LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July1, 2008 through September 30, 2008
1 SUPREME COURT
Filed: 9/26/2008
Water infiltration in a limited area of
the courtroom has been a problem at the 5th District Appellate
Courthouse in Mt. Vernon in recent
years. During the last 4 weeks, the area
of significant water
infiltration and resulting interior damage
has expanded to include all exterior walls of the Judges
Chambers adjacent to the courtroom and
some portions of the private residential areas on the lower
level.
Some of the moisture damage has been caused by water infiltration in the
chimney area, while
other problems have occurred as a result
of failures of the masonry and its protective coatings. Some of
the wood windows have suffered significant
water damage and allow water to enter the building.
Signed By: Cynthia Cobbs, Administrative Director
Vendor: Unknown Notary Date: 9/24/2008
Estimate Actual FY QT
State Cost: $400,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
2 GOVERNOR, OFFICE OF THE
Filed: 7/7/2008
The existing A/C compressor has failed
beyond repair and requires replacement in kind.
The mansion
at this time has no means of environmental
control and will require several scheduled events to be
cancelled until such time the compressor
is repaired or replaced.
Signed By: Dave Bourland, Executive Director
Vendor: Unknown Notary Date: 7/7/2008
Estimate Actual FY QT
State Cost: $100,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
3 AGRICULTURE - GENERAL OFFICE
Filed: 9/11/2008
To repair the brick turrets of the
Administration Building. To repair leaks
on the roof of the
Administration Building and the
replacement of the fire station roof.
Signed By: Thomas Jennings, Executive Director
Vendor: Unknown Notary Date: 9/11/2008
Estimate Actual FY QT
State Cost: $250,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed: 8/7/2008
Emergency response deployment due to
unexpected power disruption adversely affecting old leaking
battery banks. Battery power is necessary to ensure proper
operation of Data Center.
Signed By: Marcia Armstrong, Acting Deputy Director
Vendor: J T Packard & Associates Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $94,798.00 $94,798.00 9 1
Federal Cost $0.00 $0.00
5 CENTRAL MANAGEMENT SERVICES
Filed: 9/8/2008
Central Management Services issued a rebid
for numerous Chicagoland locations that did not receive
any bid offers from the initial bid issued
on July 25th. The rebid that opened on
August 12, 2008
revealed that no bid offers were made for
locations within Lake and McHenry counties. Multiple vendors
were contacted to try and determine a resource
to meet the unmet needs in Lake and McHenry counties.
International Salt Company offered a fixed price, indicated the ability
to meet the needs of the
communities, and agreed to hold a reserve
of salt to allow for us to define community needs at the price
point.
Other vendors surveyed either offered a higher price point, preferred to
sell only to the State, or
were seeking timeliness of decision that
could not be met.
Signed By: Gwyn Gurgens, Portfolio Manager
Vendor: International Salt Company Notary Date: 9/4/2008
Estimate Actual FY QT
State Cost: $0.00 $8,597,382.32 9 1
Federal Cost $0.00 $0.00
6 CONSERVATION - NATURAL RESOURCES
Filed: 8/2/2008
This procurement is for the assessment of
20 a/c units at the World Shooting and Recreational
Complex, Vendor Buildings 1-5 (4 a/c units
per building). The units have required
constant repair
since the Complex opened two years ago.
Signed By: Norm Dixon, State Purchasing Officer
Vendor: Bric Partnership LLC Notary Date: 8/22/2008
Estimate Actual FY QT
State Cost: $20,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
7 CONSERVATION - NATURAL RESOURCES
Filed: 8/22/2008
This contract is to remove and dispose of
debris lodged against the piers of the Fox River Aqueduct.
Flood waters in August 2007 caused debris
to accumulate around the piers of the Fox River Aqueduct
thus restricting water flow and posting a
threat to cause damage to the structure and upstream flooding
on private properties in the event of more
flooding.
Signed By: Norm Dixon, State Purchasing Officer
Vendor: Pro-Dive, Inc. Notary Date: 8/21/2008
Estimate Actual FY QT
State Cost: $0.00 $38,900.00 9 1
Federal Cost $0.00 $0.00
8 CORRECTIONS - GENERAL OFFICE
Filed: 7/25/2008
The conditions and circumstances requiring
this emergency purchase are the result of flooding that
occurred (is occurring) in Lawrence
County, Illinois which resulted in the disruption of the water
system transporting potable water to the
institution. The conditions resulting
included a shut off of
water to the housing units, dietary
operations and laundry operations.
Signed By: Lee Ryker, Warden
Vendor: Various Notary Date: 6/18/2008
Estimate Actual FY QT
State Cost: $24,500.00 $0.00 9 1
Federal Cost $0.00 $0.00
9 CORRECTIONS - GENERAL OFFICE
Filed: 8/25/2008
We are considering this situation in our
steam tunnels to be an emergency because of sanitation issues
and also because of damage being done to
State of Illinois property. On the
weekend of August 2nd and
3rd, the sewer system became plugged up and
began to backup into the facility. This
was not
discovered until Monday, August 4th at
7:30 a.m. The sewer backed up into the
steam tunnel and
covered the insulation on the steam, hot
water and condensate lines. The sewer
water has contaminated
the
insulation on the pipes. We needed to
turn the steam off to the kitchen and the laundry because of
the water covering the pipes. The insulation is now contaminated and by
turning the steam on the
toxic fumes and odor could cause health
issues to staff and inmates. In order to
rectify the situation all
of the contaminated insulation needs to be
removed and replaced.
Signed By: Joseph Mathy, A/W Operations
Vendor: Various Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $100,000.00 $125,500.00 9 1
Federal Cost $0.00 $0.00
10 CORRECTIONS - GENERAL OFFICE
Filed: 7/30/2008
McDaniel Fire Systems - St. Louis has the
contract for inspecting the facility fire alarm and sprinkler
systems as required by the State of
Illinois Fire Marshal Office. During
their initial inspection, it was
found that the existing fire alarm systems
for the North 1 Cell House, South Cell House, East/West
Cell House and North 2 Annex are not
functioning due to age and environmental conditions and require
replacement.
If these systems are not replaced the cell houses do not have any fire
or smoke detection.
Signed By: Donald Hulick, Warden
Vendor: McDaniel Fire Systems - St. Lo Notary Date: 7/16/2008
Estimate Actual FY QT
State Cost: $600,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
11 CORRECTIONS - GENERAL OFFICE
Filed: 8/29/2008
The facilities generator that powers the
Administration Building, which houses, administration offices,
clinical, school district, library,
dietary, gyms, teen center, training center, visitors center, treatment,
confinement and healthcare. This generator also services housing units,
four, five and six at the facility.
Not having this generator on line to cover a power outage could be
catastrophic. IYC Kewanee is the
designated infirmary for the Department of
Juvenile Justice and currently has in our infirmary a youth
that is severely asthmatic and must be
kept in a stable air conditioned environment.
If the facility
would be subjected to a power failure,
this youth's health could be severely jeopardized.
Signed By: Lisa Nordstrom, Superintendent
Vendor: Patton Power Systems Notary Date: 8/25/2008
Estimate Actual FY QT
State Cost: $800,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
12 CORRECTIONS - GENERAL OFFICE
Filed: 8/29/2008
On 8-12-08 it was reported that housing
unit buildings had no electrical power to the buildings. The
Dixon Correctional Center electrician was
called in and found the problem to be the underground
electrical feeder cable to the above
buildings failed. The proposal is to
remove three electrical feeder
cables and install 3 500 mcm copper tape
shield 5kv and 1 4/0 ground cables total length 600 feet,
termination of all connections, high
potting and final connections for electrical power operation.
Signed By: Nedra Chandler, Warden
Vendor: Dixon Commercial Electric Notary Date: 8/14/2008
Estimate Actual FY QT
State Cost: $35,030.00 $35,030.00 9 1
Federal Cost $0.00 $0.00
13 CORRECTIONS - GENERAL OFFICE
Filed: 8/29/2008
Building #3117 has had an electrical
switch malfunction causing the building to be without power.
This building is a residential building
that houses 96 residents along with five offices for Civigenics.
The Civigenics program is ran out of this
building which is a drug rehabilitation unit.
Currently, we
have temporary power to this building to
keep it operable. However, this
temporary power is not
adequate to operate the entire
building. A new switch takes twenty
weeks to be made.
Signed By: Andy Ott, Warden
Vendor: Wissehr Electric Notary Date: 8/21/2008
Estimate Actual FY QT
State Cost: $74,735.00 $0.00 9 1
Federal Cost $0.00 $0.00
14 CORRECTIONS - GENERAL OFFICE
Filed: 9/5/2008
Correctional Industries Optical Eyewear
Unit located at Dixon Correctional Center facilitates production
of
eyewear to all DOC inmates as well as all recipients of public aid services
within the State of Illinois
Medicaid system. This emergency purchase is for eyeglass
frames that are put into display frame kits
that are sent out to eye doctors
throughout Illinois that provide Medicaid services. The company that
ICI wishes to purchase these frames from
will be the selected vendor from a bid offering recently
conducted and awarded. The contract is not due to begin until
October 1st and if ICI waits for the
beginning of the contract, it will
severely delay the time that the frames are available for choice to
patients.
This would severely restrict ICI's production capacity and would result
in a loss of a large
amount of budgeted revenue for the current
fiscal year.
Signed By: Donna Lindenmulder, Acting CEO
Vendor: Modern Optical Ltd. Notary Date: 8/28/2008
Estimate Actual FY QT
State Cost: $45,000.00 $39,740.00 9 1
Federal Cost $0.00 $0.00
15 CORRECTIONS - GENERAL OFFICE
Filed: 9/23/2008
The dietary building flat roof is leaking
into the dry storage and cooler/freezer area.
Replace the flat roof
over the cooler, freezer and dry storage.
Signed By: Karen McKinney, Superintendent
Vendor: Unknown Notary Date: 9/8/2008
Estimate Actual FY QT
State Cost: $57,600.00 $36,300.00 9 1
Federal Cost $0.00 $0.00
16 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/1/2008
The vendor's SFY 08 contract is being
extended for 31 days to avoid a disruption in services while a
competitive process to select new vendors
is completed.
Signed By: Curtis Thompson, Acting SPO
Vendor: Prevention First, Inc. Notary Date: 6/26/2008
Estimate Actual FY QT
State Cost: $0.00 $281,315.00 9 1
Federal Cost $0.00 $0.00
17 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/1/2008
The vendor's SFY 08 contract is being
extended for 31 days to avoid a disruption in services while a
competitive process to select new vendors
is being completed.
Signed By: Curtis Thompson, Acting SPO
Vendor: Youth Network Council Notary Date: 6/26/2008
Estimate Actual FY QT
State Cost: $0.00 $167,728.00 9 1
Federal Cost $0.00 $0.00
18 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/1/2008
The vendors SFY 08 contract is being
extended for 31 days to avoid a disruption in services while a
competitive process to select new vendors
is completed.
Signed By: Curtis Thompson, Acting SPO
Vendor: The Ounce of Prevention Fund Notary Date: 6/26/2008
Estimate Actual FY QT
State Cost: $0.00 $52,787.00 9 1
Federal Cost $0.00 $0.00
19 MILITARY AFFAIRS, DEPARTMENT OF
Filed: 7/3/2008
We are requesting an emergency purchase
for rental of a portable chiller for a minimum of 3 months.
This is significantly important due to
these 3 months being June, July and August.
Lincoln's
Challenge cooperative agreement funds will
be used for the rental.
Signed By: Leesa Mays, SPO
Vendor: TRANE Notary Date: 7/2/2008
Estimate Actual FY QT
State Cost: $37,079.00 $34,077.50 9 1
Federal Cost $0.00 $0.00
20 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 7/11/2008
The Department is entering into an
emergency six-month contract with E.L. Johnson Investigations,
Inc.
This emergency purchase was procured in accordance with the Illinois
Procurement Code and the
Standard Procurement Rules: immediate action is needed to prevent or
minimize serious disruption in
State services and: the circumstances will not permit the delay
required to r-solicit competitive sealed
bids and emergency conditions exist after
an unsuccessful attempt to use competitive sealed bidding.
Signed By: Thomas Sestak, SPO
Vendor: E.L. Johnson Investigations Notary Date: 7/9/2008
Estimate Actual FY QT
State Cost: $216,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
21 REVENUE, DEPARTMENT OF
Filed: 7/14/2008
Emergency contract for Boland Enterprises,
Inc. for the key entry and verifying of the IL-1040 tax
returns.
This contract resulted when two small business vendors that had been
awarded the contract
were unable to perform (their contracts
were subsequently terminated). In order
for the Department to
meet the State requirements and deadlines
our only choice was to enter into an emergency contract.
The prior SPO inadvertently failed to file
an Emergency Purchase Affidavit with CMS/CPO and the
OAG as required by the Code in December,
2007. The current SPO is filing this
affidavit on July 10,
2008 and has already filed a final
emergency expenditure report for this contract, as required, with OAG
Signed By: Norma Sutton, SPO
Vendor: Boland Enterprises, Inc. Notary Date: 7/10/2008
Estimate Actual FY QT
State Cost: $0.00 $165,965.29 9 1
Federal Cost $0.00 $0.00
22 TRANSPORTATION, DEPARTMENT OF
Filed: 7/18/2008
Mississippi River flooding occurring in
Hancock County on and around 06-15-08 requiring District 4
to contract for trucking to relocate
existing State property (concrete barrier wall) from Edwards IL to
Hamilton IL on Sunday, June 15, 2008 to
protect Keokuk bridge approach. Vendor
was selected based
upon equipment and personnel availability for
immediate response.
Signed By: Joseph Crowe, Deputy Director
Vendor: Kennel Trucking Notary Date: 6/25/2008
Estimate Actual FY QT
State Cost: $0.00 $11,780.00 9 1
Federal Cost $0.00 $0.00
23 TRANSPORTATION, DEPARTMENT OF
Filed: 8/14/2008
Flooding of the Mississippi River basin
caused the overtopping of the US 136 roadway approach to the
Mississippi River bridge between Hamilton,
Illinois and Keokuk, Iowa. This
expenditure is for
furnishing labor and material to construct
a temporary roadway to keep US 136 open to traffic. The
work included furnishing of materials for
delivery and placement on US 136.
Signed By: Roger Driskell, Regional 4 Engineer
Vendor: W.L. Miller Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $375,000.00 $343,205.15 9 1
Federal Cost $0.00 $0.00
24 TRANSPORTATION, DEPARTMENT OF
Filed: 8/14/2008
Mississippi River flooding occurring in
Henderson County has effectively closed contiguous access to
US 34 since roadway became overwhelmed by
waters on 6-15-08. Due to this
interruption of services,
a severe economic distress has been
experienced by citizens relying on US 34.
Subsequently the
Department has been asked to expedite
renewed access to US 34 via the most efficient means possible
without waiting for natural floodwater
recession.
A letter was received dated August 19,
2008 reporting the Actual cost as $28,560.89.
Signed By: Joseph Crowe, Deputy Director
Vendor: Twomey & Cessford Companies Notary Date: 7/31/2008
Estimate Actual FY QT
State Cost: $34,700.00 $28,560.89 9 1
Federal Cost $0.00 $0.00
25 TRANSPORTATION, DEPARTMENT OF
Filed: 8/28/2008
Rising water elevations on the Mississippi
River during the June Flood of 2008 necessitated a
temporary grade raise of IL Route 100 to
maintain services. Determination of
funding source between
IEMA/FEMA/FHWA resulted in the delay of
this emergency affidavit submittal for signature/filing.
The proposed work consisted of hauling
aggregate and constructing a compacted aggregate embankment
on
top of the existing pavement from approximately 700 feet west of Main Street
west to Williams
Street in the City of Alton to raise the
grade. Once the water receded, IDOT
District 8 Bureau of
Operations utilized its forces to remove
the grade raise, clean up the pavement, and restore the roadway
Signed By: Mary Lamie, Deputy Director
Vendor: Keller Companies Notary Date: 8/14/2008
Estimate Actual FY QT
State Cost: $0.00 $25,221.95 9 1
Federal Cost $0.00 $0.00
26 TRANSPORTATION, DEPARTMENT OF
Filed: 9/5/2008
As a result of the magnitude of the June
2008 flood, seventeen structures in District 7 were damaged to
scour.
The protective defenses on these structures were eroded leaving them
extremely vulnerable to
future flooding. Several of the structures experienced
exposure of their foundations. Others
have
experienced a lowering of the streambed to
below footing elevations.
Signed By: Roger Driskell, Deputy Director
Vendor: Unknown Notary Date: 8/18/2008
Estimate Actual FY QT
State Cost: $3,500,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
27 TRANSPORTATION, DEPARTMENT OF
Filed: 8/29/2008
The Department of Central Management
Services issued a re-bid solicitation for rock salt for roadway
de-icing purposes. Subsequently a solicitation addendum was
issued by CMS. On August 12, 2008 it
was revealed that no bidders submitted an
offer for rock salt needed in Lake and McHenry counties
located in the department's Region 1. International Salt Company in response to the
addendum, offered
60,600 tons to the Department's Northside
maintenance facility/Cook County at $138.52 per ton.
Signed By: Christine Reed, Director of Highways
Vendor: International Salt Company Notary Date: 8/27/2008
Estimate Actual FY QT
State Cost: $0.00 $8,394,312.00 9 1
Federal Cost $0.00 $0.00
28 TRANSPORTATION, DEPARTMENT OF
Filed: 8/27/2008
During the recession of the water
elevations on the Mississippi River during the June Flood of 2008,
multiple pavement holes were observed
drawing water through the pavement over the twin corrugated
metal pipes. Upon inspection of the twin 10 foot diameter
pipes, several holes/tears with sand
infiltrating the pipes was observed and
the pipes appear deteriorated beyond repair.
Both pipes have
deformed and resulting distress is
reflected through to the roadway and on the rip rap at the pipe
Signed By: Mary Lamie, Deputy Director
Vendor: Keeley and Sons, Inc. Notary Date: 8/14/2008
Estimate Actual FY QT
State Cost: $750,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
29 TRANSPORTATION, DEPARTMENT OF
Filed: 9/29/2008
The bridges carrying Interstate 57 over
147th Street have extensive web cracking at the bottom of many
of the web stiffeners in the main
spans. Any growth in these cracks would
force the immediate closure
of lanes on Interstate 57, as well as
implementation of load posting that would require truck detours.
During cold weather, cracks can propagate
quickly - therefore repairs to the webs of these beams must be
done quickly, and cannot wait for the normal
contracting procedures.
Signed By: Diane O'Keefe, Deputy Director
Vendor: Areatha Construction Notary Date: 9/8/2008
Estimate Actual FY QT
State Cost: $700,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
30 TRANSPORTATION, DEPARTMENT OF
Filed: 9/15/2008
Due to abnormally wet conditions and high
temperatures this summer, portions of the hot mix asphalt
overlay on I-57/70 around Effingham, IL
have failed. The pavement is severely
rutted and has
experienced stripping in the lower binder
lifts on the driving lanes of the interstate.
This problem has
occurred in four locations on the route,
three northbound and one southbound.
Signed By: Roger Driskell, Region 4 Engineer
Vendor: Unknown Notary Date: 8/29/2008
Estimate Actual FY QT
State Cost: $400,000.00 $299,636.87 9 1
Federal Cost $0.00 $0.00
31 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 9/17/2008
The door locks and the WanderGuard system
installed at the facility in 2002-2003 are failing. Exterior
doors do not latch, which prevents the
staff from being able to properly secure the building and
potentially allowing unauthorized persons
access to the facility during non-visiting/business hours.
Failure of the WanderGuard System has
resulted in confused residents, who wear the "alert bracelets"
designed to set off the audible alarm, to
exit the building undetected by nursing staff and placing them
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Unknown Notary Date: 9/16/2008
Estimate Actual FY QT
State Cost: $85,000,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
32 HISTORIC PRESERVATION AGENCY
Filed: 9/23/2008
Lincoln Log Cabin State Historic Site, 400
South Lincoln Way, Lerna, IL. Replace
site water lines
and service.
Signed By: Janet Grimes, Executive Director
Vendor: Unknown Notary Date: 9/23/2008
Estimate Actual FY QT
State Cost: $300,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
33 ILLINOIS WORKERS' COMPENSATION COMMISSION
Filed: 7/7/2008
The agency requires the immediate and
uninterrupted services of vendor to complete the IWCC
Workers' Compensation Medical Fee
Schedule, a workers' compensation reform mandated by P.A. 94-
277 in order to address rising medical
costs.
Signed By: Katherine Deveraux, SPO
Vendor: True Course Medical Data Analy Notary Date: 7/2/2008
Estimate Actual FY QT
State Cost: $0.00 $60,000.00 9 1
Federal Cost $0.00 $0.00
34 ILLINOIS MEDICAL DISTRICT COMMISSION
Filed: 7/31/2008
The Illinois Medical District Commission
is in need of services provided by the subject vendor relative
to
various legal and administrative services that are critical to District
operations and services.
Signed By: Samuel Pruett, Executive Director
Vendor: Kenneth E. Scheiwe Notary Date: 7/1/2008
Estimate Actual FY QT
State Cost: $50,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
35 ILLINOIS MEDICAL DISTRICT COMMISSION
Filed: 7/31/2008
The Illinois Medical District Commission
is is need of services provided by the subject vendor relative
to pending litigation.
Signed By: Samuel Pruett, Executive Director
Vendor: Hinshaw & Culbertson LLP Notary Date: 7/1/2008
Estimate Actual FY QT
State Cost: $50,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
36 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 8/7/2008
To repair the noise abatement wall on the
Tri-State that was damaged by an accident on January 17.
Please see the attached memo for details
and the attached estimate for costs.
A letter was received dated August 1, 2008
reporting the Actual amount as $91.250.00.
Signed By: Paul Kovacs, Chief Engineer
Vendor: Albin Carlson & Co. Notary Date: 1/25/2008
Estimate Actual FY QT
State Cost: $86,250.00 $91,250.00 9 1
Federal Cost $0.00 $0.00
37 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 9/2/2008
The Dept. of Central Management Services
issued a re-bid solicitation for rock salt for roadway deicing
purposes.
Subsequently, a solicitation addendum was issued by CMS. On August 12, 2008 it was
revealed that no bidders submitted an
offer for rock salt needed in Lake County.
International Salt Co.
in response to the addendum offered 12,200
tons to be delivered to the Tollway M-04 and Edens Spur
facilities at an estimated price of 140.00
per ton. To address our record low
inventories and satisfy rock
salt demands for safely deicing this portion
of the Tollway during the upcoming winter season, the
tonnage is necessary. CMS has advised the Tollway that in order to
exercise the option to procure this
tonnage, an emergency affidavit is
required. International Salt Company was
chosen because they
offered the only solution for the required
rock salt.
Signed By: Paul Kovacs, Chief Engineer
Vendor: International Salt Company Notary Date: 9/2/2008
Estimate Actual FY QT
State Cost: $1,708,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
38 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 9/25/2008
The Dept. of Central Management Services
issued a re-bid solicitation for rock salt for roadway deicing
purposes.
Subsequently, a solicitation addendum was issued by CMS. It was determined that no bids
would be accepted due to poor quality or
excessive pricing of 170.65 per ton.
International Salt Co. in
response to the addendum offered 7,500
tons to be delivered to the Tollway M-07 at an estimated price
of 151.52 per ton. To address our record low inventories and
satisfy rock salt demands for safely
deicing this portion of the Tollway during
the upcoming winter season, the tonnage is necessary. CMS
has
advised the Tollway that in order to exercise the option to procure this
tonnage, an emergency
affidavit is required. International Salt Company was chosen because
they offered the only solution for
Signed By: Paul Kovacs, Chief Engineer
Vendor: International Salt Company Notary Date: 9/8/2008
Estimate Actual FY QT
State Cost: $1,136,400.00 $0.00 9 1
Federal Cost $0.00 $0.00
39 CHICAGO STATE UNIVERSITY
Filed: 7/3/2008
The purchase and installation of this
security and surveillance equipment is an emergency due to the
increasing prevalence of theft in the
Jones Convocation Center. Over $20,000
of athletic equipment has
recently been stolen. With the increased value of equipment that is
now being stored and installed into
the Convocation Center daily, this
expensive equipment is in jeopardy of being stolen, to which the
University is neither funded nor capable of
replacing such equipment.
Signed By: Elnora Daniel, President
Vendor: Eagle Eye Surveillance Chicago Notary Date: 6/2/2008
Estimate Actual FY QT
State Cost: $0.00 $94,665.00 9 1
Federal Cost $0.00 $0.00
40 GOVERNORS STATE UNIVERSITY
Filed: 9/23/2008
The driveway and parking area leading to
the north door of the OTS building was in need of repair and
expansion.
Due to construction, additional parking is required.
Signed By: Tracy Sullivan, SPO Designee
Vendor: Sanchez Paving Notary Date: 9/22/2008
Estimate Actual FY QT
State Cost: $47,000.00 $41,006.25 9 1
Federal Cost $0.00 $0.00
41 GOVERNORS STATE UNIVERSITY
Filed: 9/23/2008
Immediate repair to the hot and cold coils
of an air handler for the HVAC system is required to control
temperature within the zone assigned
within the facility.
Signed By: Tracy Sullivan, SPO Designee
Vendor: ECI Mechanical Notary Date: 9/22/2008
Estimate Actual FY QT
State Cost: $36,344.99 $36,344.99 9 1
Federal Cost $0.00 $0.00
42 ILLINOIS STATE UNIVERSITY
Filed: 7/23/2008
The exterior facade brick work collapsed
and exposed a portion of the exterior of the Turner Hall
Building.
In addition, the collapse made other exterior portions of the building
unstable and increased
the risk of additional failures. The emergency procurement/repair is needed to
ensure the building is
repaired in the most efficient and
deliberate method and to avoid any health and safety issues for the
public, students and University employees.
Signed By: Judy Johnson, Director
Vendor: J.J. Braker Notary Date: 7/21/2008
Estimate Actual FY QT
State Cost: $0.00 $95,500.00 9 1
Federal Cost $0.00 $0.00
43 ILLINOIS STATE UNIVERSITY
Filed: 8/14/2008
The chiller for the University's south
campus location has failed and prevents the use of air conditioning
in
four residence halls that house over 1400 students and the south campus dining
facility. The failure
of the chiller and the available air conditioning
during the student move in and one of the potentially
hottest periods of the year, has resulted
in this repair being classified as an emergency procurement.
Signed By: Greg Alt, Comptroller
Vendor: Hunzeker Trane Company Notary Date: 8/13/2008
Estimate Actual FY QT
State Cost: $0.00 $69,999.60 9 1
Federal Cost $0.00 $0.00
44 SOUTHERN ILLINOIS UNIVERSITY
Filed: 7/3/2008
The hydraulic cylinder in the elevator in
Trueblood Dining Hall, has failed and a new cylinder is
required to restore elevator service. This elevator is the sole elevator in the
building and is essential for
ADA
and safety compliance. To ensure due diligence,
the University obtained two informal quotes to
determine a reasonable cost analysis. The quote chosen is based on the lowest cost
and repair schedule
to minimize disruption of services
affecting public safety.
Signed By: Debbie Abell, Executive Director
Vendor: Kone Incorporated Notary Date: 6/30/2008
Estimate Actual FY QT
State Cost: $43,021.00 $49,895.00 9 1
Federal Cost $0.00 $0.00
45 SOUTHERN ILLINOIS UNIVERSITY
Filed: 7/21/2008
Emergency purchase to procure a 170 ton
chiller for the main campus computer center in Dunham Hall.
This location is served by a single
chiller. This chiller has become
increasingly unreliable. The loss
of the chiller when campus chilled water
is not available would result in the shutdown of the campus
computer center. This would result in the loss of all campus
e-mail, internet access, payroll, academic
labs and other critical academic and
business systems.
Signed By: Nancy Ufert, Director
Vendor: Trane US Incorporated Notary Date: 7/18/2008
Estimate Actual FY QT
State Cost: $0.00 $88,890.00 9 1
Federal Cost $0.00 $0.00
46 UNIVERSITY OF ILLINOIS
Filed: 7/25/2008
This is a change order to the original
services required due to the fire in the College of Pharmacy
Building and failure of the heating system
of the Molecular Biology Research Building, both occurring
on January 19, 2008. Current estimate of the time required by
MARSH USA personnel to continue
their tasks have increased because the
claim has grown in scope, especially given the potential impact of
lost/postponed grant revenue.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: MARSH USA Inc. Notary Date: 7/21/2008
Estimate Actual FY QT
State Cost: $600,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
47 UNIVERSITY OF ILLINOIS
Filed: 7/14/2008
The Department requires special tools for
research and instruction. The Department
researched the
availability and price for this type of
quadrupole/time-of-flight mass spectrometer system and became
aware of an auction where the opportunity
to save considerable funds presented itself.
The total cost to
the University for these particular types
of spectroscopy systems would range in price from $300,000 for
used/re-furbished to $600,000 for new equipment. The University paid $41,812.79. The purchase of
the equipment at this time, in the
Department's opinion was a good business decision.
Signed By: Philip Abruzzi, SPO Designee
Vendor: Dovebid, Inc. Notary Date: 7/9/2008
Estimate Actual FY QT
State Cost: $0.00 $41,812.79 9 1
Federal Cost $0.00 $0.00
48 UNIVERSITY OF ILLINOIS
Filed: 7/21/2008
This service is required to supply labor
and material to repair the sprinkler system over the escalators
that were damaged during the fire on
January 19, 2008 at the College of Pharmacy Building. Because
of the critical nature of getting the
building back to operation as quickly as possible, time did not
permit the solicitation of additional
quotes. The contractor was asked to
begin work immediately in
order to not delay the re-construction of
the escalator staircases.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: C.L. Doucette, Inc. Notary Date: 7/16/2008
Estimate Actual FY QT
State Cost: $0.00 $50,400.00 9 1
Federal Cost $0.00 $0.00
49 UNIVERSITY OF ILLINOIS
Filed: 7/21/2008
This emergency service is required due to
the fire at the College of Pharmacy.
This service will provide
labor and material necessary for the
laboratory gas and ductwork installation to restore two laboratories
and two adjacent offices that were in the
4th floor burn zone of Building 924. The
department requested
quotes from 3 different vendors for this
service and has selected the lowest price.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Kroeschell, Inc. Notary Date: 7/16/2008
Estimate Actual FY QT
State Cost: $52,925.00 $0.00 9 1
Federal Cost $0.00 $0.00
50 UNIVERSITY OF ILLINOIS
Filed: 7/21/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Research Building. The
miniDAWN TREOS is needed to replace a Wyatt
Technology miniDAWN. The powerful
instrument
provides powerful triple-angle light
scattering detection for the measurement of absolute molecular
weight, size, and conformation of
macromolecules in solution. The
manufacturer is offering a generous
discount with the trade in of the
miniDAWN.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Wyatt Technology Corporation Notary Date: 7/16/2008
Estimate Actual FY QT
State Cost: $34,838.42 $0.00 9 1
Federal Cost $0.00 $0.00
51 UNIVERSITY OF ILLINOIS
Filed: 7/3/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Building.
This service
will provide labor and material for repair
and reconstructive work to HVAC systems, laboratory gas
systems and heating process piping. Because of the critical nature of getting the
repairs done as quickly
as
possible, time did not permit the solicitation of multiple quotes.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Kroeschell, Inc. Notary Date: 5/29/2008
Estimate Actual FY QT
State Cost: $245,321.00 $0.00 9 1
Federal Cost $0.00 $0.00
52 UNIVERSITY OF ILLINOIS
Filed: 7/3/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Research Building on
January 19, 2008 and is necessary to
restore research productivity and resume progress on a number of
key research projects that have halted due
to the fire. The original instruments
were internally and
externally serviced as part of the
restoration process of damaged equipment, but were found to be un-
repairable. This vendor is the original equipment
manufacturer.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Shimadzu Scientific Corp. Notary Date: 7/1/2008
Estimate Actual FY QT
State Cost: $0.00 $151,500.00 9 1
Federal Cost $0.00 $0.00
53 UNIVERSITY OF ILLINOIS
Filed: 7/3/2008
This emergency is due to the fire at the
College of Pharmacy. This service will
replace/repair the
chemical fume hood alarms in the College
of Pharmacy. The alarms were found during testing and
reconditioning to have electrical power
present but without response to low flow and no flow exhaust
conditions in the hood. Because of the critical nature of getting
this work done as quickly as possible,
time did not permit the solicitation of
multiple quotes.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: J-MAC Associates Ltd. Notary Date: 7/1/2008
Estimate Actual FY QT
State Cost: $74,195.00 $0.00 9 1
Federal Cost $0.00 $0.00
54 UNIVERSITY OF ILLINOIS
Filed: 7/3/2008
This emergency is due to the failure of
the heating system of the Molecular Biology Research Building.
This service will replace/repair the chemical fume hood alarms in
MBRB. The alarms were found
during testing and reconditioning to have
electrical power present but without response to low flow and
no flow exhaust conditions in the
hood. Because of the critical nature of
getting this work done as
quickly as possible, time did not permit
the solicitation of multiple quotes.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: J-MAC Associates, Ltd. Notary Date: 7/1/2008
Estimate Actual FY QT
State Cost: $130,868.79 $0.00 9 1
Federal Cost $0.00 $0.00
55 UNIVERSITY OF ILLINOIS
Filed: 7/7/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Building.
The
emergency service provided labor and
material to replace and/or repair ceiling tiles, ceiling grids,
drywall, windows, walls, and construct
barriers as requested. Because of the
critical nature of the work,
time did not permit the solicitation of
multiple quotes.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: J-MAC Associates Ltd. Notary Date: 7/2/2008
Estimate Actual FY QT
State Cost: $0.00 $262,850.00 9 1
Federal Cost $0.00 $0.00
56 UNIVERSITY OF ILLINOIS
Filed: 7/7/2008
The emergency service was required due to
the failure of the heating system at the Molecular Biology
Research Building. This service will provide labor and material
to replace the outside air intake
dampers serving the main fan system of the
building.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Kroeschell, Inc. Notary Date: 7/2/2008
Estimate Actual FY QT
State Cost: $243,600.00 $0.00 9 1
Federal Cost $0.00 $0.00
57 UNIVERSITY OF ILLINOIS
Filed: 8/11/2008
This emergency expenditure is for soft
drink equipment for the Division of Intercollegiate Athletics for
students, faculty, staff and visitors to
the University Memorial Stadium. The
State of Illinois issued an
RFP
for a soft drink prime vendor contract for the State in FY 07. State has requested that the
University participate in the prime vendor
contract once it is awarded. The RFP
evaluation process
took longer than anticipated putting the
State behind schedule in final decision to select Pepsi Cola as
Signed By: Philip Abruzzi, SPO Designee
Vendor: Advanced Beverage Solution Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $0.00 $144,767.12 9 1
Federal Cost $0.00 $0.00
58 UNIVERSITY OF ILLINOIS
Filed: 8/11/2008
This emergency expenditure is for soft
drink equipment for the Division of Intercollegiate Athletics for
students, faculty, staff and visitors to
the University Memorial Stadium. The
State of Illinois issued an
RFP
for a soft drink prime vendor contract for the State in FY 07. State has requested that the
University participate in the prime vendor
contract once it is awarded. The RFP
evaluation process
took longer than anticipated putting the
State behind schedule in final decision to select Pepsi Cola as
Signed By: Philip Abruzzi, SPO Designee
Vendor: Coca Cola Enterprises Inc. Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $1,500,000.00 $0.00 9 1
Federal Cost $0.00 $0.00
59 UNIVERSITY OF ILLINOIS
Filed: 7/31/2008
This emergency expenditure is for plaques,
donor signage for halls, classrooms, study halls and a donor
wall for the Business Instructional Facility
to be designed, completed and installed by October 9,
2008.
AD Johnson has created the donor signage in Wohler's Hall. Since the Business Instructional
Facility was designed to complement
Wohler's Hall, the donor signage must be compatible with the
signage in Wohler's Hall. Only AD Johnson can provide a consistent,
relational appearance that
complements existing donor signage as well
as complement Pelli's building design with the
consistency of uniqueness and the highest
quality signage campus wide.
Signed By: Philip Abruzzi, SPO Designee
Vendor: A D Johnson Notary Date: 7/28/2008
Estimate Actual FY QT
State Cost: $365,400.00 $365,400.00 9 1
Federal Cost $0.00 $0.00
60 UNIVERSITY OF ILLINOIS
Filed: 7/31/2008
The University of Illinois Extension
conducts the McLean County 4-H Fair annually at the McLean
County Fairgrounds which is owned by the
McLean County Fair Association. The fair
is scheduled for
the
period July 28, 2008 through August 6, 2008.
Since time does not allow this transaction to be
posted on the Procurement Bulletin as a
sole source, which it is, immediate action is needed to prevent
or minimize serious disruption of
University services.
Signed By: Philip Abruzzi, SPO Designee
Vendor: McLean County Fair Association Notary Date: 7/28/2008
Estimate Actual FY QT
State Cost: $0.00 $90,706.00 9 1
Federal Cost $0.00 $0.00