1               AUDITOR GENERAL - OFFICE OF THE


File Date: 5/18/2015


To properly complete the financial audit of the Water Revolving fund of the Illinois Environmental Protection Agency for the year ended June 30, 2015, the engagement needs to be done as soon as possible. Following internal discussions, it was determined we did not have sufficient internal staff resources to conduct this engagement. Insufficient time exists to conduct the usual request for proposals competitive selection process prior to May 14, 2015. A fair and reasonable price was negotiated with Crowe Horwath, LLP, who has expertise with the Auditor General's program and has sufficient staff and expertise to perform this engagement and begin work within the necessary timeframe to avoid serious disruption in OAG audit services. This Emergency Purchase has an expected start date of 06/01/2015 through 06/30/2016 with an Actual Cost of

$76,000.00.

Signed By: Bruce Bullard, Director, Financial/Compliance Audits


Vendor: Crowe Horwath LLP


Notary Date: 5/14/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$76,000.00

Final Cost

$76,000.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 


 

2               AUDITOR GENERAL - OFFICE OF THE


File Date: 5/26/2015


To properly complete the financial audit of the Illinois Gaming Board-State Gaming Fund for the year ended June 30, 2015, the engagement needs to begin as soon as possible. Following internal discussions, it was determined we did not have sufficient internal staff resources to conduct this engagement. Insufficient time exists to conduct the usual request for proposals competitive selection process prior to June 1, 2015. A fair and reasonable price was negotiated with BKD, LLP, who has experience with the Auditor General's program and has sufficient staff and expertise to perform this engagement and begin work within the necessary timeframe to avoid serious disruption in OAG audit services. This Emergency Purchase has an expected start date of 06/01/2015 through 06/30/2016 with an Actual Cost of $91,800.00.

Signed By: Bruce Bullard, Director, Financial/Compliance Audit


Vendor: BKD, LLP


Notary Date: 5/20/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$91,800.00

Final Cost

$91,800.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


3               CENTRAL MANAGEMENT SERVICES


File Date: 4/7/2015


This emergency purchase is for janitorial service on a new lease with occupants to move in on 04/06/2015.  This Emergency Purchase has an expected start date of 04/06/2015 through 07/05/2015 with an Actual Cost of

$6,486.00.

Signed By: Jason Scott, Strategic Sourcing Manager


Vendor: Sertoma Centre Inc.


Notary Date: 4/3/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$6,486.00

Final Cost

$6,486.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 

 

 


4               CENTRAL MANAGEMENT SERVICES


File Date: 4/27/2015


Emergency repairs were necessary for a broken water heater at the site in Carbondale. The facility was without hot water until a new unit could be installed. This Emergency Purchase has an expected start date of  04/20/2015 through 04/20/2015 with an Actual Cost of $6,350.00.

Signed By: James Preckwinkle, Portfolio Manager


Vendor: Baker & Son's Plumbing


Notary Date: 4/23/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$6,350.00

Final Cost

$6,350.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


5               CENTRAL MANAGEMENT SERVICES


File Date: 6/4/2015


Emergency repairs are necessary for a broken set of exterior doors at the Illinois State Police facility in East Moline. The doors are required for security and emergency egress. This Emergency Purchase has an expected start date of 06/03/2015 through 06/05/2015 with an Actual Cost of $5,794.00.

Signed By: Jason Scott, Portfolio Manager


Vendor: East Moline Glass Co.


Notary Date: 6/3/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$5,794.00

Final Cost

$5,794.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 

 

 


6               CENTRAL MANAGEMENT SERVICES


File Date: 6/18/2015


Emergency repairs are necessary for a broken elevator at the Illinois Centralized Computer Facility in Springfield. The elevator will require a new piston and cylinder with PVC protection. A working elevator is necessary for access to all floors of the building to accommodate ADA standards. This Emergency Purchase has an expected start date of 06/17/2015 through 09/01/2015 with an Actual Cost of $77,560.00.

Signed By: James Preckwinkle, Portfolio Manager


Vendor: Kone, Inc.


Notary Date: 6/17/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$77,560.00

Final Cost

$77,560.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


7               CENTRAL MANAGEMENT SERVICES


File Date: 6/29/2015


A large tree fell during a storm in Sterling, IL near the Illinois State Police building. Emergency removal of this tree is necessary to prevent it from falling further onto the State Police facility and causing damage or loss to the property. This Emergency Purchase has an expected start date of 06/25/2015 through 07/15/2015 with  an Actual Cost of $1,140.00.

Signed By: James Preckwinkle, Portfolio Manager


Vendor: Ryan's Tree Service


Notary Date: 6/26/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$1,140.00

Final Cost

$1,140.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


8               NATURAL RESOURCES, DEPARTMENT OF


File Date: 6/8/2015


The Illinois Department of Natural Resources (IDNR) requires emergency services at the Hennepin Canal, located in Bureau County, near Tiskilwa, Illinois. The adjacent Bureau Creek has caused severe erosion into   the canal's south earthen towpath embankment and is threatening its structural integrity. Immediate   engineering and construction services are necessary to repair approximately 600 linear feet of the embankment to eliminate the threat to public safety, prevent further damage to the State asset, minimize further disruption    to State park services, prevent the loss of the fisheries resource, and prevent damage to adjacent private  property in the event the embankment would completely breach. Failure of the canal embankment is imminent. Construction services are required to drive approximately 14,000 sq. ft. of sheet piling, place approximately 7600 cu. Yd. of compacted earthen fill material and 3200 tons of RR5 riprap. Once the embankment has been stabilized and restored, the trail shall be restored atop the embankment. Civil Constructors Inc. of East Moline, Illinois a CDB and IDOT prequalified vendor has the equipment, manpower and expertise to complete the project. The Vendor was available for immediate mobilization to undertake the emergency work. Engineering professional services shall be required by CDB and IDOT prequalified firm, Willett Hofmann & Associates  Inc. of Dixon and Freeport, Illinois to oversee the construction efforts, provide technical support to DNR engineers and the contractor and provide compaction tests of the earthen embankment material. The estimated cost for Civil Constructors Inc. is $1,100,000.00 and the estimated cost for Willett Hofmann and Associates  Inc. is $25,000.00. This Emergency Purchase has an expected start date of 06/03/2015 through 08/30/2015  with an Original Estimated Cost of $1,125,000.00.

Signed By: Karen Rueter, Procurement Officer


Vendor: Civil Constructors Inc & Willett Hofmann and Associates, Inc


Notary Date: 6/5/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$1,125,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


9               HUMAN SERVICES, DEPARTMENT OF


File Date: 4/22/2015


Latest Filing - 08/05/2015:

The Actual Total Cost of FY15, Qtr 4, Item# 9 is $50,750.00.

 

Original Filing - 04/22/2015: FY15, Qtr 4, Item# 9:

An emergency back-up generator at the Chester Mental Health Center in Chester, IL has a significant leak in the cooling system and requires immediate repairs. This generator is the back-up for the entire Facility.

Chester received bids from two vendors who could do the work for that type of generator. They selected the lowest cost based on the repairs that they know needs to be done. There is the possibility that once the generator is torn down, additional work may be needed. This Emergency Purchase has an expected start date of 04/22/2015 through 07/21/2015 with an Original Estimated Cost of $75,000.00.

Signed By: William Strahle, DHS Procurement Officer


Vendor: Shaw Heavy Equipment Repair, Inc.


Notary Date: 4/21/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$75,000.00

Estimate

Date

$50,750.00

Final Cost

$50,750.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 


 

10           HUMAN SERVICES, DEPARTMENT OF


File Date: 5/8/2015


This vendor has provided the on-line Learning Management Services (LMS) to DHS for the past several years. LMS allows employees in our Developmental and Mental Health Centers to maintain their State and Federally required certification that is necessary to perform their jobs. LMS contains training records used by the   Centers to obtain accreditation by The Joint Commission and other accreditation and certification bodies.

Without the accreditation, Federal Medicaid funds would be lost and hospitals potentially close. DHS is currently procuring these services through a Request for Proposal. This Emergency Purchase has an expected start date of 05/05/2015 through 08/03/2015 with an Original Estimated Cost of $17,500.00.

Signed By: William Strahle, Procurement Officer


Vendor: HealthcareSource


Notary Date: 5/7/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$17,500.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


11           HUMAN SERVICES, DEPARTMENT OF


File Date: 5/19/2015


Latest Filing - 08/05/2015:

The Actual Total Cost of FY15, Qtr 4, Item# 11 is $53,720.00.

 

Original Filing - 05/19/2015: FY15, Qtr 4, Item# 11

Elgin Mental Health Center's Rehab building cooling tower is currently in poor condition. The piping is  failing, the fill is broken, and it is in serious need of repairs. This tower is an integral component of the Rehab building chilling system. The facility has had several repair issues with this chiller and may now face the risk of system failure. This identified repairs needs to be done as soon as possible. Failure to complete these repairs  can result in the area without cooling and costly repairs that may include bringing in a temporary cooling, relocating staff and disrupting to the Rehab Workshop Patient Vocational activities. This Emergency Purchase has an expected start date of 05/11/2015 through 06/30/2015 with an Original Estimated Cost of $55,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Exclusive Construction Services Inc.


Notary Date: 5/14/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$55,000.00

Estimate

Date

$53,720.00

Final Cost

$53,720.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 


 

12           HUMAN SERVICES, DEPARTMENT OF


File Date: 5/21/2015


The Prescription Monitoring Program (PMP) website provides around the clock, 24/7 prescription information of individuals. This information allows medical personnel to make informed medical decisions. Over 27,000 PMP users query prescription drug data stored on the servers that provides critical drug information that   allows them to make clinical decisions. If a website is not functioning, the physicians and pharmacists will not have access to this information. The Department of Human Services will also fail to meet federal grant obligations and will be forced to give funding back to federal agencies. The physicians, pharmacists and hospitals that rely on this program will lose important information that assists with clinical care of patients.

This Emergency Purchase has an expected start date of 05/18/2015 through 08/16/2015 with an Original Estimated Cost of $20,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Hanson Information Systems, Inc.


Notary Date: 5/20/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$20,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


13           HUMAN SERVICES, DEPARTMENT OF


File Date: 5/21/2015


The main AC unit in the Mabley Center's Administration Building which also serves the individuals for vocational services has failed. Our most fragile individuals with many medical concerns would most likely be unable to attend their onsite vocational setting without proper air conditioning during hot and/or humid days. If the individuals are not able to attend their vocational setting we would not meet the needs of our individuals served and would be at risk for citations from IDPH. The Center would also be at risk for OSHA citations for the employees who work in this building. This Emergency Purchase has an expected start date of 05/19/2015 through 08/17/2015 with an Original Estimated Cost of $100,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Triton Test, Balance and Design


Notary Date: 5/20/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$100,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 


 

14           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/4/2015


The Choate Developmental and Mental Health Center is experiencing a continued failure of the chillers for the living quarters at the facility. One chiller is only maintaining 75% capacity while another is under 50% capacity. Cooling must be maintained for the residences or DHS will be required to move the residents. DHS   is declaring an emergency to repair or possibly replace the chillers. The estimated cost for F. W. Plumbing & Heating is $150,000.00 and the estimated cost for Trane U.S. Inc. is $25,000.00. This Emergency Purchase has an expected start date of 06/02/2015 through 08/30/2015 with an Original Estimated Cost of $175,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: F. W. Plumbing & Heating/ Trane U.S. Inc.


Notary Date: 6/3/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$175,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


15           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/16/2015


The Elgin Mental Health Center in Elgin has had a chiller failure in the Goldman building. A temporary chiller is being leased to provide air conditioning for the residents for that building. The lease will last through the cooling season, which ends in October. A new chiller is being procured through the Capital Development  Board with installation being before the new cooling season starts in 2016. This Emergency Purchase has an expected start date of 06/11/2015 through 09/14/2015 with an Original Estimated Cost of $150,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Exclusive Construction Services Inc


Notary Date: 6/16/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$150,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 


 

16           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/25/2015


The Sexually Violent Persons Commitment Act, as amended, provides for the detention, treatment, evaluation and conditional release of certain sex offenders who have been determined by a court to remain dangerous due to a mental disorder. The Act provides that persons determined to be sexually violent can be committed to either secure custody of conditionally released to Illinois communities while remaining under the care, custody and treatment of the Department of Human Services. In order to discharge its responsibilities under the Act,   the current vendor is needed who could implement a statewide Conditional Release Program providing a continuum of community-based services and programming for residents civilly committed and released, pursuant to court order, to Illinois communities while remaining under the jurisdiction of the Sexually Violent Persons Commitment Act and the Department of Human Services. Failure to provide the services under this case will place the facility in a position of non-compliance with 725 ILCS 201/1 et seq., 59 ILL Adm. Code Pt 299, and Constitutional Law; and for response to threat of litigation under 42 U.S.C. Sec 1983 by not being  able to provide the required level of care, custody and treatment to residents committed as sexually violent persons and judicially ordered to a term of conditional release in an Illinois community, thereby increasing risk of re-offense and further sexual victimization. This Emergency Purchase has an expected start date of 07/01/2015 through 09/30/2015 with an Original Estimated Cost of $480,000.00.

Signed By: Pamela Enno, Procurement Officer


Vendor: Liberty Healthcare Corporation


Notary Date: 6/23/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$480,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


17           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/25/2015


The Murray Developmental Center in Centralia Illinois has suffered a failure of three absorbers. Two  residential buildings, the dietary building, and the Administration building are without cooling. One residential building was in use and the residents have been moved to another building. The other residential building is used as a swing residence for use as needed and cooling is maintained to prevent deterioration of the building. The Administrative building is using a temporary chiller that was rented. Since the initial emergency declaration, the Dietary building's absorber has failed. A second temporary chiller is being rented to cool the Administration and Dietary buildings. DHS is purchasing 4 absorbers for each of the buildings. This Emergency Purchase has an expected start date of 06/11/2015 through 09/10/2015 with an Original Estimated Cost of $850,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Carrier Rental Systems & Johnson Controls/Behrmann Co


Notary Date: 9/23/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$850,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 


 

18           STATE POLICE, DEPARTMENT OF


File Date: 5/8/2015


This emergency purchase covers the emergency repair of an aircraft engine for one of the four Illinois State Police (ISP) Aircraft. This particular aircraft represents 25% of the Agency's current Aircraft and is based at the Abraham Lincoln Capital Airport in Springfield, IL and is the only enforcement/public safety aircraft located in Central Illinois that provides support to ISP and other requesting Law Enforcement or Public Safety Agency. Coverage area of this aircraft includes major metropolitan areas of Springfield, Peoria, Decatur, Champaign/Urbana, Bloomington/Normal and Quincy. ISP's initial intent was to utilize the Agency's current repair and maintenance contract; however, a determination was made that the work required is not within the scope of the repair/maintenance contract. ISP has an immediate need to have this aircraft engine overhauled/replaced so that it can return to operation. Any future aircraft engine overhaul needs of ISP will be competitively bid in advance of any anticipated need. This Emergency Purchase has an expected start date of 05/01/2015 through 07/29/2015 with an Original Estimated Cost of $61,062.00.

Signed By: Leo Schmitz, Director, ISP


Vendor: Klem's Aero Repair


Notary Date: 4/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$61,062.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


19           STATE POLICE, DEPARTMENT OF


File Date: 6/19/2015


The Illinois State Police (ISP) is mandated to approve or deny Firearm Owner’s Identification (FOID) applications and Firearm Concealed Cary License (FCCL) applications within mandated timeframes. In March 2015, the ISP transitioned the old FOID system into the same technology system as the Concealed Carry License system including the internal printing of cards/licenses, denial/revocation letters, rejection letters and appeal letters. It was recently discovered that the number of FOID card applications, names and address  changes and letters generated were underestimated for the remainder of the fiscal year. After a previous   attempt to acquire supplies through a competitive bid process, it was determined that IdentiSys is the exclusive authorized vendor for Datacard printer supplies within the region covering Illinois. IdentiSys has indicated that Datacard certified supplies must be used to maintain the printers warranty and service agreement. The ISP, Firearms Services Bureau is in the process of pursuing a sole source contract with IdentiSys to meet the  ongoing needs for these printing supplies. However, there is not sufficient time to finalize the sole source procurement process before current stock is depleted. An emergency purchase is necessary to process applications within the mandated timeframes. This Emergency Purchase has an expected start date of 06/18/2015 through 09/15/2015 with an Original Estimated Cost of $65,000.00.

Signed By: Leo Schmitz, Director


Vendor: IdentiSys


Notary Date: 6/16/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$65,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


20           STATE POLICE, MERIT BOARD


File Date: 4/16/2015


Second Filing:

One June 1, 2015 an Affidavit was received in the same filing quarter reporting an extension for dates beginning 07/01/2015 to 01/01/2016 at an additional estimated cost of $80,000.00, making a revised estimated cost of 110,000.00.

 

Original Filing:

This emergency purchase is for a law firm who provides in-house legal counsel services to the Illinois State Police Merit Board. The amount requested is needed to cover an increase in services/spend due to the  additional legal services added by the additional amount of discipline cases in FY15 as well as other Merit Board expenses. The State Police Merit Board has exhausted the amount allowed under its present contract. If this emergency request is not approved it will cause serious disruption to the day to day operations of the State Police Merit Board. This Emergency Purchase has an expected start date of 04/20/2015 through 06/30/2015 with an Original Estimated Cost of $30,000.00. This Emergency Purchase has an expected start date of 04/20/2015 through 06/30/2015 with an Original Estimated Cost of $30,000.00.

Signed By: Ronald Cooley, Executive Director


Vendor: RammelKamp Brandney


Notary Date: 4/13/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$30,000.00

Estimate

$110,000.00

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


21           TRANSPORTATION, DEPARTMENT OF


File Date: 6/18/2015


The leak was discovered on May 26, 2015 during a routine inspection. At the point that the leak was discovered, we had lost approximately 12" of sewage from the pond into the ditch on the other side of a  bermed edge of the lagoon. There is no clear indication of where the source of the leak is. As the leak  continues, as it has intermittently with the rains we have in District 4, the erosion worsens and the chance of a catastrophic failure increases. GA Rich Sons was the only respondent to a request for bids sent out May 28, 2015. This Emergency Purchase has an expected start date of 06/15/2015 through 09/12/2015 with an Original Estimated Cost of $75,369.00.

Signed By: Kensil Garnett, Dep. Director Highways-Region 3 Engineer


Vendor: GA Rich & Sons


Notary Date: 6/15/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$75,369.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


22           CAPITAL DEVELOPMENT BOARD


File Date: 6/3/2015


Latest Filing - 07/02/2015:

An Affidavit was received on July 2, 2015 reporting an revised estimated amount for Rubinos & Mesa Engineers of $25,500.00. American Demolition Inc. (Vendor #2) has been added to this emergency purchase for dates beginning 06/29/2015 to 08/29/2015 at an Actual Total Cost of $63,000.00, bringing the revised cost to 88,500.00.

 

The ash silo at the Elgin Mental Health Center has deteriorated to the point it is on the verge of collapsing.    The silo is attached to the existing power plant and the plant is in operation constantly. The main gas line that fuels the boilers in the power plant is next to the silo. If the silo fails and collapses on the gas line, there is the possibility of a rupture and explosion. This would endanger life and State property as well as the operations of the Elgin Mental Health Center. It is imperative to tear down and demolish the ash silo before it collapses causing damage to the power plant and gas line and potentially harming staff. Vendor #1 will provide services to design and observe the demolishing of the silo. Vendor #1 was chose because they are familiar with the site and their availability to respond immediately to this request for emergency services. This project began with a Directors' Selection of an Architect/Engineer ("A/E") as allowed under the Qualifications-Based Selection Act. Considering the time frames needed for negotiation and execution of an A/E contract, design and standard bidding procedures, demolishing the silo under the existing processes would likely not begin for several months. For this reason, an emergency procurement is necessary as there exists a threat to public health and public safety and immediate expenditure is necessary to protect State property against further loss or damage. This Emergency Purchase has an expected start date of 06/01/2015 through 08/29/2015 with an Original Estimated Cost of $10,000.00.

Signed By: Gus Behnke, Chief Fiscal Officer


Vendor: Rubinos & Mesia Engineers/American Demolition


Notary Date: 6/2/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$10,000.00

Estimate

$88,500.00

Date

$63,000.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


23           MATHEMATICS AND SCIENCE ACADEMY, ILLINOIS


File Date: 5/5/2015


On June 9, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 04/24/2015 through 06/30/2015 is $56,363.00.

 

On Monday, April 13, at 10:34 a.m. we were informed by Education Testing Services (ETS) that payment for the AP exams needed to be made payable to College Entrance Examination Board, DBA College Board. We were advised by ETS that this change had just incurred. ETS stated there has been a change in some processes regarding College Board products and Services and the way that our customers will need to remit payment and receive information. Treasury and Tax have an initiative to separate all of the ETS financials from College Board financials for compliance. To do so, effective immediately we will be utilizing College Board owned bank accounts for the processing of payments for College Board owned products and services via paper check, ACH/Domestic Wires, and International Wires. We will also be providing customers with the College Board's Tax Identification number if they are requesting tax information for a College Board owned product or service. The AP Examinations are administered each year in May and represent the culmination of college-level work   in a given discipline in a secondary school setting. Rigorously developed by committees of college and AP  high school faculty, the AP Exams test students' ability to perform at a college level. The involvement of college faculty at all levels of exam development and scoring ensures that the AP Exams truly reflect college- level achievement. This Emergency Purchase has an expected start date of 04/24/2015 through 06/30/2015  with an Original Estimated Cost of $63,500.00.

Signed By: Carla Carreno, Procurement Service Manager, IMSA


Vendor: College Entrance Examination Board, dba, College Board


Notary Date: 4/22/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$63,500.00

Estimate

Date

$56,363.00

Final Cost

$56,363.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


24           CHICAGO STATE UNIVERSITY


File Date: 6/24/2015


The University is currently without a vendor to provide dining, catering and concession services to support students. The University posted a solicitation in April of 2015 for listed services. The responses received were unsuccessful and non-responsive. The University is currently preparing a new solicitation for the upcoming fiscal year. In addition, the University is incapable of supporting or rendering requests for internal or external events for catering and concession services. This Emergency Purchase has an Original Estimated Cost of

$1,100,000.00.

Signed By: Larry Pinkelton, V-President of Admin & Finance


Vendor: Perkins Management Services


Notary Date: 6/22/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$1,100,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 

 


 

25           ILLINOIS STATE UNIVERSITY


File Date: 5/12/2015


Men's basketball team 2015 Spain tour travel. Commitment to the vendor must be made now in order to meet and maintain travel requirements. Procurement expenditures for this activity are paid exclusively by revenue generated by the activity. This Emergency Purchase has an expected start date of 08/07/2015 through 08/16/2015 with an Original Estimated Cost of $125,000.00.

Signed By: Judy Johnson, Director of Purchasing/ISU


Vendor: Sport Tours International


Notary Date: 5/6/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$125,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


26           UNIVERSITY OF ILLINOIS


File Date: 4/30/2015


The University of Illinois at Urbana-Champaign, Study Abroad Office, is providing a summer 2015 Study Abroad program in New Zealand, leaving May 19, 2015 and ending in late June 2015. The Study Abroad Office (SAO) engaged American Universities International Programs, Ltd., based in New Zealand to assist in the arrangements for the participants. The SAO Business Office has experienced a changeover in staff in the last 6 months and the staff was not aware of the need to process a sole source prior to being able to contract with the vendor. The emergency purchase was needed to ensure payment to the vendor was made by April 30, 2015 to prevent the Summer 2015 New Zealand study abroad program from being cancelled. Cancellation of the study abroad program would result in a substantial loss of current and possible future University revenues due to the serious disruption of critical educational services that may damage the University's ability to   provide the student's educational study abroad experience in the future. If the Summer 2015 New Zealand study abroad program was cancelled the University would lose approximately $61,790 in student fees. This Emergency Purchase has an expected start date of 04/27/2015 through 06/30/2015 with an Actual Cost of

$62,515.00.

Signed By: Janet Milbrandt, Director of Purchasing


Vendor: American Universities International Programs, Ltd.


Notary Date: 4/27/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$62,515.00

Final Cost

$62,515.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


27           UNIVERSITY OF ILLINOIS


File Date: 6/2/2015


The University awarded a contract with Agilent Technologies for a 2012 manufactured (demo) SureScan Microarray scanner. This emergency/quick purchase was required due to a situation in which this SureScan Microarray scanner was available at a deep discounted price for a limited time on a first come basis. Sound business judgment mandated an immediate/quick purchase to take advantage of the availability and price. The first come offer is $102,625.89 that represents a discount of 49% as the original manufacturer price is

$187,903.00. Therefore, this deep discount and the limited offer qualifies this emergency as a quick purchase. The UIC Molecular Pathology will utilize this scanner to perform array comparative genomic hybridization procedure in the newly established laboratory of Personalized Medicine in the department of Pathology. This instrument will develop diagnostic assays that are directly translatable into the clinical aspects of cancer patients and used to improve patient care. This purchase includes a three year maintenance and support agreements at a discounted price of 27%. This Emergency Purchase has an expected start date of 05/27/2015 through 06/09/2015 with an Actual Cost of $102,625.89.

Signed By: Debra Matlock, Director of Purchasing


Vendor: Agilent Technologies


Notary Date: 5/28/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$102,625.89

Final Cost

$102,625.89

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


28           UNIVERSITY OF ILLINOIS


File Date: 6/12/2015


UIC's cooling tower repair is necessary because the Baltimore Aircoil Company (BAC) tower fill is deteriorated from UV exposure. The repair is urgent now because spring inspection revealed it will not endure a few more years as previously expected. This tower fill is not only falling apart but plugging up the chillers that produce chilled water for the west campus. Without this repair the ability of the west chiller plant to maintain cooling to the campus will be greatly reduced. That reduced cooling ability would impact required cooling needs at the hospital and other west campus facilities. The repair services include removal of all existing fill media and supports from the cooling tower cells and install an OEM-BA Cross II Wet Deck with integral drift eliminators and supports. This vendor is familiar with the UIC's cooling towers, UIC utility protocols and is the exclusive representative for BAC equipment and replacement parts in Northern Illinois.

This Emergency Purchase has an expected start date of 06/02/2015 through 08/02/2015 with an Actual Cost of

$160,400.00.

Signed By: Debra Matlock, Purchasing Director


Vendor: Imbert International Inc. dba Chicago Cooling Tower Co.


Notary Date: 6/2/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$160,400.00

Final Cost

$160,400.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


29           UNIVERSITY OF ILLINOIS


File Date: 6/24/2015


An emergency purchase is necessary to purchase customized hearing aid devices prescribed for hearing impaired patients seen in the Department of Otolaryngology of the University of Illinois Hospital (UIHHSS). This emergency need relates to a determination made that the sole bidder responding the University Solicitation #MEC179 for hearing aids did not qualify as a bidder authorized to do business in Illinois prior to submitting their bid. This emergency contract term will bridge the gap until the new solicitation is issued, evaluated and awarded. The selection of this vendor is based on the fact that Elite Hearing Inc. was the only responsive bidder and they offer exceptional designed fitted hearing aids based upon patient specifications.

Any cessation of the supply of hearing aids would prevent hearing impaired Otolaryngology patients from receiving prescribed, customized hearing aids. This Emergency Purchase has an expected start date of 06/18/2015 through 09/15/2015 with an Original Estimated Cost of $60,000.00.

Signed By: Debra Matlock, Purchasing Director


Vendor: Elite hearing Network Inc


Notary Date: 6/19/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$60,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


30           UNIVERSITY OF ILLINOIS


File Date: 6/29/2015


The University of Illinois at Urbana-Champaign engaged in an emergency purchase of electronic library content for the members of the Consortium of Academic Research Libraries in Illinois (CARLI). CARLI members include the State of IL Public Higher Education Schools (IPHEC), community colleges and private higher education institutions. Previous contracts with EBSCO for this library content were processed as an exempt purchase under 500 ILCS 1/1-13(b)(5). Sections 1-13 exemptions expired January 1, 2015 due to an error in extension language and were expected to be reinstated to allow for contract execution with a start date of July 1, 2015. The students and faculty's critical need for access to library content made it necessary to engage in a 90 day emergency purchase of the library content to prevent a critical disruption in academic services and loss of State Revenues for the members of CARLI. Loss of State revenues would very likely occur as students would not be able to perform all coursework and drop the course(s) and/or request refunds from the institutions. A new solicitation will be performed und 500 ILCS 30/20 in the absence of the exemptions. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Actual Cost of $425,000.00.

Signed By: Janet Milbrandt, Director of Purchasing


Vendor: EBSCO Industries, Inc.


Notary Date: 6/26/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$425,000.00

Final Cost

$425,000.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


 

Updates To Previously                 Filed Emergency                 Purchases


 


31           NATURAL RESOURCES, DEPARTMENT OF


File Date: 6/19/2015


Latest Filing - 06/19/2015:

The Actual Total Cost of FY15, Qtr 1, Item# 7 is $53,292.00.

 

Original Filing - 09/08/2015: FY15, Qtr 1, Item# 7:

Contract will provide necessary services to relocate a sewer force main from a building at North Point  Marina. A break in the existing line revealed that the sewer pipe is actually located within the Lake County Forest Preserve District's Spring Bluff Nature Preserve and sewage was leaking into the wetland area. To temporarily remediate the leakage, the lift station pump has been shut off to eliminate further discharge into the wetland area. As a result, there are no functioning toilet facilities in adjacent buildings. This project will eliminate the future threat of sewage discharge into the wetland and restore sanitary service to the buildings. Eliminating these hazardous conditions, will protect the wetland against further damage and eliminate the public health threat. The Vendor selected currently holds the maintenance and repair contract for the Marina; however, this emergency repair exceeds the current contract ceiling. The vendor has been deemed responsive and responsible and will be applying the maintenance and repair contract billing rates.

This Emergency Purchase has an expected start date of 09/02/2014 through 11/15/2014 with an original estimated cost of $53,292.00.

Signed By: Craig Foxall, SPO Department of Natural Resources


Vendor: Ernie Peterson Plumbing, Inc.


Notary Date: 9/3/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$53,292.00

Estimate

Date

$53,292.00

Final Cost

$53,292.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


32           NATURAL RESOURCES, DEPARTMENT OF


File Date: 5/11/2015


Latest Filing - 05/11/2015:

The Actual Total Cost of FY15, Qtr 3, Item# 5 is $242,788.00.

 

Original Filing - 3/26/2015: FY 15, Qtr 3, Item# 5

The Department of Natural Resources requires emergency services at the World Shooting and Recreational Complex in Sparta, IL. When the World Shooting and Recreational Complex was built in 2004, the original road plans did not call for replacing a 96” corrugated metal pipe culvert (CMP) under Cardinal Road, located just east of the Main Event Center. Due to the culvert being installed in 1981 and the acetic soils associated with coal mining, the culvert has failed. As a result of the culvert failure a large sink hole has formed at the edge of Cardinal Road, causing a safety hazard for the public and is threatening infrastructure at the site.

Infrastructure includes the Complex electrical main, water main, sewer, fiber optics lines which all are threatened. This Emergency Purchase has an expected start date of 03/25/2015 through 06/15/2015 with an Estimated Cost of $233,842.00.

Signed By: John Demein, SPO-Natural Resources


Vendor: Lake Contracting, Inc.


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$233,842.00

Estimate

Date

$242,788.00

Final Cost

$242,788.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


33           DEPARTMENT OF JUVENILE JUSTICE


File Date: 6/5/2015


Latest Filing - 06/05/2015:

An Affidavit was received on June 5, 2015 reporting an extension for dates beginning 06/23/2014 to 10/22/2015 at an additional estimated cost of $65,000.00, making a revised estimated cost of $195,000.00.

 

Second Filing - 01/27/2015: FY15, Qtr 3, Item 25:

An Affidavit was received on January 27, 2015 reporting an extension for dates beginning 12/24/2014 to 06/22/2015 at an additional estimated cost of $55,000.00, making a revised estimated cost of $130,000.00.

 

Original Filing - 10/06/2014: FY15, Qtr 2, Item# 8:

The Illinois Department of Juvenile Justice is currently legally bound by a Federal Consent Decree that requires IDJJ to develop individualized case plans for each youth in the Department's custody. This emergency purchase will allow IDJJ to start utilizing the assessment tools and be in compliance with the consent decree while pursuing a Request for Procurement for a multi-year contract. This Emergency Purchase has an  expected start date of 09/25/2014 through 12/23/2014 with an original estimated cost of $75,000.00.

Signed By: Bryan Questelle, Business Administrator of IYC Harrisburg


Vendor: Orbis Partners Inc


Notary Date: 9/30/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$75,000.00

Estimate

$195,000.00

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


34           CORRECTIONS - GENERAL OFFICE


File Date: 6/16/2015


Latest Filing - 01/08/2015:

The Actual Total Cost of FY15, Qtr 1, Item# 10 is $1,734,367.95. The Actual Total Cost of FY15, Qtr 3, Item# 27 is $1,669,385.16.

 

Second Filing - 01/27/2015: FY15, Qtr 3, Item# 27:

An Affidavit was received on January 27, 2015 reporting an extension for dates beginning 12/30/2014 to 03/29/2015 at an additional estimated cost of $1,455,000.00, making a revised estimated cost of 3,207,000.00.

 

Original Filing - 09/24/14: FY15, Qtr 1, Item# 10:

The Illinois Department of Corrections is requesting a 90-day emergency to extend the terms and conditions of the current contract for the Parole Division Communications and Control Center (PCCC) under contract # 0910038 with the current vendor, Protocol Services Acquisition Corps. IDOC is competitively bidding a new contract through the RFP Process. IDOC is in the process of completing all necessary steps of the RFP  process and expects to post the new solicitation in early September, 2014. IDOC will then begin the evaluation of the bids to work towards an award of the contract. Extending the PCCC contract for 90 days allows for the listed tasks to be accomplished. This contract will be terminated when the new contract is in place. If this request is denied, IDOC will experience a disruption in service and will not be able to continue to operate the Parole and sex offender supervision programs as mandated by Illinois Statute. Department operations related to monitoring of releases would be seriously compromised. This Emergency Purchase has an expected start date of 10/01/2014 through 12/29/2014 with an original estimated cost of $1,752,000.00.

 


Signed By: Alyssa Williams-Schafe, Public Service Administrator

Vendor: Protocol Acquisition Services Corps


 

Notary Date: 9/4/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$1,752,000.00

Estimate

$3,207,000.00

Date

$3,403,753.11

Final Cost

$3,403,753.11

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


35           CORRECTIONS - GENERAL OFFICE


File Date: 6/19/2015


Latest Filing - 06/19/2015:

The Actual Total Cost of FY15, Qtr 2, Item# 12 is $12,780.00.

 

Original Filing - 11/20/2014: FY15, Qtr 2, Item# 12:

The Vandalia Correction Center has a dedicated boiler room that feeds hot water throughout the Work Camp dormitories as well as the Administration Building. The hot water is used for heating all of these areas, showering, cleaning and in dietary. A leak has been detected in the line feeding the B North dormitory. First concern is that heat could be lost to B North and B South dormitory. This could create a serious safety concern for the 200 inmates housed in the dormitories. Secondly, approximately 30 gallons of chemically treated,  heated water is being wasted per day. The water is purchased from the City of Vandalia and the chemicals  from a contractual vendor. The leak was detected by our maintenance staff who noticed an unusual increase in the usage of water and treatment chemicals. The Facility’s maintenance staff is able to provide the electrical excavating and painting work to prepare the site but requires an outside vendor to replace/repair and insulate the leaking pipe. Once these repairs are complete there will be no further expenditures associated with Emergency Purchase. This Emergency Purchase has an expected start date of 11/12/2014 through 02/09/2015 with an original estimated cost of $13,230.00.

Signed By: James Luth, Warden


Vendor: Henson Robinson Company


Notary Date: 11/14/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$13,230.00

Estimate

Date

$12,780.00

Final Cost

$12,780.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


36           CORRECTIONS - GENERAL OFFICE


File Date: 6/16/2015


Latest Filing - 06/16/2015:

The Actual Total Cost of FY15, Qtr 3, Item# 8 is $96,620.81.

 

Original Filing - 03/10/2016: FY15, Qtr 3, Item# 8:

Pontiac Correctional Center is a facility that houses some 1500 maximum security and 500 medium security offenders. The facility needs to replace the water heaters and softeners at the MSU in dorms C, F, G and the MSU Dietary along with the softeners at the Powerhouse. Currently the existing water heaters have failed in  the MSU Dietary and two of the dorms. The scope of this project would only include purchasing the parts as  our staff will do the installation in house. The parts include 4 water heaters, water softeners along with miscellaneous materials needed for the install. We have checked on the availability of these units, however, due to the size of each, they are not something that is carried by any small business vendors. We have checked with all of the vendors on the NIPG and none of them could supply what we need. So the vendors with the best   prices turned out to be large vendors. The availability of these items has been an issue as no one seems to keep these parts on had so the lead time to get them is 6-8 weeks. We need to begin the process of getting these ordered immediately to avoid any long term loss of heated water at the Medium Security Unit. Due to the   urgent nature of the project and necessary lead time to get the parts ordered, we would like to declare this an emergency. Vendors are: Richard Tarvin, Inc. (Culligan) two large water softeners; WW Grainger, four  smaller water softeners; SomesNick, four water heaters; Target Supply, Miscellaneous plumbing parts; and, Columbia Pipe, miscellaneous plumbing parts. This Emergency Purchase has an expected start date of 03/04/2015 through 06/02/2015 with an Original Estimated Cost of $98,000.00.

 


Signed By: Randy Pfister, Warden-Pontiac Correctional Center

Vendor: Various Vendors


 

Notary Date: 3/3/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$98,000.00

Estimate

Date

$96,620.81

Final Cost

$96,620.81

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


37           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/16/2015


Latest Filing - 06/16/2015:

A letter was received on June 16, 2015 requesting an extension for dates starting 07/01/2015 to 12/31/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of $0.00.

 

Second Filing - 08/22/2014: FY15, Qtr 1, Item# 32:

A letter was received on August 22, 2014 extending the original term from 08/20/2014 through 06/30/2015. The Actual Cost of this Emergency is $0.00

 

Original Filing - 05/23/2014: FY14, Qtr 4, Item# 18:

DHS completed an Request for Proposal (RFP) and executed in a contract starting in FY10 for an electronic form of payment for payroll and services to DHS's licensed and license-exempt Child Care Home-Based Providers and Personal Assistants. This eliminated the issuance of paper checks. DHS is declaring an emergency in order that these services continue. This Emergency Purchase has an expected start date of 05/22/2014 through 08/19/2014 with an Actual Cost of $0.00.

Signed By: William Strahle, Agency Porcurement Officer


Vendor: Xerox State & Local Solutions


Notary Date: 5/21/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


38           HUMAN SERVICES, DEPARTMENT OF


File Date: 4/22/2015


Latest Filing - 04/22/2015:

The Actual Total Cost of FY15, Qtr 2, Item# 15 is $49,891.00.

 

Original Filing 11/21/2014:FY 15, Qtr 2, Item# 15:

This contract is needed to provide survey, consultation and analysis of life safety issues noted in the recent Federal Centers for Medicare and Medicaid Services (CMS) survey. CMS conducted a survey of the facility in August 2014. Surveyors noted deficiencies of the sprinklers in patient wardrobe closets, wall penetrations and insufficient electric back-up systems. This vendor will conduct a fire certification survey to ensure the facility meets life safety codes. The Vendor will also perform an inventory of all wall penetrations that require immediate corrections and do a comprehensive analysis to determine if our back up electrical generator  system is adequate to meet code and sufficient in responding to a facility emergency. This needs to be completed prior to CMS deadline of December 18, 2014 or Elgin Mental health Center may face decertification. The original estimated cost is $150,000.00.

Signed By: William Strahle, DHS Procurement Officer


Vendor: Kluber, Inc.


Notary Date: 11/20/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$150,000.00

Estimate

Date

$49,891.00

Final Cost

$49,891.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


39           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/16/2015


Latest Filing - 06/16/2015:

A letter was received on June 16, 2015 requesting an extension for dates starting 04/30/2015 to 06/30/2015 at an additional estimated cost of $0.00. On March 26, 2015 we received an affidavit reporting the Actual Total Cost for this emergency purchase at $81,797.00; to date that amount has not changed.

 

Second Filing - 03/26/2015: FY15, Qtr 3, Item# 9:

On March 26, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 01/29/2015 through 04/29/2015 is $81,797.00.

 

Original Filing 02/06/2015: FY15, Qtr 3, Item# 9:

The Chester Mental Health Center, a forensic facility, is experiencing a failure with the communication  function of the security system. The current security system was installed over 20 years ago with the last update occurring in 2000 for Y2K reasons. Since then, the system has been running continuously without stoppage, until late December, 2014. The Westinghouse security system is no longer supported by any vendor. When   parts failed, the Facility would buy new and refurbished parts to keep the system running. At the end of December, the existing Westinghouse Security system was no longer communicating with the main computer.

The problem could not be repaired. The failure is that the control center cannot operate any locks from their computer; reports cannot be ran from the system; new access badges cannot be created in the system, so any new employees will have limited access within the facility, and access cannot be changed to any existing  badges that are already created. One of the biggest problems is giving access cards to the employees. The Facility is running out of cards to give to employees since we cannot change access. This is a problem because staff may need to respond to security and medical type situations and cannot be given the necessary access.

DHS has put in a capital request that the system be replaced 5 years ago. Since that time, DHS has used Permanent Improvement Funds to repair and replace parts of the security system as needed. This has resulted in over half of the system being replaced over the last four years for approximately $100,000.00. Now another failure has forced DHS to replace the rest of the system in order for it to function properly. Currently the Facility is utilizing keys and disabling the magnetic locks and access control system, which presents a life safety code issue. Also, immediate evacuation of the Facility will be hindered by the use of manual locks. DHS is requesting and emergency to buy the necessary parts to repair the functionality of the security system.

Chester MHC personnel will do the installations of the equipment and the vendor will program the system once completed. This Emergency Purchase has an expected start date of 01/29/2015 through 04/29/2015 with an Original Estimated Cost of $100,000.00.

 


Signed By: William Strahle, DHS Procurement Officer

Vendor: Dynamic Controls, Inc.


 

Notary Date: 1/29/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$100,000.00

Estimate

Date

$81,797.00

Final Cost

$81,797.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


40           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/16/2015


Second Filing - 06/16/2015:

A letter was received on June 16, 2015 requesting an extension for dates starting 06/11/2015 to 07/30/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of $120,000.00.

 

Original Filing - 03/19/2015: FY15, Qtr 3, Item# 10:

This is an emergency purchase and installation of a backup heat exchanger bundle at the Chicago Read Mental Health Center. Last week, the primary HVAC system went down and the backup system failed to work. The primary system came back up and the disruption was minimal. The heat exchanger backup system has need frequent repairs in the past but it has now been determined that further repairs may not prevent another failure. If backup heat exchanger fails, the Facility will be with both heat and hot water. All patients and staff would then have to be evacuated to another location. This Emergency Purchase has an expected start date of 03/12/2015 through 06/10/2015 with an Original Estimated Cost of $120,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: AMI-SGL Corporation


Notary Date: 3/12/2015


 


Original Estimate

State Cost:       $120,000.00


Revised Estimate


Paid To

Date

$0.00


Actual Final Cost

$0.00


FY  QTR

15      4


Federal Cost


$0.00


$0.00


41           STATE POLICE, DEPARTMENT OF


File Date: 6/11/2015


Latest Filing - 06/11/2015:

The Actual Total Cost of FY15, Qtr 2, Item# 38 is $116,760.00.

 

Third Filing - 01/15/2015: FY14, Qtr 4, Item# 23:

A letter was received on January 14, 2015 reporting the actual cost expended for dates 08/04/2014 through 11/01/2014 is $101,640.00.

 

Second Filing 10/29/2014: FY15, Qtr 2, Item# 38:

A letter was received on October 29, 2014 requesting an extension for dates starting 11/02/2014 to 04/30/2015 at an additional estimated cost of $218,400.00, bringing the total estimated cost to $327,600.00.

 

Original Filing 06/11/2014: FY14, Qtr 4, Item# 23:

The systems operating in this environment are critical to the process of paying employees, paying vendors and providing accountability and management of the Department's Fiscal resources. These systems were maintained by a single individual. Early in May, this individual announced his retirement without advanced notice and left on that day. This left the systems without even minimal support. ISP does not have trained resources in this technology. The original estimated cost is $109,200.00.

 


Signed By: Hiram Grau, Director

Vendor: Information Builders, Inc.


 

Notary Date: 6/9/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$109,200.00

Estimate

$327,600.00

Date

$218,400.00

Final Cost

$218,400.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


42           TRANSPORTATION, DEPARTMENT OF


File Date: 5/13/2015


Latest Filing:

A letter was received on May 13, 2015 reporting the actual cost expended for dates 11/05/2014 through 03/31/2015 is $3,041,127.35, making the total Actual Cost of this Emergency Purchase $3,506,413.30.

 

Third Filing - 11/10/2014: FY15, Qtr 2, Item# 39

A letter was received on November 10, 2014 reporting the actual cost expended for dates 08/06/2014 through 11/04/2014 is $465,285.95.

 

Second Filing - 10/16/2014: FY15, Qtr 2, Item# 39

A letter was received on October 16, 2014 requesting an extension for dates starting 11/05/2014 to 03/31/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of 5,400,000.00.

 

Original Filing - 08/12/2014: FY15, Qtr 1, Item# 14:

A harsh winter in 2013-2014 caused salt inventories for users and vendors of salt to be low in many areas.  CMS bid salt for IDOT and local units of government. Many locations did not receive bids. The prices also increased significantly from last year. The price increase and lack of bids were attributed to a limited supply of salt. This created a market where a relatively large number of local units of government and private sector entities are competing for a limited quantity of salt available for this winter. IDOT decided to use an   emergency purchase to acquire 51,880 tons in locations that did not receive bids when CMS bid salt. On July 30, IDOT sent a solicitation to all known salt vendors for locations where bids were not received. The bids   were due on August 5. Four vendors responded. Award was made to the low bid vendor for each location. In all cases, that was Compass Minerals. This salt is required to ensure IDOT has an adequate supply to maintain safe roads during the upcoming winter. This Emergency Purchase has an expected start date of 08/06/2014 through 11/04/2014 with an original estimated cost of $5,400,000.00.

 


Signed By: Amy Eller, Acting Engineer of Operations

Vendor: Compass Minerals


 

Notary Date: 8/7/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$5,400,000.00

Estimate

Date

$3,506,413.30

Final Cost

$3,506,413.30

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


43           TRANSPORTATION, DEPARTMENT OF


File Date: 6/24/2015


Latest Filing - 07/02/2015:

A letter was received on July 2, 2015 requesting an extension for dates starting 07/02/2015 to 10/31/2015 at an additional estimated cost of $500,000.00, bringing the estimated cost to $1,500,000.00.

 

Second Filing - 06/24/2015: FY15, Qtr 4, Item# 43

A letter was received on June 24, 2015 requesting an extension for dates starting 03/31/2015 to 07/01/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of $1,000,000.00.

 

Original Filing - 12/10/2014: FY15, Qtr 2, Item# 17:

The District was notified by Bureau of Bridges & Structures (BBS) on November 13, 2014, that the major bridge carrying US 67/IL 100 over the Illinois River at Beardstown appears to have unstable conditions at the rocker bearings. The bearings appear to be frozen and as a result of expansion and contraction, the angles supporting the verticals have cracked directly above the bearings. Due to this condition, the BBS required the District to post the bridge at a 15 ton limit until permanent repairs can be made. The District immediately contacted the Central Bureau of Operations and requested to proceed with an emergency contract and obtain emergency funding for necessary repairs to stabilize the bridge and make it safe for the traveling public and allowing legal loads. A press release was sent out the same day notifying the public of the proposed load restriction. Load Postings and truck detours were signed the following Monday. Since then IDOT has received numerous complaints on the social and economic impacts of the load posting. Our Day Labor forces are currently taking initial actions to stabilize the structure until this emergency contract can be initiated and get eight new bearings fabricated and installed as soon as possible. Utilizing the emergency procurement process will ensure the protection of life, health, and safety of the traveling public and prevent the future loss of state property. The original estimated cost is $1,000,000.00.

 


Signed By: Roger Driskell, Deputy Director, IDOT

Vendor: Sangamo Construction Co.


 

Notary Date: 12/5/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$1,000,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


44           CAPITAL DEVELOPMENT BOARD


File Date: 6/30/2015


Latest Filing - 06/30/2015:

The Actual Total Cost of FY13, Qtr 2, Item# 51 is $12,932,132.96.

 

Original Filing - 11/27/2012 - FY13, Qtr 2, Item# 51:

This Affidavit covers two Vendors. 1) Hellmuth Obata & Kassabaum@ $625,000 2) Walsh Construction Co. @

$6,215,000. They have been selected to do the expansion of the Rushville TDF facility. The population has quickly been rising since Jan 2010 with an increase from 379 residents to currently 501 residents. The maximum clinical number of residents recommended to be 482. the Max capacity is 510. Expansion at the facility is more cost effective than the alternative of building or housing residents at another location. If additional capacity is not added, the IDHS will be in violation of the state law requiring DHS to house and provide treatment to persons deemed by the courts. The TDF has additional land that could be utilized for the expansion of another housing unit and would allow continued use of existing services at the facility without disruption to the treatment of residents. TDF is requesting an expansion of the current facility, which includes 50 units and related infrastructure by July 31, 2013.

HOK has been selected to design and oversee construction and Walsh Construction has been recommended to order and construct the units.

 

This has been moved to CDB.

 


Signed By: Gus Behnke, Chief Fiscal Officer

Vendor: Hellmuth Obata & Kassabaum; Walsh


 

Notary Date: 11/19/2012


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$6,840,000.00

Estimate

Date

$12,932,132.96

Final Cost

$12,932,132.96

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


45           TOLL HIGHWAY AUTHORITY, ILLINOIS STATE


File Date: 5/7/2015


Third Filing - 05/07/2015:

A letter was received on May 5, 2015 reporting the actual cost expended of $356,169.44 for dates 10/01/2014 to 12/29/2014 leaving an estimated balance of $450,000.00.

 

Second Filing - 12/08/2014: FY 15, Qtr 2, Item #50:

A letter was received on December 8, 2014 requesting an extension for dates starting 12/30/2014 to 06/29/2015 at an additional; estimated cost of $450,000.00, bringing the total estimated cost to 950,000.00.

 

Original Filing - 08/05/2014: FY15, Qtr 1, Item# 20:

The existing ISTHA Contract No. 09-0065 expires on September 30, 2014, with no remaining renewal options. This emergency procurement is being requested to extend the current contract until the Request for Proposal ("RFP") process for a new contract is completed. The Tollway's current contract for collection and collection litigation services is with two collection agencies: Harris & Harris, Ltd. And NCO Financial Systems, Inc. If the existing contract were to lapse, collections would cease against approximately 1.2 billion violation  accounts placed between each of the two collection agencies. This results in reduced recovery back to the Tollway. The two collection agencies have recovered approximately $15 million per year from violators over the last three years. The Tollway is requesting a 90-day extension to allow sufficient time to complete the bid and contract negotiation process on the new RFP, as well as process implementation and development, to ensure the continued collection services on bad debt accounts. This Emergency Purchase has an expected start date of 10/01/2014 through 12/29/2014 with an original estimated cost of $500,000.00.

 


Signed By: John Donato, Chief of Procurement

Vendor: NCO Financial Systems, Inc.


 

Notary Date: 7/22/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$500,000.00

Estimate

$950,000.00

Date

$356,169.44

Final Cost

$0.00

FY  QTR

15      4

Federal Cost

$0.00

 

 

$0.00

 


46           UNIVERSITY OF ILLINOIS


File Date: 6/26/2015


Latest Filing - 06/26/2015:

The Actual Total Cost of FY14, Qtr 1, Item# 22 is $41,693.48.

 

Original Filing 07/07/2015: FY15, Qtr 1, Item# 22:

The University of Illinois at Urbana Champaign executed an emergency contract with a Spanish law firm in order to continue receiving critical legal advice regarding the transfer of the School of Architecture's study abroad program from France to Spain. For