LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 8/7/2009
To properly conduct the statutorily
required audits of the Southeastern Illinois Economic Authority for
the periods ended June 30, 2009, 2008, 2007, 2006 the audit needs to
begin as soon as possible.
Following internal discussions, it was determined
we did not have sufficient internal staff resources to
conduct this engagement. Insufficient time exists to conduct the usual
request for proposals competitive
selection process prior to September 1, 2009. A fair and reasonable price was negotiated
with Schorb
& Schmersahl LLC which has experience
with the Auditor General's program and has sufficient staff and
expertise to perform these audits and begin work within the
necessary timeframe to avoid serious
disruption in OAG audit services.
Signed By: Bruce Bullard, Director
Vendor: Schorb & Schmersahl LLC Notary Date: 8/7/2009
Estimate Actual FY QT
State Cost: $0.00 $28,415.00 10 1
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 7/1/2009
To properly conduct the statutorily
required audits of the Illinois Criminal Justice Information
Authority for the period ended June 30, 2009, the audit needs to
begin as soon as possible.
Following internal discussions, it was
determined we did not have sufficient internal staff resources to
conduct this engagement. Insufficient time exists to conduct the usual
request for proposals competitive
selection process prior to July 9th. A fair and reasonable price was negotiated
with Bronner
Professional Services which has experience
with the Auditor General's program and has sufficient staff
and expertise to perform these audits and
begin work within the necessary timeframe to avoid serious
disruption in OAG audit services.
Signed By: Bruce Bullard, Director
Vendor: Bronner Professional Services Notary Date: 7/1/2009
Estimate Actual FY QT
State Cost: $0.00 $56,200.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 1 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
3 AUDITOR GENERAL - OFFICE OF THE
Filed: 8/24/2009
To properly conduct the statutorily
required audit of the Illinois Power Agency for the period ended
June 30, 2009 the audit needs to begin as
soon as possible. Following internal
discussions, it was
determined we did not have sufficient internal staff
resources to conduct this engagement.
Insufficient
time exists to conduct the usual request for
proposals competitive selection process prior to August 26,
2009.
A fair and reasonable price was negotiated with this firm which has
experience with the Auditor
General's program and has sufficient staff
and expertise to perform these audits and begin work within
the necessary timeframe to avoid serious
disruption in OAG audit services.
Signed By: Bruce Bullard, Director
Vendor: Kerber Eck & Braeckel Notary Date: 8/24/2009
Estimate Actual FY QT
State Cost: $0.00 $28,058.00 10 1
Federal Cost $0.00 $0.00
4 TREASURER - FISCAL OFFICER
Filed: 7/14/2009
To continue providing credit, debit and
other merchant processing services for State and local
government agencies with their current vendor. Unanticipated difficulties occurred
precluding the
transfer of all State and local agencies before
the expiration of the contract.
Signed By: Ed Buckles, Chief Procurement Officer
Vendor: National City Merchant Notary Date: 7/10/2009
Estimate Actual FY QT
State Cost: $30,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 2 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
5 TREASURER - FISCAL OFFICER
Filed: 8/3/2009
To continue to provide lockbox services
and various electronic data files to State agencies. To include
processing invoice and payments for applying to take
the GED test managed by the Illinois Community
College Board and for requesting criminal background checks through
the Illinois State Police.
Signed By: Ed Buckles, Chief Procurement Officer
Vendor: International Bank of Chicago Notary Date: 7/30/2009
Estimate Actual FY QT
State Cost: $400,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
6 AGRICULTURE - GENERAL OFFICE
Filed: 7/22/2009
Professional stagehand services are needed
immediately to cover the Western Horse Shows taking place
on the Illinois State Fairgrounds for the
2009 Illinois State Fair. The Bureau had
planned to
competitively bid the professional stagehand
services. The Bureau utilizes the
contract riders from
booked grandstand entertainers to determine the
number of stagehands and hours that will be needed.
Due to the delay in receiving all
entertainment riders, there is not adequate time to competitively bid or
utilize a sole source method for the procurement of these
services. Stagehands must be members of
the
professional stagehands union to provide services as
required in entertainer contracts.
Theatrical
Services, Inc. is the only provider of
these services in Central Illinois who can cover the needs of the
Illinois State Fair.
A letter was received dated September 22,
2009 reporting the Actual cost as $135,263.54.
Signed By: Laurie Leuenberger, Acting SPO
Vendor: Theatrical Services Inc. Notary Date: 7/21/2009
Estimate Actual FY QT
State Cost: $149,000.00 $135,263.54 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 3 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
7 CENTRAL MANAGEMENT SERVICES
Filed: 7/1/2009
The Department is giving notice of an
Emergency Contract entered into with Concurrent Computer
Corporation for hardware
maintenance. Term is 90 days (7-1-09 - 9-28-09) to provide
sufficient time to
conduct a competitive procurement. The current contract expires 6-30-09.
Signed By: Gwyn Gurgens, Acting SPO
Vendor: Concurrent Computer Corp. Notary Date: 6/30/2009
Estimate Actual FY QT
State Cost: $0.00 $397,146.48 10 1
Federal Cost $0.00 $0.00
8 CORRECTIONS - GENERAL OFFICE
Filed: 7/1/2009
Unit #108.
The fire alarm system was installed in 1988 and is obsolete. At this time the strobe and
horns for the fire alarm system is non
operational. The Honeywell repairman is
unable to obtain parts
for repair.
The fire alarm control panels pull stations, smoke detectors, heat
detectors, horn/strobe along
with the public address system and speakers need replaced.
Signed By: Nedra Chandler, Warden
Vendor: Honeywell & Building Control Notary Date: 5/19/2009
Estimate Actual FY QT
State Cost: $0.00 $560,000.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 4 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
9 CORRECTIONS - GENERAL OFFICE
Filed: 8/20/2009
Illinois Correctional Industries provides
Illinois Department of Corrections with men's boxer shorts.
They are cut from the garment shop located
at Sheridan Correctional Center and sewn at Centralia
Correctional Industries.
The contracted vendor could not meet the weight specifications on the
contract
until the latter part of July or early
August. The current inventory of boxers
would be depleted by this
time, causing the IDOC
to purchase boxers at a higher price from a street vendor.
Signed By: James Clinton, Public Service Admin.
Vendor: Unitex International Inc. Notary Date: 5/8/2009
Estimate Actual FY QT
State Cost: $48,990.00 $0.00 10 1
Federal Cost $0.00 $0.00
10 CORRECTIONS - GENERAL OFFICE
Filed: 8/28/2009
To establish an emergency purchase for
various collagen casings in order to fulfill ICI's
commitment to
current and future orders with the Department of
Corrections and throughout the State of Illinois. The
master contract expired on 5-31-09 and the draft
contract is being reviewed and will be put out for bid in
the near future. FY
09 budget constraints did not allow for purchasing inventory quantities to
sustain
the contract lapse time.
Signed By: Donna Lindemulder, Senior Public Serv. Admin.
Vendor: Inter. Collagen Resource LLC Notary Date: 8/14/2009
Estimate Actual FY QT
State Cost: $0.00 $53,400.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 5 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
11 CORRECTIONS - GENERAL OFFICE
Filed: 9/11/2009
A 60 inch diameter HDPE
storm drain piping was installed in CDB project
120-175-118 due to the
damage caused by a flash flood in 2007. On May 8, 2009, a large amount of rain fell
in a short period
of time causing this new drain to back up
and flood the adjacent area. Due to the
large amount of water
that enters the pipe, tree limbs and brush
were swept into the pipe and caused it to clog.
It has been
recommended by CDB that the
new piping should be removed, any debris cleared from the piping, and
reset.
Signed By: Donald Gaetz, Warden
Vendor: Unknown Notary Date: 9/2/2009
Estimate Actual FY QT
State Cost: $67,125.00 $0.00 10 1
Federal Cost $0.00 $0.00
12 CORRECTIONS - GENERAL OFFICE
Filed: 9/24/2009
To establish an
emergency purchase for repair of existing LiveScan
equipment. The existing livescan
units are failing and are in need of
repair. These units are not under
warranty or maintenance and there
is no money allocated for replacement at
this time. The agency has a Meritorious
Good Time Push
initiative that was implemented September 1. Offenders are fingerprinted at the Stateville Northern
Reception Center (NRC) upon admission and
release. The new push process has
increased the
LiveScan use at the NRC so
immediate repair is critical to the agency.
Signed By: Larry Moritz, Senior Public Serv. Admin.
Vendor: MorphoTrak Notary Date: 9/14/2009
Estimate Actual FY QT
State Cost: $0.00 $33,100.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 6 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
13 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/1/2009
Choate MH &
DC is in need of replacement equipment for the ash silo, which is no longer
working
properly to the detriment of the facility. In its condition now, debris, ash, and
burning bi-products
must be removed manually using man-power and
man-hours better used in other areas of the facility.
Ash removal manually must be done every 36
hours and requires a minimum of 12 man-hours of work.
Manually removing the ash is very
dangerous. The original equipment is 37
years old. Only this
company is able to fabricate the necessary
replacement parts needed to make the repairs.
Signed By: Curtis Thompson, SPO
Vendor: Beaumont Burch Notary Date: 5/27/2009
Estimate Actual FY QT
State Cost: $80,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
14 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/19/2009
Due to the delay in the approval of PBC #09-43969, the replacement contract has not been
executed,
therefore this emergency procurement is needed to
avoid the interruption in needed services.
Signed By: Curtis Thompson, SPO
Vendor: United Parcel Service Notary Date: 8/13/2009
Estimate Actual FY QT
State Cost: $105,315.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 7 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
15 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/19/2009
The impact of this equipment not working
would put the agency out of compliance.
There were no
bidders that responded to Solicitation #22017266
so it has to be reposted. Given the
number of
machines involved and the mandated mail dates that
must be met, failure to have this contract would
seriously jeopardize the Agency's ability to
process mandated client notices and would result in the loss
of significant postal discounts. An emergency contract is needed for services
until a new contract is
Signed By: Curtis Thompson, State Purchasing Officer
Vendor: Bowe Bell and Howell Notary Date: 8/13/2009
Estimate Actual FY QT
State Cost: $59,811.00 $0.00 10 1
Federal Cost $0.00 $0.00
16 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/19/2009
The quality of the conditioned air being
supplied to the living units of patients at Chester Mental
Health Center is such that, in the high
humidity months, mold grows on the cinder block walls of the
bedroom and living unit hallways. Patients and staff with allergy problems are
experiencing health
complications from this situation. This is a life safety issue. Also, the moisture in the air is such that
the floors become moist and damp and are
slippery to walk on. This is a serious
safety issue. A
survey of the facility HVAC system must be
completed to determine the changes necessary to the
system in order to correct the conditions
mentioned above.
Signed By: Curtis Thompson, State Purchasing Officer
Vendor: Unknown Notary Date: 8/13/2009
Estimate Actual FY QT
State Cost: $100,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 8 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
17 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/19/2009
Choate MH&DC
is in need of the immediate replacement of the roof of the Administration
Building.
The roof and its underlying decking have
suffered significant deterioration over the life of the roof, which
is now approximately 25 years old. A significant amount of additional damage was
inflicted upon the
roof and shingles by strong winds. The roof now has three identified leaks,
which are allowing water
into the structure. The leaks, if allowed to persist will result
in major structural damage to State
supported property.
Signed By: Curtis Thompson, State Purchasing Officer
Vendor: Unknown Notary Date: 8/14/2009
Estimate Actual FY QT
State Cost: $55,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
18 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/19/2009
Cooling Coil for Unit CS developed a
series of leaks over the course of the winter and can no longer be
utilized to provide a comfortable and cool
environment for patient care. The coil
cannot be repaired. A
replacement-cooling coil needs to be installed. Patients are being housed in a temporary unit
that is not
designed for the number of patients affected. This has left the facility without an
overflow/emergency
swing unit.
Signed By: Curtis Thompson, State Purchasing Officer
Vendor: Anchor Mechanical Inc. Notary Date: 8/14/2009
Estimate Actual FY QT
State Cost: $64,290.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 9 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
19 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 7/6/2009
HFS is extending its contract with Westside
Youth Network, Inc. for nine months, effective July 1,
2009, to continue the administration of
the single centralized point of access for Screening, Assessment
and Support Services Program.
Signed By: Thomas Sestak, SPO
Vendor: Westside Youth Network Inc. Notary Date: 6/29/2009
Estimate Actual FY QT
State Cost: $483,291.00 $0.00 10 1
Federal Cost $0.00 $0.00
20 PUBLIC HEALTH, DEPARTMENT OF
Filed: 7/9/2009
The current contract for CHIC services
expires on June 30, 2009 and the Department of Public Health
seeks this emergency purchase to prevent the
200+ enrolled individuals from losing critical health
insurance coverage by ensuring that their monthly
health insurance premiums will continue to be paid
without delay.
Signed By: Alan Biggerstaff, Deputy Director
Vendor: Illinois Public Health Assn. Notary Date: 7/7/2009
Estimate Actual FY QT
State Cost: $210,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 10 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
21 PUBLIC HEALTH, DEPARTMENT OF
Filed: 9/28/2009
Due to the threat of seasonal influenza
and H1N1 flu, it is imperative that the Department
inform the
citizens of Illinois about the importance of
protecting oneself from the flu. As part
of the agency's
strategy, the Director is to travel to all media
markets in the state to stress the message to get
vaccinated and follow good hygiene habits. In order to coordinate that effort in a very
short period of
time, the Department is in need of outside
assistance to handle logistics, planning, messaging and
coordination.
The state has only recently been made aware it will be the recipient of
federal funding to
assist with the challenges of this upcoming flu
season.
Signed By: Winfred Rawls, Deputy Director
Vendor: Jasculca/Terman & Associates Notary Date: 9/23/2009
Estimate Actual FY QT
State Cost: $0.00 $90,000.00 10 1
Federal Cost $0.00 $0.00
22 REVENUE, DEPARTMENT OF
Filed: 7/15/2009
The Customer Relations Management software
that we currently have through Right Now Technologies
hosts a knowledge base on our web site and provides
taxpayers to look up questions through this
system instead of calling our Customer Service
800 telephone line.
Signed By: Norma Sutton, SPO
Vendor: Right Now Technologies Notary Date: 7/9/2009
Estimate Actual FY QT
State Cost: $0.00 $19,118.50 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 11 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
23 STATE POLICE, DEPARTMENT OF
Filed: 7/29/2009
The ballasted roof at the District 14
Headquarters is in dire need of replacement as many tears and loose
membrane seams are present. The roof deck and underlayment
are regularly wet resulting in a mossy
roof growth and interior leaking throughout
the facility. The roof is approximately
30-years old and has
been patched in excess of 15 times during the last few
years. Immediate replacement to the
Headquarters roof is required in order to
protect State property from further damage and prevent the
serious disruption in State services provided by
District 14 personnel.
Signed By: Jonathon Monken, Director
Vendor: Unknown Notary Date: 7/23/2009
Estimate Actual FY QT
State Cost: $150,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
24 TRANSPORTATION, DEPARTMENT OF
Filed: 7/24/2009
With the passage of the ARRA federal initiative, the Division is expecting to fund
several new or
expanded public transportation facilities for our
rural Section 5311 public transportation providers.
Under ARRA, the
Division must assess whether the project qualifies as "shovel ready"
and if so apply
for the federal funds by January 1,
2010. However, before the Division can
apply for these federal funds,
we must undertake a federally mandated
"environmental assessment" of each facility.
Signed By: Joseph Clary, Director
Vendor: AECOM Notary Date: 7/7/2009
Estimate Actual FY QT
State Cost: $0.00 $0.00 10 1
Federal Cost $245,000.00 $0.00
10/9/2009 rptQuarterlyW Page 12 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
25 TRANSPORTATION, DEPARTMENT OF
Filed: 7/24/2009
With the passage of the ARRA federal initiative, the Division is expecting to fund
several new or
expanded public transportation facilities for our
rural Section 5311 public transportation providers.
Under ARRA, the
Division must assess whether the project qualifies as "shovel ready"
and if so apply
for the federal funds by January 1,
2010. However, before the Division can
apply for these federal funds,
we must undertake a federally mandated
"environmental assessment" of each facility.
Signed By: Joseph Clary, Director
Vendor: TranSystems Notary Date: 7/7/2009
Estimate Actual FY QT
State Cost: $0.00 $0.00 10 1
Federal Cost $175,000.00 $0.00
26 TRANSPORTATION, DEPARTMENT OF
Filed: 7/21/2009
The States of Missouri and Illinois have
entered into a bi-state agreement to construct a New
Mississippi River Bridge in the vicinity
of downtown St. Louis, Missouri including associated
roadways and structures easterly into Illinois and
westerly into Missouri, to alleviate traffic congestion
on the existing Mississippi River
bridges. The Missouri Department of
Transportation is the lead
agency for the jointly funded main river bridge
span and the approach structures located in the respective
jurisdictions of the States.
Each State is responsible for the connections for the overall project
located
Signed By: Lawrence Parrish, Interim Director
Vendor: Mason Tillman Associates, Ltd. Notary Date: 7/20/2009
Estimate Actual FY QT
State Cost: $250,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 13 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
27 TRANSPORTATION, DEPARTMENT OF
Filed: 9/4/2009
Failure of the water
system at the North and South I-57 Rest Areas.
This is a danger to public health.
The Department has been issued violations
by the Will County Department of Public Health.
Signed By: Diane O'Keefe, Deputy Director
Vendor: Will County Well & Pump Co. Notary Date: 8/27/2009
Estimate Actual FY QT
State Cost: $18,500.00 $0.00 10 1
Federal Cost $0.00 $0.00
28 VETERANS' AFFAIRS, LASALLE VETERANS'
HOME
Filed: 8/25/2009
The boilers and chillers at the Veterans'
Home are not merely for the health and comfort of the residents
but are critical life safety devices. The boiler supporting the original portion of
the Home is leaking and
has been found to be
fouled by mineral deposits. Chemicals
are to be put into the system to break
down the deposits and may result in additional
leaks in other pipes, tubes and/or the vessel.
The
conditions of the boiler must be assessed and
repairs made before the winter.
Additionally, two
compressors for the chiller equipment for the
original addition have failed and must be replaced. These
two failures occurred over the weekend of
August 9th and the local contractor responded.
Kettman is
waiting to be told to go forward with this
project before they request shipment of the one condenser they
located in Ohio; the other condenser will have to be built
by the factory. They have been told not
to
go forward and the equipment in Ohio may not
be available for very long.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Unknown Notary Date: 8/25/2009
Estimate Actual FY QT
State Cost: $0.00 $75,000.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 14 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
29 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 9/14/2009
The Chiller Alarm system went off in the
facility informing security the chiller system was releasing
freon in the facility which was a life
threatening situation. The chiller
system is the original equipment
from when the facility was built in 1990. The chillers system has sprung leaks in the
system, a
compressor unit was burned out and a second
compressor barely operating. This
situation turned into a
life and safety issue for the facility when the facility
temperatures were approaching 80 degrees in the
facility.
The chillers are not merely for the health and comfort of our residents,
but are critical life safety
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Kettman Heating & Plumbing Inc Notary Date: 9/11/2009
Estimate Actual FY QT
State Cost: $0.00 $33,955.00 10 1
Federal Cost $0.00 $0.00
30 HISTORIC PRESERVATION AGENCY
Filed: 8/13/2009
Repair and/or re-construct Menard Home
chimneys.
Signed By: Karen Euringham, Executive Director
Vendor: Unknown Notary Date: 8/6/2009
Estimate Actual FY QT
State Cost: $14,000.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 15 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
31 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 8/31/2009
A two-part low volatile organic compound
epoxy paint which will be used to refurbish the snow plows
and equipment to protect them from the
corrosive environment during the winter season.
This project
is required due to the limited time
remaining to complete the refurbishment before the winter season and
needed to serve in the interim of a new contract.
Signed By: Albert Murillo, Chief of Procurement
Vendor: PPG Architectural Finishes Inc Notary Date: 8/5/2009
Estimate Actual FY QT
State Cost: $0.00 $44,838.25 10 1
Federal Cost $0.00 $0.00
32 GOVERNORS STATE UNIVERSITY
Filed: 9/25/2009
The application for newly available,
federal stimulus dollars requires immediate research, planning and
schematic design of an architectural firm. Failure to hire a firm immediately would
prevent the
university from submittal for this potential federal
award for renovations. Applications
including the
outcome of this contract requires internal review
and federal application in coming weeks.
Signed By: Tracy Sullivan, SPO Designee
Vendor: LCM Architects Notary Date: 9/25/2009
Estimate Actual FY QT
State Cost: $0.00 $53,500.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 16 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
33 ILLINOIS STATE UNIVERSITY
Filed: 9/29/2009
Due to a roof leak, the wooden gym floor
at the University High School was damaged.
The emergency
repair is the result of possible additional
growth of mold and mildew in the sub floor and the lack of use
of the gym, which is the only gym in the High School. The health and safety of the student
residents
in this structure is of major concern and
the disruption and loss of services of the facility warrants an
expedited repair of the facility.
Signed By: Judy Johnson, Director
Vendor: Stalker Flooring Notary Date: 9/28/2009
Estimate Actual FY QT
State Cost: $80,471.85 $0.00 10 1
Federal Cost $0.00 $0.00
34 SOUTHERN ILLINOIS UNIVERSITY
Filed: 7/17/2009
Flooding of the wood floor in the Vadalabene Center have left it
unsuitable and unsafe for use as
instructional space or for athletic training or
competition. Time is of the essence in
reclaiming use of
this facility.
Signed By: Nancy Ufert Fairless, Director
Vendor: Missouri Floor Company Notary Date: 7/13/2009
Estimate Actual FY QT
State Cost: $0.00 $247,000.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 17 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
35 SOUTHERN ILLINOIS UNIVERSITY
Filed: 7/17/2009
The Bluff Hall chiller was found damaged
during this cooling season. The damage
occurred as a result
of winter freeze protection failing. Consequently two stages of the existing
chiller were damaged,
resulting in the unit only operating at limited capacity. Immediate replacement is critical because the
remaining operating stage has incurred recent
problems and the building remains in occupancy.
If the
existing unit were to go out permanently, the
building would be without cooling and residents would
have to be relocated.
Signed By: Nancy Ufert Fairless, Director
Vendor: Thermal Mechanics Inc. Notary Date: 7/10/2009
Estimate Actual FY QT
State Cost: $0.00 $113,310.00 10 1
Federal Cost $0.00 $0.00
36 SOUTHERN ILLINOIS UNIVERSITY - PHYSICIANS
&
Filed: 7/13/2009
The finding of mold spores within the
heating, ventilating and air conditioning ductwork in the 801
Medical Instructional Facility requires
immediate action to enlist the professional services of a
mechanical engineer to survey all ductwork including
air supply and return ducts and prepare
remediation specification documents for six air
handling systems within the facility.
Remediation and
any building system modification will be done
according to standard bidding and procurement
Signed By: Pamela Speer, SPO
Vendor: BRiC Partnership LLC Notary Date: 7/9/2009
Estimate Actual FY QT
State Cost: $163,600.00 $0.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 18 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
37 SOUTHERN ILLINOIS UNIVERSITY - PHYSICIANS
&
Filed: 7/1/2009
Due to employee health related complaints
and unusual odors, air quality testing was completed under a
previous DAS contract.
Mold conditions were identified in the air ducts in a research
laboratory wing
housing five laboratories. Multiple varieties of mold exist and as a
result, it is imperative that we
promptly maintain continuity and retain
professional services in developing specifications and a
remediation work plan and additional air quality
testing.
Signed By: Pamela Speer, SPO
Vendor: DAS Consulting Services LLC Notary Date: 6/26/2009
Estimate Actual FY QT
State Cost: $9,725.00 $0.00 10 1
Federal Cost $0.00 $0.00
38 UNIVERSITY OF ILLINOIS
Filed: 7/16/2009
This emergency expenditure is for the
purchase of multi-parameter water quality meters in order to allow
the Illinois State Water Survey to monitor water quality for
two 7-day periods at approximately 300
sites for each year 2009-2011. The purpose of the monitoring is to provide
benchmark water quality
data to the Illinois EPA.
Signed By: Mike Devocelle, SPO
Designee
Vendor: SonTek/YSI Incorporated Notary Date: 7/14/2009
Estimate Actual FY QT
State Cost: $0.00 $222,288.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 19 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
39 UNIVERSITY OF ILLINOIS
Filed: 7/13/2009
This service is required to replace and
re-gasket the Chiller bearing for the College of Urban Planning
and Public Affairs Hall at 412 South Peoria
Street due to mechanical failure between June 20-21, 2009.
Signed By: Heather Haberaecker, Exec. Asst. VP
Vendor: Kroeschell, Inc. Notary Date: 7/8/2009
Estimate Actual FY QT
State Cost: $0.00 $59,500.00 10 1
Federal Cost $0.00 $0.00
40 SECRETARY OF STATE
Filed: 12/22/2008
A letter was received dated July 31, 2009
reporting the Actual cost of item #4 in our January 15, 2009
report as $251,670.09.
Signed By: Donna Fitts, Director
Vendor: Capitol Sales LLC Notary Date: 11/13/2008
Estimate Actual FY QT
State Cost: $65,100.00 $251,670.09 10 1
Federal Cost $0.00 $0.00
41 AGRICULTURE - GENERAL OFFICE
Filed: 12/30/2008
A letter was received dated July 24, 2009
reporting the Actual cost of item #5 in our January 15, 2009
report as $146,293.
Signed By: Thomas Jennings, Executive Director
Vendor: Unknown Notary Date: 12/30/2008
Estimate Actual FY QT
State Cost: $160,000.00 $146,293.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 20 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
42 CENTRAL MANAGEMENT SERVICES
Filed: 4/21/2009
A letter was received dated August 11,
2009 reporting the Actual cost of item #2 in our July 15, 2009
report as $500,000.
Signed By: Shirley Webb, Contract Compliance Manager
Vendor: Crowe Horwath LLP Notary Date: 4/20/2009
Estimate Actual FY QT
State Cost: $500,000.00 $500,000.00 10 1
Federal Cost $0.00 $0.00
43 REVENUE, DEPARTMENT OF
Filed: 1/9/2009
A letter was received dated September 10,
2009 reporting item #11 in our April 15, 2009 report was
cancelled.
Signed By: Norma Sutton, SPO
Vendor: AT&T Notary Date: 1/8/2009
Estimate Actual FY QT
State Cost: $12,510.00 $0.00 10 1
Federal Cost $0.00 $0.00
44 REVENUE, DEPARTMENT OF
Filed: 1/9/2009
A letter was received dated September 10,
2009 reporting the Actual cost of item #12 in our April 15,
2009 report as $5,375.
Signed By: Norma Sutton, SPO
Vendor: Aspect Software Inc. Notary Date: 1/8/2009
Estimate Actual FY QT
State Cost: $11,250.00 $5,375.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 21 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
45 HISTORIC PRESERVATION AGENCY
Filed: 1/24/2008
A letter was received dated July 23, 2009
reporting the Actual cost of item #34 in our April 15, 2008
report as $46,470.
Signed By: Jennifer Tirey, Acting Director
Vendor: Unknown Notary Date: 1/22/2008
Estimate Actual FY QT
State Cost: $65,000.00 $46,470.00 10 1
Federal Cost $0.00 $0.00
46 NORTHERN ILLINOIS UNIVERSITY
Filed: 1/20/2009
A letter was received dated July 27, 2009
reporting the Actual cost of item #20 in our April 15, 2009
report as $33,719.27.
Signed By: Eddie Williams, Executive VP
Vendor: Stamats, Inc. Notary Date: 1/15/2009
Estimate Actual FY QT
State Cost: $35,300.00 $33,719.27 10 1
Federal Cost $0.00 $0.00
47 NORTHERN ILLINOIS UNIVERSITY
Filed: 11/7/2008
A letter was received dated July 20, 2009
reporting an amended Actual amount for item #40 in our
January 15, 2009 report
as $198,855.08.
Signed By: Eddie Williams, Exec. VP
Vendor: Oracle USA, Inc. Notary Date: 10/31/2008
Estimate Actual FY QT
State Cost: $56,448.00 $198,855.08 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 22 of 23
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
July 1, 2009 through September 30, 2009
48 NORTHERN ILLINOIS UNIVERSITY
Filed: 6/8/2009
A letter was received dated August 31,
2009 reporting the Actual cost of item #28 in our July 15, 2009
report as $69,682.20.
Signed By: Eddie Williams, Executive VP
Vendor: FASTLITE Notary Date: 6/4/2009
Estimate Actual FY QT
State Cost: $67,774.00 $69,682.20 10 1
Federal Cost $0.00 $0.00
49 UNIVERSITY OF ILLINOIS
Filed: 8/11/2008
A letter was received dated July 9, 2009
reporting the Actual cost of item #58 in our October 15, 2008
report as $1,550,292.
Signed By: Philip Abruzzi, SPO Designee
Vendor: Coca Cola Enterprises Inc. Notary Date: 8/6/2008
Estimate Actual FY QT
State Cost: $1,500,000.00 $1,550,292.00 10 1
Federal Cost $0.00 $0.00
10/9/2009 rptQuarterlyW Page 23 of 23