SERVICES
Filed: 1/23/2008
The State current Cisco equipment and
maintenance contract (AMERITECH3) expired on 12-27-07.
An IFB was issued third quarter of 2007,
but was canceled due to the fact that it was not in the best
interest of the State to proceed with that
procurement. An RFP has been posted to
the Procurement
Bulletin and is expected to be awarded
first quarter of 2008. This emergency
contract (12-25-07 -
3-24-08) will enable the State and
connected Illinois Centure Network entities to continue to purchase
Cisco Equipment, Software and Services via
a Master Contract until the resulting contract from the
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: AT&T Notary Date: 1/22/2008
Estimate Actua FY QT
State $3,000,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
13 CENTRAL MANAGEMENT SERVICES
Filed: 1/23/2008
CMS/ICN requires maintenance of existing
UPS systems statewide, and anticipates a requirement for
upgrades at existing sites. Maintaining the systems that supply regulated
power to CMS/ICN network
equipment during commercial power
abnormalities or outages is vital to providing protection of the
network 24 x 7 and sustaining the services
carried on it. Without the protection
provided by the
backup power system covered under this
contract, any abnormality, fluctuation or outage of commercial
power at the 15 critical network locations
would cause immediate disruption in State services.
A six month emergency extension is needed
to maintain protection of the network until award of a new
contract.
The six month emergency agreement (November 30, 2007 - May 29, 2008)
will prevent a
lapse in maintenance/coverage while a
pending solicitation for these services is being generated.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: SEPS Notary Date: 1/22/2008
Estimate Actua FY QT
State $136,736.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
14 CENTRAL MANAGEMENT SERVICES
Filed: 1/30/2008
The immediate expenditure for on-going
Illinois Lottery network backbone maintenance is necessary to
establish a contract vehicle for repairs to State
property in order to protect against any loss of or damage
to
State property, or to prevent or minimize serious disruption in State
services. The current contract
with NextiraOne for Illinois Lottery
network backbone maintenance expires at the end of January 2008.
An emergency procurement was approved and
executed for NextiraOne Black Box services for the term
8-1-07 through 1-31-08. At this time an extension is being executed
for period ending 7-31-08.
Without the contract, if a catastrophic
outage were to occur the State would be at risk of losing millions
of
dollars in Lottery revenue.
The State needs extra time to establish a
long-term contract due to issues with the prospective sale of
the Illinois Lottery gaming network. As a result, equipment coverage may not be
necessary. The
requested six-month emergency maintenance
agreement will prevent a lapse in maintenance coverage
while apending solicitation (IFZB) for
these services is being generated.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: NextiraOne Notary Date: 1/31/2008
Estimate Actua FY QT
State $0.00 $380,071.86 8 3
Federal Cost $0.00 $0.00
15 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The policy providing coverage for
Facilities Nuclear Energy Liability and Master Facility Worker at the
Sheffield site (a low level radioactive waste
disposal facility) was identiifed as due to lapse on
12-31-07.
Efforts to identify alternate means of coverage were unsuccessful and
authority was provided
to renew the policy to avoid a lapse in
coverage.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: American Nuclear Insurers Notary Date: 1/10/2008
Estimate Actua FY QT
State $0.00 $49,750.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
16 CENTRAL MANAGEMENT SERVICES
Filed: 3/17/2008
The emergency procurement of cellular
services for Regions 1-4 & 6 is necessary due to the fact that the
solicitation for a new statewide cellular
services contract has yet to be executed.
Though an intent to
award was published, the award remains
under protest at this time. The
estimated cost represents the
term of 9-29-07 to 12-31-07.
A letter was received dated February 4,
2008 reporting the actual amount as $228,302.50.
Signed Gwyn Gurgens, Acting State Proc. Officer
Vendor: Verizon Wireless Notary Date: 3/14/2008
Estimate Actua FY QT
State $1,800,000.00 $2,289,302.50 8 3
Federal Cost $0.00 $0.00
17 CENTRAL MANAGEMENT SERVICES
Filed: 3/24/2008
The State's current Cisco equipment and
maintenance contract expired on 12-24-07.
An emergency
contract was executed to extend the
contract through 3-24-08. To allow time
for execution of the
contract, we are executing an emergency to
extend the contract for period of 3-25-08 to enable the State
and connected Illinois Century Network
entities to continue to purchase Cisco equipment, software and
services via a master contract until the
resulting contract from the RFP can be executed.
Signed Gwyn Gurgens, Acting State Procure.
Officer
Vendor: AT&T Notary Date: 3/20/2008
Estimate Actua FY QT
State $3,000,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
18 CENTRAL MANAGEMENT SERVICES
Filed: 3/17/2008
This emergency extension for 90 days
(3-14-08 to 5-13-08) is needed because the new services under the
RFP
award could not be installed in time to be able to remove the existing
services. Orders are
underway with the two completed contract
vendors to have new egress services installed by the end of
April 2008. Once these services have been installed we
will be able to remove the Level 3 egress links
in Chicago. Due to a delay in installation the current
emergency is necessary.
Signed Gwyn Gurgens, Acting State Procure.
Officer
Vendor: Level 3 Notary Date: 3/14/2008
Estimate Actua FY QT
State $0.00 $114,000.00 8 3
Federal Cost $0.00 $0.00
19 NATURAL RESOURCES, DEPARTMENT OF
Filed: 2/4/2008
The Ducks Unlimited Group a non-profit
organization dedicated to wetlands preservationa nd expansion
has
offered a grant in the amount of $50,000 towards the purchase of a Caterpillar
Bulldozer that can be
deployed at wetland sites near the
Illinois River. The Caterpillar
Corporation offered an additional
discount of $50,000 for the bulldozer
which was to expire December 31st but realizing this was a
unique transaction the offer was extended
for DNR to get sufficient review and approvals by CMS and
Procurement Policy Board. Caterpillar Corporation also committed to the
initiative a Accugrade Dual
Mast System installed at no additional
charge; an option worth approximately $25,000.
The selling
price ordinarily for this equipment is
$250,000 with the Dual Mast System. The
best offer that DNR
could obtain from competing vendors for
similar equipment was from John Deere for $148,000 without
a dual mast system.
Signed Ellen King Pietrzak, Chief Fisal Officer
Vendor: Altorfer Caterpillar Notary Date: 2/2/2008
Estimate Actua FY QT
State $0.00 $124,648.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
20 CONSERVATION - NATURAL RESOURCES
Filed: 3/4/2008
This contract is for the plugging and
restoration of an oil well which is leaking oil, saltwater and/or gas
to
the land surface which is endangering the environment and the public health and
safety. Plugging
this well will eliminate that
contamination and danger. Eliminating
this danger complies with the
requirements of the Illinois Oil and Gas
Act.
Signed Ellen King Pietrzak, Chief Fiscal Officer
Vendor: Cross Oil & Well Service, Inc. Notary Date: 3/3/2008
Estimate Actua FY QT
State $0.00 $66,428.71 8 3
Federal Cost $0.00 $0.00
21 CORRECTIONS - GENERAL OFFICE
Filed: 1/30/2008
Well #2 at Dwight Correctional Center has
become inoperable. It is believed that
the pump operating
well #2 has burnt up due to normal wear
and tear as it is over seven years old and needs to be replaced.
The
pump will need to be pulled out of the well, replaced and then re-inserted into
the well. The
Center has contacted Albrecht Well Service
in respect to performing this service.
Signed Mary Sigler, Warden
Vendor: Albrecht Well Service Notary Date: 1/16/2008
Estimate Actua FY QT
State $35,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
22 CORRECTIONS - GENERAL OFFICE
Filed: 1/10/2008
This emergency covers the emergency repair
to the upper walls of the Boiler House at the Menard
Correctional Center. The walls of the Boiler House are in an
unstable condition and need necessary
repairs so thebuilding will not have loss
of operations.
Signed Donald Hulick, Warden
Vendor: Unknown Notary Date: 12/21/2007
Estimate Actua FY QT
State $316,306.00 $0.00 8 3
Federal Cost $0.00 $0.00
23 CORRECTIONS - GENERAL OFFICE
Filed: 2/26/2008
The Hardin County Work Camp was started in
1980 with an original school building built in 1957.
The Dietary area has fallen in to
disrepair that is above the budget and man power of the Maintenance
Department. In the kitchen there are three floor drains
that have collapsed not allowing drainage.
The
tile floor is coming up causing a safety
and sanitation issue. The walls are
constructed with metal studs
that have rusted in to. The drop ceiling is falling in many
places. The dish machine is beyond
repair
causing dishes to be hand washed. The exhaust hood is plugged up with grease
and soot, not allowing
for
proper ventilation. The doors and door
frames have rusted and coming loose from the building.
The emergency lighting in the kitchen no
longer work. The wall separating the
cooking area is made of
rough brick and causes sanitation issues. The walls in the dry storage area have rusted
the studs in to.
The
ceiling the dry storage area is falling.
There is no ventilation in the dry storage area causing mold
and
mildew. The light fixtures in the
dietary need to be replaced. The Unit
2/3 shower walls are
leaking and causing damage to adjacent
areas as well as mold and mildew. The
entry doors to the Unit
2/3
hallway have rusted and separated from the building.
Signed Jody Hathaway, Warden
Vendor: Unknown Notary Date: 2/1/2008
Estimate Actua FY QT
State $650,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 12 of
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
24 CORRECTIONS - GENERAL OFFICE
Filed: 3/25/2008
The freezer floors are heaving due to
perma-frost. The concrete floors are
cracked and separating. The
freezer ceilings and side panels are
separating to the point that the structural integrity of the freezers are
becoming compromised. The evaporator support system and pipe
hangers are broken. The piping is
pushed up to the precast above the
freezers. Warehouse staff have advised
they are having difficulty
stocking and pulling food from the
freezers. Warehouse supervisor uses four
or more inmate workers to
push pallets of product over the crest of
the floor. He also stated that due to
the icing and unlevel
flooring, he is concerned that personnel
could be injured or crushed by the product once the pallet jacks
are pushed over the crest of the
floor. They have a very difficult time
stopping the pallets and
preventing them from slamming into the
back wall of the freezers.
Signed John Evans, Warden
Vendor: Unknown Notary Date: 2/19/2008
Estimate Actua FY QT
State $231,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
25 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/24/2008
Loss of power to 1/4 of the facility on
3-16-08 including Mental Health and Developmental Disability
kitchen and cottage programs/units. Underground cable that provides electricity
to said buildings failed
causing loss of power. Reason is unknown at this time. Repair/replacement is needed immediately as
this section of cable is pertinent and
necessary to the source of electricity/power to living units and
kitchen facilities.
Signed Curtis Thompson, Acting State Procure.
Officer
Vendor: Various Notary Date: 3/20/2008
Estimate Actua FY QT
State $80,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
26 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/17/2008
The Treatment and Detention Facility (TDF)
is a maximum security facility for the individuals subject
to the Sexually Violent Persons Commitment
Act. TDF relocated from Joliet to
Rushville, IL in
Augusut 2006. This is a new, state of the art facility that
houses an electronic security system that
operates the room doors. It is essential to the facility that these
room doors can open expeditiously
when the power has failed and/or the
electronic system cannot open them electronically. Even when the
generator provides back up, the computer
system has to be re-booted up after the power outage which
causes and delays and is not reliable as a
back up. In the worst-case scenario, the
generator can
malfunction due to a weather related
condition (tornado, etc.). The need is
for a manual key on each
door at key level to unlock the doors
during power failure, etc.
Signed Curtis Thompson, Acting State Purch.
Officer
Vendor: Pauly Jail Building Co. Notary Date: 3/14/2008
Estimate Actua FY QT
State $400,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
27 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 1/2/2008
The Department is entering into an
emergency six month contract with Magellan Health Services.
Signed Thomas Meirink, State Purchasing Officer
Vendor: Magellan Health Services Notary Date: 12/28/2007
Estimate Actua FY QT
State $4,000,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
28 STATE POLICE, DEPARTMENT OF
Filed: 3/20/2008
The asphalt shingle roof and wooden siding
at the District 22 Headquarters are in dire need of
replacement. The roof deck underlayment, and attic
insulation are regularly wet resulting in interior
leaks.
The wooden siding has deteriorated beyond repair subjecting the interior
framework to constant
weather abuses. Immediate action to the headquarters roof and
siding and the adjacent communication
building roof is required in order to
protect State property from further damage, and to prevent the
serious disruption in State services
provided by District 22 personnel.
Signed Larry Trent, Director
Vendor: Unknown Notary Date: 3/20/2008
Estimate Actua FY QT
State $219,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
29 TRANSPORTATION, DEPARTMENT OF
Filed: 1/8/2008
Emergency bracing of two concrete deck
beam bridges, SN 053-0150, IL 17 over Mazon River, 6.1
miles east of IL 47, and SN 053-0151, IL
17 over a drainage ditch, 7.7 miles east of IL 47, both in
Livingston County. The Department's structural engineers have
evaluated the bridges and based on
their evaluation the bridges must be
braced to maintain legal load carrying capacity. The emergency
declaration is being made to expedite
repairs in order to prevent further damage to the structures and
maintain normal traffic flow.
Signed George Ryan, Regional Engineer
Vendor: H.J. Eppel and Company, Inc. Notary Date: 12/21/2008
Estimate Actua FY QT
State $800,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 15 of
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
30 TRANSPORTATION, DEPARTMENT OF
Filed: 1/4/2008
On December 7, 2007 a dump truck with a
raised bed struck the 115th St. EB Bridge over I-94
(016-2042). The truck severely damaged the bridge
requiring the immediate closure of both the
overpass as well as the Bishop Ford
Expressway below the bridge. The closure
of the expressway
required the detour of northbound traffic
(70,000+ vehicles per day) until the bridge could be secured so
that traffic could safely pass below the
bridge.
Signed Diane O'Keefe, Deputy Director
Vendor: Various Notary Date: 12/11/2008
Estimate Actua FY QT
State $50,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
31 TRANSPORTATION, DEPARTMENT OF
Filed: 1/15/2008
Emergency bracing of the concrete deck
beam bridge, SN 027-0046, IL 116 over a drainage ditch, 3.3
miles east of IL 115, and replacement of
three concrete deck beams on the bridge, SN 027-0075, IL 115
over Pella Drainage ditch, 4.5 miles south
of IL 116, both in Ford County. The
Department's
structural engineers have evaluated the
bridges and based on their evaluation the bridges deck beams
must be braced or replaced to maintain
legal load carrying capacity.
A letter was received dated March 19, 2008
reporting the actual cost as $351,383.12.
Signed George Ryan, Regional Engineer
Vendor: Kankakee Valley Construction Notary Date: 12/26/2008
Estimate Actua FY QT
State $500,000.00 $351,383.12 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
32 TRANSPORTATION, DEPARTMENT OF
Filed: 1/4/2008
Emergency removal and replacement of
approximately 2.5 miles of driving lane pavement, 12' wide.
The recent freeze thaw cycle coupled with
high traffic volumes on I-80 have deteriorated portions of the
surface course. This has caused numerous cars to run off the
road, to address this maintenance forces
have closed the lane to protect the
traveling public.
A letter was received dated January 29,
2008 reporting the actual cost as $442,325.91.
Signed George Ryan, Regional Engineer
Vendor: Advanced Asphalt Company Notary Date: 12/13/2007
Estimate Actua FY QT
State $500,000.00 $442,325.91 8 3
Federal Cost $0.00 $0.00
33 TRANSPORTATION, DEPARTMENT OF
Filed: 2/21/2008
Emergnecy bracing of the concrete box
culvert, SN 006-2526, IL 40 over drainage ditch, 7.2 miles
south of US 6, in Bureau County. The Department's structural engineers have
evaluated the box culvert
and
based on their evaluation the box culvert must be braced to maintain legal load
carrying capacity.
The emergency declaration is being made to
expedite repairs in order to prevent further damage to the
structures and maintain normal traffic
flow.
Signed George Ryan, Regional Engineer
Vendor: Stark Excavating, Inc. Notary Date: 1/31/2008
Estimate Actua FY QT
State $300,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
34 HISTORIC PRESERVATION AGENCY
Filed: 1/24/2008
Replace roof assembly. The existing flat portion of the Mansion roof
is no longer able to maintain a
water-tight envelope and should be
replaced.
Signed Jennifer Tirey, Acting Director
Vendor: Unknown Notary Date: 1/22/2008
Estimate Actua FY QT
State $65,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
35 HISTORIC PRESERVATION AGENCY
Filed: 1/14/2008
Emergency fire damage repair. The emergency affidavit is needed to
remediate the conditions created by
the
boiler over-heating episode and the associated damage to the Carriage House
structure. The
affidavit will facilitate the required
emergency repair and restoration of the interior environment,
materials and systems needed to re-open
the historic site.
Signed Jennifer Tirey, Acting Director
Vendor: Unknown Notary Date: 1/11/2008
Estimate Actua FY QT
State $50,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
36 ILLINOIS MEDICAL DISTRICT COMMISSION
Filed: 2/25/2008
The Illinois Medical District Commission
is the owner of a building located at 2255 West Harrison
Street, Chicago, Illinois, which is a high
technology laboratory building constructed through the
Capital Development Board in 2003. The building has encountered considerable
water damage at the
location of the windows of the building,
which, through an analysis performed upon the building has
been determined to be resulting from
design flaws. It is necessary to have
repairs done upon the said
window areas to rectify the leakage
situation, on an expedited basis, so as to avoid further damage to the
structure of the building.
Signed Samuel Pruett, Executive Director
Vendor: OWP&P Architects Notary Date: 2/21/2008
Estimate Actua FY QT
State $31,350.00 $0.00 8 3
Federal Cost $0.00 $0.00
37 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 2/4/2008
To repair two cranes used for installing
roadway signs. These are the only two
cranes capable of
installing the signs efficiently. Cranes are unusable for full operation and
repairs are safety related.
Signed Paul Kovacs, Chief Engineer
Vendor: Runnion Equipment Company Notary Date: 1/14/2008
Estimate Actua FY QT
State $50,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
38 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 3/3/2008
The severity of winter storms and
increased number of storms over average conditions has seriously
depleted salt inventories. We have exhausted current annual contracts of
salt supplies and have acquired
the
130% contract amount. The closest
alternative source of salt we have found is currently being held
by Cargill Salt Company. Cargill has agreed to sell 11,800 tons of
salt from the Peru and Peoria stock
Signed Paul Kovacs, Chief Engineer
Vendor: Cargill Notary Date: 2/1/2008
Estimate Actua FY QT
State $700,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
39 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 3/3/2008
Replacement of the Uninterrupted Power
Source system at Central Administration building. The
average life of the system is between 8
and 10 years. Our system is 16 years of
age and is in dire need
of replacement.
Signed Tracey Smith, Chief of Administration
Vendor: Power Systems Engineering Corp Notary Date: 2/25/2008
Estimate Actua FY QT
State $125,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
40 CHICAGO STATE UNIVERSITY
Filed: 1/9/2008
The Vice President of Administration and
Financial Affairs resigned without notice.
It is urgent that a
replacement is located for this individual
as soon as humanly possible. Tatum was
selected because it
is an executive placement firm that places
Chief Financial Officers in various financial institutions.
Signed Elnora Daniel, Executive Director
Vendor: Tatum, LLC Notary Date: 12/26/2007
Estimate Actua FY QT
State $34,200.00 $0.00 8 3
Federal Cost $0.00 $0.00
41 CHICAGO STATE UNIVERSITY
Filed: 2/27/2008
Failure of the roofing on the Education
Building at Chicago State University during the recent extreme
temperature changes poses an emergency
condition that must be addressed immediately.
This failure
has caused significant infiltration of
water into and through the roof system.
Signed Richard Parker, Executive Director
Vendor: James Mansfield & Sons Co. Inc Notary Date: 2/15/2008
Estimate Actua FY QT
State $85,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
42 GOVERNORS STATE UNIVERSITY
Filed: 1/24/2008
Due to critical vacancies, the university
is contracting with a firm that specializes in advancement and
fundraising personnel executive search
related services and recruitment in the Chicago metropolitan area.
The two key positions are the VP of Advancement and the Senior
Development Director.
Signed Tracy Sullivan, State Purchasing Officer
Des.
Vendor: Campbell & Associates Notary Date: 1/23/2008
Estimate Actua FY QT
State $0.00 $80,616.43 8 3
Federal Cost $0.00 $0.00
43 NORTHERN ILLINOIS UNIVERSITY
Filed: 3/6/2008
As a result of the shootings on February
14, 2008, the university determined that there was a need to
address the heightened fear and anxiety of
students, faculty and staff on campus.
The university engaged
the
services of security personnel who have been stationed in classroom buildings,
residence halls and
elsewhere on campus. Inititially the security personnel were on
duty 24 hours per day. Coverage
dropped to eight-hour days on February 28,
2008. The services are being provided at
a set hourly rate
Signed Eddie Williams, Executive Vice President
Vendor: Per Mar Security Services Notary Date: 3/4/2008
Estimate Actua FY QT
State $94,080.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
44 NORTHERN ILLINOIS UNIVERSITY
Filed: 3/6/2008
As a result of the shootings of February
14, 2008, the university determined that there was a need to
address the heightened fear and anxiety of
students, faculty and staff on campus.
The university engaged
the
services of security personnel who were stationed in classroom buildings,
residence halls and
elsewhere on campus. Security was provided by this firm from
February 24, 2008 to February 28,
2008.
The services were provided at set hourly rate of $28.00.
Signed Eddie Williams, Executive Vice President
Vendor: A & R Security Services, Inc. Notary Date: 3/4/2008
Estimate Actua FY QT
State $0.00 $48,440.00 8 3
Federal Cost $0.00 $0.00
45 SOUTHERN ILLINOIS UNIVERSITY
Filed: 1/22/2008
The SIU School of Medicine Reproductive
Endocrinology (IVF) clinic is starting construction. The
School of Medicine had contracted with the
University of Iowa, however, they cancelled their contract
and are no longer providing this service to
outside entitites. It is necessary to
obtain an IVF
commissioning agent to review the existing
design prior to construction to avoid any major design
changes and to commission the construction
to a viable IVF clinic.
Signed Pamela Speer, State Purchasing Officer
Vendor: Alpha Environmental Incorporat Notary Date: 1/10/2008
Estimate Actua FY QT
State $28,775.00 $0.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
46 SOUTHERN ILLINOIS UNIVERSITY
Filed: 3/12/2008
Emergency purchase of electric service for
the utility relocation project for the Student Success Center.
Illinois Power Company is the provider for
this electric service. The work is to be
performed during
break week, March 10-14, 2008.
Signed Nancy Ufert, Director of Purchases
Vendor: Ameren IP Notary Date: 3/10/2008
Estimate Actua FY QT
State $0.00 $112,475.28 8 3
Federal Cost $0.00 $0.00
47 UNIVERSITY OF ILLINOIS
Filed: 1/25/2008
The football team has been invited to
participate in the Rose Bowl Tournament.
The Tournament
committee has given them an allowance for
miscellaneous expenses to cover such items as charter
buses, highway patrol, Enterprise Car
Rental, additional expenses at the practice facility for laundry or
meals or equipment, medical suplies, extra
event tickets, and parade tickets. The
University has no
choice in the selection of these commodity
providers as the arrangements are made by the Tournament
of Roses and agreed to by the Tri party
Agreement between the Pac 10, Big 10 and Pasadena
Tournament of Roses Association. Should the University exceed their total
allowance; the Tournament
committee will invoice DIA directly for
anything over their allowance.
A letter was received dated March 10, 2008
reporting the actual cost as $43,228.20.
Signed Thomas Delanty, State Purch. Off. Designee
Vendor: Pasadena Tourn. Of Roses Assn. Notary Date: 12/21/2007
Estimate Actua FY QT
State $95,000.00 $43,228.20 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
48 UNIVERSITY OF ILLINOIS
Filed: 1/25/2008
This emergency expenditure is for soft
drinks for students, faculty, staff and visitors to the University.
The State of Illinois issued an RFP in FY
07 for a Soft Drink Prime Vendor contract for the State
commencing in FY 08. State has requested that the University
participate in the Prime Vendor contract
once it is awarded. The RFP evaluation process took longer than
anticipated putting the State behind
schedule in final decision to select Pepsi
Cola as their Prime Vendor. Coca Cola
was willing to enter
into a short term contract through May 31,
2008, while we finalize the contract with Pepsi Cola and
avoid the disruption in services to the
University.
Signed Thomas Delanty, State Purch. Off. Designee
Vendor: Coca Cola Enterprises Inc. Notary Date: 1/23/2008
Estimate Actua FY QT
State $850,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
49 UNIVERSITY OF ILLINOIS
Filed: 1/31/2008
This emergency expenditure is for hotel
accommodations and catering services for the University of
Illinois football team when they
participated in the Rose Bowl in Pasadena, CA.
The Tournament of
Roses Committee negotiated the hotel
accommodations contact for the tournament and dictated where
the team would stay. The University had no choice in the
location. Without this transaction the
University of Illinois football team would
not have had a place to stay. The costs
are considered
reasonable and acceptable.
Signed Thomas Delanty, State Purchasing Off.
Designee
Vendor: Hyatt Regency Century Plaza Notary Date: 1/28/2008
Estimate Actua FY QT
State $0.00 $539,924.81 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
50 UNIVERSITY OF ILLINOIS
Filed: 1/28/2008
This emergency expenditure is for hotel
accomodations and catering services for the University of
Illinois Band and Cheerleaders when they
participated in the Rose Bowl in Pasadena, CA.
The
Tournament of Roses Committee negotiated
the hotel contact for the tournament and dictated where the
participants would stay. The University had no choice in the
location. Without this transaction the
University of Illinois Band and
Cheerleaders would not have had a place to stay. The costs are
considered reasonable and acceptable.
Signed Thomas Delanty, State Purch. Off. Designee
Vendor: Marriott Warner Ctr. Woodland Notary Date: 1/28/2008
Estimate Actua FY QT
State $0.00 $76,556.56 8 3
Federal Cost $0.00 $0.00
51 UNIVERSITY OF ILLINOIS
Filed: 2/20/2008
The University of Illinois at Chicago
experienced fires at two separate locations causing damage to
property and contents and requiring
immedidate action to preserve materials and property.
Signed Thomas Delanty, State Purch. Off. Designee
Vendor: BMS Catastrophe, Inc. Notary Date: 2/15/2008
Estimate Actua FY QT
State $0.00 $6,030,000.00 8 3
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
52 UNIVERSITY OF ILLINOIS
Filed: 2/29/2008
This is for emergency service that is
required due to the failure of the heating system of the Molecular
Biology Research Building, This service provided around the clock labor
and miscellaneous supplies
to make the necessary emergency repairs to
the heating system to minimize the downtime of the
ongoing research and to provide
uninterrupted emergency repairs.
Signed Heather Haberaecker, Exec. Asst. Vice
President
Vendor: Kroeschell, Inc. Notary Date: 2/25/2008
Estimate Actua FY QT
State $0.00 $144,997.00