1               CENTRAL MANAGEMENT SERVICES


File Date: 4/4/2016


Original Filing - 04/04/2016:

The Using Agency has occupied this location since 2006 when the space was procured via Request for Information. The initial lease was written for a term of 10 years which expired February 14, 2016. At that time, CMS was still engaged in negotiations for a new 5-year lease, so a Notice of Holdover was issued for continuity of rent. However, since the maximum 10-year contract term has been met, Holdover if moot. This Emergency Lease will ensure payment of rent until the new long-term lease takes effect. This Emergency Purchase has an expected start date of 02/15/2016 through 05/15/2016 with an Actual Cost of $54,025.63.

Signed By: Chip Smith, Leasing Representative with CMS PM


Vendor: 17 N State, LLC


Notary Date: 3/21/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

Estimate

Date

$54,025.63

Final Cost

$54,025.63

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

2               CENTRAL MANAGEMENT SERVICES


File Date: 4/19/2016


Original Filing - 04/19/2016:

The Department of Children and Family Services has occupied this leased facility since 1994. The most recent lease was written for a term of ten years which expired on March 31, 2016. It took longer than expected for CMS to negotiate terms for a new long-term lease and as such, we were unable to complete that process prior to expiration of the existing lease. Since the prior lease had a ten-year term, the Holdover provision is moot.

This emergency lease is needed to provide continued occupancy and payment of rent until the new lease can be completed. This Emergency Purchase has an expected start date of 04/01/2016 through 06/29/2016 with an Actual Cost of $36,291.75.

Signed By: James Adams, Leasing Representative


Vendor: Ogden Office LLC


Notary Date: 4/5/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$36,291.75

Final Cost

$36,291.75

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


3               CENTRAL MANAGEMENT SERVICES


File Date: 4/19/2016


Original Filing - 04/19/2016:

This lease provides parking for staff and clients of Department of Children and Family Services office lease

#5258 at the same address, which the agency occupied since 1994. The State does not typically provide employee parking, but there are no other options in the immediate area. The most recent lease was written for a term of ten years which expired on March 31, 2016. It took longer than expected for CMS to negotiate terms for a new long-term lease and as such, we were unable to complete that process prior to expiration of the existing lease. Since the prior lease had a ten-year term, the Holdover provision is moot. This emergency lease is needed to provide continued occupancy and payment of rent until the new lease can be completed. This Emergency Purchase has an expected start date of 04/01/2016 through 06/29/2016 with an Actual Cost of

$6,379.29.

Signed By: James Adams, Leasing Representative-CMS


Vendor: Ogden Office LLC


Notary Date: 4/5/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$6,379.29

Final Cost

$6,379.29

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

4               CHILDREN AND FAMILY SERVICES, DEPARTMENT OF


File Date: 6/21/2016


Original Filing - 06/27/2016:

The State of Illinois has issued a solicitation to establish a Master Contract for Informatica Products and Services and received one responding offer. That offer was disqualified and therefore the solicitation will be rebid. However, the rebid is not expected to result in a contract in time as DCFS must purchase this in FY16 to avoid losing the 1.2 million dollars that were allocated to this critical purchase. Additionally, DCFS has no funds available in FY17 for this purchase. This Emergency purchase will allow DCFS to make a one-time purchase of Informatica products and service credits including Informatica Power Center Standard, Data Quality Standard, Master Data Management, associated software options, connectors and professional configuration and implementation services. This Emergency Purchase has an expected start date of 06/23/2016 through 06/30/2016 with an Actual Cost of $1,203,576.00.

Signed By: Rick Hackler, Procurement Officer


Vendor: Informatica LLC


Notary Date: 6/20/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$1,203,576.00

Final Cost

$1,203,576.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


5               CORRECTIONS - GENERAL OFFICE


File Date: 5/11/2016


Original Filing - 05/11/2016:

The cooling tower at Shawnee Correctional Center began leaking and could not be repaired by facility maintenance staff. The cooling tower provides coolant to all warehouse freezers and coolers. Without this repair the facility will need to rent refrigerator trucks and purchase diesel fuel to prevent loss of the entire food supply to the facility. This Emergency Purchase has an expected start date of 05/10/2016 through 08/07/2016 †††††††††with an Original Estimated Cost of $80,000.00.

Signed By: Jeffery Dennison, Acting Warden


Vendor: Heartland Mechanical Contractor


Notary Date: 5/10/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$80,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

6               CORRECTIONS - GENERAL OFFICE


File Date: 5/31/2016


Latest Filing - 07 /06/2016:

The Actual Total Cost of FY16, Qtr 4, Item# 6 is $186,282.00.

 

Original Filing - 05/31/2016: FY16, Qtr 4, Item# 6:

This vendor has chicken nuggets which they have priced at a considerable savings to the Illinois Department of Corrections giving a tremendous savings to the State. This was initiated under the Quick Purchase provision.

This Emergency Purchase has an expected start date of 03/18/2016 through 06/15/2016 with an Original Estimated Cost of $199,080.00.

Signed By: Julie Kennedy, Purchasing Supervisor


Vendor: Good Source Solutions Food Service Distribution


Notary Date: 3/18/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$199,080.00

Estimate

Date

$186,282.00

Final Cost

$186,282.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


7               CORRECTIONS - GENERAL OFFICE


File Date: 6/23/2016


Original Filing - 06/23/2016:

This emergency purchase is necessary to meet the temporary equipment needs of the Administration Building and Dietary Building located on the grounds of Western Illinois Correctional Center and the Health Care Unit building located on the grounds of Stateville Correction Center. The existing chiller units for all of these buildings are currently not functioning. Air conditioning is critical in all of these building to protect the health and safety of inmates and employees of the facilities. The Chief Engineers at each facility identified Trane Rental Services as the best vendor available to meet this emergency need. This Emergency Purchase has an expected start date of 06/20/2016 through 09/18/2016 with an Original Estimated Cost of $62,000.00.

Signed By: Jared Brunk, Chief Financial Officer


Vendor: Trane Rental Services


Notary Date: 6/21/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$62,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

8               HUMAN SERVICES, DEPARTMENT OF


File Date: 4/6/2016


Original Filing - 04/06/2016:

The Forensic Treatment Program building roof at the Elgin Mental Health Center sustained major wind damage to approximately 60,000 square feet spread over the entire roof area of 187,000 square feet. The damage to the roof is affecting and causing damage to all interior areas of the building. Being a forensic building, relocation of the residents is not possible. The damage done to the 20 year old roof was extensive enough that it economically feasible and in the best interest of the State to replace the roof. This Emergency Purchase has an expected start date of 04/04/2016 through 07/02/2016 with an Original Estimated Cost of

$1,800,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Elens & Maichin Roofing and Sheet Metal Inc.


Notary Date: 4/4/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$1,800,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


9               HUMAN SERVICES, DEPARTMENT OF


File Date: 4/6/2016


Original Filing - 04/06/2016:

The Elgin Mental Health Center had a chiller failure in the Goldman Building in 2015. A temporary chiller was leased to provide air conditioning for the residents of that building. A new chiller is being procured through the Capital Development Board; however, the project is delayed and the temporary chiller is needed for the 2016 cooling season. This Emergency Purchase has an expected start date of 04/04/2016 through 07/02/2016 with an Original Estimated Cost of $150,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Exclusive Construction Services, Inc.


Notary Date: 4/4/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$150,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

10           HUMAN SERVICES, DEPARTMENT OF


File Date: 5/26/2016


Original Filing - 05/26/2016:

The Fox Developmental Center in Dwight, IL, needs immediate elevator repairs rectify deficiencies cited in a State Fire Marshall inspection. The State Fire Marshall completed an inspection on April 25, 2016. The inspection resulted in a list of repairs that need to be completed within 30 days of the inspection. KONE, Inc. is currently under contract to do repairs and maintenance on the elevators at Fox. KONE was able to submit a quote to correct the deficiencies within 2 weeks of the inspection being completed. The work will take at least two weeks to complete. This does not give Illinois Department of Human Services enough time to execute a contract for repairs. This Emergency Purchase has an expected start date of 05/17/2016 through 06/30/2016 with an Original Estimated Cost of $25,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: KONE, Inc.


Notary Date: 5/24/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$25,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


11           HUMAN SERVICES, DEPARTMENT OF


File Date: 5/26/2016


Original Filing - 05/26/2016:

The Shapiro Developmental Center in Kankakee, IL, has an immediate need to replace the roof of the auditorium building at the Center. The roof is failing and the resulting leaks are creating damage in the historical building. If the roof is not replaced, the leaks will continue to cause damage and the building will become unusable. This Emergency Purchase has an expected start date of 05/26/2016 through 06/30/2016 with an Original Estimated Cost of $130,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Elens & Maichin Roofing and Sheet Metal Inc.


Notary Date: 5/26/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$130,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

12           HUMAN SERVICES, DEPARTMENT OF


File Date: 5/26/2016


Original Filing - 05/26/2016:

The Mabley Developmental Center in Dixon, IL, has an immediate need to replace 3 residential building roofs and 2 non-residential building roofs. The roofs are failing and the resulting leaks are creating problems in the buildings. If the roofs are not replaced, the leaks will continue to cause damage and the buildings would become unusable. This Emergency Purchase has an expected start date of 05/16/2016 through 06/30/2016 with an Original Estimated Cost of $160,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Roofing Systems, Inc.


Notary Date: 5/17/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$160,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


13           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/27/2016


The Ludeman Developmental Center in Dixon, IL has an immediate need to replace 3 residential building roofs. The roofs are failing and the resulting leaks are creating problems in the buildings. If the roofs are not replaced, the leaks will continue to cause damage and the buildings would become unusable.

Signed By: William Strahle, Procurement Officer


Vendor: H C Anderson Roofing, Inc.


Notary Date: 6/16/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$65,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


14           PUBLIC HEALTH, DEPARTMENT OF


File Date: 6/14/2016


Third Filing - 06/24/2016:

On June 24, 2016, an affidavit was received in the same filing quarter, reporting the Actual Cost expended for dates starting 03/01/2016 to 05/29/2016 is $46,391.50. The estimated balance for dates 05/30/2016 to 08/27/2016 remains at $65,000.00.

 

Second Filing - 06/13/2016:

On June 13, 2016, an affidavit was received in the same filing quarter, reporting an extension for dates starting 05/30/2016 to 08/27/2016 at an additional estimated cost of $65,000.00, increasing the estimated cost to

$130,000.00.

 

Original Filing - 06/14/2016:

A vendor is needed to provide central cancer registry services as soon as possible while the Division seeks a competitively procured contract. The contractual vendor will perform case consolidation where reports from multiple facilities are reviewed and consolidated into one cancer record, process cancer case submissions to resolve edits, and perform quality control activities such as de-duplication and name/sex review. All work will be performed from a remote location, using remote access and the cost of the contract will be exclusively for the vendorís hourly rates; no travel expenses or equipment purchases will be paid. This Emergency Purchase has an expected start date of 03/01/2016 through 05/29/2016 with an Original Estimated Cost of $65,000.00.

Signed By: Bill Dart, Deputy Director


Vendor: Precyse Solutions, LLC


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$65,000.00

Estimate

$111,391.50

Date

$46,391.50

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


15           PUBLIC HEALTH, DEPARTMENT OF


File Date: 6/24/2016


The current contract ends June 30, 2016 and there is not enough time to award a new one before the current contract ends. Without a contract for administering the testing of EMT-Basic, EMT-Intermediate, Paramedics and Trauma Nurse Specialists in the state, there will be a critical shortage of these professionals. These people are critical to the health, safety and welfare of the citizens of Illinois. The reason for selecting this vendor is for the fact that they are our current vendor and have all the resources available to continue the testing until a new vendor can be selected. There is no other vendor who could perform this service without interruption in service. This Emergency Purchase has an expected start date of 07/01/2016 through 09/28/2016 with an Actual Cost ††††of $96,000.00.

Signed By: Winfred Rawls, Deputy Director


Vendor: Continental Testing Service


Notary Date: 6/10/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$96,000.00

Final Cost

$96,000.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

16           PUBLIC HEALTH, DEPARTMENT OF


File Date: 6/30/2016


This service provides clinical consultation, intensive case management, linkage to care, and assists with needed social services for delivering mothers with HIV. This project is crucial to the state as IDPH works to eliminate health care disparities. It is believed that increase public awareness of the Department's collaborative †††††prenatal HIV elimination activities aided in decreasing Illinois prenatal HIV infections. This emergency purchase will allow for the continuation of services while the program pursues a new contract for services through the RFP procurement process. This Emergency Purchase has an expected start date of 07/01/2016 through 08/28/2016 with an Actual Cost of $50,843.67.

Signed By: David Culp, Deputy Director


Vendor: Pediatric AIDS Chicago Prevention Initiative


Notary Date: 6/22/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$50,843.67

Final Cost

$50,843.67

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


17           TRANSPORTATION, DEPARTMENT OF


File Date: 6/30/2016


The district has a legal obligation to order an additional 31,500 tons of salt from Compass Materials in accordance with our contract which was negotiated by Central Management Services. Since the area had a ††mild winter and all of our domes are full and the salt will have to be stored outside. In order to be in compliance with both the Federal and State EPA the salt must be tarped to prevent run-off into the surrounding soil. ††††††This salt is being purchased with FY16 funding, and the tarping should be purchased from that funding source. This Emergency Purchase has an expected start date of 06/30/2016 through 08/31/2016 with an Actual Cost ††††of $82,300.00.

Signed By: John Fortmann, Deputy Director


Vendor: Rayner Covering Systems


Notary Date: 6/28/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$82,300.00

Final Cost

$82,300.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


18           EDUCATION, STATE BOARD OF


File Date: 6/16/2016


Latest Filing - 07/11/2016:

The Actual Total Cost of FY16, Qtr 4, Item# 18 is $37,511.47.

 

Original Filing - 06/16/2016: FY16, Qtr 4, Item# 18:

During the 2014-2015 school year, ISBE failed to administer a science assessment as required by federal law. Subsequently, the state was placed in high-risk status and directed to administer, in accordance with federal law, a science assessment to all students in the requisite grade ranges (elementary, middle grades, and high school) during the 2015-2016 school year. Accordingly, Illinois procured a vendor to deliver an online assessment. †††The vendor was unable to deliver a secure solution for Ipad devices in time for the administration, so †††††††††††††the State Board of Education is now seeking an emergency procurement to provide an alternative solution for districts with no other means of supplying students with access to the assessment. Due to the short time frame and specific nature of the procurement, Scantron was selected to provide the inclusive services as it is the ††††only vendor who can supply these services within the timeframe of the test administration. This Emergency Purchase has an expected start date of 05/06/2016 through 06/30/2016 with an Original Estimated Cost of

$80,000.00.

Signed By: Myong-Ae Kim, Division Administrator Fiscal


Vendor: Scantron


Notary Date: 6/6/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$80,000.00

Estimate

Date

$37,511.47

Final Cost

$37,511.47

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

19           HISTORIC PRESERVATION AGENCY


File Date: 5/18/2016


Original Filing - 05/18/2016:

Cahokia Mounds State Historic Site in Collinsville Illinois is declaring an emergency to complete the repairs to the damaged 1200 amp panel and existing breakers damaged due to storms. Repairs will be needed on all breakers. This Emergency Purchase has an expected start date of 05/12/2016 through 06/11/2016 with an Actual Cost of $65,410.00.

Signed By: Ryan Prehn, Sites Manager


Vendor: Sachs Electric


Notary Date: 5/12/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$65,410.00

Final Cost

$65,410.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


20           ILLINOIS STATE UNIVERSITY


File Date: 5/12/2016


Latest Filing - 08/03/2016:

A letter was received on August 3, 2016 requesting an extension for dates starting 08/08/2016 to 11/05/2016 at an additional estimated cost of $0.00, keeping the original estimated cost of $79,293.00.

 

Original Filing - 05/12/2016: FY16, Qtr 4, Item#20:

The chiller plant at ISU experienced a fire on 04/28/2016. This chiller plant provides cooling to both academic and administrative offices. The extent of the damage is still being determined. This contract provides temporary chiller equipment to keep buildings functional during the summer months until permanent repairs can †††††††††††††be made. This Emergency Purchase has an expected start date of 05/10/2016 through 08/07/2016 with an Original Estimated Cost of $76,293.00.

Signed By: Judy Johnson, Director of Purchasing


Vendor: Carrier Rental System


Notary Date: 5/10/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$76,293.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

21           SOUTHERN ILLINOIS UNIVERSITY - PHYSICIANS & SURGEONS,


File Date: 4/7/2016


Original Filing - 04/07/2016:

This piece of equipment was approved by the Health Resources and Services Administration for use in eye exams for our diabetic patients. Currently these patients do not have access to ophthalmology appointments for these exams and can suffer permanent loss of eyesight without an exam. This piece of equipment facilities primary care physicians performing the exams at annual diabetic exams. The vendor has offered a $10,000 discount if purchased by 3/31/16 so we are requesting an emergency approval for the purchase of this machine by 3/31/16. The Actual Cost of this emergency purchase is $67,250.00.

Signed By: Wendy Cox-Largent,


Vendor: Optos Inc.


Notary Date: 3/31/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$67,250.00

Final Cost

$67,250.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


22           UNIVERSITY OF ILLINOIS


File Date: 4/22/2016


Original Filing - 04/22/2016:

The University of Illinois, through its Facility and Services Division, is responsible for the cleaning and maintenance of 40 miles of sanitary sewers, 84 miles of storm sewers, approximately 6,000 manholes for various utility systems, which are spread over approximately 2,295 acres, and can be utilized in emergency response for environmental remediation. The vacuum trailer used to clean and maintain these sewers and pipelines was involved in a motor vehicle accident. Specifically, it was struck while on campus property by a city of Champaign Mass Transit District bus, and as a result of that accident can no longer be used. The new trailer being purchased is a Vermeer VX50-500 gallon and is being delivered as soon as possible. This Emergency Purchase has an expected start date of 04/06/2016 with an Actual Cost of $91,510.00.

Signed By: Bradley Henson, Interim Director of Purchasing


Vendor: Vermeer Sales & Service of Central Illinois Incorporated


Notary Date: 4/18/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$91,510.00

Final Cost

$91,510.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 

 


 

23           UNIVERSITY OF ILLINOIS


File Date: 6/8/2016


Original Filing - 06/08/2016:

This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. An unexpected disease out-break to the mouse colonies will necessitate unique and specialized testing by the long term testing provider. In addition, this health situation has necessitated that all new mice acquisitions undergo the quarantine/rederivation process. The Actual Total Cost of this quick/emergency purchase is $56,245.00.

Signed By: Lee Saulter, Purchasing Officer


Vendor: IDEXX Laboratories


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$56,245.00

Final Cost

$56,245.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


24           UNIVERSITY OF ILLINOIS


File Date: 6/28/2016


This quick purchase is for optical tomography equipment to meet federal grant milestones to ensure grant funding is not terminated. This Emergency Quick Purchase has an expected start date of 06/22/2016 through 06/24/2016 with an Actual Cost of $181,990.00.

Signed By: Bradley Henson, Interim Director


Vendor: Nanofocus


Notary Date: 6/22/2016


 


Original Estimate


Revised Estimate


Paid To

Date


Actual Final Cost


FY QTR


 

State Cost:

$0.00

$181,990.00

$181,990.00

16

4

Federal Cost

$0.00

 

$0.00

 

 

 

 


 

 

 

 

 

Updates

To

Previously Filed

Emergency Purchases

 

 

 

 

 


 


25           NATURAL RESOURCES, DEPARTMENT OF


File Date: 5/11/2016


Latest Filing - 05/11/2016:

An affidavit was received on May 11, 2016 requesting an extension for dates starting 06/04/2016 to 05/15/2017 at an additional estimated cost of $0.00, keeping the original estimated cost of $335,000.00.

 

Original Filing - 03/16/2016: FY16, Qtr 3, Item# 2:

This contract will provide necessary damage assessment and construction services in order to restore the sewage treatment plant at Starved Rock State Park. The sewage treatment plant processes waste from the entire park system including the lodge, visitors' center, campground, office and maintenance buildings and restroom facilities. The plant requires the use of three large sewage pumps for normal day to day operations; however, the plant is currently utilizing one large pump and one smaller temporary pump in order to keep the plant operational. These repairs require immediate action to remove the serious risks to the health and safety of the public, lodge, concessionaire, volunteers and staff and to eliminate a potential disruption of state services that generate revenue. This Emergency Purchase has an expected start date of 03/07/2016 through 06/30/2016 with an Original Estimated Cost of $335,000.00.

Signed By: Melissa Orrill, Assistant Agency Purchasing Officer


Vendor: Vissering Construction Co. and McClure Engineering


Notary Date: 3/8/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$335,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


26           CORRECTIONS - GENERAL OFFICE


File Date: 4/15/2016


Latest Filing - 04/15/2016:

The Actual Total Cost of FY16, Qtr 2, Item# 2 is $96,169.41.

 

Original Filing - 12/23/2015: FY16, Qtr 2, Item#2:

Menard Correctional Center has four extractors and eleven dryers which are used to provide laundry services for approximately 3400 inmates once a week. Currently only one extractor and four dryers are operational. A facility of this size requires a minimum of 4 industrial extractors and 5 industrial dryers in order to adequately perform laundry operations. The existing extractors are 19 years old and the existing dryers are 36 years old. Replacement parts are becoming obsolete and difficult to procure. With the current situation of one working extractor the laundry process will be increased from a one week cycle to a 3 week cycle to process laundry for the facility, therefore inmates clothing will be laundered once every 3 weeks instead of once every week, which jeopardizes the health, life and safety of the offenders and staff of this facility. This is a one-time emergency procurement. This Emergency Purchase has an expected start date of 12/23/2015 through 03/21/2016 with an Original Estimated Cost of $93,995.00.

Signed By: Cameron Watson, Assistant Warden


Vendor: Loomis Brother Equipment Company


Notary Date: 12/23/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$93,995.00

Estimate

Date

$96,169.41

Final Cost

$96,169.41

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


27           CORRECTIONS - GENERAL OFFICE


File Date: 6/6/2016


Latest Filing - 06/06/2016:

Two affidavits were received in the same filing quarter reporting the Actual Cost spent for dates 01/04/2016 through 02/29/16 at $82,193.19; and for dates 03/01/16 through 04/03/16 at $62,515.16. The revised estimated cost for dates 04/04/2016 to 04/03/2017 remains at an additional $400,000.00.

 

Latest Filing - 06/01/2016:

An affidavit was received on June 1, 2016 requesting an extension for dates starting 04/04/2016 to 04/03/2017 at an additional estimated cost of $400,000.00, revising the estimated cost to $527,000.00.

 

Second Filing - 02/25/2016: FY16, Qtr 3, Item# 3:

On February 25, 2016, an affidavit was received in the same filing quarter, reporting an extension for dates starting 03/01/2016 to 04/03/2016 at an additional estimated cost of $44,000.00, revising the estimated cost to

$127,000.00.

 

Original Filing - 01/05/2016: FY16, Qtr 3, Item# 3:

Logan Correctional Center currently has a contract with Arch Coal to supply coal to Logan Correctional Center. Arch Coal will no longer supply coal to Logan Correctional Center due to the large amount of money that is already owed to Arch Coal for the time frame of July 1, 2015 thru 12/1/2015. Coal is the sole source used for heat at Logan Correctional Center, along with the heating of water. The Power Plant is the sole source of our power which runs by steam. This is a one-time emergency procurement for a period of 60 days. This Emergency Purchase has an expected start date of 01/04/2016 through 02/29/2016 with an Original Estimated Cost of $83,000.00.

Signed By: Kylie Carter, State Purchasing Officer


Vendor: Knight Hawk Coal, LLC


Notary Date: 1/4/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$83,000.00

Estimate

$527,000.00

Date

$144,708.35

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


28           CORRECTIONS - GENERAL OFFICE


File Date: 4/27/2016


Latest Filing - 04/27/2016:

The Actual Total Cost of FY16, Qtr 3, Item# 4 is $86,172.19.

 

Original Filing - 02/02/2016: FY16, Qtr 3, Item# 4:

Illinois Correctional Industries (ICI) uses spices and seasonings in the manufacture of food for inmates and ††for sale to various state agencies. ICI had a long-term contract for spices that are provided to facilities and also to use in food production for customers. The contract was up for renewal in December, but due to the contract language and vendors requesting a huge increase in prices, CMS and the CPO's Office would not allow ††††††††the renewal to get approved. Therefore, the previous contract expired and a new solicitation was posted. Bids were received for Solicitation 228147 by CMS on 01/19/2016 and are currently being reviewed. Vendors include: MJ Kellner; Chicago Meat Group, Inc; 86 Food Service; Neiman Brothers Company, Inc.; and, Bianchi Milling Enterprises, Inc. This Emergency Purchase has an expected start date of 01/29/2016 through 04/27/2016 with an Original Estimated Cost of $200,000.00.

Signed By: Justin Weigler, Procurement Liaison


Vendor: Various Vendors


Notary Date: 1/29/2016


 


Original Estimate

State Cost:†††††† $200,000.00


Revised Estimate


Paid To

Date

$86,172.19


Actual Final Cost

$86,172.19


FY QTR

16††††† 4


Federal Cost


$0.00


$0.00


29           CORRECTIONS - GENERAL OFFICE


File Date: 5/19/2016


Latest Filing - 05/20/2016:

The Actual Total Cost of FY16, Qtr 3, Item# 5 is $186,191.10.

 

Original Filing - 02/17/2016: FY16, Qtr 3, Item# 5:

To establish bread/bun base and sweet dough base in order to meet Illinois Correctional Industries needs for production of food staples for Department of Corrections, Illinois Department of Human Services, Illinois Department of Juvenile Justice, Illinois Department of Veterans Affairs, and various local school districts.

This Emergency Purchase is the result of no fiscal budget and vendor refusal of deliveries of these raw materials. So as not to interrupt customer demands and to prevent or minimize serious disruption to the Illinois Department of Corrections and other State Agencies, it is imperative that this Emergency Purchase be †††††made. The amount ordered will provide a sufficient amount of base needed for the production and sales of various bread and bun products along with sweet goods needed to provide to IDOC, DJJ, IDHS, Veterans' Affairs and various local school districts. This Emergency Purchase has an expected start date of 02/12/2016 through 05/11/2016 with an Original Estimated Cost of $190,000.00.

Signed By: Justin Weigler, Procurement Liaison


Vendor: 86 Food Service LLC


Notary Date: 2/16/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$190,000.00

Estimate

Date

$186,191.10

Final Cost

$186,191.10

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


30           HUMAN SERVICES, DEPARTMENT OF


File Date: 6/16/2015


Latest Filing - 05/27/2016:

An Affidavit was received on May 27, 2016 requesting an extension for dates starting 07/01/2016 to 06/30/2017 at an additional actual cost of $0.00, keeping the Actual Cost of this Emergency at $0.00

 

Third Filing - 06/16/2015: FY15, Qtr 4, Item# 37:

A letter was received on June 16, 2015 requesting an extension for dates starting 07/01/2015 to 12/31/2015 at an additional actual cost of $0.00, keeping the Actual Cost of this Emergency at $0.00

 

Second Filing - 08/22/2014: FY15, Qtr 1, Item# 32:

A letter was received on August 22, 2014 extending the original term from 08/20/2014 through 06/30/2015. The Actual Cost of this Emergency is $0.00

 

Original Filing - 05/23/2014: FY14, Qtr 4, Item# 18:

DHS completed an Request for Proposal (RFP) and executed in a contract starting in FY10 for an electronic form of payment for payroll and services to DHS's licensed and license-exempt Child Care Home-Based Providers and Personal Assistants. This eliminated the issuance of paper checks. DHS is declaring an emergency in order that these services continue. This Emergency Purchase has an expected start date of 05/22/2014 through 08/19/2014 with an Actual Cost of $0.00.

Signed By: William Strahle, Agency Porcurement Officer


Vendor: Xerox State & Local Solutions


Notary Date: 5/21/2014


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


31           STATE POLICE, MERIT BOARD


File Date: 5/9/2016


Latest Filing - 05/09/2016:

The Actual Total Cost of FY16, Qtr 2, Item# 6 is $20,000.00.

 

Original Filing - 12/28/2015: FY16, Qtr 2, Item# 6:

This Emergency Procurement is for the continued services of Posegate & Denes (Jane Denes), a Hearing Officer who provided services to the Illinois State Police Merit Board in Case number 2015MR001065. The anticipated/contracted Small Purchase P & A expense has been reached and now the case has been appealed. Additional services will be required of this Hearing Officer until the appeal has been resolved through the courts. This Emergency Purchase has an expected start date of 01/01/2016 through 04/01/2016 with an Original Estimated Cost of $60,000.00.

Signed By: Ronald Cooley, Executive Director


Vendor: Posegate & Denes PC


Notary Date: 12/21/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$60,000.00

Estimate

Date

$20,000.00

Final Cost

$20,000.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


32           CAPITAL DEVELOPMENT BOARD


File Date:


Latest Filing - 06/17/2016:

The Actual Total Cost of FY16, Qtr 2, Item# 16 is $314,539.25.

 

Second Filing - 01/25/2016: FY16, Qtr 3, Item#31

An Affidavit was received on January 25, 2016 reporting the addition of a second vendor, Lake Contracting, Inc., to this emergency purchase. Lake Contracting, Inc. will provide labor for this project, at an additional actual cost of $234,192.00, making a revised cost of $279,192.00.

 

Original Filing - 12/01/2015: FY16, Qtr 2, Item# 16:

This emergency purchase is for the design of emergency structural replacements of the Coal Bunker rail delivery system located at the Warren G Murray Developmental Center in Centralia, IL. CDB has retained the architectural services of Hurst-Rosche, Inc. to design the structural replacements, as the existing architect selection process will not ensure a timely response. Murray Developmental Center uses a conveyor system to provide coal to the boilers. Failure of the conveyor system to provide coal to the boilers will result in steam loss for its residents. This Emergency Purchase has an expected start date of 11/24/2015 through 02/21/2016 with an Original Estimated Cost of $45,000.00.

Signed By: Gus Behnke, Chief Fiscal Officer


Vendor: Hurst-Rosche, Inc.; Lake Contracting, Inc.


Notary Date: 11/24/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$45,000.00

Estimate

$279,792.00

Date

$314,539.25

Final Cost

$314,539.25

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


33           EASTERN ILLINOIS UNIVERSITY


File Date: 5/19/2016


Latest Filing - 08/03/2016:

An Affidavit was received on August 3, 2016 reporting the Actual Total Cost expended for the second quarter payment of four quarterly payments due at $249,677.66.

 

Latest Filing - 05/19/2016: FY16, Qtr 4, Item# 33

An Affidavit was received on May 19, 2016 reporting the Actual Total Cost expended for the first quarter payment of four quarterly payments due at $249,677.66.

 

Second Filing - 01/18/2016: FY16, Qtr 4, Item# 33

A letter was received in the same filing quarter on January 8, 2016, requesting an extension for dates starting 01/31/2016 to 12/31/2016 at an additional estimated cost of $5,500,000.00, increasing the original estimated cost to $5,850,000.00.

 

Original Filing - 01/06/2016: FY16, Qtr 3, Item# 12:

The federal Patient Protection Affordable Care Act (ACA) imposed new mandates on employers to offer affordable health insurance to their full-time employees, or be subject to significant penalties. The existing SEGIP eligibility requirements are established by statute, and the current eligibility criteria does not extend coverage to certain University employee groups required under the ACA. Under the ACA, coverage is required to be offered by January 1, 2016. To date, no legislative solution has been offered to extend SEGIP coverage ††to the employee groups, and to our knowledge, no current plans to amend legislation exist. As such, IPHEC ††has engaged in a two-year process to try and identify an insurance solution to offer affordable health insurance coverage to the groups that meet the employer obligations under the ACA Employer Shared Responsibility. After three failed solicitations, the University consulted with the Chief Procurement Officer regarding †††††††††††the best approach to address this compliance mandate and determined that procuring coverage for the ††††††††††key population on an emergency basis was necessary in order to meet the January 1 deadline. Once required coverage is in place, the University will continue to explore available methods to address requirements †††††††††††of the employer mandate and coverage options for our employees. This Emergency Purchase has an †††††expected start date of 11/02/2015 through 01/01/2016 with an Estimated Cost of $350,000.00.

Signed By: Aaron Carter, Executive Director IPHEC


Vendor: Mercer Health & Benefits LLC


Notary Date: 11/2/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$350,000.00

Estimate

$5,850,000.00

Date

$249,677.66

Final Cost

$0.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


34           NORTHERN ILLINOIS UNIVERSITY


File Date: 4/27/2016


Latest Filing - 04/27/2016:

The Actual Total Cost of FY16, Qtr 2, Item# 20 is $20,875.00.

 

Original Filing - 11/30/2015: FY16, Qtr 2, Item# 20:

An emergency purchase for consulting services for communications counsel for issue management and ongoing support in crisis communications to ensure the maintenance of the University's reputation and relationships with stakeholders and the community was required due to numerous recent events and lack of sufficient internal resources. Northern Illinois University required immediate crisis management services to mitigate negative perception of the University. An RFP is currently being developed to provide these services at the end of the emergency procurement period. This Emergency Purchase has an expected start date of 11/16/2015 through 02/13/2016 with an Original Estimated Cost of $50,000.00.

Signed By: Kent Clapsaddle, Manager of Procurement Services


Vendor: ASGK Public Strategies, LLC-dba-Kivvit


Notary Date: 11/25/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$50,000.00

Estimate

Date

$20,875.00

Final Cost

$20,875.00

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00

 


35           UNIVERSITY OF ILLINOIS


File Date: 5/20/2016


Latest Filing - 01/08/2016:

The Actual Total Cost of FY16, Qtr 23, Item# 24 is $436,262.30.

 

Original Filing - 10/07/2015: FY16, Qtr 2, Item# 24:

On August 28, 2015, the University published award of a competitive solicitation to multiple vendors for 9 categories of Patient Account Collection Services. On September 8, 2015 a protest was received protesting the award of category 2 of 9. Consequently, the award for category 2 of 9 is stayed until the protest is resolved.

This emergency procurement is required with the current contract holders so that uninterrupted services can continue for collection of the Hospital's patient accounts receivable for Category 2 of 9 during the protest resolution. A cessation of the patient accounts collection services would cause undo harm to the hospital revenue stream. This emergency purchase includes the following vendors at estimated costs: Nationwide Credit and Collection, Inc. at $150,000.00; Medical Business Bureau, LLC at $150,000.00 and Trustmark Recovery Services at $150,000.00. This Emergency Purchase has an expected start date of 10/01/2015 through 12/29/2015 with an Original Estimated Cost of $450,000.00.

Signed By: Debra Matlock,


Vendor: Various Vendors


Notary Date: 10/1/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$450,000.00

Estimate

Date

$436,262.30

Final Cost

$436,262.30

FY QTR

16††††† 4

Federal Cost

$0.00

 

 

$0.00