LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
1 COMPTROLLER - FISCAL OFFICER
Filed 12/5/2013
The Office of the Comptroller requests an emergency purchase of three month supply (750,000) of
Commercial Warrants. Currently we are evaluating the proposals from RFP-14-008 Warrant Stock Paper
and need the supply to prevent or minimize serious disruption in State service prior to the bid being
awarded.
Signed Steve Valasek, Asst. Comptroller- Operations
Vendor RR Donnelley Notary Date: 12/3/2013
Estimate Actual FY QTR
State $0.00 $16,492.50 14 2
Federal Cost $0.00 $0.00
2 CENTRAL MANAGEMENT SERVICES
Filed 11/1/2013
The Navistar Contract was recently rebid, but there was a protest by a vendor that claimed that the
awarded vendor failed to update their State Board of Elections registration. CMS is entering an emergency
contract to prevent disruption of State Services. This will allow state agencies to continue to purchase
Navistar OEM parts on an as needed basis. These parts are used throughout the State's vehicle fleet and
highway maintenance.
Signed Aundra Williams, COO
Vendor Lakeside International Trucks Notary Date: 10/21/2013
Estimate Actual FY QTR
State $350,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
3 CENTRAL MANAGEMENT SERVICES
Filed 12/6/2013
The current lease for this facility expires November 30, 2013. The current Using Agency, IDES is
consolidating most of its' staff into other existing leased facilities, but 2 DES employees plus 10
Workforce investment staff will remain. CMS is backfilling the remaining space with DHS-FCRC staff
being hired under the Affordable Care Act. Some Improvements/modifications will need to be done to
accommodate the DHS staff and program and CMS is currently negotiating a new 5 year lease to include
that work. The proposed emergency lease will provide continued occupancy and payment of rent until the
new lease can be completed and published.
Signed Jeff Miller, Leasing Rep
Vendor B.A. Swartz Trust Notary Date: 12/4/2013
Estimate Actual FY QTR
State $0.00 $37,068.96 14 2
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed 12/9/2013
This leased space houses the Illinois Finance Authority. The existing lease expired May 31, 2013. CMS
intended to process a 364 day lease but the Lessor's signature was delayed due to the April Flooding in
Peoria. As such, the lease could not be completed in time to meet the 30 day posting requirement and this
proposed emergency lease is now needed to prevent holdover. In the near future, CMS will process a one
year lease to allow time to better assess the agency's space needs.
Signed None , Leasing Rep
Vendor The Heartland Partnership Notary Date: 6/3/2013
Estimate Actual FY QTR
State $0.00 $1,361.64 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
5 NATURAL RESOURCES, DEPARTMENT OF
Filed 11/19/2013
DNR requires technical assistance with the drafting and review of the administrative rules for the
Hydraulic Fracturing Regulatory Act. This requires the Department to take action quickly and promulgate
administrative rules. This is a highly technical area of law and engineering; this type of hydraulic
fracturing has not yet been performed in Illinois. The Department does not yet have the expertise
necessary quickly and accurately to draft the administrative rules.
Signed Melissa Orrill, St Purchasing Officer for DNR
Vendor Several Vendors Notary Date: 11/18/2013
Estimate Actual FY QTR
State $0.00 $35,475.00 14 2
Federal Cost $0.00 $0.00
6 DEPARTMENT OF JUVENILE JUSTICE
Filed 10/16/2013
To avoid loss of federal funding, to ensure that there will be no gap in delivery of clinical substance abuse
treatment services to juvenile male inmates at IL Youth Center Harrisburg and to allow the Illinois
Department of Juv Justice sufficient time to rebid this contract with an RFP. Community Education
Centers, Inc. is the current substance abuse treatment services vendor for the grant-funded Juvenile Male
Reentry Program at IL youth Center - Harrisburg.
Signed Debra Miller, PSA
Vendor Community Education Centers, Inc. Notary Date: 10/9/2013
Estimate Actual FY QTR
State $33,980.00 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
7 DEPARTMENT OF JUVENILE JUSTICE
Filed 10/29/2013
IYC Pere Marquette currently does not have any water to take showers. The holding tank of the boiler
for the dorms has cracked and is leaking. The holding tank needs to be disconnected and removed. Two
new storage tanks need to be installed and repiped to put the systems back into operation.
A letter was received on December 4, 2013 reporting the Final Cost as $18,502.58.
Signed Jamie House, Superintendent
Vendor Kane Mechanical Notary Date: 10/18/2013
Estimate Actual FY QTR
State $15,000.00 $18,502.58 14 2
Federal Cost $0.00 $0.00
8 DEPARTMENT OF JUVENILE JUSTICE
Filed 11/12/2013
The leasing of 6 unit modular office buildings is necessary to Avoid Disruption of Clinical and
Psychological Services at the facility. A through walk thru by the Chief Engineer at IYC St Charles the
Clinic/Old school/Chapel Building on all levels was on done on Oct 4, 2013. It has been determined that
several areas have become structurally unsound. On Oct 23, 2013 a second inspection was done. Concerns
regarding the Clinic building have escalated, also a portion of the southwest section of the Chapel has been
fenced off. Walls are shifting, doors are coming out of alignment and have visible cracks. The engineer
suggests bringing in mobile modular office tailors until the intake Rehab project is completed.
Signed Joy Thekel, Bus Administrator @ IYC St. Charles
Vendor Mod Space Notary Date: 11/5/2013
Estimate Actual FY QTR
State $314,922.00 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
9 CORRECTIONS - GENERAL OFFICE
Filed 10/2/2013
The Illinois Department of Corrections is requesting a 90 day continuation of the emergency contract for
Electronic Detention Monitoring Services (OB#0913049) for Parolees/and or committed felons by the
current vendor. BI Inc./Geo Group while an RFP is finalized which will include EM as well as GPS
Monitoring services. The GPS contract (0907034) is with the same vendor and continues through 9-29-
2013 - it is also being extended. These services are highly specialized and require extensive equipment
which cannot be obtained by another vendor for such a short time frame. Extending the EM contract for
90 days allows for the review of the RFP and awarding of a contract for both EM and GPS services. This
contract will be terminated when the new contract is in place.
Signed Alyssa Williams-Schafe, PSA Coord for Sex Offender Services
Vendor BI Incorporated Notary Date: 9/18/2013
Estimate Actual FY QTR
State $1,200,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
10 CORRECTIONS - GENERAL OFFICE
Filed 10/16/2013
PCC is starting to have an issue with the bar screen rake. The motor is over torqueing and so far
electricians are able to reset it. The gear box is making a noise but the entire unit and track needs to be
replaced. The bar screen rake removes institution trash before sewer enters the City of Pinckneyville sewer
system clogging pumps and of the bar screen fails, sewage could back up into the facility.
Signed Earl Wilson, SPSA, Asst Warden of Operations
Vendor Vulcan Industries, Inc. Notary Date: 10/4/2013
Estimate Actual FY QTR
State $31,185.00 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
11 CORRECTIONS - GENERAL OFFICE
Filed 10/16/2013
A 90 day emergency continuation is necessary to avoid loss of federal funding, to ensure that there will
be no gap in delivery of clinical post release case management services to women inmates in the Moms
and Babies Program at the Decatur Correctional Center and to allow the IL Department of Corrections
sufficient time to rebid this contract with an RFP. TASC Inc. is the current case management services
vendor for the grant-funded Moms and Babies Program Expansion at Decatur CC. TASC is also the only
vendor in Illinois with the required DASA designated program licensure for clinical post release case
Signed Debra Miller, PSA
Vendor TASC, Inc. Notary Date: 10/9/2013
Estimate Actual FY QTR
State $34,963.00 $0.00 14 2
Federal Cost $0.00 $0.00
12 CORRECTIONS - GENERAL OFFICE
Filed 10/29/2013
The entire Southeast Cluster of housing units have lost a phase in the 3 phase power supply. There is a
direct short between the manhole and the electrical vault. The housing units are on limited power and
lighting. Emergency generator power supplies power only to the emergency lighting and HVAC
equipment.
Signed Leonta Jackson, Asst Warden @ Dixon Corr Ctr
Vendor SMECK Notary Date: 10/15/2013
Estimate Actual FY QTR
State $0.00 $21,031.53 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
13 CORRECTIONS - GENERAL OFFICE
Filed 11/13/2013
The segregation yard fence posts are out of the ground, leaving an area under the fence for offenders to
crawl under. The fence also has no razor wire on top which is a security hazard. Goodman fencing was
selected to do this work because they are working on a project at Logan Corr Ctr and the are readily
available to do this work without delay.
Signed Ronald McCormick, Acting Bus Administrator @ Lincoln CC
Vendor Goodman Fencing Notary Date: 9/5/2013
Estimate Actual FY QTR
State $0.00 $4,095.00 14 2
Federal Cost $0.00 $0.00
14 CORRECTIONS - GENERAL OFFICE
Filed 11/22/2013
Uniformity had the contract for providing uniforms. They have recently gone out of business due to their
parent company filing for bankruptcy. In order to continue to keep staff in uniform, it is necessary to
file an emergency to purchase back ordered uniform pieces, fill current uniform replacement needs and
future order for cadet classes in the spring of 2014.
Signed Julie Kennedy, Purchasing Supervisor
Vendor Ray O' Herron Co., Inc. Notary Date: 11/19/2013
Estimate Actual FY QTR
State $194,283.32 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
15 HUMAN SERVICES, DEPARTMENT OF
Filed 10/23/2013
Per a court order, the Elgin Mental Health Center is required to convert a 25 bed non-forensic unit in the
Goldman Building to a forensic unit. The building has to be open and functioning as a forensics unit by
January 1, 2014. The work needed is the addition and installation of security fencing, installation of
window security screening, installation of a security camera system and installation of a spider alarm
Signed Paul Brock, Hospital Administrator
Vendor 4 Vendors Notary Date: 10/21/2013
Estimate Actual FY QTR
State $250,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
16 CAPITAL DEVELOPMENT BOARD
Filed 10/11/2013
The roof in the bakery building at Vandalia CC has been leaking and recently deteriorated to the point
where portions have rotted and an interior ceiling area collapsed. A tarp was installed to provide
temporary repairs but it will not remain an effective moisture barrier through the winter. Due to the age
and nature of the roof, repair will likely be a replacement of the membrane roof with a metal roof.
Vendor 1 Upchurch $10,000 Vendor 2 Bel O Sales $40,000 Total Est. $50,000.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Upchurch and Bel -O Sales Notary Date: 10/10/2013
Estimate Actual FY QTR
State $50,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
17 CAPITAL DEVELOPMENT BOARD
Filed 10/28/2013
On Sept 16, 2013, the newly constructed Education/Visitor Center at the William Powers State Fish &
Wildlife area suffered a break-in and theft of copper cabling used to supply electricity to the facility.
Leaving the HVAC inoperable due to lack of power and interior damage. With the imminent winter
conditions approaching, the inability to operate the HVAC to heat/condition the air will cause damage to
the interior furnishings, foundation and ultimately structural failure.
** NOTE*** A letter was received on Nov 19, 2013 adding estimated cost and additional Vendors to the
Emergency Purchase.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Hanno Weber & Assoc & 2 more vendors Notary Date: 10/24/2013
Estimate Actual FY QTR
State $52,500.00 $0.00 14 2
Federal Cost $0.00 $0.00
18 CAPITAL DEVELOPMENT BOARD
Filed 10/28/2013
The project will repair the damage to the Cleveland Cottage at IYC St Charles that was caused when a
facility transportation van struck the Cottage on Oct 3, 2013. The damage resulted in the Cottage being
vacated due to concerns over its structural integrity, which has disrupted the facility's operations.
DLR Group will provide construction related professional services and the Geo Sollitt Construction Co.
will provide the construction repair work.
Signed Gus Behnke, Chief Fiscal Officer
Vendor 2 Vendors- IYC St Charles Notary Date: 10/24/2013
Estimate Actual FY QTR
State $74,866.00 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
19 CAPITAL DEVELOPMENT BOARD
Filed 11/12/2013
Underground piping at the Lawrence Correctional Center that serves four of the housing units that
accommodate 1,200 offenders ruptured in unknown locations leaving the four buildings without heat. The
most recent rupture occurred during the week of Oct 21, 2013. An emergency procurement is necessary
to ensure that adequate heat is restored to these buildings as the heating season is upon us.
Signed Gus Behnke, Chief Fiscal Officer
Vendor GHR Engineers and Assoc. Notary Date:
Estimate Actual FY QTR
State $20,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
20 UNIVERSITY OF ILLINOIS
Filed 10/8/2013
The ET24 Turbo charger unit started to disintegrate and sent metal flying out of the engine housing.
Immediate shut down occurred and the OEM vendor Cameron, Turbo Compression Division was called to
inspect the Zyglo turbine blades and impellers. Based upon the inspected damage, a decision was made to
disassemble the Turbocharger and take it to the Cameron facility for thorough inspection and to undergo
various testing of all components. On Oct 1 the Physical Plant Administration notified Purchasing of
their decision to purchase the Turbocharger repairs from the OEM vendor, Cameron and a Purchase Order
was issued.
Signed Kevin Fair, Dir of Purchasing
Vendor Cameron International Corp. Notary Date: 10/8/2013
Estimate Actual FY QTR
State $91,616.08 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
21 UNIVERSITY OF ILLINOIS
Filed 10/11/2013
The Department of Crop Science mission is to provide land, equipment, and facilities for plant/soil
research through a field research. In order to facilitate their mission, the department harvests corn and
soybeans on research plots as well as rotational acreage. Currently, the department only has one operating
combine servicing both the research plots and rotational acreage and is in need of repair. A solicitation
was conducted to procure a used combine, with a trade-in for $43,900.
Signed Janet Milbrandt,
Vendor Cross Implements, Inc. Notary Date: 10/2/2013
Estimate Actual FY QTR
State $0.00 $43,900.00 14 2
Federal Cost $0.00 $0.00
22 UNIVERSITY OF ILLINOIS
Filed 10/11/2013
The Biomedical Imaging Center at the Beckman Institute currently utilizes a Siemens 3T Trio MRI
scanner to support a large variety of externally funded biomedical imaging studies. There is an urgent need
for a second Trio scanner with precisely the same hardware and software. The current machine is in
operation 60+ hours per week and two periods of unanticipated downtime in the last two months has
contributed to the pressure on the current operating schedule. The University has applied for a 12 million
research grant the MRI demands of which could not be accommodated without a second machine in place
by Jan 1, 2014. Estimated installation of the magnet is February 2014 with a one year warranty and the
estimated maintenance agreement five year period is March 1, 2014 - February 28, 2020. The equipment
is a onetime purchase at a cost of $1,199,348.00. The maintenance agreement is for a term of five years
at an annual cost of $145,306 or $726,530. For a Grand Total of $1,925,878.00.
Signed Janet Milbrandt, Dir of Purchasing
Vendor Siemens Medical Solutions USA, Inc. Notary Date: 10/3/2013
Estimate Actual FY QTR
State $0.00 $1,925,878.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
23 UNIVERSITY OF ILLINOIS
Filed 10/18/2013
This is for ongoing excavation work at the intersection of Polk and Wolcott on a compensation pipeline
noted considerable rust and deterioration to the adjacent condition of the steam pipeline. Further
excavation revealed that an estimated 200 feet of the steam pipeline showed considerable rust and
deterioration. Considering the high cost of excavation, it was deemed fiscally responsible to replace the
steam pipeline as it has the potential to be a life safety risk.
Signed Kevin Fair, Interim Dir
Vendor Leopardo Co. Notary Date: 10/15/2013
Estimate Actual FY QTR
State $871,661.00 $0.00 14 2
Federal Cost $0.00 $0.00
24 UNIVERSITY OF ILLINOIS
Filed 10/25/2013
Illinois is responsible for construction of a particle detection instrument for the international scientific
collaboration, COMPASS, which is needed for the first measurement of spin effects in polarizion-proton
scattering, exploring exciting novel aspects of proton sub-structure. Construction of the instrument
requires, among other things, the purchase of stainless steel stiffening frames and a milling machine.
Funding for the project was confirmed in August 2013. The Illinois equipment is funded as part of the NSF
umbrella grant for the nuclear physics laboratory at the nuclear physics lab at the UIUC physics
department, which amounts to $2.5-3 million per year.
Signed Janet Milbrandt, Dir of Purchasing - Urbana Campus
Vendor HFO Chicago Notary Date: 10/22/2013
Estimate Actual FY QTR
State $0.00 $187,308.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
25 UNIVERSITY OF ILLINOIS
Filed 10/25/2013
Illinois is responsible for construction of a particle detection instrument for the international scientific
collaboration, COMPASS, which is needed for the first measurement of spin effects in polarized pion-
proton scattering, exploring exciting novel aspects of proton sub-structure. Construction of the
instrument requires, among other things, the purchase of stainless steel stiffening frames and a milling
machine. Funding for the project was confirmed in August 2013. The Illinois equipment is funded as part
of the NSF umbrella grant for the nuclear physics laboratory at the nuclear physics lab at the UIUC
physics department, which amounts to $2.5-3 million per year.
Signed Janet Milbrandt, Dir of Purchasing - Urbana Campus
Vendor Atlas Tool & Die Works, Inc. Notary Date: 10/22/2013
Estimate Actual FY QTR
State $0.00 $105,896.00 14 2
Federal Cost $0.00 $0.00
26 UNIVERSITY OF ILLINOIS
Filed 11/15/2013
The need for this emergency purchase is to purchase clinic cabinetry to complete the final phase of the
renovation and re-equipping of the care clinics, where dental student clinical education and patient care
Signed ,
Vendor Pelton & Crane, Inc. Notary Date: 11/12/2013
Estimate Actual FY QTR
State $864,755.00 $0.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
27 UNIVERSITY OF ILLINOIS
Filed 11/20/2013
This is a quick purchase for a 2010 (used) Heidelberg Spectralis FA OCT camera. The camera came
available at a deeply discounted price. The first come offer is $90,000 and the original Mfs price is
$145,000.
UIC will utilize this camera to perform OCT scan with active eye tracking and provide precision in follow
Signed Kevin Fair, Interim Director @ U of I Chicago
Vendor Evanston Ophthalmologists S.C. Notary Date: 11/15/2013
Estimate Actual FY QTR
State $0.00 $90,000.00 14 2
Federal Cost $0.00 $0.00
28 CENTRAL MANAGEMENT SERVICES
Filed 6/28/2012
A letter was received on Oct 18, 2013 reporting the Final Cost of FY12 Qtr 4 Item# 11 as $256,221.27.
Signed Jan Morrow, Chief Operating Officer
Vendor Various Vendors Notary Date: 6/25/2012
Estimate Actual FY QTR
State $915,356.25 $256,221.27 14 2
Federal Cost $0.00 $0.00
29 CENTRAL MANAGEMENT SERVICES
Filed 6/28/2012
A letter was received on Oct 18, 2013 reporting the Final Cost of FY 12 Qtr 4 Item# 10 as $114,936.71.
Signed Tim Coleman, Portfolio Manager
Vendor Various Vendors Notary Date: 6/26/2012
Estimate Actual FY QTR
State $600,000.00 $114,936.71 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
30 DEPARTMENT OF JUVENILE JUSTICE
Filed 6/28/2012
A letter was received on Oct 2, 2013 reporting the original and the extensions Final Costs for FY 12 Qtr
4 Item# 15 as $6,781,911.69.
Signed Brett Cox, St Purchasing Officer
Vendor CHC Notary Date: 6/1/2012
Estimate Actual FY QTR
State $2,815,665.00 $6,781,911.69 14 2
Federal Cost $0.00 $0.00
31 DEPARTMENT OF JUVENILE JUSTICE
Filed 11/26/2012
A letter was received on Oct 2, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 16 as $64,865.
Signed Debra Miller, PSA
Vendor TASC, Inc. Notary Date: 11/15/2012
Estimate Actual FY QTR
State $60,367.00 $64,865.00 14 2
Federal Cost $0.00 $0.00
32 DEPARTMENT OF JUVENILE JUSTICE
Filed 12/19/2012
A letter was received on Oct 2, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 19 as $63,793.14
Signed Debra Miller, PSA
Vendor Wells Center Notary Date: 12/18/2012
Estimate Actual FY QTR
State $52,282.00 $63,793.14 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
33 DEPARTMENT OF JUVENILE JUSTICE
Filed 12/19/2012
A letter was received on Oct 2, 2013 reporting the Final Cost of FY 13 Qtr 2 Item # 17 as $16,679.02
Signed Deborah Miller, PSA
Vendor Wells Center Notary Date: 10/4/2012
Estimate Actual FY QTR
State $20,432.00 $16,679.02 14 2
Federal Cost $0.00 $0.00
34 DEPARTMENT OF JUVENILE JUSTICE
Filed 12/19/2012
A letter was received on Oct 2, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 18 as $10,387.57
Signed Debra Miller, PSA
Vendor Wells Center Notary Date: 12/18/2012
Estimate Actual FY QTR
State $20,432.00 $10,387.57 14 2
Federal Cost $0.00 $0.00
35 CORRECTIONS - GENERAL OFFICE
Filed 7/20/2012
A letter was received on Dec 4, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 37 as #38,666.88.
Signed Mark Beckmann, Superintendent of Centralia
Vendor Indratech of Indiana, LLC Notary Date: 7/13/2012
Estimate Actual FY QTR
State $40,566.76 $38,666.88 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
36 CORRECTIONS - GENERAL OFFICE
Filed 10/29/2012
A letter was received on Nov 25, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 23.
This cost includes the original affidavit cost of $62,100 and the extension cost $105,170.08,
Grand Total $167,270.08
Signed Rich Mautino, Acting CEO
Vendor Walsroder Packaging LC Notary Date: 10/24/2012
Estimate Actual FY QTR
State $62,100.00 $167,270.08 14 2
Federal Cost $0.00 $0.00
37 CORRECTIONS - GENERAL OFFICE
Filed 10/29/2012
A letter was received on Oct 2, 2013 reporting the Final Cost of original affidavit and extension for FY
13 Qtr 2 Item# 24 as $55,040.16.
Signed Jim Utley, Asst Warden
Vendor Target Area Development Notary Date: 10/18/2012
Estimate Actual FY QTR
State $45,000.00 $55,040.16 14 2
Federal Cost $0.00 $0.00
38 CORRECTIONS - GENERAL OFFICE
Filed 10/29/2012
A letter was received on Oct 2, 2013 reporting the Final Cost of original affidavit and extension for FY
13 Qtr 2 item# 25 as $56,250.00.
Signed Jim Utley, Asst Warden
Vendor Westside Health Authority Notary Date: 10/18/2012
Estimate Actual FY QTR
State $45,000.00 $56,250.00 14 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
39 CORRECTIONS - GENERAL OFFICE
Filed 12/14/2012
A letter was received on Oct 11, 2013 requesting an extension for the portable kitchen. Repairs have not
been completed. This time frame is Oct 12, 2013 to December 10, 2013 for 18,500.
New estimated cost is $57,000.
Signed Allan Martin, Warden, Shawnee
Vendor Kitchens to Go Notary Date: 11/16/2012
Estimate Actual FY QTR
State $57,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
40 CORRECTIONS - GENERAL OFFICE
Filed 1/16/2013
A letter was received on Oct 2, 2013 extending the original EP FY 13 Qtr 3 Item# 12 for a 2nd time for
$36,000 from 10-8-2013 to 4-5-2014.
New estimated amount is $66,000.
Signed Rich Mautino, Asst. CEO of IL Corr. Industries
Vendor Chicago Meat Group Notary Date: 1/14/2013
Estimate Actual FY QTR
State $66,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 18 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
41 CORRECTIONS - GENERAL OFFICE
Filed 1/31/2013
A letter was received on Nov 15, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 30, this covers the
1st Affidavit and the extension. $235,988.00.
Signed Jen Aholt, Senior Public Service Administrator
Vendor Bianchi Milling Inc. Notary Date: 1/28/2013
Estimate Actual FY QTR
State $251,869.00 $235,988.00 14 2
Federal Cost $0.00 $0.00
42 CORRECTIONS - GENERAL OFFICE
Filed 2/25/2013
A letter was received on Oct 2, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 38 as $37,014.45.
Signed James Clinton, Industry Superintendent, E. Moline Cor.
Vendor Ecolab Notary Date: 2/13/2013
Estimate Actual FY QTR
State $15,000.00 $37,014.45 14 2
Federal Cost $0.00 $0.00
43 CORRECTIONS - GENERAL OFFICE
Filed 3/13/2013
A letter was received on Dec 5, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 41 as $100,982.00.
Signed Glen Austin, Warden, Jacksonville
Vendor Henson Robinson Company Notary Date: 2/21/2013
Estimate Actual FY QTR
State $125,000.00 $100,982.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 19 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
44 CORRECTIONS - GENERAL OFFICE
Filed 3/20/2013
A letter was received on Oct 2, 2013 to extend FY 13 Qtr 3 Item# 42 for a second time. New estimated
cost is $1,559,348.00 for 10/1/2013 to 1/31/2014. Total of new estimate $2,716,007.00.
Signed Eva L. Moore-DeSalvia, Exec. II, Parole Re-Entry Group
Vendor BI Incorporated Notary Date: 3/6/2013
Estimate Actual FY QTR
State $2,716,007.00 $0.00 14 2
Federal Cost $0.00 $0.00
45 CORRECTIONS - GENERAL OFFICE
Filed 4/9/2013
A letter was received on Nov 25, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 19 as $107,487.00.
Signed Darryl Edwards, Asst Warden
Vendor Boelter Companies, Inc. Notary Date: 4/3/2013
Estimate Actual FY QTR
State $120,000.00 $107,487.00 14 2
Federal Cost $0.00 $0.00
46 CORRECTIONS - GENERAL OFFICE
Filed 6/24/2013
A letter was received on Nov 18, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 33 as $24,661.
Signed Richard Harrington, Warden of Menard
Vendor Industrial Supply Consultants Inc. Notary Date: 6/13/2013
Estimate Actual FY QTR
State $24,636.00 $24,661.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 20 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
47 CORRECTIONS - GENERAL OFFICE
Filed 7/5/2013
A letter was received on Oct 2, 2013 extending the EP of FY14 Qtr 1 Item# 10 for an additional $96,800
for 90 more days. 10-1-2013 to 12-29-2013. New estimate total is $193,600.00.
Signed Jen Aholt, CEO IL Corr Industries
Vendor Advanced Commodities Notary Date: 7/3/2013
Estimate Actual FY QTR
State $193,600.00 $0.00 14 2
Federal Cost $0.00 $0.00
48 CORRECTIONS - GENERAL OFFICE
Filed 7/5/2013
A letter was received on Oct 11, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 11 as $63,721.41.
Signed Tim Wood, Business Administrator
Vendor Waste Management of IL Notary Date: 5/28/2013
Estimate Actual FY QTR
State $65,000.00 $63,721.41 14 2
Federal Cost $0.00 $0.00
49 CORRECTIONS - GENERAL OFFICE
Filed 7/15/2013
A letter was received on Oct 2, 2013 extending the original EP FY 14 Qtr 1 Item# 13 from 10-8-2013 to
2-4-2014, for $87,100.00.
New Estimated total is $152,450.00.
Signed Jen Aholt, CEO of IL Corr Ind
Vendor Walsroder Packaging Notary Date: 7/10/2013
Estimate Actual FY QTR
State $152,450.00 $0.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 21 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
50 CORRECTIONS - GENERAL OFFICE
Filed 7/15/2013
A letter was received on Oct 2, 2013 to extend the original EP FY 14 Qtr 1 Item# 14 from 10-5-2013 to
4-2-2014 for an additional $474,401.98.
New estimated total is $665,190.48
Signed Jen Aholt, CEO IL Corr Industries
Vendor GoodSource Notary Date: 7/10/2013
Estimate Actual FY QTR
State $665,190.48 $0.00 14 2
Federal Cost $0.00 $0.00
51 CORRECTIONS - GENERAL OFFICE
Filed 7/19/2013
A letter was received on Oct 2, 2013 extending the original affidavit of FY 14 Qtr 1 Item# 16.
October 9, 2013 to February 5, 2014
Signed Jen Aholt, CEO
Vendor Bianchi Milling, Inc. Notary Date: 7/15/2013
Estimate Actual FY QTR
State $641,680.00 $0.00 14 2
Federal Cost $0.00 $0.00
52 CORRECTIONS - GENERAL OFFICE
Filed 7/31/2013
A letter was received on Nov 18, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 22 as $94,191.60.
Signed Jen Aholt, CEO
Vendor Bianchi and MJ Kellner Notary Date: 7/24/2013
Estimate Actual FY QTR
State $110,000.00 $94,191.60 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 22 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
53 CORRECTIONS - GENERAL OFFICE
Filed 8/27/2013
A letter was received on Nov 25, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 25 as $51,358.18.
Signed Jen Aholt, CEO Corr Industries
Vendor Advanced Commodities Notary Date: 8/19/2013
Estimate Actual FY QTR
State $100,000.00 $51,358.18 14 2
Federal Cost $0.00 $0.00
54 CORRECTIONS - GENERAL OFFICE
Filed 10/2/2013
A letter was received on Oct 2, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 35 as $136,320.
Signed Jennifer Aholt, CEO
Vendor Litteken Construction Co Notary Date: 9/30/2013
Estimate Actual FY QTR
State $123,400.00 $136,320.00 14 2
Federal Cost $0.00 $0.00
55 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed 8/16/2013
A letter was received on Dec 4, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 28 as $209,447.07
Signed Barry Isaacson, Procurement Officer
Vendor Janitorial Management Services Notary Date: 8/9/2013
Estimate Actual FY QTR
State $225,000.00 $209,447.07 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 23 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
56 LOTTERY, DEPARTMENT OF THE
Filed 7/3/2012
A letter was received on Oct 11, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 41 as $63,900.
This covers the original EP and an extension.
Signed Maye Kelsey, St Purchasing Officer
Vendor Mitchell & Titus LLP Notary Date: 6/20/2012
Estimate Actual FY QTR
State $25,000.00 $63,900.00 14 2
Federal Cost $0.00 $0.00
57 LOTTERY, DEPARTMENT OF THE
Filed 7/3/2012
A letter was received on Oct 11, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 40 as $63,440. This
is for the original est. and an extension.
Signed Maye Kelsey, St Purchasing Officer
Vendor E.C. Ortiz & Co. LLP Notary Date: 6/20/2012
Estimate Actual FY QTR
State $25,000.00 $63,440.00 14 2
Federal Cost $0.00 $0.00
58 HUMAN SERVICES, DEPARTMENT OF
Filed 3/19/2013
Received an email on 11- 7- 2013 for a revised cost of $16,434.25 for FY 13 Qtr 3 Item# 49.
Signed Edith Newman, Facility Director
Vendor LIONHEART critical power specialists Notary Date: 3/7/2013
Estimate Actual FY QTR
State $16,434.25 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 24 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
59 HUMAN SERVICES, DEPARTMENT OF
Filed 7/1/2013
A letter was received on Nov 14, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 29 as $30,584.41.
Signed Nelson Grinnage, Wood Facility Administrator
Vendor ACE Coffee Bar, Inc. Notary Date: 6/27/2013
Estimate Actual FY QTR
State $54,000.00 $30,584.41 14 2
Federal Cost $0.00 $0.00
60 HUMAN SERVICES, DEPARTMENT OF
Filed 8/23/2013
A letter was received on Nov 27, 2013 extending FY 14 Qtr 1 Item# 32 for an additional 6 months.
Current staff have identified necessary changes and are making said changes. Additional staff are now
necessary to help complete the new changes. Additional money was needed. New total is $860,000
Signed Joe Segobiano, Bureau Chief
Vendor Levi, Ray and Shoup Notary Date: 8/12/2013
Estimate Actual FY QTR
State $680,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
61 HUMAN SERVICES, DEPARTMENT OF
Filed 9/5/2013
A letter was received on Nov 25, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 33 as $48,980.00.
Signed Edith Newman, Hospital Administrator
Vendor Exclusive Construction, Inc. Notary Date: 9/3/2013
Estimate Actual FY QTR
State $50,000.00 $48,980.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 25 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
62 HUMAN SERVICES, DEPARTMENT OF
Filed 9/5/2013
A letter was received on Nov 27, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 33 as $48,980.
Signed Edith Newman, Hospital Administrator
Vendor Exclusive Construction, Inc. Notary Date: 9/3/2013
Estimate Actual FY QTR
State $50,000.00 $48,980.00 14 2
Federal Cost $0.00 $0.00
63 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed 3/18/2013
A letter was received on Oct 4, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 53 as $44,660.00.
Signed Cindy Krebs, State Purchasing Officer
Vendor Breaker Press Co., Inc. Notary Date: 3/12/2013
Estimate Actual FY QTR
State $49,650.00 $44,660.00 14 2
Federal Cost $0.00 $0.00
64 PUBLIC HEALTH, DEPARTMENT OF
Filed 1/18/2013
A letter was received on Oct 16, 2013 reporting the Final cost of the Original EP FY 13 Qtr 3 Item# 54
from Jan 11, 2013 to April 10, 2013 for a cost of $70,469.29.
Also an extension was requested for Oct 8, 2013 to Feb 4, 2014 est. $150,000.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Applied Nutrition Corp. Notary Date: 1/9/2013
Estimate Actual FY QTR
State $284,530.71 $0.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 26 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
65 PUBLIC HEALTH, DEPARTMENT OF
Filed 1/18/2013
A letter was received on Oct 18, 2013 reporting the actual cost of the First EP FY13 Qtr 3 Item# 56.
1-11-13 to 4-10-13 as $107,630.79.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Abbott Laboratories Notary Date: 1/10/2013
Estimate Actual FY QTR
State $135,000.00 $107,630.79 14 2
Federal Cost $0.00 $0.00
66 PUBLIC HEALTH, DEPARTMENT OF
Filed 1/18/2013
A letter was received on Nov 18, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 54 for the 1st
extension 04/11/2013 to 10/07/2013 as $163,794.05.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Applied Nutrition Corp. Notary Date: 1/9/2013
Estimate Actual FY QTR
State $135,000.00 $163,794.05 14 2
Federal Cost $0.00 $0.00
67 PUBLIC HEALTH, DEPARTMENT OF
Filed 1/18/2013
A letter was received on Nov 18, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 56 as $293,974.17.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Abbott Laboratories Notary Date: 1/10/2013
Estimate Actual FY QTR
State $211,369.21 $293,974.17 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 27 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
68 PUBLIC HEALTH, DEPARTMENT OF
Filed 1/18/2013
A letter was received on Nov 18, 2013 reporting the Final Cost for the 1st extension 4-11-2013 to 10-7-
2013 as $168,861.52.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Cambrooke Foods, LLC Notary Date: 1/9/2013
Estimate Actual FY QTR
State $113,400.00 $168,861.52 14 2
Federal Cost $0.00 $0.00
69 PUBLIC HEALTH, DEPARTMENT OF
Filed 1/18/2013
A letter was received on Oct 16, 2013 giving a Final Cost for the First EP FY 13 Qtr 3 Item# 55 as$
68,811.19.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Cambrooke Foods, LLC Notary Date: 1/9/2013
Estimate Actual FY QTR
State $130,000.00 14 2
Federal Cost $0.00 $0.00
70 PUBLIC HEALTH, DEPARTMENT OF
Filed 3/15/2013
A letter was received on Nov 18, 2013 reporting the Final Cost of the First Extension 6-9-2013 to 10-6-
2013
Signed Thomas Schafer, Deputy Director
Vendor Vita Flow USA, LLC Notary Date: 3/5/2013
Estimate Actual FY QTR
State $88,000.00 $84,793.67 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 28 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
71 PUBLIC HEALTH, DEPARTMENT OF
Filed 3/15/2013
A letter was received on Nov 18, 2013 reporting the Final Cost of the 1st extension FY 13 Qtr 3 Item#
59 as $181,084.67.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Nutricia North America Notary Date: 3/5/2013
Estimate Actual FY QTR
State $152,000.00 $181,084.67 14 2
Federal Cost $0.00 $0.00
72 PUBLIC HEALTH, DEPARTMENT OF
Filed 3/15/2013
A letter was received on Oct 16, 2013 for a 3rd extension on FY 13 Qtr 4 Item# 38 Oct 7, 2013 to Feb
3, 2014 for $80,000.
Signed Thomas Schafer, Deputy Director
Vendor Vita Flow USA, LLC Notary Date: 3/5/2013
Estimate Actual FY QTR
State $80,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
73 PUBLIC HEALTH, DEPARTMENT OF
Filed 3/15/2013
A letter was received on Oct 16, 2013 extending FY 13 Qtr 3 Item# 59 for an estimated cost of
$175,000, new estimated cost is $364227.20.
Also a Final Cost was given for the time frame of 3-11-13 to 6-8-13 as $107,772.80.
Signed Thomas J. Schafer, Deputy Director, Health Promotion
Vendor Nutricia North America Notary Date: 3/5/2013
Estimate Actual FY QTR
State $364,227.20 $0.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 29 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
74 TRANSPORTATION, DEPARTMENT OF
Filed 7/2/2012
A letter was received on Oct 3, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 56 as $57, 624.00.
This covers the original EP and the extension.
Signed William Frey, Dir of Div Highways
Vendor Cargill Salt Division Notary Date: 6/29/2012
Estimate Actual FY QTR
State $24,708.00 $57,624.00 14 2
Federal Cost $0.00 $0.00
75 TRANSPORTATION, DEPARTMENT OF
Filed 7/2/2012
A letter was received on Oct 3, 2013 reporting the Final Cost of the original EP FY 13 Qtr 1 Item# 57
and the extension for $189,729.35
Signed William Frey, Dir of Div of Highways
Vendor North Amer Salt Co Notary Date: 6/29/2012
Estimate Actual FY QTR
State $24,708.00 $189,729.35 14 2
Federal Cost $0.00 $0.00
76 TRANSPORTATION, DEPARTMENT OF
Filed 7/18/2012
A letter was received on Oct 3, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 60 as $229,392.99.
Signed Aaron Weatherholt, Dep Dir of Highways
Vendor Rayner Covering Systems, Inc. Notary Date: 7/17/2012
Estimate Actual FY QTR
State $200,000.00 $229,392.99 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 30 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
77 TRANSPORTATION, DEPARTMENT OF
Filed 1/24/2013
A letter was received on Oct 3, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 62 as $31,114.00.
Signed Aaron Weatherholt, Deputy Director of Highways
Vendor Valk Manufacturing Co. Notary Date: 1/17/2013
Estimate Actual FY QTR
State $46,394.00 $31,114.00 14 2
Federal Cost $0.00 $0.00
78 TRANSPORTATION, DEPARTMENT OF
Filed 1/24/2013
A letter was received on Oct 3, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 60 as $391,557.30.
Signed Aaron Weatherholt, Deputy Director of Highways
Vendor Kennametal Inc. Notary Date: 1/17/2013
Estimate Actual FY QTR
State $398,010.30 $391,557.30 14 2
Federal Cost $0.00 $0.00
79 TRANSPORTATION, DEPARTMENT OF
Filed 8/5/2013
A letter was received on Nov 26, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 39 as $89,901.50.
Signed Paul Loete, Dep Dir of Hwys Region 2
Vendor Iroquois Paving Corp. Notary Date: 8/1/2013
Estimate Actual FY QTR
State $75,000.00 $89,901.50 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 31 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
80 VETERANS' AFFAIRS - GENERAL OFFICE
Filed 12/14/2012
A letter was received on Oct 24, 2013 reporting the Final Cost including the extension for FY 13 Qtr 2
Item# 69 as $79,224.90.
Signed Deborah Miller, CFO
Vendor Medline Industries Notary Date: 12/12/2012
Estimate Actual FY QTR
State $32,798.19 $79,244.90 14 2
Federal Cost $0.00 $0.00
81 VETERANS' AFFAIRS - GENERAL OFFICE
Filed 12/17/2012
A letter was received on Oct 24, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 70 as $29,390.64.
Signed Deborah Miller, Chief Fiscal Officer
Vendor Aladdin Temp Rite LLC Notary Date:
Estimate Actual FY QTR
State $25,000.00 $29,390.64 14 2
Federal Cost $0.00 $0.00
82 VETERANS' AFFAIRS - GENERAL OFFICE
Filed 12/27/2012
A letter was received on Oct 24, 2013 reporting the extension and final cost of FY 13 Qtr 3 Item# 63 as
$60,559.39.
Signed Deborah L. Miller, Chief Financial Officer
Vendor Ilmo Products Company Notary Date: 12/24/2012
Estimate Actual FY QTR
State $35,000.00 $27,206.36 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 32 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
83 CAPITAL DEVELOPMENT BOARD
Filed 11/20/2012
This has been moved to Capital Development Board as their project, not as DHS FY 13-2 item# 51.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Hellmuth Obata & Kassabaum; Walsh Notary Date: 11/19/2012
Estimate Actual FY QTR
State $6,840,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
84 CAPITAL DEVELOPMENT BOARD
Filed 9/26/2013
A letter was received on Oct 15, 2013 revising FY 14 Qtr 1 Item# 40, A & R Mechanical Contractors was
added and additional moneys were added. New estimate is $225,000.
Signed Gus Behnke, Chief Fiscal Officer
Vendor G H R Eng & Assoc & A & R Mechanical Notary Date: 9/24/2013
Estimate Actual FY QTR
State $225,000.00 $0.00 14 2
Federal Cost $0.00 $0.00
85 GAMING BOARD, ILLINOIS
Filed 5/10/2013
A letter was received on Oct 16, 2013 requesting an 2nd extension for the Gaming Laboratories
International for Independent Laboratory Testing Services. This is again NO COST to the State. All
expenditures are incurred by Illinois Licensees.
Signed Maye Kelsey, Lakewood, NJ
Vendor Gaming Laboratories International, LLC Notary Date: 5/3/2013
Estimate Actual FY QTR
State $0.00 $0.00 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 33 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
86 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed 6/11/2013
A letter was received on Dec 5, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 55 as $383197.15.
Signed John Donato, Chief of Procurement for IL Tollway
Vendor Lorig Construction Co Notary Date: 6/6/2013
Estimate Actual FY QTR
State $750,000.00 $383,197.15 14 2
Federal Cost $0.00 $0.00
87 ILLINOIS STATE UNIVERSITY
Filed 5/10/2013
A letter was received on Nov 18, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 57 as $346,150.00.
Signed Debra Smitley, Senior Assoc. V.P.
Vendor Pepper/Mangieri, LLC Notary Date: 5/7/2013
Estimate Actual FY QTR
State $342,000.00 $346,150.00 14 2
Federal Cost $0.00 $0.00
88 SOUTHERN ILLINOIS UNIVERSITY - PHYSICIANS &
Filed 8/7/2013
A letter was received on Nov 25, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 47 as $76,407.42.
Signed Wendy Cox-Largent, Associate Provost for Finance and Admin
Vendor GE Healthcare IITS USA Notary Date: 7/26/2013
Estimate Actual FY QTR
State $77,060.74 $76,407.42 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 34 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
89 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
A letter was received on Nov 8, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 56 as
Signed Michael Bass, Sen Associate VP
Vendor Allsteel, Inc. Notary Date: 7/1/2013
Estimate Actual FY QTR
State $1,200,000.00 $1,037,399.84 14 2
Federal Cost $0.00 $0.00
90 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
A letter was received on Nov 8, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 50 as $126,858.33.
Signed Michael Bass, Senior Associate VP
Vendor Corporate Concepts, Inc. Notary Date: 7/1/2013
Estimate Actual FY QTR
State $200,000.00 $126,858.33 14 2
Federal Cost $0.00 $0.00
91 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
A letter was received on Nov 8, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 58 as $68,355.20.
Signed Michael Bass, Sen Associate VP
Vendor Kimball Office, Inc. Notary Date: 7/1/2013
Estimate Actual FY QTR
State $300,000.00 $68,355.20 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 35 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
92 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
A letter was received on Nov 8, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 57 as $1,259,995.34
Signed Michael Bass, Sen Associate VP
Vendor Krueger International, Inc. Notary Date: 7/1/2013
Estimate Actual FY QTR
State $650,000.00 $1,259,995.34 14 2
Federal Cost $0.00 $0.00
93 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
A letter was received on Nov 8, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 51 as $24,384.36.
Signed Michael Bass, Senior Associate VP
Vendor O.F.S. Brands Notary Date: 7/1/2013
Estimate Actual FY QTR
State $100,000.00 $24,384.36 14 2
Federal Cost $0.00 $0.00
94 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
A letter was received on Nov 8, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 52 as $118,851.86.
Signed Michael Bass, Sen Associate VP
Vendor Steelcase, Inc. Notary Date: 7/1/2013
Estimate Actual FY QTR
State $110,000.00 $118,851.86 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 36 of 37
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2013 through December 31, 2013
95 UNIVERSITY OF ILLINOIS
Filed 7/15/2013
A letter was received on Nov 15, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 59 as $197,398.51.
Signed Heather Haberaecker, VP for Business and Finance
Vendor Medspeed Notary Date: 7/10/2013
Estimate Actual FY QTR
State $300,000.00 $197,398.51 14 2
Federal Cost $0.00 $0.00
1/14/2014 rptQuarterlyWeb Page 37 of 37