LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
October 1, 2008 through December 31, 2008
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 10/2/2008
To properly conduct the financial audit
and compliance examination of Northern Illinois Research
Foundation and related subsidiary for the
one year ended June 30, 2008, the examination to begin as
soon as possible. Following internal discussions, it was
determined we did not have sufficient internal
staff resources to conduct this
engagement. Insufficient time exists to
conduct the usual request for
proposals competitive selection process
prior to October 6, 2008. A fair and
reasonable price was
negotiated with Clifton Gunderson LLP
which has experience with the Auditor General's program and
has sufficient staff and expertise to
perform this audit and begin work within the necessary timeframe to
avoid serious disruption in OAG audit
services.
Signed By: Bruce Bullard, Director
Vendor: Clifton Gunderson LLP Notary Date: 10/2/2008
Estimate Actual FY QT
State Cost: $0.00 $20,300.00 9 2
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 10/2/2008
To properly conduct the compliance
examination of Lawrence Correctional Center for the period ended
June 30, 2008, the examination needs to
begin as soon as possible. The Office of
the Auditor General
issued a Request for Proposal to
competitively procure the services, however, no responses were
received.
Following internal discussions, it was determined we did not have
sufficient internal staff
resources to conduct this engagement. A fair and reasonable price was negotiated
with J.W. Boyle &
Company which has experience with the
Auditor General's program and has sufficient staff and expertise
to perform this audit and begin work
within the necessary timeframe to avoid serious disruption in
Signed By: Bruce Bullard, Director
Vendor: J.W. Boyle & Company Notary Date: 10/2/2008
Estimate Actual FY QT
State Cost: $0.00 $44,763.28 9 2
Federal Cost $0.00 $0.00
3 SECRETARY OF STATE
Filed: 10/30/2008
The roofing system on the Auditorium of
the Michael J. Howlett Building has outlived its useful
lifespan and can no longer be maintained
through regular maintenance. This will
require the
replacement of the Auditorium roofing
system. This emergency condition was
discovered after the fall
of water damaged plaster ceiling and wall
material in various locations in the auditorium space. To
date we have identified approximately 3
areas, one on the East, one on the West, and one on the
Southwest of the roof where water
infiltration has occurred. Due to the
possiblity of employee health
and safety being at risk because of the
risk associated with this roof in its current condition, we feel it is
necesssary to declare this an emergency.
Signed By: Donna Fitts, Director
Vendor: Unknown Notary Date: 10/29/2008
Estimate Actual FY QT
State Cost: $167,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
4 SECRETARY OF STATE
Filed: 12/22/2008
The emergency is required for the purchase
of stoker coal, this coal is utilized at the State of Illinois
Power Plant for steam heating purposes of
several major state owned buildings in Springfield including
the State Capitol Complex. The purchase became an emergency due to the
previous contract vendor
terminating the contract due to major cost
increases for the production of stoker coal at their facility.
The emergency purchase will allow the
Secretary of State time to complete a formal bid process for
stoker coal as required by State Statute
that meets the minimum specifications required for plant
Signed By: Donna Fitts, Director
Vendor: Capitol Sales LLC Notary Date: 11/13/2008
Estimate Actual FY QT
State Cost: $65,100.00 $0.00 9 2
Federal Cost $0.00 $0.00
5 AGRICULTURE - GENERAL OFFICE
Filed: 12/30/2008
An area of approximately 60' x 100' of the
standing seam roof on the grandstand was tore loose from the
deck during a storm. Majority of the roof landed on the grandstand
stage, which has also, been
damaged.
There could be further damage if the section blows off during another
storm or heavy winds
and falls into the seating.
Signed By: Thomas Jennings, Executive Director
Vendor: Unknown Notary Date: 12/30/2008
Estimate Actual FY QT
State Cost: $160,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed: 12/3/2008
The Department of Central Management
Services is giving notice of an emergency contract with SEPS,
Inc. for Uninterruptible Power Supply
(UPS) equipment, maintenance and engineering support.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: SEPS Notary Date: 12/2/2008
Estimate Actual FY QT
State Cost: $51,200.00 $0.00 9 2
Federal Cost $0.00 $0.00
7 CENTRAL MANAGEMENT SERVICES
Filed: 11/20/2008
The State has a Financing Matrix Master
Contract with the Vendor that provides a cost-effective and
administratively efficient method of
providing financing for State personal property acquisitions. Due to
the
current credit crisis facing the United States, the Vendor has claimed force
majeure. The State
disputes this claim. Through an emergency contract amendment, the
State and the Vendor will revise
the contract pricing to continue to allow
the State to access necessary financing for statewide
procurements at a reasonable cost and
effectuate a settlement of the disputed contract claim by the
Signed By: Lynn Carter, Deputy General Counsel
Vendor: First Southwest Leasing Co. Notary Date: 11/14/2008
Estimate Actual FY QT
State Cost: $60,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 12/8/2008
This emergency procurement is necessary to
extend this contract for a period of 12 months (12-15-08 -
12-14-09) to allow for the solicitation,
award and implementation of any replacement contract(s) via a
forthcoming solicitation. CMS is, via an Emergency Procurement,
extending the existing
Telecommunications Network Services
contract which covers 95% of all the telecommunications
circuits in the State. If this agreement were to lapse, the State
may be subject to increased cost under
tariff rates, thus adversely effecting all
State agency business.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: AT&T Global Services Notary Date: 12/5/2008
Estimate Actual FY QT
State Cost: $35,592,161.49 $0.00 9 2
Federal Cost $0.00 $0.00
9 CENTRAL MANAGEMENT SERVICES
Filed: 12/15/2008
The emergency procurement of cellular
services for cellular services in Region 7, for the 9 month period
of January 1, 2009 - September 30, 2009 is
necessary due to the fact that the solicitation for a new
Statewide Cellular Services contract is
currently in process.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: AT&T Notary Date: 12/12/2008
Estimate Actual FY QT
State Cost: $134,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
10 CENTRAL MANAGEMENT SERVICES
Filed: 12/15/2008
The emergency procurement of cellular
services for cellular services in Regions 1-4 & 6 for the 9 month
period of January 1, 2009 - September 30,
2009 is necessary due to the fact that the solicitation for a
new Statewide Cellular Services contract
is currently in process.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: Verizon Wireless Notary Date: 12/12/2008
Estimate Actual FY QT
State Cost: $6,000,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
11 CENTRAL MANAGEMENT SERVICES
Filed: 12/15/2008
The emergency procurement of cellular
services for Sprint/Nextel Push-To-Talk feature for the 9 month
period of January 1, 2009 - September 30,
2009 is necessary due to the fact that the solicitation for a
new Statewide Cellular Services contract
is currently in process.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: Sprint/Nextel Notary Date: 12/12/2008
Estimate Actual FY QT
State Cost: $915,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
12 CENTRAL MANAGEMENT SERVICES
Filed: 12/15/2008
The emergency procurement of cellular
services for cellular services in Region 5 for the 9 month period
of January 1, 2009 through September 30,
2009 is necessary due to the fact that the solicitation for a
new Statewide Cellular Services contract
is currently in process.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: Illinois Valley Cellular Notary Date: 12/12/2008
Estimate Actual FY QT
State Cost: $30,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
13 NATURAL RESOURCES, DEPARTMENT OF
Filed: 10/2/2008
A sag type subsidence event formed on July
22, 2008 causing damage to five duplexes and 2
quadplexes that are part of a senior
citizen retirement village located in Springfield. Given the severity
of the problem, it was deemed necessary to
forego normal program procedures which typically include
the preparation of formal specifications
and bid documents until after the fact in order to start work in a
more timely fashion. The initital contract executed was under the
threshold of $39,000. Movement
continues, therefore additional scope
being added. Change Order #1 takes the
procurement at the
present at $49,446.24.
Signed By: Norm Dixon, State Purchasing Officer
Vendor: SUNCON, Inc. Notary Date: 10/1/2008
Estimate Actual FY QT
State Cost: $49,446.24 $0.00 9 2
Federal Cost $0.00 $0.00
14 NATURAL RESOURCES, DEPARTMENT OF
Filed: 12/3/2008
On October 20, 2008, the Department's long
reach excavator became submerged in approximately 22 ft.
of water when the White's Levee on which
it was crossing gave way. The location
is near Cuba Island
at the Sanganois State Conservation Area
in Mason County, Illinois. Notification
was made to all
emergency contacts including the Illinois Environmental Protection Agency,
the Illinois Emergency
Management Agency and the National
Response Center. The IEMA incident no.
is 20081558 and the
NRC incident no. is 887704. Contract was made with Enviro Vac of
Jacksonville, Illinois, an
emergency response contractor, to secure
oil absorbing booms which were installed around the
submerged equipment to contain any
fuel/oil leakage that may have occurred, as suggested by IEPA,
and to secure services for environmental
cleanup and disposal efforts. A local
contractor with various
heavy equipment was brought on-site to
retrieve the excavator from the water.
Signed By: Norm Dixon, SPO
Vendor: Various Notary Date: 12/2/2008
Estimate Actual FY QT
State Cost: $0.00 $56,196.83 9 2
Federal Cost $0.00 $0.00
15 CORRECTIONS - GENERAL OFFICE
Filed: 10/31/2008
Upgrading exiting Housing Unit yard area
for use by Level II Segregation Inmates by constructing
necessary security fencing and
recreational pods to provide required recreational activity on inmates in a
safe and secure manner. Construction of security fencing and
recreational pods must be completed and
operational by December 1, 2008.
Signed By: Lee Ryker, Warden
Vendor: Anthony Supply Company, Inc. Notary Date: 10/17/2008
Estimate Actual FY QT
State Cost: $80,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
16 CORRECTIONS - GENERAL OFFICE
Filed: 10/31/2008
The touchscreen security control system,
digital recording system, GUI system that is used to operate
all cell doors, lighting, exterior doors,
intercoms, cameras is outdated.
Technical support is limited or
nonexistent due to the fact that the operating
system runs off of Windows NT which is unstable and
outdated.
The digital recording system is inoperable since all of the hard drives
need replaced.
Additional cameras are needed to monitor
areas where there is currently no camera equipment such as
the maximum security classrooms, library,
and dietary which could put staff and inmate safety in
Signed By: Frank Shaw, Warden
Vendor: Easter Owens Integrated System Notary Date: 10/17/2008
Estimate Actual FY QT
State Cost: $65,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
17 CORRECTIONS - GENERAL OFFICE
Filed: 10/31/2008
57 segregation pods are needed for highly
aggressive segregation status, level one inmates and
psychiatric or mentally ill offenders. Recreation pods are necessary to accommodate
required statutory
recreation time for confined
offenders. Labor is also needed to
unload, fabricate, erect, install and secure
57 exterior recreation pods.
Signed By: Frank Shaw, Warden
Vendor: Various Notary Date: 10/22/2008
Estimate Actual FY QT
State Cost: $222,271.50 $0.00 9 2
Federal Cost $0.00 $0.00
18 CORRECTIONS - GENERAL OFFICE
Filed: 11/7/2008
Snow dams up on buildings creating a
hazard to staff, inmates, and State property.
The snow and/or
ice when melting has the ability to
avalanche and has avalanched onto persons or property. The
condition is a threat to staff, inmates
and property. A snow and ice detention
system is needed for the
entire length of the Programs
building, Support building and above the staff and inmate entries in front
of and behind Housing Units 1, 2, 3, 4.
Signed By: Frank Shaw, Warden
Vendor: CARROM Construction Notary Date: 10/24/2008
Estimate Actual FY QT
State Cost: $57,498.75 $0.00 9 2
Federal Cost $0.00 $0.00
19 CORRECTIONS - GENERAL OFFICE
Filed: 12/18/2008
On November 24, 2007 the ceiling of C wing
located in the minimum security unit completely
collapsed onto inmate bunks and property. The entire ceiling is completely destroyed
and resting onto
the resident bunks. The ceiling must be replaced and the other
remaining cell wing ceilings need to be
inspected and defects repaired before
residents can return to their respective wings.
The building
remains vacant until a complete inspection
has taken place.
Signed By: Frank Shaw, Warden
Vendor: Unknown Notary Date: 11/24/2008
Estimate Actual FY QT
State Cost: $75,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
20 CORRECTIONS - GENERAL OFFICE
Filed: 12/18/2008
To establish an emergency purchase for
vegan burger mix in order to fulfill ICI's commitment to current
and
future orders with the Department of Corrections throughout the State of
Illinois. The current
vendor could not provide the vegan burger
mix at the contracted price due to the required changes in the
formulation of the vegan burger mix. CMS has indicated the contract will have to
be rebid and since
this has traditionally taken a substantial
amount of time ICI needs to be able to purchase now.
Signed By: Sal Raymond, Asst. CEO
Vendor: Newly Weds Foods Notary Date: 12/9/2008
Estimate Actual FY QT
State Cost: $39,400.00 $0.00 9 2
Federal Cost $0.00 $0.00
21 CORRECTIONS - GENERAL OFFICE
Filed: 12/24/2008
Return hot water heater line is leaking in
the Vocational building. The necessary
pipe buried in the
ground that leads to R5 Cell House feeds
off of the line leaking. The pipe is
underground and we have
no way of knowing where the leak is coming
from. We have it contained to the outer
emergency jacket.
Have had conversations with the company who installed the original line
and conversation has led us
to believe that the line could burst at
any moment. Need to dig up line and
replace it so that further
damage is not caused by this leakage. If the pipe bursts or gets any worse, we will
lose heat the R5 cell
house units.
We been informed that if the leakage is not corrected that it could
damage or cause the
boiler to explode.
Signed By: Greg Schwartz, Acting Warden
Vendor: S.I. Piping Notary Date: 12/18/2008
Estimate Actual FY QT
State Cost: $100,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
22 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/30/2008
Deficiencies in original roof design have
resulted in the need for not only multiple re-shingling efforts by
roof contractors as well as facility
carpenters over the years, but also roof re-design and repair of all
"c"
and "d" buildings and
"a" (administration) building (ballasted areas over Medical
Department spaces,
versus shingling). CDB Project 321-190-045 PH-IV is in progress
and is in the fourth phase of this
facility-wide roof repair project that
have been completed since the roof repair was first begun.
Signed By: Curtis Thompson, State Purchasing Officer
Vendor: Bennett & Brosseau Roofing Notary Date: 10/29/2008
Estimate Actual FY QT
State Cost: $0.00 $666,100.00 9 2
Federal Cost $0.00 $0.00
23 HUMAN SERVICES, DEPARTMENT OF
Filed: 12/16/2008
ISD started the repairs to our MTW line
between one pit and the ISD High School and gymnasium.
We were using the services of our contractor, Doyle Plumbing,
that we have an existing contract with
to do the repairs under that
contract. We tested the MTW lines
yesterday, 11-25-08 at 6:00 p.m. to see
if
the repairs were corrected. After the
test we still have a link between the repaired work and the pit.
To complete the repairs it will be above
the small purchase threshold and the contract amount with our
vendor.
It is estimated to complete the work is between $100,000 - $135,000 so
we need to declare an
emergency purchase to complete the
work. If we do not make these repairs we
will not have heat in our
high school building or gym. Currently, we are using small make up boilers
to heat the school, which
can
not handle the cold weather conditions.
Signed By: Curtis Thompson, SPO
Vendor: Doyle Plumbing and Heating Notary Date: 12/11/2008
Estimate Actual FY QT
State Cost: $135,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
24 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 10/8/2008
In order to meet the Comptroller's
deadline of October 10, 2008 for distribution with medical cards, an
emergency purchase was required to
complete the printing of an informational newsletter providing
critical information on healthcare,
preventive care, Illinois Health Connect, tips for staying healthy, and
resource and contact information for all
healthcare programs offered by the Department.
In order to
maximize competition an informal bid was
conducted by contracting approximately eight printing
vendors.
The Department selected the lowest responsive vendor.
Signed By: Thomas Sestak, State Purchasing Officer
Vendor: Phillips
Brothers Printing Notary Date: 10/6/2008
Estimate Actual FY QT
State Cost: $0.00 $41,627.00 9 2
Federal Cost $0.00 $0.00
25 REVENUE, DEPARTMENT OF
Filed: 12/4/2008
The Illinois Lottery's primary audit firm
for evening Lottery drawings terminated its contract with the
Lottery effective 12-1-08. While an invitation for bid was issued as
soon as possible after notice of
termination was received, the process
could not be completed, a contract awarded and executed, and a
new firm trained prior to 12-1-08. Consequently, it was necessary to retain an
audit firm with drawing
experience on an emergency basis beginning
12-1-08 in order to maintain the integrity of the Lottery's
drawings.
Price quotes were obtained from the Lottery's two mid-day drawing audit
firms and the
emergency purchase awarded to the firm
providing the low quote.
Signed By: Norma Sutton, SPO
Vendor: Hill Taylor LLC Notary Date: 12/3/2008
Estimate Actual FY QT
State Cost: $20,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
26 TRANSPORTATION, DEPARTMENT OF
Filed: 10/17/2008
On July 21, 2008 the Department's bridge
inspectors discovered stress fractures in the deck beams of the
I-80 bridge, structure number 0810011 carrying
Interstate 80 over the Mississippi River.
Due to the
seriousness of the situation, the need to
protect the infrastructure and provide safety to the motoring
public, Department forces immediately
placed traffic control to temporarily close the outside lanes until
a certified traffic control company could
install permanent lane closures.
Signed By: George Ryan, Regional Engineer
Vendor: SELCO, Inc. Notary Date: 10/6/2008
Estimate Actual FY QT
State Cost: $0.00 $14,410.00 9 2
Federal Cost $0.00 $0.00
27 TRANSPORTATION, DEPARTMENT OF
Filed: 10/30/2008
Rising and receding water elevations on
the Mississippi River during and after the June flood of 2008
damaged the existing rip rap armament on
the embankment fore slope along the riverside of IL Route
100 from US Route 67 in Alton, IL to Vine
Street in Grafton, IL. Due to the
magnitude of the damage,
field reviews and engineering assessments were
conducted by the Department's engineers and Federal
Highway Administration representatives and
it was determined that corrective action must be completed
before the Spring 2009 rains.
Signed By: Mary Lamie, Deputy Director
Vendor: Baxmeyer Construction, Inc. Notary Date: 10/7/2008
Estimate Actual FY QT
State Cost: $6,200,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
28 TRANSPORTATION, DEPARTMENT OF
Filed: 10/7/2008
Rising water elevations on the Mississippi
River during the flood of 2008 necessitate a temporary grade
raise of IL Route 100 to maintain
services. Upon receding of the flood
waters and removal of the
temporary grade raise, damages to surface
of IL 100 and adjacent bike trail and siltation/debris clogging
the storm drainage system were
observed. Determination of funding
reimbursement and subsequent on-
site field meeting with FHWA resulted in
the timing of this emergency affidavit submittal for
signature/filing. The proposed work will consist of milling and
resurfacing of IL Route 100 and
adjacent bike trail and the cleaning of
the storm drainage system from State Street to the pavement
joint west of Williams Street in Alton,
IL.
Signed By: Mary Lamie, Deputy Director
Vendor: C.E. Mahoney Company Notary Date: 9/19/2008
Estimate Actual FY QT
State Cost: $175,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
29 TRANSPORTATION, DEPARTMENT OF
Filed: 10/7/2008
Rising and receding water elevations on
the Mississippi River during the June flood of 2008 has
deposited silt in the inlets and storm
drainage system along Kaskaskia Street/IL Route 3 truck by-pass
around Chester, IL in Randolph
County. In additional to the siltation,
tractor trailers driving through
the floodwaters and over the concrete
gutter caused damges to the gutter, inlets, and grates.
Determination of funding reimbursement and
subsequent on-site field meeting with FHWA resulted in
the timing of this emergency affidavit
submittal for signature/filing. The
proposed work will consist of
silt removal from the drainage system and
removal/replacement of the damaged gutter, inlets, and
Signed By: Mary Lamie, Deputy Director
Vendor: Carl Bannister Excavating Ser. Notary Date: 9/19/2008
Estimate Actual FY QT
State Cost: $165,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
30 TRANSPORTATION, DEPARTMENT OF
Filed: 11/25/2008
Emergency support the top of the concrete
box culvert, SN 027-2501, IL 115 over drainage ditch, 4.1
miles north of IL 116 in Ford County. The Department's structural engineers have
evaluated the box
culvert and based on their evaluation the
box culvert must be supported to maintain legal load carrying
capacity.
The emergency declaration is being made to expedite repairs in order to
prevent further
damage to the structures and maintain
normal traffic flow.
A letter was received dated December 30,
2008 that this emergency is no longer necessary.
Signed By: George Ryan, Regional Engineer
Vendor: Tobey's Construction and Cart. Notary Date: 11/13/2008
Estimate Actual FY QT
State Cost: $100,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
31 HISTORIC PRESERVATION AGENCY
Filed: 12/15/2008
Pullman SHS; Factory Complex, Chicago, IL. RES structure: Restore the power and lighting
circuitry at the RES building
Signed By: Jan Grimes, Executive Director
Vendor: Unknown Notary Date: 12/10/2008
Estimate Actual FY QT
State Cost: $60,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
32 HISTORIC PRESERVATION AGENCY
Filed: 12/15/2008
Metamora Courthouse State Historic
Site. Chimney reconstruction, window
frame and sash restoration,
masonry restoration, roof repairs and
mold-mildew abatement.
Signed By: Jan Grimes, Executive Director
Vendor: Unknown Notary Date: 12/10/2008
Estimate Actual FY QT
State Cost: $345,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
33 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 11/5/2008
The Tollway issued an RFP for cafeteria
services and it selected and approved a vendor.
However, in
finalizing the terms of the contract, the
selected vendor made new and unreasonable contract demands
effectively withdrawing as the Tollway's
cafeteria vendor. To continue to provide
food and beverages to
Tollway employees and customers, it is necessary
to procure vending machine services on an
emergency basis.
Signed By: Tracey Smith, Chief of Administration
Vendor: ACE Coffee Bar, Inc. Notary Date: 10/27/2008
Estimate Actual FY QT
State Cost: $0.00 $0.00 9 2
Federal Cost $0.00 $0.00
34 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 12/1/2008
The exterior sealant needs to be replaced
at the front entrance of the Central Administration building.
This will help prevent water
infiltration. The failed sealant allows
water to enter into the rotunda and
down column lines 9 and 10 and into the
computer room. This is the first process
in a series of steps
necessary to stop the water deterioration
in our facility. If this step is not
taken, there will be extensive
water damage to the structure of the
building and in the interior, which can include computer
equipment.
Also, this project needs to be finished prior to our roof replacement
which is being
competitively bid. This work needs to be completed before other
pending projects due to the weather
conditions and because the other projects
would fail to start without this project being completed first.
This will prevent the other projects from
failing.
Signed By: Tracey Smith, Chief of Administration
Vendor: Sauer & Sons Caulking Notary Date: 11/20/2008
Estimate Actual FY QT
State Cost: $37,800.00 $0.00 9 2
Federal Cost $0.00 $0.00
35 CHICAGO STATE UNIVERSITY
Filed: 10/29/2008
CSU again seeks the services of Youngblood
and Associates to conclude their executive search for a vice
president for the university office of
financial and administrative affairs.
CSU had a change in
administration and the Board of Trustees
of the University recommended that all administrative hiring
would be made by the new interim
president. The interim president,
addressing both the
administrative and financial needs of the
University, appointed an internal administrator from the ranks
of the University to serve as interim vice
president for financial and administrative affairs until a
qualified candidate can be hired. The interim appointment has become taxing
upon the total
administrative resources of the University
and therefore, in an effort to prevent serious disruption of
University services, it became necessary
for the University to again engage the services of Youngblood
and Associates to complete the executive
search for a qualified candidate to fulfill this critical position.
Signed By: Dr. Dean Justmann, Interim VP
Vendor: Youngbood Executive Search Notary Date: 10/27/2008
Estimate Actual FY QT
State Cost: $29,500.00 $0.00 9 2
Federal Cost $0.00 $0.00
36 GOVERNORS STATE UNIVERSITY
Filed: 10/30/2008
The driveway and parking area leading to
the north door of the OTS building was in need of repair and
expansion.
Due to construction, additional parking is required.
Signed By: Tracy Sullivan, SPO Designee
Vendor: Sanchez Paving Notary Date: 10/29/2008
Estimate Actual FY QT
State Cost: $0.00 $41,006.25 9 2
Federal Cost $0.00 $0.00
37 GOVERNORS STATE UNIVERSITY
Filed: 12/22/2008
Immediate repair to the hot and cold coils
of an air handler for the HVAC system is required to control
temperature within the zone assigned
within the facility.
Signed By: Tracy Sullivan, SPO Designee
Vendor: ECI Mechanical Notary Date: 12/19/2008
Estimate Actual FY QT
State Cost: $0.00 $36,344.99 9 2
Federal Cost $0.00 $0.00
38 ILLINOIS STATE UNIVERSITY
Filed: 11/7/2008
Shower bases in Watterson Towers Residence
Hall are leaking and require immediate repairs due to the
potential for ceiling collapse in rooms
below the showers, the possible growth of mold and mildew in
the ceilings, adjoining walls and
flooring. The health and safety of the
student residents in this
structure is of major concern and the
potential for further damage and loss of services warrants an
expedited repair of the facility.
Signed By: Judy Johnson, Director of Purchases
Vendor: Transolid, Inc. Notary Date: 11/6/2008
Estimate Actual FY QT
State Cost: $0.00 $83,999.50 9 2
Federal Cost $0.00 $0.00
39 NORTHERN ILLINOIS UNIVERSITY
Filed: 10/6/2008
This year the membership and bowl
participation fees increased, resulting in delayed internal approvals.
Once approvals were received there was
insufficient time to publish notice on the bulletin. Late
payments would have jeopardized the
university' standing in the athletic conference.
Signed By: Eddie Williams, Exec. VP
Vendor: Mid-American Conference Notary Date: 10/2/2008
Estimate Actual FY QT
State Cost: $0.00 $230,000.00 9 2
Federal Cost $0.00 $0.00
40 NORTHERN ILLINOIS UNIVERSITY
Filed: 11/7/2008
This purchase is needed to secure
specialized consulting support related to a serious issue associated
with the university's People Soft System
which is causing student accounts to be improperly billed
and/or refunded. Specialized services are needed to address
system setup and to implement the
corrective action needed in an environment
requiring a detailed understanding of student financial
business process, federal, state and other
agency payment restrictions of student charges, student tuition
and fee waivers and an understanding of
the complex data structures and system processes associated
with payment and charge priorities,
payment equations and internal tuition calculation processes.
Corrective action is needed before the
next billing cycle and before tuition can be recalculated for the
spring semester. Inability to or delay in securing these
services will have a direct negative impact on
university cash flow and the ability to
register students for the spring semester and to assess accurate
student charges.
Signed By: Eddie Williams, Exec. VP
Vendor: Oracle USA, Inc. Notary Date: 10/31/2008
Estimate Actual FY QT
State Cost: $0.00 $56,448.00 9 2
Federal Cost $0.00 $0.00
41 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/17/2008
The services of Air Planning LLC were
engaged for charter service to transport members of the
University to the Independence Bowl in
Shreveport, Louisiana on December 23 and 29, 2008. There
was insufficient time to bid this purchase
from the time the University was invited to participate in the
Signed By: Eddie Williams, Exec. VP
Vendor: Air Planning LLC Notary Date: 12/15/2008
Estimate Actual FY QT
State Cost: $130,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
42 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/22/2008
The services of Clarion Hotel were engaged
for lodging and meals for the University's football team from
December 23, 2008 through December 29,
2008 while the team plays in the Independence Bowl in
Shreveport, Louisiana. There was insufficient time to bid this
purchase from the time the University
was invited to participate in the bowl
game.
Signed By: Eddie Williams, Exec. VP
Vendor: Clarion Hotel Shreveport Notary Date: 12/17/2008
Estimate Actual FY QT
State Cost: $150,000.00 $0.00 9 2
Federal Cost $0.00 $0.00
43 UNIVERSITY OF ILLINOIS
Filed: 10/10/2008
The excavation and repair of the
underground fire pump standpipe experienced multiple ruptures during
a fire pump test in the Behavioral
Sciences Building located at 1007 W. Harrison Street. The building
is fully occupied by faculty and
students. The fire sprinkler system had
to be shutdown in order to
excavate and repair the damaged pipe. The emergency repair service is required to
ensure life safety
concerns to the occupants in the building.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: J.S.R. Enterprises Notary Date: 10/6/2008
Estimate Actual FY QT
State Cost: $0.00 $65,600.00 9 2
Federal Cost $0.00 $0.00
44 UNIVERSITY OF ILLINOIS
Filed: 11/17/2008
This emergency purchase is required to
provide hearing ability to patients following tumor removal for
Neurofibromatosis Type 2 (NF2). NFS patients lose the ability to hear
following the tumor removal
procedure. The University has 2 patients with progressing tumors which require
surgery and will need
this device to save their hearing
ability. Delaying this surgery leaves
the patients at risk for significant
tumor progression. In addition, this is the only device approved
by the FDA for use at the brainstem
following NF2 removal to restore
hearing. One additional implant device
is being purchased in order to
have a backup system available during the
surgical procedure.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Cochlear Americas Corp. Notary Date: 11/12/2008
Estimate Actual FY QT
State Cost: $0.00 $78,300.00 9 2
Federal Cost $0.00 $0.00
45 UNIVERSITY OF ILLINOIS
Filed: 11/17/2008
This emergency purchase is required due to
the fire at the College of Pharmacy Research Building.
These Cisco switches will be used to
replace switches that were damaged during the fire on January 19,
2008.
These switches provide the core connectivity of all computers within the
College of Pharmacy to
the
campus network and commodity internet.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: AT&T DataComm Notary Date: 11/12/2008
Estimate Actual FY QT
State Cost: $0.00 $184,369.93 9 2
Federal Cost $0.00 $0.00
46 UNIVERSITY OF ILLINOIS
Filed: 11/21/2008
This emergency expenditure is for a used
SLA 250/50 stereolithography system. The
Micro and
Nanotechnology Lab was recently awarded a
$2.5 M grant by the U.S. Army Medical Research and
Material Command to design and generate
complex 3-D tissue with tunable microarchitecture.
Specifically, the department's task is to
adapt stereolithography to create tissue consisting of living
cells, biomaterials, and other
biologically-relevant substances.
Because it is the only known piece of
equipment available that can be used for
this application, is it important to purchase it as soon as
possible before it is sold to another
customer.
Signed By: Philip Abruzzi, SPO Designee
Vendor: Anza Incorporated Notary Date: 11/19/2008
Estimate Actual FY QT
State Cost: $0.00 $60,000.00 9 2
Federal Cost $0.00 $0.00
47 SECRETARY OF STATE
Filed: 2/15/2008
A letter was received dated October 23,
2008 reporting the actual cost of item #3 in our April 15, 2008
report as $226,265.27.
Signed By: Donna Fitts, Director
Vendor: Various Notary Date: 2/15/2008
Estimate Actual FY QT
State Cost: $300,000.00 $226,265.27 9 2
Federal Cost $0.00 $0.00
48 CENTRAL MANAGEMENT SERVICES
Filed: 5/21/2008
A letter was received dated October 23,
2008 reporting the actual cost of item #11 in our July 15, 2008
report as $224,500.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: CDB Notary Date: 5/21/2008
Estimate Actual FY QT
State Cost: $275,000.00 $224,500.00 9 2
Federal Cost $0.00 $0.00
49 CENTRAL MANAGEMENT SERVICES
Filed: 8/7/2008
A letter was received dated November 6,
2008 reporting the actual cost of item #4 in our October 15,
2008 report as $94,798.
Signed By: Marcia Armstrong, Acting Deputy Director
Vendor: J T Packard & Associates Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $94,798.00 $94,798.00 9 2
Federal Cost $0.00 $0.00
50 CENTRAL MANAGEMENT SERVICES
Filed: 5/30/2008
A letter was received dated December 22,
2008 reporting the actual cost of item #12 in our July 15,
2008 report as $329,001.74.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: SEPS, Inc. Notary Date: 5/29/2008
Estimate Actual FY QT
State Cost: $217,954.25 $329,001.74 9 2
Federal Cost $0.00 $0.00
51 CONSERVATION - NATURAL RESOURCES
Filed: 5/23/2008
A letter was received dated October 24,
2008 reporting the actual cost of item #17 in our July 15, 2008
report as $89,679.38.
Signed By: Norman Dixon, SPO
Vendor: Schomburg & Schomburg Const. Notary Date: 5/22/2008
Estimate Actual FY QT
State Cost: $59,969.00 $89,679.38 9 2
Federal Cost $0.00 $0.00
52 CORRECTIONS, CORRECTIONAL CENTER -
DWIGHT
Filed: 7/24/2007
A letter was received dated November 10,
2008 reporting the actual cost of item #11 in our October 15,
2007 report as $7,763.
Signed By: Mary Sigler, Warden
Vendor: Adler Roofing Notary Date: 7/18/2007
Estimate Actual FY QT
State Cost: $50,000.00 $7,763.00 9 2
Federal Cost $0.00 $0.00
53 CORRECTIONS - GENERAL OFFICE
Filed: 1/30/2008
A letter was received dated November 10,
2008 reporting the actual cost of item #21 in our April 15,
2008 report as $6,655.65.
Signed By: Mary Sigler, Warden
Vendor: Albrecht Well Service Notary Date: 1/16/2008
Estimate Actual FY QT
State Cost: $35,000.00 $6,655.65 9 2
Federal Cost $0.00 $0.00
54 CORRECTIONS - GENERAL OFFICE
Filed: 9/23/2008
A letter was received dated November 10,
2008 reporting the actual cost of item #15 in our October 15,
2008 report as $36,300.
Signed By: Karen McKinney, Superintendent
Vendor: Unknown Notary Date: 9/8/2008
Estimate Actual FY QT
State Cost: $57,600.00 $36,300.00 9 2
Federal Cost $0.00 $0.00
55 STATE POLICE, DEPARTMENT OF
Filed: 3/20/2008
A letter was received dated November 19,
2008 reporting the actual cost of item #28 in our April 15,
2008 report as $196,799.
Signed By: Larry Trent, Director
Vendor: Unknown Notary Date: 3/20/2008
Estimate Actual FY QT
State Cost: $219,000.00 $196,799.00 9 2
Federal Cost $0.00 $0.00
56 TRANSPORTATION, DEPARTMENT OF
Filed: 9/15/2008
A letter was received dated November 3,
2008 reporting the actual cost of item #30 in our October 15,
2008 report as $299,636.87.
Signed By: Roger Driskell, Region 4 Engineer
Vendor: Unknown Notary Date: 8/29/2008
Estimate Actual FY QT
State Cost: $400,000.00 $299,636.87 9 2
Federal Cost $0.00 $0.00
57 TRANSPORTATION, DEPARTMENT OF
Filed: 6/23/2008
A letter was received dated December 5,
2008 reporting the actual cost of item #31 in our July 15, 2008
report as $752,530.86.
Signed By: Diane O'Keefe, Deputy Director
Vendor: Central Blocktop Company, Inc. Notary Date: 6/5/2008
Estimate Actual FY QT
State Cost: $900,000.00 $752,530.86 9 2
Federal Cost $0.00 $0.00
58 TRANSPORTATION, DEPARTMENT OF
Filed: 8/14/2008
A letter was received dated December 8,
2008 reporting the actual cost of item #23 in our October 15,
2008 report as $343,205.15.
Signed By: Roger Driskell, Regional 4 Engineer
Vendor: W.L. Miller Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $375,000.00 $343,205.15 9 2
Federal Cost $0.00 $0.00
59 TRANSPORTATION, DEPARTMENT OF
Filed: 1/8/2008
A letter was received dated December 5,
2008 reporting the actual cost of item #29 in our April 15,
2008 report as $789,215.
Signed By: George Ryan, Regional Engineer
Vendor: H.J. Eppel and Company, Inc. Notary Date: 12/21/2008
Estimate Actual FY QT
State Cost: $800,000.00 $789,215.00 9 2
Federal Cost $0.00 $0.00
60 HISTORIC PRESERVATION AGENCY
Filed: 7/24/2007
A letter was received dated December 11,
2008 reporting the actual cost of item #39 in our October 15,
2007 report as $95,686.01.
Signed By: Robert Coomer, Director
Vendor: Unknown Notary Date: 7/23/2007
Estimate Actual FY QT
State Cost: $120,000.00 $95,686.01 9 2
Federal Cost $0.00 $0.00
61 HISTORIC PRESERVATION AGENCY
Filed: 1/14/2008
A letter was received dated December 11,
2008 reporting that no action was taken as an emergency
affidavit on item #35 in our April 15,
2008 report. This item has been
cancelled.
Signed By: Jennifer Tirey, Acting Director
Vendor: Unknown Notary Date: 1/11/2008
Estimate Actual FY QT
State Cost: $50,000.00 $0.00 9 2
Federal Cost $0.00 $0.00