1               CENTRAL MANAGEMENT SERVICES


File Date: 3/31/2017


Original Filing - 03/31/2017:

This emergency procurement will allow for the continuation of the Open Data Portal agreement for a 3-month period beginning 04/01/2017 and ending 06/29/2017, which should provide the necessary time to complete the current solicitation process for a new agreement. The Estimated Cost for this emergency purchase is

$33,498.84.

Signed By: Kylie Carter, Senior Purchasing Officer


Vendor: Socrata Inc.


Notary Date: 3/31/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$33,498.84

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

2               DEPARTMENT OF INNOVATION AND TECHNOLOGY


File Date: 3/31/2017


Original Filing - 03/31/2017:

The resources are needed for the Information Security Program for a security breach. The Division of Information Security does not have sufficient resources to fully address this incident. DoIT is acquiring individuals with specialized skills who can fully analyze the events, identify further indicators of compromise, determine root cause, recommend and implement specific processes to ensure that the attack has been fully contained and reduce the risk of similar successful attacks and establish the appropriate monitoring capabilities to reduce the impact of a similar future event. This Emergency Purchase has an expected start date of 03/27/2017 through 06/26/2017 with an original estimated cost of $38,400.00 for Levi, Ray & Shoup, and

$57,200.00 for RL Canning Inc., making the Total Estimated Cost $95,600.00.

Signed By: Craig Holloway, Purchasing Officer


Vendor: Levi, Ray & Shoup and RL Canning Inc


Notary Date: 3/30/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$95,600.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


3               NATURAL RESOURCES, DEPARTMENT OF


File Date: 1/31/2017


Latest Filing - 04/11/2017:

The Actual Total Cost of FY17, Qtr 3, Item# 3 is $117,000.00.

 

Original Filing - 01/31/2017: FY17, Qtr 3, Item# 3:

The Department requires emergency services for the plugging of 14 gas wells located within the village limits of Ashmore, Illinois. The plugging contractor will provide specific services required for the plugging and restoration of 14 gas wells which are endangering the environment as well as public health and safety. The accumulation of gas in these wells presents an explosion hazard to the residents of Ashmore. Plugging these wells will eliminate that danger. This Emergency Purchase has an expected start date of 01/30/2017 through 04/28/2017 with an Original Estimated Cost of $126,000.00.

Signed By: Paula Martel, Procurement Officer


Vendor: Sunset Oil Company, Inc.


Notary Date: 1/30/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$126,000.00

Estimate

Date

$117,000.00

Final Cost

$117,000.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

4               CORRECTIONS - GENERAL OFFICE


File Date: 3/3/2017


Second Filing - 04/14/2017:

An affidavit was received on April 14, 2017 requesting an extension for dates starting 05/30/2017 to 08/29/2017 at an additional estimated cost of $95,000.00, bringing the total estimated cost to $190,000.00.

 

Original Filing - 03/03/2017: FY17, Qtr 3, Item# 4:

Illinois Correctional Industries (ICI) had been obtaining collagen casings from a CMS Led contracted vendor. The vendor was purchased by another company and no longer provides this item. ICI must obtain this product to make various sausage/link meat products for their customers. Without these items, ICI cannot provide the products needed to its customers for nutritional requirements. This Emergency Purchase has an expected start date of 03/01/2017 through 05/29/2017 with an Original Estimated Cost of $95,000.00.

Signed By: Justin Weigler, ICI Procurement Liaison


Vendor: Zetcorp, Inc. (DBA: International Collagen Resource


Notary Date: 3/2/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$95,000.00

Estimate

$190,000.00

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


5               HUMAN SERVICES, DEPARTMENT OF


File Date: 3/30/2017


Original Filing - 03/30/2017:

The Ludeman Developmental Center in Park Forest IL has experienced a failure in the electrical line that supplies electricity from the emergency generator to ten of the homes. Repairs to this line are needed to restore emergency power to these homes. This Emergency Purchase has an expected start date of 03/30/2017 through 06/27/2017 with an Original Estimated Cost of $60,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Airport Electrical Co.


Notary Date: 3/30/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$60,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

6               TRANSPORTATION, DEPARTMENT OF


File Date: 3/23/2017


Original Filing - 03/23/2017:

The Department sustained substantial roof damage to 2 salt domes at the Wood River Maintenance Yard and 1 salt dome at the Mitchell Satellite Maintenance Yard during the storm event on February 28, 2017. The proposed work will consist of repair/replacement of damaged roof structural members and replacement of damaged/lost shingles. The Department's District 8 Bureau of Operations does not have sufficient qualified forces or proper equipment to accomplish the required work. This Emergency Purchase has an expected start date of 03/21/2017 through 06/19/2017 with an Original Estimated Cost of $25,000.00.

Signed By: Joseph Monroe, Operations Engineer


Vendor: R & W Builders, Inc.


Notary Date: 3/21/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$25,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


7               CAPITAL DEVELOPMENT BOARD


File Date: 2/27/2017


Original Filing - 02/27/2017:

The Illinois Department of Agriculture has closed the Coliseum as a result of a failing roof system. Repairs to the Coliseum will take over two years to complete once funding is in place. A temporary measure is needed to house the scheduled shows that were to held in the Coliseum. The State is moving forward with the enclosure of a warm-up arena as a temporary venue until permanent repairs can be made to the Coliseum. Vendor will provide labor and material for enclosure work to the warm-up arena, including providing large doors on all four sides as well as any associated electrical and HVAC upgrades. This will provide an alternative venue for the various events currently scheduled at the Coliseum. This Emergency Purchase has an expected start date of 02/24/2017 through 05/24/2017 with an Original Estimated Cost of $600,000.00.

Signed By: Gus Behnke, Chief Financial Officer


Vendor: Evans Construction Company


Notary Date: 2/24/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$600,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

8               CHICAGO STATE UNIVERSITY


File Date: 3/16/2017


Original Filing - 03/16/2017:

The University's boiler which affects the main buildings of Chicago State University shut down requiring the campus to bringing in a temporary rental boiler. The temporary boiler is installed at the Main Heating Plant to support the only functioning generator that supplies campus heat and hot water to the campus. This Emergency Purchase has an expected start date of 03/10/2017 through 06/07/2017 with an Original Estimated Cost of

$300,000.00.

Signed By: Cecil Lucy, Interim President


Vendor: Anchor Mechanical


Notary Date: 3/10/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$300,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


9               GOVERNORS STATE UNIVERSITY


File Date:


Latest Filing - 05/10/2017:

The Actual Total Cost of FY17, Qtr 3, Item# 9 is $257,118.71.

 

Original Filing - 03/31/2017: FY17, Qtr 3, Item# 9:

On February 27, 2017 GSU received an unexpected Illinois DCEO grant award for the installation of 250 wireless pneumatic thermostats which can be controlled by the University's existing central energy management system. If the work is not completed by the May 8, 2017 grant deadline, the grant funding will be lost. This Emergency Purchase has an expected start date of 03/24/2017 through 05/07/2017 with an Original Estimated Cost of $260,000.00.

Signed By: Tracy Sullivan, Asst. Vice-President, Procurement


Vendor: Cypress Envirosystems Inc.


Notary Date: 3/24/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$260,000.00

Estimate

Date

$257,118.71

Final Cost

$257,118.71

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

10           ILLINOIS STATE UNIVERSITY


File Date: 3/3/2017


Latest Filing - 06/05/2017:

The Actual Total Cost of FY17, Qtr 3, Item# 10 is $152,389.00.

 

Original Filing - 03/23/2017: FY17, Qtr 3, Item# 10:

A University building, Wilkins Hall, sustained roof damage from high winds on 03/07/2017. The University requested quotes from two vendors, and this vendor provided the lowest quote. This Emergency Purchase has an expected start date of 03/21/2017 through 04/01/2017 with an Original Estimated Cost of $143,270.00.

Signed By: Judy Johnson, Director of Purchases


Vendor: Henson Robinson Company


Notary Date: 3/21/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$143,270.00

Estimate

Date

$152,389.00

Final Cost

$152,389.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


11           UNIVERSITY OF ILLINOIS


File Date: 1/4/2017


Original Filing - 01/04/2017:

On January 4, 2017, an Announcement of an Emergency Award/Quick Purchase was received from the University of Illinois reporting an Actual Cost of $156,057.00 for dates 09/15/2016 to 11/30/2016. We did not receive an Original Emergency Purchase Affidavit for this Emergency Purchase.

 

The University awarded a contract for infrastructure work in residential dining. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in ††††††University services. The University of Illinois at Chicago (UIC) Campus Auxiliary Services (CAS) amended its contract with Compass Group USA, Inc. to renovate the residential dining space located in Student Center East (Bldg. 605, 750 S. Halsted). The renovation called for a $3 million dollar capital investment by Chartwells. Shortly after the work commenced, it was discovered that the systematic/infrastructural requirements †††††††††††(e.g. grease into an acceptable waste path and expanded exhaust ventilation) needed to complete the †††renovation were insufficient. In essence, while the renovation could proceed to completion, opening the new residential dining space and adjacent concepts would need to be postponed while the issues were resolved. †††The renovation budget does not extend to the aforementioned infrastructure needs and therefore CAS ††††††††††††will fund these costs. The infrastructure renovations are to be provided by the General Contractor. J.C. Anderson has been a part of all aspects of the residential dining renovation since day one. J.C. Anderson has already completed phase 1 of the renovation and the infrastructure work has to conclude before the beginning of franchise work space. Therefore J.C. Anderson will complete all additional aspects of the work in order to ensure continuity and efficiency. This Emergency Purchase had an expected start date of 09/19/2016 through 11/30/2016 with an Original Estimated Cost of $300,000.00.

Signed By: Lee Saulter, State Purchasing Officer


Vendor: J.C. Anderson, Inc.


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$300,000.00

Estimate

Date

$156,057.00

Final Cost

$156,057.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


12           UNIVERSITY OF ILLINOIS


File Date: 1/6/2017


Original Filing - 01/06/2017:

On January 6, 2017, an Announcement of an Emergency Award/Quick Purchase was received from the University of Illinois reporting an Actual Cost $183,638.97 for dates 08/19/2016 to 11/17/2016. We did not receive an Original Emergency Purchase Affidavit for this Emergency Purchase.

 

The University awarded a contract for parental nutrition bags (TPN) for patients. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. Central Admixture Pharmacy Services, Inc. (CAPS) will supply parental nutrition bags (TPN) for adult and neonate patients. The Hospital Pharmacy requires daily patient order of parental nutrition bags (TPN) for adult and neonate patients. Until recently the Hospital Pharmacy could produce itís own TPN orders in the cleanroom. However, the Hospital remodeling of the cleanroom was deemed inadequate for patient safety reasons and thus the necessity of this emergency resulted. It is estimated that the remodeling will continue until October 31, 2016. Each patient TPN order is based upon clinical evaluation. The daily doctor TPN orders will be delivered by Central Admixture Pharmacy Services, Inc. (CAPS) in the afternoon as same day delivery is guaranteed. Central Admixture Pharmacy Services, Inc. (CAPS), is a Novation/Vizient (reference # RX9570) contractor and is located within 4 miles of the University of Illinois Hospital. This contractor has been utilized by the Hospital for various pharmaceutical services since 2008. The Original Estimated Cost was listed at $170,000.00

Signed By: Lee Saulter, State Purchasing Officer


Vendor: Central Admixture Pharmacy Services, Inc.


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$170,000.00

Estimate

Date

$183,638.97

Final Cost

$183,638.97

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


13           UNIVERSITY OF ILLINOIS


File Date: 2/2/2017


Original Filing - 02/02/2017:

The circumstances that resulted in this emergency purchase are as follows. The Annual Match Day events are held by medical schools across the U.S. simultaneously on a particular Friday in early March where embargoed information detailing their graduates' future training and employment placements are revealed precisely at 11:00 a.m. (Central Time). These events are widely attended by students' families and it's quite common to have local television news coverage. COM's total guest counts in recent years exceed nine hundred. The College of Medicine Administration understood there to be an informal commitment from UIC Forum to host the COM Match Day event for as many as ten years into the future. Recently, staff learned the UIC Forum could not host the 2017 event on March 17, 2017. COM Staff immediately began seeking an alternate venue upon learning of the Forum's unavailability. All on-campus options were exhausted prior to making inquiries with numerous off-campus venues. This Emergency Purchase has an expected start date of 01/23/2017 through 03/17/2017 with an Actual Cost of $92,308.00.

Signed By: Debra Matlock, Purchasing Director


Vendor: Chicago Hilton LLC


Notary Date: 1/24/2017


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$0.00

Estimate

Date

$92,308.00

Final Cost

$92,308.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


14           UNIVERSITY OF ILLINOIS


File Date: 2/28/2017


Original Filing - 02/28/2017:

The University awarded a contract for elevators and escalators repairs. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. Over the past several months the Chicago Campus has been involved in annual inspections of all campus vertical transportation. A more thorough and rigorous inspection process has been engaged by the campus due to the establishment of new and more stringent operating standards. An independent elevator inspection company, following State of Illinois standards identified a wide range of deficiencies in over 125 conveyances across the campus. This emergency is related to emergencies JMG404 and JMG406. This Emergency Purchase has an expected start date of 02/22/2017 through 05/22/2017 with an Original Estimated Cost of $202,184.00.

Signed By: Debra Matlock, Purchasing Director, U of I


Vendor: Thyssenkrupp Elevator Corporation


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$202,184.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

15           UNIVERSITY OF ILLINOIS


File Date: 2/28/2017


Original Filing - 02/28/2017:

The University awarded a contract for elevators and escalators repairs. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. Over the past several months the Chicago Campus has been involved in annual inspections of all campus vertical transportation. A more thorough and rigorous inspection process has been engaged by the campus due to the establishment of new and more stringent operating standards. An independent elevator inspection company, following State of Illinois standards identified a wide range of deficiencies in over 125 conveyances across the campus. This emergency is related to emergencies JMG405 and JMG406. This Emergency Purchase has an expected start date of 02/22/2017 through 05/22/2017 with an Original Estimated Cost of $145,000.00.

Signed By: Debra Matlock, Purchasing Director, U of I


Vendor: Kone Inc.


Notary Date:


 


Original Estimate

State Cost:†††††† $145,000.00


Revised Estimate


Paid To

Date

$0.00


Actual Final Cost

$0.00


FY QTR

17††††† 3


Federal Cost


$0.00


$0.00


16           UNIVERSITY OF ILLINOIS


File Date: 2/28/2017


Original Filing - 02/28/2017:

The University awarded a contract for sterilization of surgical trays & implant devices. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. For many years the Hospital utilized a Novation/Vizient vendor for sterilization of surgical trays and implantable devices. On average the sterilization process takes around six hours for surgical trays and up to eight hours for implantable. The sterilization process consists of on-site vendor staff that perform cleaning, steaming, organizing and wrapping the trays and implantable devices. On a typical day the †††††††vendor processes an estimated 350 trays/implantable devices and up to 7,000 per month. The cost to sterilize a tray/implant comes out to $37.27 per tray. This Emergency Purchase has an expected start date of 02/10/2017 through 05/11/2017 with an Original Estimated Cost of $800,000.00.

Signed By: Debra Matlock, Purchasing Director, U of I


Vendor: Integrated Medical Systems International Inc.


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$800,000.00

Estimate

Date

$0.00

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

 








Updates

To

Previously Filed

Emergency Purchases


















 


17           SECRETARY OF STATE


File Date: 1/20/2017


Latest Filing - 01/20/2017:

The Actual Total Cost of FY17, Qtr 2, Item# 1 is $68,795.00.

 

Original Filing - 10/05/2016: FY17, Qtr 2, Item# 1:

Electric power was lost to Chicago heater feed water pumps on October 1st and 2nd. There was a loss of an electric feed earlier in the year to this unit and is running on a secondary circuit. Allowing the Stickle heater to continue to produce steam and running with this unit having a bad valve on the heater has resulted in blowing steam from the safety relief valves and putting live steam in a condensate line. We need to move ††††††††††††forward with emergency repairs for these pumps as we do not have the time to wait on the normal procurement process. Fans for the gas boilers come from the same motor control center and one of them was lost †††††††††††††††in August due to the age and condition of this equipment. We cannot run coal boilers until steam lines are repaired. SOS electricians looked at this and determined that the complete motor control center needs to be replaced. This cannot be accomplished in an accelerated timeframe, so they recommend that we have 5 variable frequency drives installed for a temporary fix to keep our feed water pumps and forced draft fans running. This Emergency Purchase has an expected start date of 10/05/2016 through 10/31/2016 with an Original Estimated Cost of $90,000.00.

Signed By: Michael Wojcik, Acting Director of Physical Services


Vendor: B & B Electric, Inc.


Notary Date: 10/4/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$90,000.00

Estimate

Date

$68,795.00

Final Cost

$68,795.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


18           CORRECTIONS - GENERAL OFFICE


File Date:


Latest Filing - 01/29/2017:

The Actual Total Cost of FY16, Qtr 1 Item# 8 is $138,000.00.

 

Latest Filing - 02/19/2016: FY16. Qtr 3. Item# 15

A letter was received on February 19, 2016 requesting an extension for dates starting 12/31/2015 to 08/19/2016 at an additional estimated cost of $77,280.00, bringing the total estimated cost to 110,400.00.

 

Second Filing - 10/15/2015: FY16, Qtr 2, Item# 33:

An affidavit was received reducing the original estimated cost of $110,400.00, for the time period of10/01/2015 through 12/30/2015, to the new estimated cost of $33,120.00.

 

Original Filing - 09/28/2015: FY 16, Qtr 1, Item# 8:

The Illinois Department of Corrections seeks to secure the services of one or more Department of Justice (DOJ)-Certified Prison Rape Elimination Act (PREA) Auditors to perform PREA audits at all IDOC Correction Facilities in order to bring the department into compliance under the Prison Rape Elimination Act of †††††††2003. The initial audits must be completed by August 19, 2016 to be in compliance with the PREA requirements, and to avoid the possible loss of Federal funding. This Emergency Purchase has an expected start date of 10/01/2015 through 12/30/2015 with an Original Estimated Cost of $110,400.00.

Signed By: Michael Knauer, Procurement Officer


Vendor: The Nakamoto Group Inc.


Notary Date: 9/25/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$110,400.00

Estimate

$110,400.00

Date

$138,000.00

Final Cost

$138,000.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


19           CORRECTIONS - GENERAL OFFICE


File Date: 3/27/2017


Latest Filing - 03/27/2017:

The Actual Total Cost of FY17, Qtr 1, Item# 6 is $2,427,979.43.

 

Second Filing - 11/10/2016: FY17, Qtr 2, Item# 26:

On November 11, 2016, an affidavit was received reporting an extension for dates starting 12/18/2016 to 03/18/2017 at an additional estimated cost of $500,000.00, increasing the estimated cost to $1,000,000.00.

 

Original Filing - 09/20/2016: FY17, Qtr 1, Item# 6:

ICI-Hill milk production is not operational due to failed components. IDOC needs to purchase milk and juice from a vendor for the offender population. The vendor has agreed to supply these products for the agency to avoid disruption of supply at IDOC locations. This Emergency Purchase has an expected start date of 09/19/2016 through 12/17/2016 with an Original Estimated Cost of $500,000.00.

Signed By: Justin Weigler, Procurement Liaison - ICI


Vendor: M J Kellner


Notary Date: 9/15/2016


 


Original Estimate

State Cost:†††††† $500,000.00


Revised Estimate

$1,000,000.00


Paid To

Date

$2,427,979.43


Actual Final Cost

$2,427,979.43


FY QTR

17††††† 3


Federal Cost


$0.00


$0.00


20           HUMAN SERVICES, DEPARTMENT OF


File Date: 3/30/2017


Latest Filing - 03/30/2017:

The Actual Total Cost of FY16, Qtr 4, Item# 8 is $1,674,840.00.

 

Original Filing - 04/06/2016: FY16, Qtr 4, Item# 8:

The Forensic Treatment Program building roof at the Elgin Mental Health Center sustained major wind damage to approximately 60,000 square feet spread over the entire roof area of 187,000 square feet. The damage to the roof is affecting and causing damage to all interior areas of the building. Being a forensic building, relocation of the residents is not possible. The damage done to the 20 year old roof was extensive enough that it economically feasible and in the best interest of the State to replace the roof. This Emergency Purchase has an expected start date of 04/04/2016 through 07/02/2016 with an Original Estimated Cost of

$1,800,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Elens & Maichin Roofing and Sheet Metal Inc.


Notary Date: 4/4/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$1,800,000.00

Estimate

Date

$1,674,840.00

Final Cost

$1,674,840.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

21           HUMAN SERVICES, DEPARTMENT OF


File Date: 2/9/2017


Latest Filing - 02/09/2017:

The Actual Total Cost of FY16, Qtr 4, Item# 9 is $110,380.00.

 

Original Filing - 04/06/2016: FY16, Qtr 4, Item 9:

The Elgin Mental Health Center had a chiller failure in the Goldman Building in 2015. A temporary chiller was leased to provide air conditioning for the residents of that building. A new chiller is being procured through the Capital Development Board; however, the project is delayed and the temporary chiller is needed for the 2016 cooling season. This Emergency Purchase has an expected start date of 04/04/2016 through 07/02/2016 with an Original Estimated Cost of $150,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Exclusive Construction Services, Inc.


Notary Date: 4/4/2016


 


Original Estimate

State Cost:†††††† $150,000.00


Revised Estimate


Paid To

Date

$110,380.00


Actual Final Cost

$110,380.00


FY QTR

17††††† 3


Federal Cost


$0.00


$0.00


22           HUMAN SERVICES, DEPARTMENT OF


File Date: 2/9/2017


Latest Filing - 02/09/2017:

The Actual Total Cost of FY17, Qtr 1, Item# 8 is $10,173.21.

 

Original Filing - 07/23/2014: FY17, Qtr 1, Item# 8:

The Murray Developmental Center, located in Centralia, IL, experienced damaging straight line winds on July 13, 2016, which resulted in a 4.5 hour power outage. The Center's back-up generator provided power during the outage but at a lower voltage. As a result, motors for the cooling systems and cooling towers have been failing. Currently there are 12 motor failures and one control panel that was destroyed and is in need of replacement. The Center is still checking all the electrical motors. This Emergency Purchase has an expected start date of 07/20/2016 through 10/17/2016 with an Original Estimated Cost of $55,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Echelmeier Company


Notary Date: 7/20/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$55,000.00

Estimate

Date

$10,173.21

Final Cost

$10,173.21

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 

 


 

23           HUMAN SERVICES, DEPARTMENT OF


File Date: 2/9/2017


Latest Filing - 02/09/2017:

The Actual Total Cost of FY17, Qtr 1, Item# 9 is $189,000.00.

 

Original Filing - 08/15/2016: FY17, Qtr 1, Item# 9:

The Shapiro Developmental Center in Kankakee, IL, has had a failure of the cooling system in the Central Dietary Building. Immediate repairs are needed to allow food to be properly prepared for meals to the residents at the Center. This Emergency Purchase has an expected start date of 08/12/2016 through 11/19/2016 with an Original Estimated Cost of $200,000.00.

Signed By: William Strahle, Procurement Officer


Vendor: Entec Services, Inc.


Notary Date: 8/12/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$200,000.00

Estimate

Date

$189,000.00

Final Cost

$189,000.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


24           PUBLIC HEALTH, DEPARTMENT OF


File Date: 3/29/2017


Latest Filing - 03/29/2017:

The Actual Total Cost for dates 08/28/2016 to 02/28/2017 is $117,056.00.

*Due to a company merger, Precyse Solutions LLC's new name is now nThrive Solutions LLC.

 

Fifth Filing - 09/16/2016:

On September 16, 2016, an affidavit was received in the same filing quarter, reporting the Actual Cost expended for dates starting 05/30/2016 to 08/27/2016 is $93,108.50. The estimated remaining balance for dates 08/28/2016 to 02/27/2017 remains at $190,000.00.

 

Fourth Filing - 08/11/2016:

An affidavit was received on 08/11/2016 reporting an extension for dates starting 08/28/2016 to 02/27/2017 at an additional estimated cost of $190,000.00, increasing the total estimated cost to $320,000.00.

 

Third Filing - 06/24/2016: FY16, Qtr 4, Item# 14

On June 24, 2016, an affidavit was received in the same filing quarter, reporting the Actual Cost expended for dates starting 03/01/2016 to 05/29/2016 is $46,391.50. The estimated balance for dates 05/30/2016 to 08/27/2016 remains at $65,000.00.

 

Second Filing - 06/14/2016: FY16, Qtr 4, Item# 14

On June 14, 2016, an affidavit was received in the same filing quarter, reporting an extension for dates starting 05/30/2016 to 08/27/2016 at an additional estimated cost of $65,000.00, increasing the total estimated cost to $130,000.00.

 

Original Filing - 06/14/2016: FY16, Qtr 4, Item# 14

A vendor is needed to provide central cancer registry services as soon as possible while the Division seeks a competitively procured contract. The contractual vendor will perform case consolidation where reports from multiple facilities are reviewed and consolidated into one cancer record, process cancer case submissions to resolve edits, and perform quality control activities such as de-duplication and name/sex review. All work will be performed from a remote location, using remote access and the cost of the contract will be exclusively for the vendorís hourly rates; no travel expenses or equipment purchases will be paid. This Emergency Purchase has an expected start date of 03/01/2016 through 05/29/2016 with an Original Estimated Cost of $65,000.00.

Signed By: Bill Dart, Deputy Director


Vendor: Precyse Solutions, LLC/nThrive Solutions LLC


Notary Date:


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$65,000.00

Estimate

$320,000.00

Date

$256,556.00

Final Cost

$256,556.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


25           STATE POLICE, MERIT BOARD


File Date: 1/27/2017


Latest Filing - 11/26/2017:

The Actual Total Cost of FY15, Qtr 4, Item# 20 is $4,993.06.

 

Fifth Filing - 12/01/2016:FY17, Qtr 2, Item# 33:

On December 1, 2016, 3 affidavits were received reporting the Total Actual Cost for dates 04/20/2015 to 06/30/2015 at $30,740.12; for dates 07/01/2015 to 01/01/2016 at $23,073.39; and, for dates 01/02/2016 to 06/30/2016 at $29,975.11. This leaves a remaining Estimated Cost for dates 07/01/2016 to 06/30/2017 at

$40,000.00.

 

Fourth Filing - 07/26/2016: FY17, Qtr 1, Item# 44:

An affidavit was received reporting an extension for dates starting 07/01/2016 to 06/30/2017 at an additional estimated cost of $40,000.00, increasing the estimated cost to $210,000.00.

 

Third Filing - 12/28/2015: FY16, Qtr 2, Item# 41

An Affidavit was received on December 28, 2015 requesting an extension for dates starting 01/01/2016 to 06/30/2016 at an additional, estimated cost of $60,000.00, bringing the total estimated cost to 170,000.00.

 

Second Filing: FY15, Qtr 4, Item# 20:

One June 1, 2015 an Affidavit was received in the same filing quarter reporting an extension for dates beginning 07/01/2015 to 01/01/2016 at an additional estimated cost of $80,000.00, making a revised estimated cost of 110,000.00.

 

Original Filing: FY15, Qtr 4, Item# 20:

This emergency purchase is for a law firm who provides in-house legal counsel services to the Illinois State Police Merit Board. The amount requested is needed to cover an increase in services/spend due to the additional legal services added by the additional amount of discipline cases in FY15 as well as other Merit Board expenses. The State Police Merit Board has exhausted the amount allowed under its present contract. If this emergency request is not approved it will cause serious disruption to the day to day operations of the State Police Merit Board. This Emergency Purchase has an expected start date of 04/20/2015 through 06/30/2015 with an Original Estimated Cost of $30,000.00. This Emergency Purchase has an expected start date ††††††††††††††of 04/20/2015 through 06/30/2015 with an Original Estimated Cost of $30,000.00.

Signed By: Ronald Cooley, Executive Director


Vendor: Rammelkamp Bradney


Notary Date: 4/13/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$30,000.00

Estimate

$210,000.00

Date

$88,781.68

Final Cost

$88,781.68

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


26           VETERANS' AFFAIRS - GENERAL OFFICE


File Date: 1/11/2017


Latest Filing - 01/11/2017:

An Affidavit was received on January 11, 2017 requesting an extension for dates starting 01/06/2017 to 08/31/2017 at an additional estimated cost of $300,000.00, increasing the original estimated cost to

$650,000.00.

 

Third Filing - 01/29/2016: FY16, Qtr 3, Item# 8:

A letter was received in the same filing quarter, on January 29, 2016 reporting an actual cost expended of

$82,916.25 for dates 10/08/2015 to 01/05/2016, leaving an estimated balance of $250,000.00.

 

Second Filing - 01/13/2016: FY16, Qtr 3, Item# 8:

A letter was received in the same filing quarter on January 13, 2016, requesting an extension for dates starting 01/06/2016 to 01/05/2017 at an additional estimated cost of $250,000.00, increasing the revised estimated cost to $350,000.00.

 

Original Filing - 01/07/2016: FY16, Qtr 3, Item# 8:

Due to the outbreak of the Legionnaires' disease, Center for Disease Control advised the home to contract with this vendor to conduct water testing. It was determined that an emergency contract should be completed and posted for management and implementation of a Water Safety Remediation Plan, and the testing of water samples for Legionnaires' bacteria. The vendor will document and validate the findings of the water sample testing. This service is needed until the water sample testing comes back with negative results each time. This Emergency Purchase has an expected start date of 10/08/2015 through 01/05/2016 with an Original Estimated Cost of $100,000.00.

Signed By: Deborah Miller, Chief Fiscal Officer


Vendor: Phigenics LLC


Notary Date: 12/22/2015


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$100,000.00

Estimate

$650,000.00

Date

$82,916.25

Final Cost

$0.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


27           CAPITAL DEVELOPMENT BOARD


File Date: 1/9/2017


Latest Filing - 01/09/2017:

On January 9, 2017 a letter was received revising the Total Actual Cost of this Emergency Purchase to

$29,800.00.

 

Second Filing - 12/12/2016: FY17, Qtr 2, Item# 37:

The Actual Total Cost of FY17, Qtr 1, Item# 15 is $22,800.00.

 

Original Filing - 07/24/2016: FY17, Qtr 1, Item# 15:

The A/C unit for the administration building at the Danville Correctional Center has completely failed. The unit is approximately 35 years old and over the past several years the Department of Corrections has spent thousands of dollars in repairs costs and thousands more for water to be continuously poured over the condensing units to keep the unit limping along. The Administration Building houses management staff, the business office, records office, armory, offender visiting room and the health care unit. It is imperative that a chiller be procured and installed as expeditiously as possible. The scope of work provides for labor and material to provide a temporary cooling unit in order to insure cooling of the building while permanent repairs are taking place. This vendor was selected based on how quickly they could be on site as well as having the lowest quote. This Emergency Purchase has an expected start date of 07/20/2016 through 10/17/2016 with an Original Estimated Cost of $35,000.00.

Signed By: Gus Behnke, Chief Fiscal Officer


Vendor: Carrier Rental Systems


Notary Date: 7/21/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$35,000.00

Estimate

Date

$29,800.00

Final Cost

$29,800.00

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


28           CAPITAL DEVELOPMENT BOARD


File Date: 2/1/2017


Latest Filing - 02/01/2017:

The Actual Total Cost of FY17, Qtr 2, Item# 10 is $241,234.40.

 

Original Filing - 10/05/2016: FY17, Qtr 2, Item#10:

On or around August 12, 2016, the Illinois Youth Center in Harrisburg started experiencing multiple power outages, including lack of air conditioning and power outages in the administration building, school and housing units. Temporary measures have been implemented in order to provide power to the facility. However, immediate replacement of all high voltage cables is now necessary in order to ensure uninterrupted operations at the facility and to minimize any serious disruptions in critical state services that could affect the health †††††and safety of the youth offenders and staff. This Emergency Purchase has an expected start date of 10/03/2016 through 12/31/2016 with an Original Estimated Cost of $194,455.00.

Signed By: Gus Behnke, Chief Fiscal Officer


Vendor: F. W. Electric Inc.


Notary Date: 10/3/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$194,455.00

Estimate

Date

$241,234.40

Final Cost

$241,234.40

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00

 


29           EASTERN ILLINOIS UNIVERSITY


File Date: 3/14/2017


Latest Filing - 03/14/2017:

Two Affidavits were received on 03/14/2017 reporting the Actual Cost expended for FY17, 2nd quarter at

$281,392.33 and for the FY17, 3rd quarter final payment at $80,985.00 for dates 11/02/2015 through 12/31/2016.

 

Fifth Filing - 11 /11/2016: FY17, Qtr 2, Item #41

An Affidavit was received on 11/11/2016 reporting the Actual Total Cost expended for the third quarter payment of four quarterly payments due at $299,075.10.

 

Fourth Filing - 08/03/2016: FY17, Qtr 1, Item# 48:

An Affidavit was received on August 3, 2016 reporting the Actual Total Cost expended for the second quarter payment of four quarterly payments due at $244,434.76

 

Third Filing - 05/19/2016: FY16, Qtr 4, Item# 33:

An Affidavit was received on May 19, 2016 reporting the Actual Total Cost expended for the first quarter payment of four quarterly payments due at $249,677.66.

 

Second Filing - 01/18/2016: FY16, Qtr 4, Item# 33:

A letter was received in the same filing quarter on January 8, 2016, requesting an extension for dates starting 01/31/2016 to 12/31/2016 at an additional estimated cost of $5,500,000.00, increasing the original estimated cost to $5,850,000.00.

 

Original Filing - 01/06/2016: FY16, Qtr 3, Item# 12:

The federal Patient Protection Affordable Care Act (ACA) imposed new mandates on employers to offer affordable health insurance to their full-time employees, or be subject to significant penalties. Current eligibility criteria does not extend coverage to certain University employee groups required under the ACA. Under the ACA, coverage is required to be offered by January 1, 2016. IPHEC has engaged to try and identify an insurance solution to offer affordable health insurance coverage to the groups that meet the employer obligations under the ACA Employer Shared Responsibility. After three failed solicitations, the University consulted with the CPO regarding the best approach to address this compliance mandate and determined that procuring coverage for the key population on an emergency basis was necessary in order to meet the deadline. The University will continue to explore available methods to address requirements of the employer mandate and coverage options for our employees. This Emergency Purchase has an expected start date of 11/02/2015 through 01/01/2016 with an Estimated Cost of $350,000.00.

Signed By: Aaron Carter, Executive Director IPHEC


Vendor: Mercer Health & Benefits LLC


Notary Date: 11/2/2016


 

 

Original

Revised

Paid To

Actual

 

 

State Cost:

Estimate

$350,000.00

Estimate

$5,850,000.00

Date

$1,155,564.85

Final Cost

$1,155,564.85

FY QTR

17††††† 3

Federal Cost

$0.00

 

 

$0.00