1               CENTRAL MANAGEMENT SERVICES


File Date: 7/6/2015


Building material is needed to repair damage to a walkway around a cooling tower on the roof at Illinois State Police facility in Springfield. Repairs are necessary to maintain safety and integrity of the structure and allow engineers access to the cooling tower. Repairs will be done by in house staff. This Emergency Purchase has an expected start date of 07/02/2015 through 08/02/2015 with an Total Actual Cost of $2,700.00.

Signed By: Jason Scott, Portfolio Manager


Vendor: R.P. Lumber


Notary Date: 7/2/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$2,700.00

Final Cost

$2,700.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

2               CENTRAL MANAGEMENT SERVICES


File Date: 7/7/2015


This is an existing lease; this location has been occupied by the State since 1971. The existing lease expires on June 30, 2015. CMS has negotiated a new five-year lease, but the Lessor did not sign or return the lease or other documents in time for CMS to meet the 30-day posting requirement. This proposed 1-month emergency lease will prevent holdover until the new lease can be full processed. This Emergency Purchase has an expected start date of 07/01/2015 through 07/31/2015 with an Actual Cost of $4,285.83.

Signed By: James Adams, Leasing Representative-CMS BoPM


Vendor: Midland Plaza LLC


Notary Date: 6/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$4,285.83

Final Cost

$4,285.83

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


3               CENTRAL MANAGEMENT SERVICES


File Date: 9/8/2015


The Springfield, IL IEMA building needs janitorial services. This contract was awarded to a State Use vendor, but the vendor was not able to get their employees through the background check process prior to the contract begin date. This emergency will allow for the current vendor to continue cleaning the building for three   months until the new vendor can finalize all background checks. This Emergency Purchase has an expected start date of 09/01/2015 through 11/27/2015 with an Actual Cost of $9,750.99.

Signed By: Jason Scott, Portfolio Manager


Vendor: Above and Beyond Cleaning Specialist, Inc.


Notary Date: 9/1/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$9,750.99

Final Cost

$9,750.99

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

4               CENTRAL MANAGEMENT SERVICES


File Date: 9/17/2015


The basement of the Bilandic Building flooded and emergency repairs and work were needed to protect against property damage and to ensure the integrity of state records. This Emergency Purchase has an expected start date of 09/05/2015 through 12/01/2015 listing the following Original Estimated Costs: $300,000.00 to C

& W Building Services; $150,000.00 to Parkway Elevators; $8,000.00 to Prime Electric; and an actual cost of

$1,331.00 to MutiSystems Management Co, bring the total estimated/actual cost to $459,331.00.

Signed By: James Preckwinkle, Portfolio Manager


Vendor: Various Vendors


Notary Date: 9/17/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$459,331.00

Estimate

Date

$1,331.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


5               CENTRAL MANAGEMENT SERVICES


File Date: 9/30/2015


CMS conducted a competitive procurement for temporary services in Regions 2, 3, and 4 (entire State except Chicago/Cook County). Awards were made to the lost cost vendors in each Region. Subsequent to the posting of the Awards, the winning vendor in Regions 2 and 4 elected to withdraw from their award due to financial issues. The next lowest cost vendor in Regions 2 and 4 who received an award as a second vendor, and would become the primary vendor under these circumstances, elected not to accept to become the primary vendor.

We found that other vendors who bid had excessively high pricing. The importance of services in Regions 2 and 4 required CMS to do an emergency contract for these Regions to minimize disruptions of critical State services to Agencies who depend on the support of temporary workers. The contract will be with a vendor who currently services Region 1 (Cook County). CMS has reviewed the Vendor’s pricing and has determined such pricing      is reasonable. This Emergency Purchase has an expected start date of 09/29/2015 through 12/28/2015           with an Original Estimated Cost of $212,000.00.

Signed By: Norma Sutton, Procurement Officer


Vendor: Anchor Staffing


Notary Date: 9/25/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$212,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

6               CENTRAL MANAGEMENT SERVICES


File Date: 9/30/2015


Emergency three day janitorial services are need at the following: ISP, L3560, 951 E. North Street, Ashkum, Illinois 60911. Currently this service is being completed by a State employee who is going to retire on 09/30/2015. The State was unable to obtain a Labor Relations Checklist in time to place the service before the retirement date. This Emergency Purchase has an expected start date of 10/01/2015 through 12/25/2015 with an Actual Cost of $3,378.00.

Signed By: Jason Scott, Portfolio Manager


Vendor: A-1 Janitorial Cleaning Services


Notary Date: 9/21/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$3,378.00

Final Cost

$3,378.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


7               CORRECTIONS - GENERAL OFFICE


File Date: 7/13/2015


A letter was received on September 30, 2016 reporting the actual cost expended for dates 07/1062015 through 08/01/2015 is $33,803.00.

 

A replacement transformer is required in order to keep Danville Correction Center Industries operational. The current transformer is leaking cooling oil causing the unit to overheat and shut down. Procurement will include all equipment, parts and services required to ensure electrical current for the areas affected. This transformer supplies electricity to the Industries Building with the Administrative Building and Dietary/Warehouse/Stores Building being on the same circuit. If this procurement is not approved, Danville Industries will not be able to operate. This Emergency Purchase has an expected start date of 07/06/2015 through 10/03/2015 with an Original Estimated Cost of $52,000.00.

Signed By: Victor Callowa, A/W Operations


Vendor: Various Vendors


Notary Date: 7/6/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$52,000.00

Estimate

Date

$33,803.00

Final Cost

$33,803.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


8               CORRECTIONS - GENERAL OFFICE


File Date: 9/28/2015


Latest Filing: 10/15/2015:

An affidavit was received reducing the original estimated cost of $110,400.00, for the time period of10/01/2015 through 12/30/2015, to the new estimated cost of $33,120.00.

 

Original Filing - 09/28/2015: FY 16, Qtr 1, Item# 8:

The Illinois Department of Corrections seeks to secure the services of one or more Department of Justice (DOJ)-Certified Prison Rape Elimination Act (PREA) Auditors to perform PREA audits at all IDOC Correction Facilities in order to bring the department into compliance under the Prison Rape Elimination Act of 2003. The initial audits must be completed by August 19, 2016 to be in compliance with the PREA requirements, and to avoid the possible loss of Federal funding. This Emergency Purchase has an expected start date of 10/01/2015 through 12/30/2015 with an Original Estimated Cost of $110,400.00.

Signed By: Michael Knauer, Procurement Officer


Vendor: The Nakamoto Group Inc.


Notary Date: 9/25/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$110,400.00

Estimate

$33,120.00

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

9               HUMAN SERVICES, DEPARTMENT OF


File Date: 7/2/2015


Latest Filing - 09/22/2015:

On September 22, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 07/01/2015 through 08/19/2015 is $88,093.68.

 

Original Filing - 07/06/2015:

To continue on-site food services at the Treatment and Detention Facility located in Rushville, Illinois for residents and for on-duty security staff who are not allowed to leave the facility during meal times. This Emergency Purchase has an expected start date of 07/01/2015 through 09/30/2015 with an Original Estimated Cost of $246,000.00.

Signed By: Pamela Enno, Procurement Officer


Vendor: Aramark Services, Inc.


Notary Date: 6/30/2015


 


Original Estimate

State Cost:       $246,000.00


Revised Estimate


Paid To

Date

$88,093.68


Actual Final Cost

$88,093.68


FY  QTR

16      1


Federal Cost


$0.00


$0.00


10           HUMAN SERVICES, DEPARTMENT OF


File Date: 7/2/2015


A letter was received on September 29, 2015 requesting an extension for dates starting 08/29/2015 to 12/27/2015 at an estimated cost of $0.00, keeping the total estimated cost at $150,000.00

 

Generally Accepted Accounting Principles (GAAP) assistance services are needed to comply with Federal Grantor Agency Guidelines, State of Illinois Auditor General auditing requirements and Illinois Office of the Comptroller financial statement preparation requirements. These services ensure that the GAAP Reporting Packages and departmental financial statements are submitted with accurate and timely information within a two month timeframe to the reporting deadline. Failure to submit accurate information in a timely manner can result in audit finding, no qualifies opinion for DHS's departmental financial statements, and loss of federal funding. These services are being solicited through a Request for Proposal. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Original Estimated Cost of $150,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Crowe Horwath LLP


Notary Date: 6/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$150,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

11           HUMAN SERVICES, DEPARTMENT OF


File Date: 7/2/2015


Latest Filing - 10/02/2015:

The Actual Total Cost of FY15, Qtr 1, Item# 11 is $54,934.33.

 

Original Filing-07/02/2015:FY16, Qtr 1, Item# 11:

The Illinois Department of Human Services is needing an emergency procurement of laundry services for its Murray Development Center in Centralia, IL. A solicitation was conducted with no responsive bids received. The services will be rebid. Until a contract is awarded, laundry services are needed. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Original Estimated Cost of

$120,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Aramark Uniform and Apparel LLC


Notary Date: 6/30/2015


 


Original Estimate

State Cost:       $120,000.00


Revised Estimate


Paid To

Date

$54,934.33


Actual Final Cost

$54,934.33


FY  QTR

16      1


Federal Cost


$0.00


$0.00


12           HUMAN SERVICES, DEPARTMENT OF


File Date: 7/2/2015


The services continued by this emergency procurement develop instruction in policies and practices of the Women and Infant Children and Family Case Management programs are necessary to ensure the local service providers have the knowledge and skills required to meet state and federal program standards. Further, federal funds will be lost if there is not a continuum of service provision. Finally, allowing for the completion of a request for proposal process, while preventing a gap in federal funds and badly needed services to local service providers will help insure that these agencies receive necessary training and support to effectively and efficiently provide comprehensive services to reduce infant mortality and child abuse/neglect, provide proper nutrition guidance and WIC food coupons, provide early intervention services, promote positive you development, ensure successful after school programs, reduce the number of youth sent to juvenile facilities and provide comprehensive case management to pregnant women and infants. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Original Estimated Cost of $437,500.00.

Signed By: William Strahle, Procurement Officer


Vendor: Springfield Urban League


Notary Date: 6/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$437,500.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


13           HUMAN SERVICES, DEPARTMENT OF


File Date: 7/9/2015


Latest Filing - 10/05/2015:

A letter was received on October 5, 2014 requesting an extension for dates starting 10/01/2015 to 02/12/2016 at an additional estimated cost of $0.00, keeping the original estimated cost of $600,000.00.

 

Original Filing - 07/09/2015: FY16, Qtr 1, Item# 13:

The Choate Developmental Mental health Center is needing repair of the #1 and #3 turbines which provides power to the Center. Choate has three turbines; two are down and Choate is now using back-up generators as one turbine cannot provide enough electricity for the entire facility. Repairs are underway on turbine #1 while the cause of the failure of #3 turbine has not been determined. This Emergency Purchase has an expected start date of 07/03/2015 through 09/30/2015 with an Original Estimated Cost of $600,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Alin Machining Co., Inc. dba Power Plant Services


Notary Date: 7/6/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$600,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

14           HUMAN SERVICES, DEPARTMENT OF


File Date: 7/27/2015


Latest Filing - 10/26/2015:

An affidavit was received on October 16, 2015 requesting an extension for dates starting 10/19/2015 to 12/31/2015 at an additional estimated cost of $75,000.00, making the revised estimated total $275,000.00.

 

Original Filing - 07/28/2015: FY16, Qtr 1, Item# 14:

The Madden Mental Health Center, located in Hines, IL, has experienced the failure of an absorber and a back- up chiller in their HVAC system. A temporary chiller has been brought on-site until repairs are made to the absorber and chiller. This Emergency Purchase has an expected start date of 07/20/2015 through 10/18/2015 with an Original Estimated Cost of $200,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: AMI-GSL Corporation


Notary Date: 7/24/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$200,000.00

Estimate

$275,000.00

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


15           HUMAN SERVICES, DEPARTMENT OF


File Date: 9/2/2015


Latest Filing: 09/22/2015:

On September 22, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 07/01/2015 through 09/11/2015 is $13,286.11.

 

Original Filing - 09/04/2015:

The Illinois Department of Human Services needs an emergency procurement of a cutter/mixer food processor for Shapiro Developmental Center in Kankakee, IL. The Center's Hobart 45 vertical cutter/mixer food processor broke and became inoperable. Shapiro received several quotes and the lowest was chosen. This Emergency Purchase has an expected start date of 09/01/2015 through 11/01/2015 with an Original Estimated Cost of $20,000.00.

Signed By: Pamela Enno, Procurement Officer


Vendor: TriMark Marlinn


Notary Date: 9/1/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$20,000.00

Estimate

Date

$13,286.11

Final Cost

$13,286.11

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

16           HUMAN SERVICES, DEPARTMENT OF


File Date: 9/25/2015


The boiler feed water system at the Madden Mental Health Center in Hines, IL has experienced a failure in the system that has forced a boiler shut-down. This system provides hot water to the Center for bathing, cooking, and providing heat to the buildings. The make-up tank, which supplies the feed water to the boiler system and has been repeatedly repaired is rusted through and cannot be repaired. The tank and associated piping need to be replaced. This Emergency Purchase has an expected start date of 09/22/2015 through 12/21/2015 with an Original Estimated Cost of $200,000.00.

Signed By: Pamela Enno, Procurement Officer


Vendor: Anchor-SGL Corporation


Notary Date: 9/24/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$200,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


17           TRANSPORTATION, DEPARTMENT OF


File Date: 7/14/2015


The excessive rains have caused a 12" field tile running under IL 26 to fail creating a large void under the north bound lane of IL 26. Currently the north bound lane is closed with traffic redirected into the left turn lane. Continued rains and the subsequent water flowing through the field tile are causing further erosion of the pavement structure. This Emergency Purchase has an expected start date of 07/09/2015 through 10/02/2015 with an Original Estimated Cost of $250,000.00.

Signed By: Paul Loete, Deputy Director Region 2 Engineer


Vendor: Advanced Asphalt Company


Notary Date: 7/9/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$250,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

18           TRANSPORTATION, DEPARTMENT OF


File Date: 8/3/2015


Latest Filing - 10/20/2015:

The Actual Total Cost of FY16, Qtr 1, Item# 18 is $452,234.88.

 

Original Filing - 08/04/2015: FY16, Qtr 1, Item# 18:

This Emergency Purchase is for repair to Interstate 24 Bridge over the Ohio River in Massac County. This major river crossing has an average daily traffic count in excess of 25,000. During the summer of 2014 a new bituminous wearing surface was constructed over the existing water proofing membrane system. For unknown reasons the new wearing surface started debonding primarily along the centerline. These debonded have created large pot holes to a depth that is dangerous to the traveling public and is compromising the existing concrete deck. Temporary patching has been completed by operation forces. Due to the large number of existing temporary patches and potential patches an emergency contract is requested. To complicate matters, an  existing bearing replacement contract has been executed with lane closures expected in late October of this year on this structure. This Emergency Purchase has an expected start date of 07/31/2015 through 10/28/2015 with an Original Estimated Cost of $800,000.00.

Signed By: Jeffrey Keirn, Deputy Director


Vendor: E.T. Simonds Construction


Notary Date: 7/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$800,000.00

Estimate

Date

$452,234.88

Final Cost

$452,234.88

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


19           TRANSPORTATION, DEPARTMENT OF


File Date: 8/4/2015


Latest Filing - 10/14/2015:

The Actual Total Cost of FY16, Qtr 1, Item# 19 is $38,040.54.

 

In Spring of 2015, the Illinois State Police contacted the Operations Field Technician about an ongoing problem in the are where I 57 and I 70 merge. They noted that they were continually being called out because of    drivers running off the road during heavy rain. It was found that the slope of the new pavement was incorrect.  In two separate areas, it was discovered that pavement cross slope was actually inverted in an area covering approximately 300 feet. This was causing water to pool in the center of the north bound lanes of I 57. From  July 2013 through December 2014 there have been 13 accidents through this area. This work needs to be completed as soon as possible, before any major accidents occur. The next letting available is in November and that would push work performed into the Spring of 2016. We do not feel that the pavement should go through another winter, especially with the amount of traffic in that area. This Emergency Purchase has an expected start date of 08/03/2015 through 10/31/2015 with an Original Estimated Cost of $37,000.00.

Signed By: Roger Driskell, Deputy Director Region 4 Engineer


Vendor: Quality Saw & Seal


Notary Date: 7/31/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$37,000.00

Estimate

Date

$38,040.54

Final Cost

$38,040.54

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


20           CAPITAL DEVELOPMENT BOARD


File Date: 8/24/2015


Latest Filing - 10/21/2015:

The Actual Total Cost of FY16, Qtr 2, Item# 2 for Mechanical Concepts of IL is $103,432.70 and for Linear Electric, Inc. is $6,234.31, making the Total Actual Cost $109,668.01.

 

Original Filing - 08/24/2015: FY16, Qtr 1, Item# 20:

On August 17, 2015, heavy rains breached a temporary roofing system at the University of Illinois School of Dentistry in Chicago causing major flood damage. In order to protect against further loss and damage to the facility and to minimize a threat to public health and safety as a result of potential mold growth, an emergency purchase is necessary so that water remediation services and electrical repairs can take place immediately.

Mechanical Concepts of IL, Inc will provide all labor and material to remediate the water infiltration at an estimated cost of $171,000.00. Linear Electric Inc. will provide all labor and material for testing and repair of electrical fixtures and associated conduit lines as determined by the A/E of record at an estimated cost of

$20,000.00. This Emergency Purchase has an expected start date of 08/18/2015 through 11/15/2015 with an Original Estimated Cost of $191,000.00.

Signed By: Jodi Golden, Executive Director


Vendor: Mechanical Concepts IL Inc. & Linear Electric Inc.


Notary Date: 8/21/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$191,000.00

Estimate

Date

$109,668.01

Final Cost

$109,668.01

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


21           UNIVERSITY OF ILLINOIS


File Date: 7/1/2015


The University of Illinois at Urbana-Champaign engaged in an emergency purchase of electronic library content for the members of the Consortium of Academic Research Libraries in Illinois (CARLI). CARLI members include the State of IL Public Higher Education Schools (IPHEC), community colleges and private higher education institutions. Previous contracts with EBSCO for this library content were processed as an exempt purchase under 500 ILCS 1/1-13(b)(5). Sections 1-13 exemptions expired January 1, 2015 due to an error in extension language and were expected to be reinstated to allow for contract execution with a start date of July 1, 2015. The students and faculty's critical need for access to library content made it necessary to engage in a 90 day emergency purchase of the library content to prevent a critical disruption in academic services and loss of State Revenues for the members of CARLI. Loss of State revenues would very likely occur as students would not be able to perform all coursework and drop the course(s) and/or request refunds from   the institutions. A new solicitation will be performed und 500 ILCS 30/20 in the absence of the exemptions. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Actual        Cost of $825,000.00.

Signed By: Janet Milbrandt, Director of Purchasing-Urbana


Vendor: EBSCO Industries, Inc.


Notary Date: 6/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$825,000.00

Final Cost

$825,000.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


22           UNIVERSITY OF ILLINOIS


File Date: 7/1/2015


The University of Illinois at Urbana-Champaign engaged in an emergency purchase of electronic library content for the members of the Consortium of Academic Research Libraries in Illinois (CARLI). CARLI members include the State of IL Public Higher Education Schools (IPHEC), community colleges and private higher education institutions. Previous contracts with EBSCO for this library content were processed as an exempt purchase under 500 ILCS 1/1-13(b)(5). Sections 1-13 exemptions expired January 1, 2015 due to an error in extension language and were expected to be reinstated to allow for contract execution with a start date of July 1, 2015. The students and faculty's critical need for access to library content made it necessary to engage in a 90 day emergency purchase of the library content to prevent a critical disruption in academic services and loss of State Revenues for the members of CARLI. Loss of State revenues would very likely occur as students would not be able to perform all coursework and drop the course(s) and/or request refunds from   the institutions. A new solicitation will be performed und 500 ILCS 30/20 in the absence of the exemptions. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Actual        Cost of $112,500.00.

Signed By: Janet Milbrandt, Director of Purchasing-Urbana


Vendor: Ovid Technologies, Inc.


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$112,500.00

Final Cost

$112,500.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


23           UNIVERSITY OF ILLINOIS


File Date: 7/1/2015


The University of Illinois at Urbana-Champaign engaged in an emergency purchase of electronic library content for the members of the Consortium of Academic Research Libraries in Illinois (CARLI). CARLI members include the State of IL Public Higher Education Schools (IPHEC), community colleges and private higher education institutions. Previous contracts with EBSCO for this library content were processed as an exempt purchase under 500 ILCS 1/1-13(b)(5). Sections 1-13 exemptions expired January 1, 2015 due to an error in extension language and were expected to be reinstated to allow for contract execution with a start date of July 1, 2015. The students and faculty's critical need for access to library content made it necessary to engage in a 90 day emergency purchase of the library content to prevent a critical disruption in academic services and loss of State Revenues for the members of CARLI. Loss of State revenues would very likely occur as students would not be able to perform all coursework and drop the course(s) and/or request refunds from   the institutions. A new solicitation will be performed und 500 ILCS 30/20 in the absence of the exemptions. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Actual        Cost of $125,000.00.

Signed By: Janet Milbrandt, Director of Purchasing-Urbana


Vendor: Oxford University Press


Notary Date: 6/29/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$125,000.00

Final Cost

$125,000.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


24           UNIVERSITY OF ILLINOIS


File Date: 7/2/2015


The University of Illinois at Urbana-Champaign engaged in an emergency purchase of electronic library content for the members of the Consortium of Academic Research Libraries in Illinois (CARLI). CARLI members include the State of IL Public Higher Education Schools (IPHEC), community colleges and private higher education institutions. Previous contracts with EBSCO for this library content were processed as an exempt purchase under 500 ILCS 1/1-13(b)(5). Sections 1-13 exemptions expired January 1, 2015 due to an error in extension language and were expected to be reinstated to allow for contract execution with a start date of July 1, 2015. The students and faculty's critical need for access to library content made it necessary to engage in a 90 day emergency purchase of the library content to prevent a critical disruption in academic services and loss of State Revenues for the members of CARLI. Loss of State revenues would very likely occur as students would not be able to perform all coursework and drop the course(s) and/or request refunds from   the institutions. A new solicitation will be performed und 500 ILCS 30/20 in the absence of the exemptions. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Actual        Cost of $287,500.00.

Signed By: Janet Milbrandt, Director of Purchasing-Urbana


Vendor: ProQuest LLC


Notary Date: 6/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$287,500.00

Final Cost

$287,500.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


25           UNIVERSITY OF ILLINOIS


File Date: 7/2/2015


The University of Illinois at Urbana-Champaign engaged in an emergency purchase of electronic library content for the members of the Consortium of Academic Research Libraries in Illinois (CARLI). CARLI members include the State of IL Public Higher Education Schools (IPHEC), community colleges and private higher education institutions. Previous contracts with EBSCO for this library content were processed as an exempt purchase under 500 ILCS 1/1-13(b)(5). Sections 1-13 exemptions expired January 1, 2015 due to an error in extension language and were expected to be reinstated to allow for contract execution with a start date of July 1, 2015. The students and faculty's critical need for access to library content made it necessary to engage in a 90 day emergency purchase of the library content to prevent a critical disruption in academic services and loss of State Revenues for the members of CARLI. Loss of State revenues would very likely occur as students would not be able to perform all coursework and drop the course(s) and/or request refunds from   the institutions. A new solicitation will be performed und 500 ILCS 30/20 in the absence of the exemptions. This Emergency Purchase has an expected start date of 07/01/2015 through 09/28/2015 with an Actual        Cost of $212,500.00.

Signed By: Janet Milbrandt, Director of Purchasing-Urbana


Vendor: ProQuest LLC


Notary Date: 6/30/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$212,500.00

Final Cost

$212,500.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


26           UNIVERSITY OF ILLINOIS


File Date: 7/6/2015


Latest Filing - 07/06/2015:

The Actual Total Cost of FY16, Qtr 1, Item# 26 is $123,824.00.

 

Original Filing -07/26/2015: FY16, Qtr 1, Item# 26:

University of Illinois services in the UI Health Sleep Science Center expired on 12/31/2014. Replacement RFP solicitation IJW019 was issued on 9/26/2014 but not awarded as a bid protest to clarify the RFP's Scope of Services occurred. A second RFP (IJW022) was issued on 12/08/2014 and is currently in the evaluation price negotiations process. An emergency purchase is necessary to continue these services until negotiations are completed for RFP # IJW002 and an award is made. An emergency purchase is necessary to continue these services until negotiations are completed for RFP# IJW022 and an award is made. This emergency contract term will bridge that gap. This Emergency Purchase has an expected start date of 07/01/2015 through 09/30/2015 with an Original Estimated Cost of $210,000.00.

Signed By: Debra Matlock, Purchasing Director-U of I Chicago


Vendor: SleepMed Incorporated


Notary Date: 6/30/2015


 


Original Estimate

State Cost:       $210,000.00


Revised Estimate


Paid To

Date

$123,824.00


Actual Final Cost

$123,824.00


FY  QTR

16      1


Federal Cost


$0.00


$0.00


27           UNIVERSITY OF ILLINOIS


File Date: 7/20/2015


Latest Filing - 10/23/2015:

An Affidavit was received on October 23, 2015 reporting an extension for dates beginning 10/16/2015 to 01/13/2016 revising the estimated cost to $180,000.00. This Emergency purchase was originally rendered under Emergency Procurement JCM558 but was not extended under that contract due to an administrative error. Consequently this contract has since been rendered under Emergency Procurement JCM604.

 

Original Filing - 07/20/2015: FY16, Qtr 1, Item# 27:

The University of Illinois Hospital & Health Sciences System (UIHHSS) operates a Transplant Kidney Program that is regulated by HHS Centers for Medicare & Medicaid Services (CMS). UIHHSS has received provisional authority to operate the Transplant Program until February 9, 2016. This authority is based upon certain program improvements formalized in a UIHHSS/CMS Systems Improvement Agreement including a proviso that the university contract with an independent transplant consultant team (Transplant Analytics, Inc.) to    work onsite with the UIHHSS Transplant Program Administrator. Consequently, an emergency was declared   so that Transplant Analytics can continue to work onsite with UIHHSS to provide technical guidance, professional insight, training, and feedback on an ongoing basis is necessary for the continual operations of the Transplant Program. This Emergency Purchase has an expected start date of 07/14/2015 through 10/12/2015 with an Original Estimated Cost of $90,000.00.

Signed By: Debra Matlock, Purchasing Director-U of I Chicago


Vendor: Transplant Analytics


Notary Date: 7/14/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$90,000.00

Estimate

$180,000.00

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


28           UNIVERSITY OF ILLINOIS


File Date: 9/8/2015


Latest Filing - 10/22/2015:

This Emergency purchase was filed on 09/08/2015 with an Actual Total Cost of $153,524.00; however an affidavit was received on 10/22/2015 changing The Actual Total Cost of FY14, Qtr 3, Item# 28 to $153,868.91.

 

Original Filing - 09/08/2015: FY16, Qtr 1, Item# 28:

This emergency purchase was declared in order for the University of Illinois at Chicago, Mechanical & Industrial Engineering Department to purchase from TA Instruments-Waters LLC for a manufactured RSA-G2 Dynamic Mechanical Analyzer, a RSA-G2 Forced Convection Oven an HR-2 Discovery Hybrid Rheometer.

This emergency/quick purchase was required due to a situation in which this equipment was available at a deep discounted price for a limited time on a first come basis. Sound business judgment mandated an immediate/quick purchase to take advantage of the availability and price. The fist come offer is $153,524 that represents a discount of 36% as the original manufacturer price is $239,805. Therefore, this deep discount and limited time offer qualifies this emergency as a quick purchase. Mechanical & Industrial Engineering Department will utilize this equipment in the newly established laboratory for research to characterize the mechanical properties of biological materials with very low moduli. This equipment will allow to perform this characterization under different modes of deformation and while we could control their testing environment. This Emergency Purchase has an expected start date of 08/31/2015 through 09/22/2015 with an Actual Cost of

$153,524.00.

Signed By: Debra Matlock, Purchasing Director-U of I Chicago


Vendor: TA Instruments-Waters LLC


Notary Date: 8/31/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$153,524.00

Estimate

Date

$153,868.91

Final Cost

$153,868.91

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


29           UNIVERSITY OF ILLINOIS


File Date: 9/8/2015


An emergency purchase is necessary to provide pharmaceuticals for the University operated clinics located on the UIC campus. These pharmacies as a whole provide an estimated 20,000 prescriptions monthly to the community. These drug supplies have been purchased through McKesson for the past ten years. The economically feasible sole source hearing results to purchase these pharmaceuticals reference 522JCM is pending. All University pharmacies have existing accounts, credit history and software in place to order pharmaceuticals through McKesson. The pharmacy staff is trained on the McKesson inventory/ordering systems. The dispensing drug software compiles data on a virtual inventory basis per drug product and thereby facilitates inventory control. In addition, McKesson awards prompt payment, once-daily delivery and volume discounts to the University of Illinois based upon the aggregated cost of goods purchased by the hospital and the ambulatory care pharmacies. Purchasing drugs through a single vendor provides a significant economic advantage to the University of Illinois. Any cessation of the pharmaceuticals would impact the ability to provide patient care. This Emergency Purchase has an expected start date of 09/04/2015 through 12/02/2015             with an Original Estimated Cost of $36,000,000.00.

Signed By: Debra Matlock, Purchasing Director-U of I Chicago


Vendor: McKesson Corporation


Notary Date: 9/4/2015


 


Original Estimate

State Cost:   $36,000,000.00


Revised Estimate


Paid To

Date

$0.00


Actual Final Cost

$0.00


FY  QTR

16      1


Federal Cost


$0.00


$0.00


30           UNIVERSITY OF ILLINOIS


File Date: 9/8/2015


This emergency purchase is for housekeeping services for the Molecular Biology Research Building located at 900 S. Ashland Avenue, Chicago, IL to be provided by Garco Enterprises. In addition to routine housekeeping services, Garco Enterprises staff clean the research labs and replenish the biohazard waste containers on a daily basis (Monday thru Friday). Due to these unique services the building can not be serviced by University staff. The selection of Garco Enterprises is based on the fact that they have performed these services in accordance with the specifications for the past several years. While the University is waiting for the competitive  solicitation RFP is being developed, it is crucial that we retain their services as they are familiar                   with the facility and it's biohazard waste needs. This emergency contract will bridge the gap until the new solicitation is issued, evaluated and awarded. This Emergency Purchase has an expected start date of 08/31/2015 through 11/27/2015 with an Original Estimated Cost of $75,000.00.

Signed By: Debra Matlock, Purchasing Director-U of I Chicago


Vendor: Garco Enterprises Inc/dba Alpha Building Maintenance


Notary Date: 8/31/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$75,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 

 


 

31           UNIVERSITY OF ILLINOIS


File Date: 9/10/2015


On September 1, 2015, an emergency purchase for mitigation and remediation construction services from BMS Catastrophe Inc. was awarded. The campus apartment building at 908 S. Damen Ave., Chicago, Illinois had      a sprinkler break in room 1305 and the sprinkler activation resulted causing extensive damage to approximately 15,800 square feet of space. BMS Catastrophe Inc. provided drying equipment for floors flooded                   due to sprinkler activation. Also performed remediation of effected rooms, hallways and stairwells            which includes drywall demolition, wallpaper removal, restoration equipment for rooms from the 10th floor to the 13th floor. Once the necessary inspections were completed, the remediation services will be performed.

These services include replacing insulation, replacing drywall, prime and paint drywall in hallways, stairwells and affected rooms from floor 10 through 13. This Emergency Purchase has an expected start date of 09/04/2015 through 12/02/2015 with an Original Estimated Cost of $295,000.00.

Signed By: Debra Matlock, Purchasing Director-U of I Chicago


Vendor: BMS Catastrophe Inc.


Notary Date: 9/4/2015


 


Original Estimate

State Cost:       $295,000.00


Revised Estimate


Paid To

Date

$0.00


Actual Final Cost

$0.00


FY  QTR

16      1


Federal Cost


$0.00


$0.00


32           UNIVERSITY OF ILLINOIS


File Date: 9/15/2015


On September 25, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 08/18/2015 through 11/15/2015 is $127,715.60.

 

On Saturday, August 15, 2015 a kitchen fire in a 9th floor campus housing unit was quickly extinguished but the sprinklers activated and as a result the water damage was significant throughout from the 9th floor all the way to the basement. Since Fall semester campus housing occupancy has commenced, an emergency was declared and Flood Specialist was contacted to start immediate repairs. Flood Specialist Inc. is an expert in quick flood clean up and has working experience with UIC Campus Housing from previous incidents and is aware of all procurement requirements. The job started on August 15,2015 which included the scope of 1) cleaning up all water; 2) removing all damaged property; 3) drying all remaining property; 4) preventative measures to avoid mold; 5) drywall installation and other restoration services. A Purchase Order was issued on August 18, 2015 in the estimated amount of $ 150,000.00. To date the final stages of the clean-up are ongoing. This Emergency Purchase has an expected start date of 08/18/2015 through 11/15/2015 with an Actual Cost of

$127,715.60.

Signed By: Gary Reis, Purchasing Officer-U of I Chicago


Vendor: Flood Specialist Inc.


Notary Date: 8/19/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$150,000.00

Estimate

Date

$127,715.60

Final Cost

$127,715.60

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


33           UNIVERSITY OF ILLINOIS


File Date: 9/17/2015


The University of Illinois has an insurance brokerage agreement with Integro Insurance Brokers for various medical/hospital/dental professional liability coverage. In March 2015 Integro Insurance Brokers had been asked by CampusCare, the student self-insurance health plan, to competitively solicit quotes from insurance companies for stop-loss reinsurance. In June, Integro brought forward 3 competitive quotes with the lowest quote being the CampusCare desired to purchase. At that time due to confusion regarding the terms of the executive Integro contract versus the terms of the RFP response it was determined we could not use that brokerage contract for a stop-loss reinsurance health placement. The University has no other insurance brokerage contract in place for this type of insurance and the tight turnaround time for obtaining a complex insurance product makes this an emergency. Integro Insurance Brokers will provide the services of reviewing the applicable student stop-loss insurance quotes and assure that the applicable insurance policy meets the University expectations and is effective for the Fall 2015 semester. During the next 122 months UIC's CampusCare will be able to issue a competitive RFP for insurance broker for this type of insurance placement to avoid another emergency. This Emergency Purchase has an expected start date of 07/30/2015 through 08/30/2015 with an Actual Cost of $404,000.00.

Signed By: Debra Matlock, Purchasing Director-U of I Chicago


Vendor: Integro Insurance Brokers


Notary Date: 7/28/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$404,000.00

Final Cost

$404,000.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


34           UNIVERSITY OF ILLINOIS


File Date: 9/25/2015


On September 25, 2015, an Emergency Purchase Affidavit reporting an Actual Total Cost of $80,000.00 was received from U of I, Chicago, for dates 03/06/2015 to 06/04/2015. We did not receive an Original Emergency Purchase Affidavit for this Emergency Purchase.

 

The University awarded a contract for Transplant Management Group consulting. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. Transplant Management Group consulting services are needed for the University of Illinois Hospital & Health Sciences System (UIHHSS) operates an Adult Liver Transplant Program. On February 27, 2015, CMS conducted an off-site Medicare survey of the Adult Liver Transplant Program and served notice that the Adult Liver Transplant Program does not meet the requirements for participation in the Medicare Organ Transplant Program for the Adult Liver (ALI) program and is out of compliance. Further, CMS mandated a Plan of Correction be completed within 10 days of receipt of the notice. Consequently, a contract for technical consulting is required to provide guidance on a viable improvement plan within the required timeline. Thus, an emergency was declared to prevent State services that affect Chicagoland health from being disrupted. This emergency purchase has an expected start date of 03/06/2015 through 06/04/2015 with an estimated cost of $90,000.00.

Signed By: Gary Reis, Purchasing Officer


Vendor: Transplant Management Group LLC


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$90,000.00

Estimate

Date

$80,000.00

Final Cost

$80,000.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


35           UNIVERSITY OF ILLINOIS


File Date: 9/28/2015


This emergency/quick purchase was required due to a situation in which items available on the spot market or at discounted prices were available for a limited time such that sound business judgment mandated a purchase immediately to take advantage of the availability and price. This emergency/quick purchase from Bruker Daltronics Inc is for the new faculty laboratory within the University's Medicinal Chemistry and Pharmacognosy Department. This equipment was available at a deep discounted price for a limited time on a first come basis. Sound business judgment mandated an immediate/quick purchase to take advantage of the availability and price. The first come offer is $ 299,000 that represents a discount of 26% as the original manufacturer price is $ 401,641. Therefore, this deep discount and the limited time offer qualifies this procurement as a quick purchase. The Medicinal Chemistry and Pharmacognosy Department will utilize this equipment in the newly established laboratory for research to characterize the chemicals exchanged bacteria and cancer cells. This equipment and the associated imaging software will allow researchers to rapidly perform this characterization and analysis on a variety of samples under different biological conditions. The actual Total Cost of this emergency purchase is $299,000.00 and includes warranty coverage with preventive maintenance visit for one year.

Signed By: Debra Matlock, Purchasing Director


Vendor: Bruker Daltronics Inc.


Notary Date: 9/24/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$299,000.00

Final Cost

$299,000.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


 

 

 

 

 

 

 

 

 

 

Updates To

Previously Filed Emergency Purchases


 


36           CENTRAL MANAGEMENT SERVICES


File Date: 9/9/2015


Latest Filing - 09/09/2015:

The Actual Total Cost of FY15, Qtr 3, Item# 4 is $267,877.54.

 

Original Filing - 02/09/2015: FY15, Qtr 3, Item# 4

This emergency contract is required due to the renewal not being executed. The vendor chosen was the previous contract holder and is the only coal mine in close enough proximity that can deliver the coal that would be economically feasible. This Emergency Purchase has an expected start date of 02/05/2015 through 05/05/2015 with an Original Estimated Cost of $251,950.00.

Signed By: Mitzi Loftus, Deputy Director-CMS BOSS


Vendor: Arch Coal Sales


Notary Date: 2/14/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$251,950.00

Estimate

Date

$267,877.54

Final Cost

$267,877.54

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


37           HUMAN SERVICES, DEPARTMENT OF


File Date: 9/21/2015


Latest Filing - 09/20/2015:

The Actual Total Cost of FY14, Qtr 1, Item# 30 is $1,389,479.40.

 

Sixth Filing - 11/05/2014: FY15, Qtr 2, Item# 36:

A letter was received on 11/05/2014, extending FY14, Qtr 1, Item# 30 for the time frame of 11/01/2014 through 02/27/2015 with an additional estimated cost of $310,000.00, bringing the current estimated total to

$1,589,290.00.

 

Fifth Filing - 09/30/2014: FY15, Qtr 1, Item #29:

A letter was received on 09/03/2014, with an actual total expenditure of $841,162.20 consisting of original emergency purchase, second filing and third filing which covers the dates beginning 07/01/2013 through 06/30/2014.

 

Fourth Filing - 08/14/2014: FY15, Qtr 1, Item #29:

A letter was received on 08/14/2014 extending FY14, Qtr 1, Item# 30 for the time frame of 07/01/2014 through 10/31/2014 with an additional estimated cost of $316,914.00, bringing the current estimated total to

$1,279,290.00.

 

Third Filing 01/02/2014: FY14, Qtr 3, Item# 59:

A letter was received on 01/02/2014 extending FY14, Qtr 1, Item# 30 for the time frame 12/28/2013 through 06/30/2014 with an additional estimated cost of $500,000.00, bringing the current estimated total to

$962,376.00.

 

Second Filing 9/30/2013: FY14, Qtr 1, Item# 30:

Letter was received on 09/30/2013 extending FY14, Qtr 1, Item# 30 for time frame 09/29/2013 through 12/27/2013 with an additional estimated cost of $231,188.00, bringing the current estimated total to

$462,237.00.

 

Original Filing 7/3/2013: FY14, Qtr 1, Item# 30:

On 04/01/2013 the Department posted a RFP seeking a vendor to provide focused and compliance monitoring services to support the Early Intervention System. Monitoring of services is required under State and Federal law, and the absence of these services could cause disruption to federal funding. This Emergency Purchase has an expected start date of 07/01/2013 through 09//2013 with an original estimated cost of $231,188.00.

Signed By: Amy Tarr, Bureau Chief of Early Intervention


Vendor: Suburban Access


Notary Date: 6/28/2013


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$231,188.00

Estimate

$1,589,290.00

Date

$1,389,479.40

Final Cost

$1,389,479.40

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


38           HUMAN SERVICES, DEPARTMENT OF


File Date: 9/20/2015


Latest Filing - 09/20/2015:

The Actual Total Cost of FY14, Qtr 2, Item# 15 is $173,464.30.

 

Original Filing - 10/23/13: FY 14, Qtr. 2, Item# 15:

Per a court order, the Elgin Mental Health Center is required to convert a 25 bed non-forensic unit in the Goldman Building to a forensic unit. The building has to be open and functioning as a forensics unit by January 1, 2014. The work needed is the addition and installation of security fencing, installation of window security screening, installation of a security camera system and installation of a spider alarm system.

Signed By: Paul Brock, Hospital Administrator


Vendor: 4 Vendors


Notary Date: 10/21/2013


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$250,000.00

Estimate

Date

$173,464.30

Final Cost

$173,464.30

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


39           HUMAN SERVICES, DEPARTMENT OF


File Date: 9/16/2015


Latest Filing - 09/20/2015:

The Actual Total Cost of FY14, Qtr 4, Item# 21 is $2,246,542.74.

 

Second Filing - 09/29/2014: FY15, Qtr 1, Item# 34:

A letter was received on September 29, 2014 increasing the original amount by an additional $933,750.00 and extending the original term from 09/29/201 through 12/27/2014. The total estimated amount to date for this Emergency Purchase is $1,867,500.00.

 

Original Filing - 06/19/2014: FY14, Qtr 4, Item# 21:

The vendor processes claims for the Bureau of Early Intervention, a federally-funded program which serves approximately 33,000 children and has approximately 4,500 enrolled and credentialed providers, If provider claims are not processed, Service providers would not be paid and the lack of payments to service providers directly impacts availability of providers and other funding stream. If claims are not paid Medicaid matching funds cannot be requested and Part C federal funds cannot be drawn down for reimbursement to the EI 0502 Revolving fund. This emergency will extend these services provided by Cquest America for an additional 90 days while a competitive procurement can be completed. This Emergency Purchase covers the dates 07/01/2014 to 09/28/2014. This Emergency Purchase has an expected start date of 07/01/2014 through 09/28/2014 with an original estimated cost of $933,750.00.

Signed By: Amy Tarr, Bureau Chief Early Intervention


Vendor: Cquest America, Inc.


Notary Date: 6/17/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$933,750.00

Estimate

$1,867,500.00

Date

$2,246,542.74

Final Cost

$2,246,542.74

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


40           HUMAN SERVICES, DEPARTMENT OF


File Date: 8/5/2015


Latest Filing - 08/05/2015:

The Actual Total Cost of FY15, Qtr 2, Item# 13 is $101,600.00.

 

Original Filing 10-17-2014: FY15, Qtr 2, Item# 13:

DHS administers approximately 32,000 Providers who provide 165,000 children with child care at a cost of approximately $1 billion annually. Single female head of households make up 97% of the users of this child care. The Childcare Case Management System (CCMS) is a web-based statewide electronic document workflow system to assist in administering child care for the 32,000 Providers and 165,000 children. The CCMS is designed to improve eligibility determination; provide electronic document image capture, storage, retrieval and management; ease reporting and correspondence management; and allow integration/interfacing with the existing legacy system. The CCMS is integral to the documentation and processing of invoices for payment to the Child Care Providers. CCMS is currently experiencing severe operational delays and failures of key system components. Such delays and failures have the following consequences: DHS cannot process payment to the Child Care Providers in a timely or consistent manner; eligible recipients are at risk of losing critical childcare services which can adversely affect the children's health and safety; DHS risks the loss of Federal funds as documentation of services and eligibility requirements are reduced to the submittal of paper. The CCMS is in need of an independent review to determine what critical operational corrections are needed to allow Providers to process applications, redeterminations and case related actions in a timely and efficient manner to allow services to be provided and payments to be made to Providers. This Emergency Purchase has an expected start date of 10/09/2014

Signed By: William Strahle, Agency Procurement Officer


Vendor: Capitol Strategies Consulting, Inc


Notary Date: 10/9/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$150,000.00

Estimate

Date

$101,600.00

Final Cost

$101,600.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


41           HUMAN SERVICES, DEPARTMENT OF


File Date: 9/20/2015


Latest Filing - 09/20/2015:

The Actual Total Cost of FY15, Qtr 3, Item# 10 is $99,060.00.

 

Second Filing - 06/16/2015: FY15, Qtr 4, Item# 40:

A letter was received on June 16, 2015 requesting an extension for dates starting 06/11/2015 to 07/30/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of $120,000.00.

 

Original Filing - 03/19/2015: FY15, Qtr 3, Item# 10:

This is an emergency purchase and installation of a backup heat exchanger bundle at the Chicago Read Mental Health Center. Last week, the primary HVAC system went down and the backup system failed to work. The primary system came back up and the disruption was minimal. The heat exchanger backup system has need frequent repairs in the past but it has now been determined that further repairs may not prevent another failure. If backup heat exchanger fails, the Facility will be with both heat and hot water. All patients and staff would then have to be evacuated to another location. This Emergency Purchase has an expected start date of 03/12/2015 through 06/10/2015 with an Original Estimated Cost of $120,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: AMI-SGL Corporation


Notary Date: 3/12/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$120,000.00

Estimate

Date

$99,060.00

Final Cost

$99,060.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


42           HUMAN SERVICES, DEPARTMENT OF


File Date: 8/5/2015


Latest Filing - 08/05/2015:

The Actual Total Cost of FY15, Qtr 4, Item# 9 is $50,750.00.

 

Original Filing - 04/22/2015: FY15, Qtr 4, Item# 9:

An emergency back-up generator at the Chester Mental Health Center in Chester, IL has a significant leak in the cooling system and requires immediate repairs. This generator is the back-up for the entire Facility.

Chester received bids from two vendors who could do the work for that type of generator. They selected the lowest cost based on the repairs that they know needs to be done. There is the possibility that once the generator is torn down, additional work may be needed. This Emergency Purchase has an expected start date of 04/22/2015 through 07/21/2015 with an Original Estimated Cost of $75,000.00.

Signed By: William Strahle, DHS Procurement Officer


Vendor: Shaw Heavy Equipment Repair, Inc.


Notary Date: 4/21/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$75,000.00

Estimate

Date

$50,750.00

Final Cost

$50,750.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


43           HUMAN SERVICES, DEPARTMENT OF


File Date: 8/5/2015


Latest Filing - 08/05/2015:

The Actual Total Cost of FY15, Qtr 4, Item# 11 is $53,720.00.

 

Original Filing - 05/19/2015: FY15, Qtr 4, Item# 11

Elgin Mental Health Center's Rehab building cooling tower is currently in poor condition. The piping is failing, the fill is broken, and it is in serious need of repairs. This tower is an integral component of the Rehab building chilling system. The facility has had several repair issues with this chiller and may now face the risk of system failure. This identified repairs needs to be done as soon as possible. Failure to complete these repairs can result in the area without cooling and costly repairs that may include bringing in a temporary cooling, relocating staff and disrupting to the Rehab Workshop Patient Vocational activities.

This Emergency Purchase has an expected start date of 05/11/15 through 06/30/15 with an Original Estimated Cost of $55,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Exclusive Construction Services Inc.


Notary Date: 5/14/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$55,000.00

Estimate

Date

$53,720.00

Final Cost

$53,720.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


44           HUMAN SERVICES, DEPARTMENT OF


File Date: 8/21/2015


Latest Filing - 08/21/2015:

A letter was received on August 21, 2015 requesting an extension for dates starting 08/17/2015 to 12/31/2015 at an additional estimated cost of $30,000.00, making a revised estimated cost of $50,000.00.

 

Original Filing - 05/21/15: FY15, Qtr 4, Item# 12:

The Prescription Monitoring Program (PMP) website provides around the clock, 24/7 prescription information of individuals. This information allows medical personnel to make informed medical decisions.                   Over 27,000 PMP users query prescription drug data stored on the servers that provides critical drug information that allows them to make clinical decisions. If a website is not functioning, the physicians and pharmacists will not have access to this information. The Department of Human Services will also fail to meet federal grant obligations and will be forced to give funding back to federal agencies. The physicians, pharmacists and hospitals that rely on this program will lose important information that assists with clinical care of patients. This Emergency Purchase has an expected start date of 05/18/2015 through 08/16/2015 with an Original Estimated Cost of $20,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Hanson Information Systems, Inc.


Notary Date: 5/20/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$20,000.00

Estimate

$50,000.00

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


45           HUMAN SERVICES, DEPARTMENT OF


File Date: 8/26/2015


Latest Filing - 08/26/2015:

A letter was received on August 26, 2015 requesting an extension for dates starting 09/15/2015 to 12/12/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of $150,000.00.

 

Original Filing - 06/16/2015: FY15, Qtr 4, Item# 15:

The Elgin Mental Health Center in Elgin has had a chiller failure in the Goldman building. A temporary chiller is being leased to provide air conditioning for the residents for that building. The lease will last through the cooling season, which ends in October. A new chiller is being procured through the Capital Development Board with installation being before the new cooling season starts in 2016.

This Emergency Purchase has an expected start date of 06/11/2015 through 09/14/2015 with an Original Estimated Cost of $150,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Exclusive Construction Services Inc


Notary Date: 6/16/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$150,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


46           HUMAN SERVICES, DEPARTMENT OF


File Date: 8/26/2015


Latest Filing - 11/25/2015:

A letter was received on November 25, 2015 requesting an extension for dates starting 12/10/2015 to 04/30/2016 at an additional estimated cost of $0.00, keeping the original estimated cost of $850,000.00.

 

Latest Filing - 08/26/2015: FY16, Qtr 1, Item# 46:

A letter was received on August 26, 2015 requesting an extension for dates starting 09/11/2015 to 12/09/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of $850,000.00.

 

Original Filing - 05/21/2015: FY15, Qtr 4, Item# 17:

The Murray Developmental Center in Centralia Illinois has suffered a failure of three absorbers. Two residential buildings, the dietary building, and the Administration building are without cooling. One residential building was in use and the residents have been moved to another building. The other residential building       is used as a swing residence for use as needed and cooling is maintained to prevent deterioration of the building. The Administrative building is using a temporary chiller that was rented. Since the initial emergency declaration, the Dietary building's absorber has failed. A second temporary chiller is being rented to          cool the Administration and Dietary buildings. DHS is purchasing 4 absorbers for each of the buildings.

This Emergency Purchase has an expected start date of 06/11/2015 through 09/10/2015 with an Original Estimated Cost of $850,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Carrier Rental Systems & Johnson Controls/Behrmann Co


Notary Date: 9/23/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$850,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


47           HUMAN SERVICES, DEPARTMENT OF


File Date:


Latest Filing - 09/22/2015:

The Actual Total Cost of FY15, Qtr 4, Item# 16 is $347,974.88.

 

Original Filing - 06/25/2015: FY15, Qtr 4, Item# 16

The Sexually Violent Persons Commitment Act, as amended, provides for the detention, treatment, evaluation and conditional release of certain sex offenders who have been determined by a court to remain dangerous due to a mental disorder. The Act provides that persons determined to be sexually violent can be committed to either secure custody of conditionally released to Illinois communities while remaining under the care, custody and treatment of the Department of Human Services. In order to discharge its responsibilities under the       Act, the current vendor is needed who could implement a statewide Conditional Release Program providing    a continuum of community-based services and programming for residents civilly committed and released, pursuant to court order, to Illinois communities while remaining under the jurisdiction of the Sexually    Violent Persons Commitment Act and the Department of Human Services. Failure to provide the services  under this case will place the facility in a position of non-compliance with 725 ILCS 201/1 et seq., 59 ILL  Adm. Code Pt 299, and Constitutional Law; and for response to threat of litigation under 42 U.S.C. Sec 1983 by not being able to provide the required level of care, custody and treatment to residents committed as sexually violent persons and judicially ordered to a term of conditional release in an Illinois community, thereby increasing risk of re-offense and further sexual victimization. This Emergency Purchase has an expected start date of 07/01/2015 through 09/30/2015 with an Original Estimated Cost of $480,000.00.

Signed By: Pamela Enno, Procurement Officer


Vendor: Liberty Healthcare Corporation


Notary Date: 6/23/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$480,000.00

Estimate

Date

$347,974.88

Final Cost

$347,974.88

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


48           STATE POLICE, DEPARTMENT OF


File Date: 7/15/2015


Latest Filing - 07/15/2015: FY15, Qtr 3, Item# 11:

The Actual Total Cost of FY15, Qtr 3, Item# 11 is $204,612.00.

 

Original Filing - 01-14-2015: FY15, Qtr 3, Item# 11:

On March 30, 2015, a letter was received in the same filing quarter, reporting an extension of this Emergency Purchase from 04/09/2015 through 06/30/2015 with an estimated cost of $0.00.

 

On January 5, 2015, the Illinois State Police (ISP) Automated Fingerprint Identification System (AFIS) was partially disabled due to a security breach involving a computer virus. One of the AFIS servers was impacted and has been taken offline. The AFIS is currently operating in a reduced capacity and without the necessary backup communication piece with the Federal Bureau of Investigation. The impacted server uses a Windows 2000 operating system that is outdated, unsupported by Microsoft, and vulnerable to attack. This server must be replaced with a new server with a supported operating system in order to bring the AFIS back to full functionality and guard against a reoccurrence. This viral attack temporarily left the State without the ability to send and receive responses on criminal history checks with the FBI and without backup for communication with all fingerprint searches. The State is currently functioning with only the primary communication system which is already overburdened dealing with multiple communications between our AFIS system and our Criminal History Records Indexing system. The purchase of a new server with a modern operating system will provide additional security protection and restore the full AFIS functionality. In order to secure the entire AFIS from this type of security breach we must also immediately update the 31 fingerprint examiner workstations that connect to the AFIS. These workstations currently utilize Windows XP operating systems.

The Windows XP operating system is unsupported and their continued use is in violation of ISP and FBI security requirements. Continued use of these outdated and unsupported workstations exposes the AFIS to additional avoidable security risks. This is an emergency procurement. It is imperative the ISP bring the AFIS system back up to its full functionality including the backup communication piece as quickly as possible.

Currently, the AFIS is at risk of complete system failure due to an avoidable security threat. The ISP AFIS is critical to the public safety of the citizens of this State. The AFIS is used to biometrically identify individuals  for criminal justice and non-criminal justice background checks. The ISP has a statutory obligation to provide these services. This Emergency Purchase has an expected start date of 01/08/2015 through 04/08/2015 with an Original Estimated Cost of $250,000.00.

Signed By: Hiram Grau, Director of IL State Police


Vendor: NEC Corporation of America


Notary Date: 1/7/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$250,000.00

Estimate

Date

$204,612.00

Final Cost

$204,612.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


49           TRANSPORTATION, DEPARTMENT OF


File Date: 7/2/2015


Latest Filing - 07/02/2015:

A letter was received on July 2, 2015 requesting an extension for dates starting 07/02/2015 to 10/31/2015 at an additional estimated cost of $500,000.00, bringing the estimated cost to $1,500,000.00.

 

Second Filing - 06/24/2015: FY15, Qtr 4, Item# 43

A letter was received on June 24, 2015 requesting an extension for dates starting 03/31/2015 to 07/01/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of $1,000,000.00.

 

Original Filing - 12/10/2014: FY15, Qtr 2, Item# 17:

The District was notified by Bureau of Bridges & Structures (BBS) on November 13, 2014, that the major bridge carrying US 67/IL 100 over the Illinois River at Beardstown appears to have unstable conditions at the rocker bearings. The bearings appear to be frozen and as a result of expansion and contraction, the angles supporting the verticals have cracked directly above the bearings. Due to this condition, the BBS required the District to post the bridge at a 15 ton limit until permanent repairs can be made. The District immediately contacted the Central Bureau of Operations and requested to proceed with an emergency contract and obtain emergency funding for necessary repairs to stabilize the bridge and make it safe for the traveling public and allowing legal loads. A press release was sent out the same day notifying the public of the proposed load restriction. Load Postings and truck detours were signed the following Monday. Since then IDOT has received numerous complaints on the social and economic impacts of the load posting. Our Day Labor forces are currently taking initial actions to stabilize the structure until this emergency contract can be initiated and get eight new bearings fabricated and installed as soon as possible. Utilizing the emergency procurement process will ensure the protection of life, health, and safety of the traveling public and prevent the future loss of state property. The original estimated cost is $1,000,000.00.

Signed By: Roger Driskell, Deputy Director, IDOT


Vendor: Sangamo Construction Co.


Notary Date: 12/5/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$1,000,000.00

Estimate

$1,500,000.00

Date

$0.00

Final Cost

$0.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


50           TRANSPORTATION, DEPARTMENT OF


File Date: 9/14/2015


Latest Filing - 09/14/2015:

The Actual Total Cost of FY15, Qtr 4, Item# 21 is $75,369.00.

 

Original Filing - 06/18/2015: FY15, Qtr 4, Item# 21:

The leak was discovered on May 26, 2015 during a routine inspection. At the point that the leak was discovered, we had lost approximately 12" of sewage from the pond into the ditch on the other side of a bermed edge of the lagoon. There is no clear indication of where the source of the leak is. As the leak continues,         as it has intermittently with the rains we have in District 4, the erosion worsens and the chance of a catastrophic failure increases. GA Rich Sons was the only respondent to a request for bids sent out May 28, 2015. This Emergency Purchase has an expected start date of 06/15/2015 through 09/12/2015 with an Original Estimated Cost of $75,369.00.

Signed By: Kensil Garnett, Dep. Director Highways-Region 3 Engineer


Vendor: GA Rich & Sons


Notary Date: 6/15/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$75,369.00

Estimate

Date

$75,369.00

Final Cost

$75,369.00

FY  QTR

16      1

Federal Cost

$0.00

 

 

$0.00

 


51           CAPITAL DEVELOPMENT BOARD


File Date: 7/2/2015


Latest Filing - 09/11/2015:

A letter was received on September 11, 2015 reporting the actual cost expended for Rubinos & Mesia Engineers at $21,243.25 and the actual cost expended for American Demolition Corporation at $63,000.00 making the Total Actual Cost $84,243.25.

 

Second Filing - 07/02/2015:

An Affidavit was received on July 2, 2015 reporting an revised estimated amount for Rubinos & Mesa Engineers of $25,500.00. American Demolition Inc. (Vendor #2) has been added to this emergency purchase for dates beginning 06/29/2015 to 08/29/2015 at an Actual Total Cost of $63,000.00, bringing the revised cost to 88,500.00.

 

Original Filing 06/03/2015: FY15, Qtr 4, Item# 22:

The ash silo at the Elgin Mental Health Center has deteriorated to the point it is on the verge of collapsing. The silo is attached to the existing power plant and the plant is in operation constantly. The main gas line that   fuels the boilers in the power plant is next to the silo. If the silo fails and collapses on the gas line, there is the possibility of a rupture and explosion. This would endanger life and State property as well as the operations of the Elgin Mental Health Center. It is imperative to tear down and demolish the ash silo before it collapses causing damage to the power plant and gas line and potentially harming staff. Vendor #1 will provide services to design and observe the demolishing of the silo. Vendor #1 was chose because they are familiar with the site and their availability to respond immediately to this request for emergency services. This project began with a Directors' Selection of an Architect/Engineer ("A/E") as allowed under the Qualifications-Based Selection Act. Considering the time frames needed for negotiation and execution of an A/E contract, design and standard bidding procedures, demolishing the silo under the existing processes would likely not begin for several  months. For this reason, an emergency procurement is necessary as there exists a threat to public health       and public safety and immediate expenditure is necessary to protect State property against further loss or damage. This Emergency Purchase has an expected start date of 06/01/2015 through 08/29/2015 with an Original Estimated Cost of $10,000.00.

Signed By: Gus Behnke, Chief Fiscal Officer


Vendor: Rubinos & Mesia Engineers/American Demolition


Notary Date: 6/2/2015