LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/19/2008
To properly complete the limited scope
attestation examination of the Decatur Correctional Center for
the two years ended June 30, 2008 needs to
begin as soon as possible. The Office of
the Auditor
General issued a Request for Proposal in
an attempt to procure these services through a competitive
selection process. However, no proposals were submitted in
response to our request for proposal
solicitation process. The firm of Kyle McGinnis has experience with
the Office's audit program. A fair
and reasonable price was negotiated with
the vendor which has sufficient staff and expertise to perform
this engagement and begin work within the
necessary timeframe to avoid serious disruption in State
Signed Bruce Bullard, Director
Vendor: Kyle E. McGinnis, CPA Notary Date: 5/19/2008
Estimate Actua FY QT
State $0.00 $31,643.50 8 4
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/20/2008
To properly conduct the limited scope
compliance attestation examination of the Shawnee Correctional
Center for the two years ended June 30,
2008 needs to begin as soon as possible.
Following internal
discussions, it was determined we did not
have sufficient internal staff resources to conduct this
engagement. Insufficient time exists to conduct the usual
request for proposals competitive selection
process prior to June 10th. A fair and reasonable price was negotiated
with Schorb & Schmersahl
which has prior experience with the
Office's program and has sufficient staff and expertise to perform this
engagement and begin work within the
necessary time frame to avoid serious disruption in OAG audit
services.
Signed Bruce Bullard, Director
Vendor: Schorb & Schmersahl LLC Notary Date: 5/20/2008
Estimate Actua FY QT
State $0.00 $52,757.85 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
3 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/20/2008
To properly complete the limited scope
compliance attestation examination of the Taylorville
Correctional Center for the two years
ended June 30, 2008 needs to begin as soon as possible. The
Office of the Auditor General issued a
Request for Proposal in an attempt to procure these services
through a competitive selection
process. However, no proposals were
submitted in response to our
request for proposal solicitation
process. The firm of West & Company
LLC has experience with the
Office's audit program. A fair and reasonable price was negotiated
with the vendor which has sufficient
staff and expertise to perform this
engagement and begin work within the necessary time frame to avoid
serious disruption in State services.
Signed Bruce Bullard, Director
Vendor: West & Company LLC Notary Date: 5/20/2008
Estimate Actua FY QT
State $0.00 $32,980.00 8 4
Federal Cost $0.00 $0.00
4 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/21/2008
To properly complete the limited scope
compliance examination of the Big Muddy Correctional Center
for the two years ended June 30, 2008
needs to begin as soon as possible. The
Office issued a Request
for Proposal in an attempt to procure
these services through a competitive selection process. However,
no proposals were submitted in response to
our request for proposal solicitation process.
The firm of
Schorb & Schmersahl has experience
with the Office's audit program. A fair
and reasonable price was
negotiated with the vendor which has
sufficient staff and expertise to perform this engagement and begin
work within the necessary time frame to
avoid serious disruption in State services.
Signed Bruce Bullard, Director
Vendor: Schorb & Schmersahl LLC Notary Date: 5/21/2008
Estimate Actua FY QT
State $0.00 $46,592.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
5 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/21/2008
To properly complete the limited scope
compliance attestation examination of the Thomson
Correctional Center for the two years
ended June 30, 2008 needs to begin as soon as possible. The
Office issued a Request for Proposal in an
attempt to procure these services through a competitive
selection process. However, no proposals were submitted in
response to our request for proposal
solicitation process. The firm of Hill Taylor LLC has experience
with the Office's audit program. A
fair and reasonable price was negotiated
with the vendor which has sufficient staff and expertise to
perform this engagement and begin work
within the necessary time frame to avoid serious disruption in
Signed Bruce Bullard, Director
Vendor: Hill Taylor LLC Notary Date: 5/21/2008
Estimate Actua FY QT
State $0.00 $46,893.00 8 4
Federal Cost $0.00 $0.00
6 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/29/2008
To properly complete the limited scope
compliance attestation examination of the Illinois Youth Center
-
Kewanee for the two years ended June 30, 2008 needs to begin as soon as
possible. The Office of the
Auditor General issued a Request for
Proposals in an attempt to procure these services through a
competitive selection process. However, only one proposal was submitted in
response to our
solicitation process. That proposal was not acceptable. The firm of McGreal & Company P.C. has
experience with the Office's audit
program. A fair and reasonable price was
negotiated with the vendor
which has sufficient staff and expertise
to perform this engagement and begin work within the necessary
timeframe to avoid serious disruption in
State services.
Signed Bruce Bullard, Director
Vendor: McGreal & Company, P.C. Notary Date: 5/29/2008
Estimate Actua FY QT
State $0.00 $27,390.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
7 AUDITOR GENERAL - OFFICE OF THE
Filed: 6/11/2008
To properly complete the limited scope
compliance attestation examination of the Danville Correctional
Center for the two years ended June 30, 2008
needs to begin as soon as possible. The
Office of the
Auditor General issued a Request for
Proposal in an attempt to procure these services through a
competitive selection process. However, only two proposals were submitted in
response to our
solicitation process. Neither proposal was acceptable. The firm of Hill Taylor LLC has experience
with the Office's audit program. A fair and reasonable price was negotiated
with the vendor which has
sufficient staff and expertise to perform
this engagement and begin work within the necessary timeframe
to avoid serious disruption in State
services.
Signed Bruce Bullard, Director
Vendor: Hill Taylor LLC Notary Date: 6/11/2008
Estimate Actua FY QT
State $0.00 $34,018.00 8 4
Federal Cost $0.00 $0.00
8 AUDITOR GENERAL - OFFICE OF THE
Filed: 6/11/2008
To properly complete the limited scope
compliance attestation examination of the Logan Correctional
Center for the two years ended June 30,
2008 needs to begin as soon as possible.
The Office of the
Auditor General issued a Request for
Proposal in an attempt to procure these services through a
competitive selection process. However, only one proposal was submitted in
response to our
solicitation process. That proposal was not acceptable. The firm of E.C. Ortiz & Co., LLP has
experience with the Office's audit
program. A fair and reasonable price was
negotiated with the vendor
which has sufficient staff and expertise
to perform this engagement and begin work within the necessary
timeframe to avoid serious disruption in
State services.
Signed Bruce Bullard, Director
Vendor: E.C. Ortiz & Co. LLP Notary Date: 6/11/2008
Estimate Actua FY QT
State $0.00 $37,275.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
9 AUDITOR GENERAL - OFFICE OF THE
Filed: 6/11/2008
To properly complete the limited scope
compliance attestation examination of the Lincoln Correctional
Center for the two years ended June 30,
2008 needs to begin as soon as possible.
The Office of the
Auditor General issued a Request for
Proposal in an attempt to procure these services through a
competitive selection process. However, only one proposal was submitted in
response to our
solicitation process. That proposal was not acceptable. The firm of E.C. Ortiz & Co., LLP has
experience with the Office's audit
program. A fair and reasonable price was
negotiated with the vendor
which has sufficient staff and expertise
to perform this engagement and begin work within the necessary
timeframe to avoid serious disruption in
State services.
Signed Bruce Bullard, Director
Vendor: E.C. Ortiz & Co., LLP Notary Date: 6/11/2008
Estimate Actua FY QT
State $0.00 $32,444.83 8 4
Federal Cost $0.00 $0.00
10 AGRICULTURE - GENERAL OFFICE
Filed: 4/15/2008
This past winter due to high winds and
age, a considerable amount of the shingles were blown off of the
Expo Building . It is leaking in many areas. The shingles need removed and new ones
installed.
Signed Thomas Jennings, Acting Exec. Director
Vendor: Unknown Notary Date: 4/15/2008
Estimate Actua FY QT
State $90,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
11 CENTRAL MANAGEMENT SERVICES
Filed: 5/21/2008
The Elgin garage roof was originally
requested in 2003 for the FY 05 budget.
At that time CMS
expended several thousand dollars to make
repairs to the roof so that roof could be removed from the
request list to make room for other
projects. The roof held until heavy
storms last month. A large
portion of the roof was torn off and the
roof is currently covered with a tarp to keep water from entering
the building. The roof has been out of warranty for over
ten years and is now in need of full
Signed Gwyn Gurgens, Acting SPO
Vendor: CDB Notary Date: 5/21/2008
Estimate Actua FY QT
State $275,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
12 CENTRAL MANAGEMENT SERVICES
Filed: 5/30/2008
This emergency contract enables the State
to extend the existing contract with SEPS, Inc. for
Uninterruptible Power supply (UPS)
equipment, maintenance and engineering support and thus prevent
serious disruption in the State's network
services while the competitive sealed proposals are evaluated
to meet the State's needs. State equipment is protected via vendor
commitment to a four hour response
time with complete repair of the equipment
or any portion thereof within 4 hours after arrival of the first
authorized personnel. An RFP to procure a long-term replacement
contract is expected to be approved
and published to the Procurement Bulletin
in June 2008. This 6 month emergency
contract is for
period of 5-30-08 to 11-29-08, however
contract will be canceled prior to expiration date if a contract as
result of RFP is executed within six
months.
Signed Gwyn Gurgens, Acting SPO
Vendor: SEPS, Inc. Notary Date: 5/29/2008
Estimate Actua FY QT
State $217,954.25 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
13 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
The emergency procurement of cellular
services in Regions 1-4 & 6 for the 6 month period of July 1,
2008 - December 31, 2008 is necessary due
to the fact that the solicitation for a new Statewide Cellular
Services contract is currently under
development. A previous solicitation for
a new Statewide Cellular
Services contract did not result in the
execution of a contract. Cellular &
PTT services are essential to
State government business. This emergency procurement will allow time
for the award of the Statewide
Cellular Services RFP and execution of
contract.
Signed Gwyn Gurgens, Acting SPO
Vendor: Verizon Wireless Notary Date: 6/13/2008
Estimate Actua FY QT
State $4,000,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
14 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
The emergency procurement of cellular
services in Region 5 for the 6 month period of July 1, 2008 -
December 31, 2008 is necessary due to the
fact that the solicitation for a new Statewide Cellular
Services contract is currently under
development. A previous solicitation for
a new Statewide Cellular
Services contract did not result in the
execution of a contract. Cellular &
PTT services are essential to
State government business. This emergency procurement will allow time
for the award of the Statewide
Cellular Services RFP and execution of
contract.
Signed Gwyn Gurgens, Acting SPO
Vendor: Ilinois Valley Cellular Notary Date: 6/13/2008
Estimate Actua FY QT
State $26,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
15 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
The emergency procurement of cellular
services in Region 7 for the 6 month period of July 1, 2008 -
December 31, 2008 is necessary due to the
fact that the solicitation for a new Statewide Cellular
Services contract is currently under
development. A previous solicitation for
a new Statewide Cellular
Services contract did not result in the
execution of a contract. Cellular &
PTT services are essential to
State government business. This emergency procurement will allow time
for the award of the Statewide
Cellular Services RFP and execution of
contract.
Signed Gwyn Gurgens, Acting SPO
Vendor: AT&T Notary Date: 6/13/2008
Estimate Actua FY QT
State $96,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
16 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
The emergency procurement of cellular
services for Sprint/Nextel Push-To-Talk feature, for the 6-month
period of July 1, 2008 - December 31, 2008
, is necessary due to the fact that the solicitation for a new
Statewide Cellular Services contract is
currently under development. A previous
solicitation for a new
Statewide Cellular Services contract did
not result in the execution of a contract.
Signed Gwyn Gurgens, Acting SPO
Vendor: Sprint/Nextel Notary Date: 6/13/2008
Estimate Actua FY QT
State $630,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
17 CONSERVATION - NATURAL RESOURCES
Filed: 5/23/2008
This contract is for the repairs necessary
to a sewer line damage by a pit subsidence following the abate
emergency mine-related hazard as per SMCRA
Act of 1977.
Signed Norman Dixon, SPO
Vendor: Schomburg & Schomburg Const. Notary Date: 5/22/2008
Estimate Actua FY QT
State $59,969.00 $0.00 8 4
Federal Cost $0.00 $0.00
18 CONSERVATION - NATURAL RESOURCES
Filed: 4/15/2008
This emergency is to nourish the shoreline
at Illinois Beach State Park. The
contract is necessary to
protect against further loss of damage to
State property. Failure to nourish the
beach, will result in
continual erosion and removal of land mass
of the only natural shoreline remaining in Illinois and the
nature reserve.
Signed Ellen King-Pietrzak, Chief Fiscal Officer
Vendor: Thelen Sand and Gravel Notary Date: 4/2/2008
Estimate Actua FY QT
State $0.00 $477,660.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
19 CONSERVATION - NATURAL RESOURCES
Filed: 4/24/2008
This emergency is to purchase corn seed in
time for planting season.
Signed Ellen King-Pietrzak, Chief Fiscal Officer
Vendor: Carso Inc. Notary Date: 4/18/2008
Estimate Actua FY QT
State $0.00 $38,677.00 8 4
Federal Cost $0.00 $0.00
20 CONSERVATION - NATURAL RESOURCES
Filed: 5/15/2008
This emergency is to nourish the shoreline
at Illinois Beach State Park. The
contract is necessary to
protect against further loss of damage to
State property. Failure to nourish the
beach, will result in
continual erosion and removal of land mass
of the only natural shoreline remaining in Illinois and the
nature reserve.
Signed Ellen King-Pietrzak, Chief Fiscal Officer
Vendor: Thelen Sand and Gravel Notary Date: 5/14/2008
Estimate Actua FY QT
State $0.00 $224,987.50 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
21 CONSERVATION - NATURAL RESOURCES
Filed: 6/20/2008
This emergency is to purchase riding
mowers to maintain State Parks so they will be able to host
campgrounds and maintain public access
trails for the current tourist and visitor season.
Signed Ellen King-Pietrzak, Chief Fiscal Officer
Vendor: Various Notary Date: 6/18/2008
Estimate Actua FY QT
State $89,333.49 8 4
Federal Cost $0.00 $0.00
22 CORRECTIONS - GENERAL OFFICE
Filed: 5/12/2008
Shawnee Correctional Center's
Administration Building has numerous roof leaks. These leaks have
become severe enough that inmate records
have become wet, ceiling material has fallen, drywall has had
to
be replaced, floor tiles are coming loose from the floors and carpet is getting
saturated. The
following repairs are necessary to keep
the roof from leaking: remove the roof
top equipment, remove
the flashing and related roof material as
required. Replace the flashing, related
material as required to
stop the leaking and replace the roof top
equipment.
Signed Jody Hathaway, Warden
Vendor: Unknown Notary Date: 4/30/2008
Estimate Actua FY QT
State $100,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
23 CORRECTIONS - GENERAL OFFICE
Filed: 5/30/2008
To establish an emergency purchase for
Sugar Cookie Base Mix to meet Departmental needs. Cookie
Base Mix is required to provide various
cookies to various departments. This
emergency purchase is
the result of a vendor not honoring the
contractual pricing and providing cookie base mix as obligated
under CMS master contract. Furthermore, due to CMS lag time in awarding
contracts it has been
necessary to make this emergency purchase
as not to interrupt with customer demands and most
importantly IDOC State services.
Signed James Underwood, Sr. Public Serv. Admin.
Vendor: TS Products Inc. Notary Date: 5/25/2008
Estimate Actua FY QT
State $0.00 $48,000.00 8 4
Federal Cost $0.00 $0.00
24 CORRECTIONS - GENERAL OFFICE
Filed: 6/16/2008
Shawnee Correctional Center needs to
purchase goods and services for the facility during an extended
lockdown of inmates at the facility. Purchases will include purchase of serving
trays, paper goods, food
items and services for additional refuse
removals.
Signed Jody Hathaway, Warden
Vendor: Various Notary Date: 6/2/2008
Estimate Actua FY QT
State $34,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
25 CORRECTIONS - GENERAL OFFICE
Filed: 6/12/2008
Repair hot water heater, provide adequate
sanitary conditions required by health codes. Ensure
equipment is maintained in accordance with
health and safety regulations.
Signed Jay Merchant, Warden
Vendor: McGuire Sales Co. Notary Date: 6/2/2008
Estimate Actua FY QT
State $32,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
26 CORRECTIONS - GENERAL OFFICE
Filed: 6/24/2008
The conditions and circumstances requiring
this emergency purchase are the result of flooding that
occurred in Lawrence County, Illinois
which resulted in the disruption of the water system transporting
potable water to the institution. The conditions resulting included a shut off
of water to the housing
units, dietary operations and laundry
operations.
Signed Lee Ryker, Warden
Vendor: Various Notary Date: 6/18/2008
Estimate Actua FY QT
State $35,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
27 CORRECTIONS - GENERAL OFFICE
Filed: 6/26/2008
The conditions and circumstances requiring
this emergency purchase are the result of storm related
damage to housing unit 2B wing roof
requiring replacement of the entire roof system and related
mechanical equipment including exhaust
fans, fresh air fans and sky lights. The
condition of the affected
housing unit wing, encompassing 91 bed spaces,
is presently uninhabitable until the above referenced
repairs are completed.
Signed Lee Ryker, Warden
Vendor: Unknown Notary Date: 6/16/2008
Estimate Actua FY QT
State $126,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
28 HUMAN SERVICES, DEPARTMENT OF
Filed: 4/28/2008
This is a three story, 28,333 sq. ft.
building housing mental health patients.
This structure was built
in 1949.
The ballast roof is approximately 20 years old and has outlived its
usefulness. If repair or
replacement is not completed immediately,
deterioration of the building structure will be compromised
causing a life safety and health hazard by
mold, mildew, slipping and tripping hazards, possible
building collapse and lack of State
use. The facility is presently
undergoing a survey by the
Department of Justice. We are certified by the Joint Commission of
Accreditation of Health
Organizations and the Illinois Department
of Public Health. Without repair/replacement
of this roof
immediately, the facility risks the loss
of CMS certification and IDPH certification, which in turn will
Signed Curtis Thompson, Acting SPO
Vendor: Geissler Roofing Company, Inc. Notary Date: 4/25/2008
Estimate Actua FY QT
State $165,954.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
29 PUBLIC HEALTH, DEPARTMENT OF
Filed: 6/30/2008
Due to unforseen rainfall during late May
and June 2008 and subsequent levee faults along both the
eastern and western boundaries of
Illinois, numerous Illinois communities are experiencing flood
conditions. Flood waters can present many dangers. Tetanus vaccines must be provided for persons
living in and/or placed at risk while
working in or in contact with flood ravaged areas in Illinois to
ensure that their chances of acquiring
tetanus from these exposures is reduced.
Signed Gary Robinson, Deputy Director
Vendor: Sanofi Pasteur, Inc. Notary Date: 6/25/2008
Estimate Actua FY QT
State $0.00 $104,700.00 8 4
Federal Cost $0.00 $0.00
30 TRANSPORTATION, DEPARTMENT OF
Filed: 6/12/2008
Emergency repair of I-80 bridges, SN
006-0030 EB and SN 006-0031 WB at mile post 68.37, in
Bureau County. The Department's structural engineers have
evaluated the bridges and based on their
evaluation the bridges must be
repaired. The emergency declaration is
being made to expedite repairs
in order to prevent further damage to the
structures and maintain normal traffic flow.
Currently, the
bridges are to be inspected twice daily
until repairs are made.
Signed George Ryan, Regional Engineer
Vendor: Stark Excavating, Inc. Notary Date: 5/28/2008
Estimate Actua FY QT
State $750,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
31 TRANSPORTATION, DEPARTMENT OF
Filed: 6/23/2008
Due to the severity of this past winter,
there is extensive damage to the roadway of Illinois 50 at I-55 in
the
City of Chicago. Not only is this a
major arterial, but it is also the major access road for drivers
heading to Midway Airport. The area has been patched by our maintenance
forces numerous times
throughout this year; however, due to the
heavy volume of truck traffic and turning movements, the
patches are not holding.
Signed Diane O'Keefe, Deputy Director
Vendor: Central Blocktop Company, Inc. Notary Date: 6/5/2008
Estimate Actua FY QT
State $900,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
32 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 4/23/2008
Weather conditions this winter have
severely damaged older asphalt overlays creating many potholes on
several of our routes. The potholes slow traffic, damage vehicles
and create hazards that can cause
accidents to occur.
Signed Paul Kovacs, Chief Engineer
Vendor: Plote Construction, Inc. Notary Date: 2/18/2008
Estimate Actua FY QT
State $225,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
33 GOVERNORS STATE UNIVERSITY
Filed: 4/25/2008
A fire marshal identified the need for the
Family Development Center to have smoke detectors installed
within this facility to meet Code
requirements of the NFPA 101 Life Safety Code.
This facility is
utilized by children and is needed to be
brought up to code prior to the next inspection.
Signed Tracy Sullivan, SPO Designee
Vendor: Honeywell Building Solutions Notary Date: 4/24/2008
Estimate Actua FY QT
State $59,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
34 NORTHERN ILLINOIS UNIVERSITY
Filed: 4/21/2008
Burson Marsteller was retained for crisis
management consulting services by the university's insurance
carrier immediately following the February
14, 2008 shootings on the university campus.
Victim
assistance, crisis management, emergency
response, media relations and institutional recovery warranted
the
hiring of an outside consultant to supplement existing university personnel and
services. Fees for
these services have been paid through
insurance; however, the coverage ceiling has not been reached.
Utilization of this vendor will provide
essential continuity and familiarity with the institutional
response to this unprecedented crisis
situation through the end of the academic year and the fiscal year.
Signed Eddie Williams, Exec. VP
Vendor: Burson Marsteller Notary Date: 4/17/2008
Estimate Actua FY QT
State $50,000.00 $0.00 8 4
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
35 NORTHERN ILLINOIS UNIVERSITY
Filed: 4/21/2008
The purchase of a licensed library
materials serials set database consisting of the U.S. Congressional
Serial Set (1817-1980) with American State
Papers (1789-1838) plus the MARC (Machine Readable
Catalogue) records is available at a
substantially discounted price for a limited time only.
Signed Eddie Williams, Executive VP
Vendor: Readex Notary Date: 4/17/2008
Estimate Actua FY QT
State $0.00 $71,394.00 8 4
Federal Cost $0.00 $0.00
36 NORTHERN ILLINOIS UNIVERSITY
Filed: 4/9/2008
The university has received a Certificate
of Exemption for the operation of the Northern Illinois Proton
Treatment and Research Center to be
located in the DuPage National Technology Park in West
Chicago.
The certificate mandates that Center be in operation within 24
months. To meet this
deadline it was necessary to begin
pre-development services as quickly as possible. A contract was
entered into for this first phase of the
development project before a sole source posting could be
Signed Eddie Williams, Exec. VP
Vendor: Centerpoint Properties Trust Notary Date: 4/4/2008
Estimate Actua FY QT
State $0.00 $249,700.00 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 18 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
37 NORTHERN ILLINOIS UNIVERSITY
Filed: 4/9/2008
The university determined that all
attendees of the memorial service on February 24, 2008 for the
victims of the February 14, 2008 shootings
should receive a memorial imprinted LED key light to be
used during the service in remembrance of
the victims. The lights were needed in
less than a week, and
there was not sufficient time to bid this
purchase.
Signed Eddie Williams, Exec. VP
Vendor: Universal Creative Concepts Notary Date: 4/4/2008
Estimate Actua FY QT
State $0.00 $32,593.64 8 4
Federal Cost $0.00 $0.00
38 NORTHERN ILLINOIS UNIVERSITY
Filed: 6/9/2008
The road surfaces of Stadium Drive,
Stadium Drive South and Lucinda Avenue and the surface of the
Child Care Center parking lot have
deteriorated considerably. The
contractor's proposal is for the
removal of existing material and
replacement of the asphalt surface. The
surfaces have to be repaired to
prevent further damage to the underlying
utilities in the area.
Signed Eddie Williams, Exec. VP
Vendor: Curran Contracting Company Notary Date: 6/6/2008
Estimate Actua FY QT
State $0.00 $149,975.00 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 19 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
39 SOUTHERN ILLINOIS UNIVERSITY
Filed: 6/18/2008
Emergency purchase to waterproof the
basement at the School of Dental Medicine, located on the Alton
Campus, and parging allowance. The continued leakage through the wall
represents a threat to the
structure of the building and a potential
mold threat to occupants of the building.
One major mold
remediation project in the space has
already been completed. The protect the
property and health of the
occupants this must be corrected
immediately.
Signed Nancy Ufert, Director
Vendor: Superior Water Proofing & Res. Notary Date: 6/12/2008
Estimate Actua FY QT
State $153,204.00 $0.00 8 4
Federal Cost $0.00 $0.00
40 UNIVERSITY OF ILLINOIS
Filed: 4/14/2008
The University of Illinois purchased 3
2008 pickup trucks with snow plows for the University airport.
An abbreviated fax bid process was used to
obtain competitive responses. The normal
bidding process
could not be used due to the need to meet
federal grant funding date timeline and a manufacture build
out deadline in addition to lack of
manufacturer pricing availability on new 2009 model year trucks.
Signed Thomas Delanty, SPO Designee
Vendor: Landmark Ford Notary Date: 4/10/2008
Estimate Actua FY QT
State $0.00 $79,097.00 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 20 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
41 UNIVERSITY OF ILLINOIS
Filed: 5/7/2008
The Department of Animal Science required
a used tractor. The tractor is being
purchased on the spot
market.
The Animal Science Department lost the use of a tractor and required an
immediate
replacement. Good business judgment at this time mandates
the purchase of the tractor immediately to
take advantage of the availability and
price.
Signed Thomas Delanty, SPO Designee
Vendor: Shaff Machinery Co. Notary Date: 4/24/2008
Estimate Actua FY QT
State $0.00 $45,400.00 8 4
Federal Cost $0.00 $0.00
42 UNIVERSITY OF ILLINOIS
Filed: 4/15/2008
This emergency repair of a 480-volt
electrical feeder system located in UIC's Medical Center Steam
Tunner.
The cabling, conduit, and grounding system were compromised due to age,
deterioration, and
corrosion.
The current system is ungrounded and thus creates a life safety issue
for personnel within the
tunnel.
The ungounded system has a high potential to cause electric shock at the
480-volt level. The
services include: purchase and install a new 480 volt 3-phase
feeder in the tunnel, install approximately
(30) 20"x20"x6" galvanized pull
boxes, provide slices at pull boxes and install three disconnect
switches in locations chosen by the
University.
Signed Heather Haberaecker, Exec. VP
Vendor: DATECH ELECTRIC IND. Notary Date: 4/9/2008
Estimate Actua FY QT
State $0.00 $155,000.00 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 21 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
43 UNIVERSITY OF ILLINOIS
Filed: 4/4/2008
This service is for emergency repairs to
seven environmental rooms in the Molecular Biology Research
Building.
The repairs are necessary due to damage the rooms sustained when the
heating system failed
on January 19, 2008 and caused flooding in
various rooms throughout the building.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: F & B Stability Specialist Notary Date: 4/1/2008
Estimate Actua FY QT
State $0.00 $47,653.00 8 4
Federal Cost $0.00 $0.00
44 UNIVERSITY OF ILLINOIS
Filed: 4/4/2008
This repair service will provide
installation, preventative maintenance, on-site repair and re-certification
of seven Thermo Electron analytical
instruments that were damaged during the fire at the Pharmacy
Research Building. This vendor is the original equipment
manufacturer and the only firm that can
provide the needed service to restore the
instruments to their correct function.
This vendor must also
perform the necessary recertification
thereby allowing the instruments to be eligible to continue on the
existing vendor-related maintenance
agreements.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: Thermo Electron Corp. Notary Date: 4/1/2008
Estimate Actua FY QT
State $0.00 $105,802.33 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 22 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
45 UNIVERSITY OF ILLINOIS
Filed: 4/4/2008
This repair service will provide on-site
service, repair and re-certification of Shimadzu Scientific
analytical instruments that were damaged
during the fire at the Pharmacy Research Building. This
vendor is the original equipment
manufacturer and the only firm that can provide the needed service to
restore the instruments to their correct
function. This vendor must also perform
the necessary
recertification thereby allowing the
instruments to be eligible to continue on the existing vendor-related
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: Shimadzu Scientific Corp. Notary Date: 4/1/2008
Estimate Actua FY QT
State $40,200.00 $0.00 8 4
Federal Cost $0.00 $0.00
46 UNIVERSITY OF ILLINOIS
Filed: 4/4/2008
The emergency repair service will provide
labor and material to erect a heavy duty canopy necessary to
protect the public from unsafe conditions
resulting from falling concrete off the façade of the University
Hall building. An examination of this site has deemed it an
unsafe situation.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: Midwest Access Services Notary Date: 4/1/2008
Estimate Actua FY QT
State $0.00 $91,645.00 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 23 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
47 UNIVERSITY OF ILLINOIS
Filed: 4/15/2008
This repair and recovery series of a GS
1280 Hewlett-Packard computing system used to deliver patient
care and conduct business operations in
the University of Illinois Medical Center, Department of
Information Services. The emergency repair service is required due
to corrosive dialysis fluid that
dripped onto the equipment in which caused
the equipment to crash and stopped operating.
This
vendor must also perform the necessary
recertification thereby allowing the instruments to be eligible to
continue on the existing vendor-related
maintenance agreements.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: Thermo Electron Corp. Notary Date: 4/9/2008
Estimate Actua FY QT
State $0.00 $54,806.00 8 4
Federal Cost $0.00 $0.00
48 UNIVERSITY OF ILLINOIS
Filed: 4/15/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Research Building.
This equipment will be used to replace
equipment that was damaged during the fire on January 19,
2008 and is necessary to restore certain
specialized functions of the Mass Spectrometry Laboratory, a
facility of the Research Resources Center,
to enable it to provide the analytical services now
compromised and diminished by the fire.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: Agilent Technologies Notary Date: 4/3/2008
Estimate Actua FY QT
State $0.00 $285,634.50 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 24 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
49 UNIVERSITY OF ILLINOIS
Filed: 4/15/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Building.
The
emergency service provided labor and
material to replace and/or repair ceiling tiles, ceiling grids,
drywall, windows, walls, and construct
barriers as requested. Because of the
critical nature of the work,
time did not permit the solicitiation of
multiple quotes.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: J-MAC Associates, Ltd. Notary Date: 4/9/2008
Estimate Actua FY QT
State $0.00 $262,850.00 8 4
Federal Cost $0.00 $0.00
50 UNIVERSITY OF ILLINOIS
Filed: 4/25/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Research Building.
This service was required to replace
and/or repair electrical wiring, fixtures, lights, conduit and other
electrical hardware as needed throughout
the College of Pharmacy Building.
Because of the critical
nature of getting electrical service to
all damaged areas as quickly as possible, time did not permit the
solicitation of multiple quotes.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: McWilliams Electric Company Notary Date: 4/17/2008
Estimate Actua FY QT
State $0.00 $86,084.00 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 25 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
51 UNIVERSITY OF ILLINOIS
Filed: 4/15/2008
This service is required to repair fire
damaged insulation on various piping, plumbing and ductwork in
designated areas on the 1st through 5th
floors and installation of curtain wall fiberglass boards in
designated areas on the 4th and 5th floor
of the College of Pharmacy building. The
building damage
occurred during a fire on January 19,
2008.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: Nelson Insulation Company Notary Date: 4/10/2008
Estimate Actua FY QT
State $0.00 $154,370.00 8 4
Federal Cost $0.00 $0.00
52 UNIVERSITY OF ILLINOIS
Filed: 4/15/2008
The services include remove existing steps
from each of the 10 escalators for inspection on the inside of
the units, then reinstall and shim the
steps at the College of Pharmacy building.
The building
experienced a fire on January 19, 2008.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: Kone, Inc. Notary Date: 4/10/2008
Estimate Actua FY QT
State $0.00 $40,145.00 8 4
Federal Cost $0.00 $0.00
7/10/2008 rptQuarterlyW Page 26 of
43
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
April 1,2008 through June 30, 2008
53 UNIVERSITY OF ILLINOIS
Filed: 4/15/2008
This service is required to supply labor
and material to repair the sprinkler system over the escalators
that were damaged during the fire on
January 19, 2008 at the College of Pharmacy Building. Because
of the critical nature of getting the
building back into operation as quickly as possible, time did not
permit the solicitation of additional
quotes. The contractor was asked to
begin work immediately in
order to not delay the re-construction of
the escalator staircases.
Signed Heather Haberaecker, Exec. Asst. VP
Vendor: C.L. Doucette, Inc. Notary Date: 4/10/2008
Estimate Actua FY QT
State $0.00 $50,400.00 8 4
Federal Cost $0.00 $0.00
54 UNIVERSITY OF ILLINOIS
Filed: