LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
1 AGRICULTURE - GENERAL OFFICE
Filed: 2/11/2009
The State will lose the booking of Watershow Productions Inc. for their "All American
High Dive
Show for the 2009 Illinois State Fair if
they do not have a signed contract. The
Department of
Agriculture planned to procure these
services as a sole source procurement. This method was not
approved by CMS as it
has otherwise been approved in the past. CMS Legal informed
the Department
that the remaining options for contracting
with a high dive show were either an emergency procurement
or the bid process. The Department does not have adequate time to
bid these services for the 2009
Illinois State Fair.
Standard venues for this type of entertainment begin booking their acts
months in
advance.
The Department of Agriculture, Bureau of Illinois State Fair will
formally bid the high dive
entertainment show as an RFP for the 2010 Illinois State
Fair.
Signed By: Laurie Leuenberger,
Acting SPO
Vendor: Watershow Productions Inc. Notary Date: 2/9/2009
Estimate Actual FY QT
State Cost: $0.00 $37,000.00 9 3
Federal Cost $0.00 $0.00
2 CENTRAL MANAGEMENT SERVICES
Filed: 2/4/2009
There are three Solar Turbine generators
installed at the Central Computer Facility that provide back-up
power supplies in the event of a power outage. These generators are original to the facility
and as such
have required more extensive repair than was
originally anticipated. CMS holds a
preventive
maintenance contract with Solar Turbines Incorporated
that provides for minor repairs in addition to
maintenance.
There have been several critical equipment failures in the last five
months that required
immediate repair or replacement of parts satisfied
through a small purchase. CMS Property
Management authorized the repairs that
were necessary to prevent the loss of irretrievable data and the
potential damage of the computer servers that are
the backbone of the many State agencies whose
equipment resides in this center. Loss of the equipment and/or the data would
result in the disruption
Signed By: Gwyn Gurgens, SPO
Vendor: Solar Turbines Incorporated Notary Date: 2/3/2009
Estimate Actual FY QT
State Cost: $70,000.00 $0.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 1 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
3 CENTRAL MANAGEMENT SERVICES
Filed:
The emergency procurement of network
services voice and data communications from Sprint, for the 8
1/2 month period of April 1, 2009 through
December 15, 2009, is necessary due to the fact that the
solicitation for a new Statewide Telecom Network Voice
and Data Services contract is currently in
process.
Notice 22016517 was published to Illinois Procurement Bulletin on
3-25-09 using estimated
cost.
Network services voice and data are essential to State government
business. This emergency
procurement will allow time for the award of the
Statewide Telecom Network Voice and Data Services
RFP and execution of
contract.
Signed By: Gwyn Gurgens, Acting
SPO
Vendor: Sprint Notary Date: 3/25/2009
Estimate Actual FY QT
State Cost: $2,635,000.00 $0.00 9 3
Federal Cost $0.00 $0.00
4 NATURAL RESOURCES, DEPARTMENT OF
Filed: 1/27/2009
This emergency procurement is for remedial
action to repair a leaking dam at Red Hills State Park.
After spring rains subsided, it was
observed that the tower structure was leaking.
The water is leaking
through the concrete tower around the gate. The leaking appears to be getting worse and
could result in
the failure of the concrete tower and ultimately, damage or
failure to the dam itself.
Signed By: Norm Dixon, SPO
Vendor: Kieffer Brothers Const. Co. Notary Date: 1/23/2009
Estimate Actual FY QT
State Cost: $46,371.00 $0.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 2 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
5 NATURAL RESOURCES, DEPARTMENT OF
Filed: 2/26/2009
The Lingenfelter
#407 well is leaking causing oil, saltwater to the land surface which is
endangering the
environment and the public health and safety. Plugging this well will eliminate the
contamination and
danger and complies with the requirements of the Illinois
Oil and Gas Act.
Signed By: Norm Dixon, SPO
Vendor: Cross Oil and Well Service Notary Date: 2/24/2009
Estimate Actual FY QT
State Cost: $0.00 $39,956.50 9 3
Federal Cost $0.00 $0.00
6 NATURAL RESOURCES, DEPARTMENT OF
Filed: 3/11/2009
On 1-26-09 a major ice storm moved through
Southern Illinois which caused extensive damage
throughout the region. State Parks including but not limited to Fort
Massac State Park, Cave-in-Rock
State Park, Mermet
State Fish and Wildlife Area, Union County Conservation Area, Cache River
Natural Area and Tunnel Hill State Trail
suffered significant tree damage throughout.
Much of the
damage exists in areas of public use, including
day use areas, camping areas, visitor centers and hiking
Signed By: Norm Dixon, SPO
Vendor: Various Notary Date: 3/6/2009
Estimate Actual FY QT
State Cost: $500,000.00 $0.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 3 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
7 CORRECTIONS - GENERAL OFFICE
Filed: 2/27/2009
The roofing for Vocational Building
#C-3041 is unrepairable allowing water leakage to
numerous
classrooms and computer labs. Ceiling tiles have collapsed allowing exposed
insulation to become
saturated with moisture which has created possible
mold and fungus growth if roof is not replaced.
Several ceiling tiles have fallen on
computer units and classroom equipment.
Interior walls have been
damaged by water leakage and can not be repaired
until roof has been replaced. A total of
three
computer labs are currently at jeopardy and are
required to cover electrical and computer units daily with
plastic materials.
This roof was submitted seven years ago through the CDB agency and was
estimated for replacement along with all
inspections required for replacement at that time.
Signed By: Tod VanWolvelaere, Assist. Warden
Vendor: Unknown Notary Date: 2/4/2009
Estimate Actual FY QT
State Cost: $275,000.00 $0.00 9 3
Federal Cost $0.00 $0.00
8 CORRECTIONS - GENERAL OFFICE
Filed: 2/27/2009
At the present Menard Correctional Center
has a 5 day supply of 3 compartment foam trays.
This
supply will last for 5 days under normal
operation, only 2 1/2 days under Institutional lockdown.
Master Contract vendor, Industrial Soap
has informed the facility that it is on non delivery status at this
time. We feel it is
necessary that we purchase the Styrofoam trays in order to provide the
offenders
Signed By: Donald Gaetz, Acting Warden
Vendor: Unknown Notary Date: 2/9/2009
Estimate Actual FY QT
State Cost: $32,520.00 $0.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 4 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
9 CORRECTIONS - GENERAL OFFICE
Filed: 3/26/2009
The administration building EPDM roof
membrane is leaking terrible. West side parapel walls are
leaning inward due to wind shear allowing rain
water to enter under the roof. The
condition is causing
severe damage to ceiling, walls, flooring and
office equipment. This needed to be
addressed as soon as
Signed By: Frank Shaw, Warden
Vendor: Crowther Roofing & Sheet Metal Notary Date: 2/9/2009
Estimate Actual FY QT
State Cost: $0.00 $574,897.24 9 3
Federal Cost $0.00 $0.00
10 HUMAN SERVICES, DEPARTMENT OF
Filed: 2/4/2009
This is a matter of public health and
safety for the welfare of the patients at Howe Developmental
Center.
External monitoring is needed to address concerns with the number and
nature of incidents that
have occurred and continue to occur at the Center. The Division of Developmental Disabilities is
initiating this procurement to provide external
monitoring that includes unannounced site-visits at
various times and days, in an effort to shore-up
Divisional efforts to ensure the quality of care of
Signed By: Curtis Thompson, SPO
Vendor: The Columbus Organization Notary Date: 1/29/2009
Estimate Actual FY QT
State Cost: $91,120.00 $0.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 5 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
11 REVENUE, DEPARTMENT OF
Filed: 1/9/2009
Professional services are being procured
from AT&T to design and implement a Spanish prompt in the
IVR application
software. The uninterrupted operation of the call
center IVR is crucial to tax
compliance, as it provides live and automated
assistance to the taxpayers of Illinois.
Taxpayers
absolutely must have undeterred access to tax
information 24 hours at day, 7 days a week .
The
implementation of this service must be completed by
12-31-08, before the start of the tax season on 1-1-
09.
This will minimize serious disruption to State services and revenues.
Signed By: Norma Sutton, SPO
Vendor: AT&T Notary Date: 1/8/2009
Estimate Actual FY QT
State Cost: $12,510.00 $0.00 9 3
Federal Cost $0.00 $0.00
12 REVENUE, DEPARTMENT OF
Filed: 1/9/2009
The uninterrupted operation of the call
center ACD is crucial to tax compliance, as it provides live and
automated assistance to the taxpayers of
Illinois. Taxpayers absolutely must have
access to tax
information 24 hours a day, 7 days a week. Aspect Software, Inc. will provide
professional services,
review and assist with the implementation of new
agent queues and reports in the Spectrum ACD
application software.
The implementation of this service must be completed by 12-31-08 before
the
start of tax season on 1-1-09. This will minimize serious disruption to
State services and revenues.
Signed By: Norma Sutton, SPO
Vendor: Aspect Software Inc. Notary Date: 1/8/2009
Estimate Actual FY QT
State Cost: $11,250.00 $0.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 6 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
13 STATE POLICE, DEPARTMENT OF
Filed: 2/10/2009
The roof at the Joliet Forensic Laboratory
is failing and in imminent need of replacement.
The roof is
nineteen years old and has been patched
approximately ten times in the last two years.
Currently,
forensic evidence must be covered with plastic to
protect it from water damage. Immediate
replacement
is necessary to protect State property from
further damage and to prevent the serious disruption in State
services provided by the Joliet Laboratory.
Signed By: Larry Trent, Director
Vendor: Unknown Notary Date: 2/6/2009
Estimate Actual FY QT
State Cost: $250,000.00 $0.00 9 3
Federal Cost $0.00 $0.00
14 TRANSPORTATION, DEPARTMENT OF
Filed: 1/23/2009
Salt availability for the winter season of
2008-2009 has been a major concern for Illinois and the
Midwest.
The northern part of the State especially has experienced many storms,
low temperatures and
icy conditions. The Illinois Department of Transportation
Region 1/District 1 is facing a road salt
depletion situation, if storms and temperatures
continue for the remainder of the winter season as they
have so far.
The Department has searched for additional salt supplies that could be
purchased if no more
would be available after salt under contract through CMS was
ordered. International Salt has offered
8,900 tons for $138.52 per ton delivered
to the Department. The Department needs
the salt to safely
de-ice roadways in this six-county area that
includes Chicago.
Signed By: Christine Reed, Director
Vendor: International Salt Company Notary Date: 1/21/2009
Estimate Actual FY QT
State Cost: $0.00 $1,232,828.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 7 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
15 EDUCATION, STATE BOARD OF
Filed: 3/27/2009
The regular testing window for the ISAT
Spring 2009 assessment begins March 2, 2009.
Critical
scoring and range-finding services are urgently
needed to ensure that reporting of Writing aligns with
the other assessment test subjects, and that
this assessment is scored in a manner that meets Illinois
state testing standards. The late receipt of Writing
scores creates a serious disruption of State services,
because school districts will not be able to make
the timely strategic decisions that are based on these
assessment scores.
In addition, if the hard copy reports of ISAT scores have to be
bifurcated because of
late Writing scores, the State will incur
significant increase in production, printing and shipping costs.
Measurement, Inc. has the necessary tools in
place to help ensure that the writing scores are delivered
Signed By: Linda Riley Mitchell, Chief Fiscal Officer
Vendor: Measurement Incorporated Notary Date: 3/26/2009
Estimate Actual FY QT
State Cost: $0.00 $2,994,917.00 9 3
Federal Cost $0.00 $0.00
16 ILLINOIS WORKERS' COMPENSATION COMMISSION
Filed: 1/30/2009
Due to a hospital coding change by the
federal government, the IWCC Medical Fee Schedule needs to
be converted from DRG to MSDRG coding
immediately. Vendor will be responsible
for updating
IWCC website by converting coding to
MSDRG, updating and adding schedules and adjusting rates
based on the Consumer Price Index (CPI). Emergency services are necessary in order to
maintain
IWCC medical fee schedule, comply with
P.A. 94-277 and minimize disruption to State services.
Signed By: Katherine Devereaux, SPO
Vendor: Ingenix, Inc. Notary Date: 1/30/2009
Estimate Actual FY QT
State Cost: $0.00 $63,000.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 8 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
17 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 2/2/2009
Full depth cracks have developed in the
executive garage of the Tollway Central
Administration
building.
Water is permeating through the cracks onto the high voltage electrical
systems and HVAC
electrical circuits located in the sub-level
directly below the executive garage.
Failure to repair the
garage flooring can result in extensive damage
to the electrical systems and building shutdown.
Signed By: Tracey Smith, Chief of Administration
Vendor: National Restoration Systems Notary Date: 1/6/2009
Estimate Actual FY QT
State Cost: $35,675.00 $0.00 9 3
Federal Cost $0.00 $0.00
18 CHICAGO STATE UNIVERSITY
Filed: 1/26/2009
The University is responsible for the
insurance needs of its student athletes and the University is part of
NCAA.
NCAA has recommended the use of Summit America Insurance Services for
coverage of its
student athletes.
Insurance coverage with Summit ended in July of 2008; the University
experienced
funding issues for the first quarter of its
academic year and management turnover, which seriously
hampered its ability to acquire the necessary
coverage in a timely manner. In order to
participate in the
various sporting activities the need for
insurance services to protect the University's student athlete's
interests is immediate and use of other competitive
source selection procedures under the Code and this
Part cannot be accomplished without
significant risk of causing disadvantages to the University.
Therefore, the University has made this
emergency purchase.
Signed By: Dean Justmann,
Interim VP
Vendor: Summit America Insurance Ser. Notary Date: 1/15/2009
Estimate Actual FY QT
State Cost: $0.00 $69,500.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 9 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
19 CHICAGO STATE UNIVERSITY
Filed: 1/26/2009
Chicago State University Athletics has
used the Summit League for the last several years to administer
the scheduling and payment of officials for
various home contests. The Summit League
has been a
NCAA Division I
conference for 27 years. They have the expertise and resources to
obtain qualified
NCAA officials. If
this emergency funding is not provided, CSU Athletics will not have officials
for
their upcoming home contests on 1-17-09 and
1-20-09. This would result in penalties
from the
visiting teams for failure to compete in these
contests and could jeopardize CSU Athletics Division I
status with the NCAA.
Signed By: Dean Justmann,
Interim VP
Vendor: Summit League Notary Date: 1/15/2009
Estimate Actual FY QT
State Cost: $0.00 $78,000.00 9 3
Federal Cost $0.00 $0.00
20 NORTHERN ILLINOIS UNIVERSITY
Filed: 1/20/2009
Stamats is an educational consultant which the
university has hired to develop a survey, conduct
fieldwork and analysis, and prepare findings in
connection with prospective student markets.
In order
for this project to have relevance for the
fall recruitment and registration schedule, it was imperative that
the vendor begin work immediately so that the
results of the project can be provided to the university
by the end of February 2009.
Signed By: Eddie Williams, Executive VP
Vendor: Stamats, Inc. Notary Date: 1/15/2009
Estimate Actual FY QT
State Cost: $35,300.00 $0.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 10 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
21 UNIVERSITY OF ILLINOIS
Filed:
This emergency expenditure is for hotel
accommodations and catering services for the University of
Illinois at Urbana-Champaign men's
basketball team while playing in the NCAA tournament in
Portland, Oregon. Notification of the site for the tournament
was not received soon enough for a
competitive selection process. Without this transaction, the men's
basketball team would not have
lodging.
The NCAA chose the site and assigned the hotel. The University had no choice in location.
The
costs are considered reasonable and acceptable.
Signed By: Philip Abruzzi, SPO Designee
Vendor: Fifth Alder Associates LP Notary Date: 3/17/2009
Estimate Actual FY QT
State Cost: $91,169.00 $0.00 9 3
Federal Cost $0.00 $0.00
22 ARCHITECT OF THE CAPITOL (11500)
Filed: 7/27/2006
A letter was received dated February 18,
2009 reporting the actual cost of item #2 in our October 13,
2006 report as $173,706.73.
Signed By: Dean McGeath, Executive Director
Vendor: Unknown Notary Date: 7/25/2006
Estimate Actual FY QT
State Cost: $200,000.00 $173,706.73 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 11 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
23 SUPREME COURT
Filed: 2/4/2003
A letter was received dated February 4,
2009 reporting the actual cost of item #1 in our April 15, 2003
report as $101,763.78.
Signed By: Robert Bylina, Capital Projects
Coordinator
Vendor: Unknown Notary Date: 2/3/2003
Estimate Actual FY QT
State Cost: $169,000.00 $101,763.78 9 3
Federal Cost $0.00 $0.00
24 SUPREME COURT
Filed: 7/23/2004
A letter was received dated February 4,
2009 reporting the actual cost of item #1 in our October 15,
2004 report as $20,700.
Signed By: Robert Bylina, Capital Project Coordinator
Vendor: B & B Electric Notary Date: 7/22/2004
Estimate Actual FY QT
State Cost: $10,745.00 $20,700.00 9 3
Federal Cost $0.00 $0.00
25 SUPREME COURT
Filed: 7/26/2005
A letter was received dated February 4,
2009 reporting the actual cost of item #2 in our October 14,
2005 report as $15,266.77.
Signed By: Kathleen Gazda, Executive Director
Vendor: Unknown Notary Date: 4/25/2005
Estimate Actual FY QT
State Cost: $10,500.00 $15,266.77 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 12 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
26 SUPREME COURT
Filed: 3/31/2006
A letter was received dated February 4,
2009 reporting the actual cost of item #5 in our April 14, 2006
report as $114,300.30.
Signed By: Kathleen Gazda, Assistant Director
Vendor: Unknown Vendor Notary Date: 3/28/2006
Estimate Actual FY QT
State Cost: $60,000.00 $114,300.30 9 3
Federal Cost $0.00 $0.00
27 GOVERNOR, OFFICE OF THE
Filed: 7/7/2008
A letter was received from the Capital
Development Board dated September 25, 2008 reporting the
actual cost of item #2 in our October 15, 2008
report as $9,433.
Signed By: Dave Bourland, Executive Director
Vendor: Unknown Notary Date: 7/7/2008
Estimate Actual FY QT
State Cost: $100,000.00 $9,433.00 9 3
Federal Cost $0.00 $0.00
28 AGRICULTURE - GENERAL OFFICE
Filed: 4/15/2008
A letter was received dated January 29,
2009 reporting the actual cost of item #10 in our July 15, 2008
report as $82,972.20.
Signed By: Thomas Jennings, Acting Exec. Director
Vendor: Unknown Notary Date: 4/15/2008
Estimate Actual FY QT
State Cost: $90,000.00 $82,972.20 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 13 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
29 CENTRAL MANAGEMENT SERVICES
Filed: 12/3/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #6 in our January 15,
2009 report as $37,374.92.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: SEPS Notary Date: 12/2/2008
Estimate Actual FY QT
State Cost: $51,200.00 $37,374.92 9 3
Federal Cost $0.00 $0.00
30 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
A letter was received dated March 3, 2009
reporting the actual cost of item #16 in our July 15, 2008
report as $600,569.74.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: Sprint/Nextel Notary Date: 6/13/2008
Estimate Actual FY QT
State Cost: $630,000.00 $600,569.74 9 3
Federal Cost $0.00 $0.00
31 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
A letter was received dated March 3, 2009
reporting the actual cost of item #13 in our July 15, 2008
report as $3,666,348.09.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: Verizon Wireless Notary Date: 6/13/2008
Estimate Actual FY QT
State Cost: $4,000,000.00 $3,666,348.09 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 14 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
32 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
A letter was received dated March 3, 2009
reporting the actual cost of item #15 in our July 15, 2008
report as $114,342.51.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: AT&T Notary Date: 6/13/2008
Estimate Actual FY QT
State Cost: $96,000.00 $114,342.51 9 3
Federal Cost $0.00 $0.00
33 CENTRAL MANAGEMENT SERVICES
Filed: 6/16/2008
A letter was received dated March 3, 2009
reporting the actual cost of item #14 in our July 15, 2008
report as $17,793.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: Illinois Valley Cellular Notary Date: 6/13/2008
Estimate Actual FY QT
State Cost: $26,000.00 $17,793.00 9 3
Federal Cost $0.00 $0.00
34 CENTRAL MANAGEMENT SERVICES
Filed: 11/20/2008
A letter was received dated March 3, 2009
reporting the actual cost of item #7 in our January 15, 2009
report as $154,320.31.
Signed By: Lynn Carter, Deputy General Counsel
Vendor: First Southwest Leasing Co. Notary Date: 11/14/2008
Estimate Actual FY QT
State Cost: $60,000.00 $154,320.31 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 15 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
35 CORRECTIONS, CORRECTIONAL CENTER -
STATEVILLE
Filed: 7/26/2007
A letter was received dated February 2,
2009 reporting the actual cost of item #14 in our October 15,
2007 report as $574,897.70.
Signed By: Terry McCann, Warden
Vendor: Unknown Notary Date: 7/20/2007
Estimate Actual FY QT
State Cost: $300,000.00 $574,897.70 9 3
Federal Cost $0.00 $0.00
36 CORRECTIONS - GENERAL OFFICE
Filed: 3/25/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #24 in our April 15, 2008
report as $364,742.76.
Signed By: John Evans, Warden
Vendor: Unknown Notary Date: 2/19/2008
Estimate Actual FY QT
State Cost: $231,000.00 $364,742.76 9 3
Federal Cost $0.00 $0.00
37 CORRECTIONS - GENERAL OFFICE
Filed: 6/16/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #24 in our July 15, 2008
report as $32,770.37.
Signed By: Jody Hathaway, Warden
Vendor: Various Notary Date: 6/2/2008
Estimate Actual FY QT
State Cost: $34,000.00 $32,770.37 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 16 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
38 CORRECTIONS - GENERAL OFFICE
Filed: 6/12/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #25 in our July 15, 2008
report as $27,782.
Signed By: Jay Merchant, Warden
Vendor: McGuire Sales Co. Notary Date: 6/2/2008
Estimate Actual FY QT
State Cost: $32,000.00 $27,782.00 9 3
Federal Cost $0.00 $0.00
39 CORRECTIONS - GENERAL OFFICE
Filed: 6/24/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #26 in our July 15, 2008
report as $26,533.10.
Signed By: Lee Ryker, Warden
Vendor: Various Notary Date: 6/18/2008
Estimate Actual FY QT
State Cost: $35,000.00 $26,533.10 9 3
Federal Cost $0.00 $0.00
40 CORRECTIONS - GENERAL OFFICE
Filed: 6/26/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #27 in our July 15, 2008
report as $118,581.
Signed By: Lee Ryker, Warden
Vendor: Unknown Notary Date: 6/16/2008
Estimate Actual FY QT
State Cost: $126,000.00 $118,581.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 17 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
41 CORRECTIONS - GENERAL OFFICE
Filed: 8/25/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #9 in our October 15,
2008 report as $125,500.
Signed By: Joseph Mathy, A/W Operations
Vendor: Various Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $100,000.00 $125,500.00 9 3
Federal Cost $0.00 $0.00
42 CORRECTIONS - GENERAL OFFICE
Filed: 8/29/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #12 in our October 15,
2008 report as $35,030.
Signed By: Nedra Chandler, Warden
Vendor: Dixon Commercial Electric Notary Date: 8/14/2008
Estimate Actual FY QT
State Cost: $35,030.00 $35,030.00 9 3
Federal Cost $0.00 $0.00
43 CORRECTIONS - GENERAL OFFICE
Filed: 9/5/2008
A letter was received dated February 2,
2009 reporting the actual cost of item #14 in our October 15,
2008 report as $39,740.
Signed By: Donna Lindenmulder, Acting CEO
Vendor: Modern Optical Ltd. Notary Date: 8/28/2008
Estimate Actual FY QT
State Cost: $45,000.00 $39,740.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 18 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
44 MILITARY AFFAIRS, DEPARTMENT OF
Filed: 7/3/2008
A letter was received dated January 23,
2009 reporting the actual cost of item #19 in our October 15,
2008 report as $34,077.50.
Signed By: Leesa Mays, SPO
Vendor: TRANE Notary Date: 7/2/2008
Estimate Actual FY QT
State Cost: $37,079.00 $34,077.50 9 3
Federal Cost $0.00 $0.00
45 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 12/24/2007
A letter was received dated February 10,
2009 reporting the actual cost of item #21 in our January 15,
2008 report as $385,764.42.
Signed By: Tracey Smith, Chief of Administration
Vendor: Precision Control Systems Notary Date: 12/19/2007
Estimate Actual FY QT
State Cost: $386,100.00 $385,764.42 9 3
Federal Cost $0.00 $0.00
46 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 4/23/2008
A letter was received dated February 10,
2009 reporting the actual cost of item #32 in our July 15, 2008
report as $140,426.50.
Signed By: Paul Kovacs, Chief Engineer
Vendor: Plote Construction, Inc. Notary Date: 2/18/2008
Estimate Actual FY QT
State Cost: $225,000.00 $140,426.50 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 19 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
47 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 12/1/2008
A letter was received dated February 17,
2009 reporting the actual cost of item #34 in our January 15,
2009 report as $36,600.
Signed By: Tracey Smith, Chief of Administration
Vendor: Sauer & Sons Caulking Notary Date: 11/20/2008
Estimate Actual FY QT
State Cost: $37,800.00 $36,600.00 9 3
Federal Cost $0.00 $0.00
48 GOVERNORS STATE UNIVERSITY
Filed: 9/23/2008
A letter was received dated September 22,
2008 reporting the actual cost of item #40 in our October 15,
2008 report as $41,006.25.
Signed By: Tracy Sullivan, SPO Designee
Vendor: Sanchez Paving Notary Date: 9/22/2008
Estimate Actual FY QT
State Cost: $47,000.00 $41,006.25 9 3
Federal Cost $0.00 $0.00
49 GOVERNORS STATE UNIVERSITY
Filed: 9/23/2008
A letter was received dated December 19,
2008 reporting the actual cost of item #41 in our October 15,
2008 report as $36,344.99.
Signed By: Tracy Sullivan, SPO Designee
Vendor: ECI Mechanical Notary Date: 9/22/2008
Estimate Actual FY QT
State Cost: $36,344.99 $36,344.99 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 20 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
50 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/17/2008
A letter was received dated January 15,
2009 reporting the actual cost of item #41 in our January 15,
2009 report as $115,428.00.
Signed By: Eddie Williams, Exec. VP
Vendor: Air Planning LLC Notary Date: 12/15/2008
Estimate Actual FY QT
State Cost: $130,000.00 $115,428.00 9 3
Federal Cost $0.00 $0.00
51 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/22/2008
A letter was received dated January 15,
2009 reporting the actual cost of item #42 in our January 15,
2009 report as $144,257.49.
Signed By: Eddie Williams, Exec. VP
Vendor: Clarion Hotel Shreveport Notary Date: 12/17/2008
Estimate Actual FY QT
State Cost: $150,000.00 $144,257.49 9 3
Federal Cost $0.00 $0.00
52 SOUTHERN ILLINOIS UNIVERSITY
Filed: 11/14/2005
A letter was received dated January 22,
2009 reporting the actual cost of item #43 in our January 13,
2006 report as $1,332.742.25.
Signed By: Kenn Neher, Vice Chancellor
Vendor: Various Notary Date: 11/2/2005
Estimate Actual FY QT
State Cost: $1,200,000.00 $1,332,742.25 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 21 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
53 SOUTHERN ILLINOIS UNIVERSITY
Filed: 1/22/2008
A letter was received dated February 4,
2009 reporting the actual cost of item #45 in our April 15, 2008
report as $28,352.38.
Signed By: Pamela Speer, State Purchasing Officer
Vendor: Alpha Environmental Incorporated Notary Date: 1/10/2008
Estimate Actual FY QT
State Cost: $28,775.00 $28,352.38 9 3
Federal Cost $0.00 $0.00
54 UNIVERSITY OF ILLINOIS
Filed: 11/17/2008
A letter was received dated March 19, 2009
reporting that a change was required to increase item # 44
in our January 15, 2009 report to $99,900.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Cochlear Americas Corp. Notary Date: 11/12/2008
Estimate Actual FY QT
State Cost: $78,300.00 $99,900.00 9 3
Federal Cost $0.00
55 UNIVERSITY OF ILLINOIS
Filed: 2/29/2008
A letter was received dated March 19, 2009
reporting the actual cost of item #54 in our April 15, 2008
report as $145,830.
Signed By: Healther Haberaecker,
Exec. Asst. Vice
President
Vendor: Anchor Mechanical, Inc. Notary Date: 2/25/2008
Estimate Actual FY QT
State Cost: $145,830.00 $145,830.00 9 3
Federal Cost $0.00 $0.00
4/14/2009 rptQuarterlyW Page 22 of 25
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2009 through March 31, 2009
56 UNIVERSITY OF ILLINOIS
Filed: 4/1/2008
A letter was received dated March 19, 2009
reporting the actual cost of item #57 in our April 15, 2008
report as $100,401.18.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Ontrack Data Recovery, Inc. Notary Date: 4/1/2008
Estimate Actual FY QT
State Cost: $99,000.00 $100,401.18 9 3
Federal Cost $0.00 $0.00
57 UNIVERSITY OF ILLINOIS
Filed: 4/1/2008
A letter was received dated March 19, 2009
reporting the actual cost of item #58 in our April 15, 2008
report as $43,857.
Signed By: Heather Haberaecker, Asst. VP
Vendor: Gehrke Technology Group Notary Date: 4/1/2008
Estimate Actual FY QT
State Cost: $47,569.80 $43,857.00 9 3
Federal Cost $0.00 $0.00
58 UNIVERSITY OF ILLINOIS
Filed: 4/4/2008
A letter was received dated March 19, 2009
reporting the actual cost of item #45 in our July 15, 2008
report as $40,200.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor