LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  1       CORRECTIONS - GENERAL OFFICE                                File Date:  9/27/2018

  Original Filing - 09/27/2018:

  ICI – IL River is running out of white and wheat flour for the production of various bakery items they

  produce for customers.  Currently, the bakery has enough flour to last until the second week in October. 

  The current CMS rebid of flour does not close until 9/28/2018 @ 11:00 am CST.  If everything moves

  through the process perfectly, a contract could be in place by the first week of November.  That is the best

   case scenario.  The emergency request would get ICI – IL River enough inventory to produce items until

  the middle to end of December (6-8 week supply). This Emergency Purchase has an expected start date of

  09/26/2018 through 12/23/2018 with an Actual Cost of $129,136.25.

   Signed       Jeffrey Schukai, State Purchasing Officer

       Vendor   Bianchi Milling Enterprises, Inc.                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $129,136.25                                        $129,136.25           $129,136.25       19      1

    Federal                           $0.00                                                                                  $0.00

  2       STATE POLICE, DEPARTMENT OF                                 File Date: 8/30/2018

  Original Filing - 08/30/2018:

  Purchase of Augmented Reality Mapping Computer System with included hardware. This Emergency

  Purchase has an expected start date of 08/24/2018 through 09/30/2018 with an Actual Cost of

   Signed       Christophe Demeroukas, Agency Purchasing Officer

       Vendor   Churchill Navigation, Inc.                                                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $147,125.00                                        $147,125.00           $147,125.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  3       STATE POLICE, DEPARTMENT OF                                 File Date: 9/17/2018

  Original Filing 09/17/2018:

  The Illinois State Police requires the repair of their Emergency Vehicle Operations Course Track in

  Pawnee, Illinois. The project involves milling off two inches of the entire track surface and then

  resurfacing it with two inches of the following mixture specifications: hot Mix Asphalt, N90 level of

  compaction, IL 9.5 aggregate gradation, Mix E type of aggregate mix with slag being one of the required

  components of the mix. Polymer SBS PG 70-22 liquid asphalt with less than 10% reclaimed asphalt used.

  This Emergency Purchase has an expected start date of 09/14/2018 through 12/12/2018 with an Original

   Signed       Christophe Demeroukas, Agency Purchasing Officer

       Vendor   Truman L. Flatt & Sons Co., Inc.                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $254,532.75                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00

  4       TRANSPORTATION, DEPARTMENT OF                               File Date:  7/16/2018

  Original Filing - 07/16/2018:

  A culvert failure was discovered that had caused extensive erosion and slope failure next to the roadway,

  requiring deep excavation and slope repair beyond the abilities of State work forces. The work consists of

  tree removal, earth excavation, slope stabilization, guardrail removal and re-erection, filling a three foot

  by three foot box culvert and placing a 60 inch RCCP approximately 100 feet down the road. This project

   is located on IL 78 approximately .06 miles north of Argo Fay Road in Carroll County. This Emergency

  Purchase has an expected start date of 07/16/2018 through 10/13/2018 with an Original Estimated Cost of

   Signed       Kevin Marchek, Region 2 Engineer

       Vendor   Civil Constructors                                                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $150,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  5       TRANSPORTATION, DEPARTMENT OF                               File Date:  7/18/2018

  Original Filing - 07/18/2018:

  An undermined slopewall was discovered that had slid down and is exerting pressure on the bridge pier,

  causing a stability issue with the bridge. The existing piling has been driven to refusal; however, they are

  not currently embedded far enough into the bedrock to withstand the stresses caused by this failure. The

  contractor will be required to removed the failed slopewall, anchor into the existing bedrock, pour a

  concrete encasement around the anchors and existing pier and replace the slopewall. Access is an issue due

  to the deep and narrow terrain and dewatering is a concern. The work will be paid as time and materials and

   the detour and traffic control will be provided by IDOT. This project is located on US 20 over Rush Creek

   approximately 0.75 miles East of Logemann Road in Jo Daviess County. This Emergency Purchase has

  an expected start date of 07/23/2018 through 10/20/2018 with an Original Estimated Cost of

  $600,000.00.

   Signed       Kevin Marchek, Region 2 Engineer

       Vendor   Civil Constructors                                                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $600,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  6       TRANSPORTATION, DEPARTMENT OF                               File Date:  8/13/2018

  Original Filing - 08/13/2018:

  This emergency contract will cover the current construction projects at Forest Way Drive, Glencoe, IL,

  Willow Road from Sherman to Patriot Rd., Lehigh Avenue from Devon Avenue to Touhy Avenue, IL 21

  Milwaukee Avenue N. Palatine Road to Apple Road and North Palatine Road from Wolf to Sanders. These

   construction projects are located within the same D1 region. The construction crew is mobilized to the

  area and has already finished milling work on the first location. Asphalt must be placed to prevent traffic

  safety issues. The cost to demobilize the crew and delay the project will result in a tremendous expenditure

  of state funds and risk safety of the motoring public traveling through the area. The vendor will provide

  the asphalt and prime for these projects. This Emergency Purchase has an expected start date of

  08/09/2018 through 09/17/2018 with an Original Estimated Cost of $591,100.00.

   Signed       Aundra Williams, APO

       Vendor   Peter Baker & Sons Co.                                                                Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $591,100.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00

  7       TRANSPORTATION, DEPARTMENT OF                               File Date:  9/10/2018

  Original Filing - 09/10/2018:

  Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.

  The District had received a report of a "rough road" which prompted an inspection of the existing

  pavement on I-64. The inspection found the pavement slab to be sunken and tilted and will require

  emergency repairs to prevent potential harm to the motoring public, impacts to commerce, compromised

  emergency responses and additional damage to State property. This Emergency Purchase has an expected

  start date of 09/07/2018 through 12/05/2018 with an Original Estimated Cost of $7,223.00.

   Signed       Joseph Monroe, District 8 Operations Engineer

       Vendor   Foundation Supportworks by Woods                                           Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                     $7,223.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  8       CAPITAL DEVELOPMENT BOARD                                   File Date:  7/5/2018

  Latest Filing - 08/20/2018:

  An Emergency Purchase Final Cost Statement was received in the same filing quarter reporting an Actual

  Total Cost of $127,410.00.

 

  Original Filing - 07/05/2018:

  The Department of Agriculture requests that CDB procure a vendor under an emergency purchase to

  provide immediate temporary repairs to the Coliseum at the Illinois State Fairgrounds to ensure public

  safety and to prevent further loss or damage to the facility. The scope of work provides for immediate low

   roof deck repairs, purlin shoring and purlin sistering and any other immediate work items deemed

  necessary to make the facility structurally sound until more permanent repairs can be made as directed by

  the Architect/Engineer of record. This project has and expedited design and construction schedule and shall

   be completed as soon as reasonably possible to avoid further failure of the structural system of the roof.

  This Emergency Purchase has an expected start date of 07/03/2018 through 09/30/2018 with an Original

  Estimated Cost of $110,000.00.

   Signed       Chris Miles, Executive II

       Vendor   Litteken Construction Company                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $110,000.00                                        $127,410.00           $127,410.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  9       CAPITAL DEVELOPMENT BOARD                                   File Date:  8/1/2018

  Original Filing - 08/01/2018

  The Department of Corrections requests that CDB procure a vendor to provide immediate temporary

  repairs to Pontiac Correctional Center's North Cell House to prevent further loss or damage to the

  facility. The temporary repairs are to address current and anticipated masonry failures in the structural

  system of the facility in areas deemed most in need of repair based on a report provided by Hurst-Rosche,

  Inc. A larger project to replace the roof, provide additional masonry repair and tucking has been

  advertised. However, considering the time frames needed for design, bidding and award procedures,

  immediate temporary repairs to address the most critical areas of failed masonry are needed. This

  Emergency Purchase has an expected start date of 07/31/2018 through 10/28/2018 with an Original

   Signed       Chris Miles, Executive II

       Vendor   Vissering Construction Company                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $79,955.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00

  10     CAPITAL DEVELOPMENT BOARD                                   File Date:  8/24/2018

  Original Filing - 08/24/2018:

  The Menard Correctional Center's South Inmate Dining Room has a failed roofing system, causing several

  leaks throughout the building. The roofing system is beyond repair. The scope of work provides for

  removing and replacing approximately 13,000 square feet of EPDM and removing approximately 7,000

  square feet of shingle roofing and replacing it with standing seam metal roofing. The scope also provides

  for replacing all attendant accessories, including trim, edge metal, gutters and downspouts. This Emergency

   Purchase has an expected start date of 08/24/2018 through 11/21/2018 with an Original Estimated Cost

   Signed       Chris Miles, Executive II

       Vendor   Joiner Sheet Metal & Roofing, Inc.                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $500,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  11     CAPITAL DEVELOPMENT BOARD                                   File Date:  8/29/2018

  Original Filing - 08/29/2018:

  A recent inspection of two buildings at Centralia Correctional Center has uncovered some very serious and

  potentially life threatening safety issues concerning the electrical infrastructure. Of major concern is

  missing ground wires, ground wires connected to the wrong terminals, equipment not bonded, and various

  other code violations that pose a serious threat to the occupants and staff of the facility. The scope of the

   work provides for inspecting and correcting grounding deficiencies throughout the facility. This

  Emergency Purchase has an expected start date of 08/29/2018 through 10/26/2018 with an Original

  Estimated Cost of $50,000.00 for WRF Engineers LLC and $300,000.00 for Pyramid Electrical

   Signed       Chris Miles, Executive II

       Vendor   WRF Engineers LLC and Pyramid Electrical Contractors,           Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $350,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00

  12     CAPITAL DEVELOPMENT BOARD                                   File Date:  9/14/2018

  Original Filing - 09/14/2018:

  The scope of work provides for electrical and plumbing work to install a Programmable Logic Controller

  and Supervisory Control Data Acquisition water monitoring system in designated areas of the Quincy

  Veteran's Home. All work is in existing buildings. There is a limited amount of asbestos abatement work

  included. This Emergency Purchase has an expected start date of 09/13/2018 through 12/11/2018 with an

  Original Estimated Cost of $1,672,000.00.

   Signed       Chris Miles, Executive II

       Vendor   Brown Electric Construction Co.                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State              $1,672,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  13     CAPITAL DEVELOPMENT BOARD                                   File Date:  9/18/2018

  Original Filing - 09/18/2018:

  The scope of services is to provide asbestos abatement work on the gymnasium floor and adjacent areas

  that have been identified as having asbestos containing material that have loosened and become a hazard

  to staff and residents at the Warrenville IYC. Incorporated contractual documents include the March 2009

   Standard Documents for Construction and Supplement and the design and specification provided by the

  A/E. This Emergency Purchase has an expected start date of 09/14/2018 through 12/12/2018 with an

  Original Estimated Cost of $45,000.00 for Colfax Corporation and $15,000 for GSG Consultants, Inc..

   Signed       Chris Miles, Executive II

       Vendor   Colfax Corporation and GSG Consultants, Inc.                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $60,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00

  14     CAPITAL DEVELOPMENT BOARD                                   File Date:  9/25/2018

  Original Filing - 09/25/2015:

  Dixon Correctional Center: The scope of work consists of replacing the existing security air devices with

  anti-ligature security devices in areas accessible to offenders, evaluating the performance of the existing

  building air distribution systems, and providing recommendations to increase safety and comfort for all

  occupants. Incorporated contractual documents include the March 2009 Standard Documents for

  Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. Services

   provided under this procurement should not exceed $50,000.00, which is a place-holder prior to the

  negotiation of a Professional Services Agreement, without prior authorization from the Capital

  Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has an

  expected start date of 09/25/2018 through 12/23/2018 with an Original Estimated Cost of $50,000.00.

   Signed       Chris Miles, Executive II

       Vendor   O & N Engineering-Development, P.C.                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $50,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  15     TOLL HIGHWAY AUTHORITY, ILLINOIS STATE                      File Date:  7/3/2018

  Original Filing - 07/03/2018:

  Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services

  for the Tollway via sole source contract through June 30, 2017 (IPB #22037863).   The sole source

  contract was necessary to mitigate risks as the Tollway transitioned to a new back-office system.  Since

  transitioning to the new system, the Tollway pursued a replacement contract via competitive bid which

  was awarded on 8/21/17 (IPB #22040567).  On 9/5/17, one of the six bidding vendors filed a protest with

  the office of the Chief Procurement Officer.  During this time, the Tollway processed two small purchase

  contracts with LES to ensure business continuity. On 12/12/17, the Chief Procurement Officer issued a

  letter denying the protest.  On 12/20/17, the Tollway executed a contract with RGA Solutions LLC to

  perform services under contract.  On 1/10/18, the Tollway issued a 90-day emergency procurement with

  LES (IPB#22041782) to ensure services continued until the new contract with RGA was up and running to

  performance standards.   After working with RGA for several months, it is now determined that RGA is

  unable to provide the services that the IFB and resulting contract require.  The Tollway must issue this

  emergency contract in order to prevent a serious disruption in critical State services that affect the

  collection of substantial State revenues. LES will use the license plate information provided by the Tollway

   to gather registered vehicle owner information from the department of motor vehicles from United States

   jurisdictions and Canadian provinces. LES then returns the registered vehicle information which includes

  the name and address of the registered owner thus enabling the Tollway to pursue the violators for toll

  collection, fees, and fines. Per policy, the Tollway must issue notices within 90-days of the violation or

  they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to

  $450,000 in revenue per week. This Emergency Purchase has an expected start date of 07/02/2018

  through 10/01/2018 with an Original Estimated Cost of $700,000.00.

   Signed       John Donato, Chief Procurement Office/APO

       Vendor   Law Enforcement Systems LLC                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $700,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  16     CHICAGO STATE UNIVERSITY                                    File Date: 8/28/2018

  Original Filing - 08/28/2018:

  The University awarded a contract for Chicago State's F&A Cost Rate Calculation. This emergency/quick

  purchase was required due to a situation in which immediate action was warranted to avoid the lapse or loss

  of federal or donated funds. This Emergency Purchase has an expected start date of 05/25/2017 through

  06/27/2018 with an Actual Cost of $32,500.00. This Emergency/Quick Purchase Affidavit was originally

  received on August 28, 2018.

   Signed       Nicole Rogers, SPO

       Vendor   James P. Eakins Consulting, LLC                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $32,500.00                                          $32,500.00             $32,500.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  17     NORTHERN ILLINOIS UNIVERSITY                                File Date:  7/10/2018

  Second Filing - 09/25/2015:

  On September 25, 2018, an Emergency Purchase Statement was received in the same filing quarter,

  requesting an extension for dates starting 10/01/2018 to 12/29/2018 at an additional estimated cost of

  $89,670.00, making a revised estimated cost at $144,670.00.

 

  Original Filing - 07/10/2018:

  ConvergeOne Systems Integration, Inc., formerly known as Arrow Systems Integration, Inc., formerly

  known as Shared Solutions and Services, Inc., is the incumbent vendor that has delivered services to

  support and maintain the hardware and software components that comprise the 30+ year old phone

  system on campus. This vendor recently changed their company name through acquisition or merger and

  had not updated all registrations with the various State of Illinois offices. This prevented renewal of the

  existing sole source procurement to continue their work. It was the intention of the University to

  complete the RFP and make an award to a vendor to replace the existing phone system with a new one;

  however, the RFP resulted in no award. This requires that the University continue to maintain the existing

   system. This Emergency Purchase has an expected start date of 07/01/2018 through 09/30/2018 with an

  Original Estimated Cost of $55,000.00.

   Signed       Antoinette Bridges, Director, Procurement Services

       Vendor   ConvergeOne Systems Integration, Inc.                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $55,000.00           $144,670.00                    $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  18     NORTHERN ILLINOIS UNIVERSITY                                File Date:  8/3/2018

  Original Filing - 08/03/2018:

  Due to fire in the generator, the generator barrel was damaged and is in need of repair. Remove failed

  generator barrel and have any needed parts swapped over to dress the replacement generator barrel for

  installation.  Reconnect any required wiring and run parallel to utility to test operation of the generator

  and its functionality after installation. This Emergency Purchase has an expected start date of 05/01/2018

   through 05/29/2018 with an Actual Cost of $121,876.65.

   Signed       Victoria Santiago, Director of Purchasing

       Vendor   Altorfer Industries, Inc.                                                                Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $121,876.65                                        $121,876.65           $121,876.65       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  19     UNIVERSITY OF ILLINOIS                                      File Date:     7/11/2018

  Original Filing - 07/11/2018:

  The University awarded a contract for ligature resistance doors, locks & handles. This emergency/quick

  purchase was required due to a situation in which public health or safety was threatened. Due to recent

  changes in the Joint Commission life safety policies in effect on July 1, 2018, and previous incidents

  where patients unscrewed tamper proof security screws, fasteners, spanners and used them to harm

  themselves. A behavioral health risk assessment was done on 8E psychiatry from the office of

  Environment of Care and the Director of Patient Care Services, Psychiatry. Their findings on suicide risk

  is as follow: "A suicide risk assessment was performed on 8E Adult and 8E Child Psychiatry on September

  19 and September 30; each unit has patient beds. Each of the following areas were assessed by the team:

  Patient rooms (including the rest rooms), patients shared room, game room, classroom, common room,

  isolation room. All rooms (patient rooms, hallways, washrooms) need to have ligature resistance hardware

  (hinges, handles, locking mechanisms and chemical resistant. Currently not all doors, locks, handles and

  equipment in 8E are ligature resistant. For the safety of the patients and accreditation compliance, all

  patient access and related doors and hardware need to be replaced. This Emergency Purchase has an

  expected start date of 07/10/2018 through 10/07/2018 with an Original Estimated Cost of $197,325.00.

   Signed       Debra Matlock, Director, UIC Purchasing

       Vendor   Anderson Lock                                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $197,325.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  20     UNIVERSITY OF ILLINOIS                                      File Date:     9/7/2018

  Original Filing - 09/07/2018:

  The current emergency requires vendor to fix water main break to building 611 located at 1140 S. Morgan

  in order to restore water so that bathrooms are operational. Investigate for further underground damage to

  the sewers and ground under the damaged parking lot. Repair issues found with sewer system, properly

  backfill site and restore (pave) parking lot and re-stripe so that normal building operation to bathrooms

  and dock can resume. This Emergency Purchase has an expected start date of 09/05/2018 through

  09/10/2018 with an Original Estimated Cost of $245,000.00.

   Signed       Debra Matlock, Director, UIC Purchasing

       Vendor   Anchor Mechanical                                                                      Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $245,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00

  21     UNIVERSITY OF ILLINOIS                                      File Date:     9/28/2018

  Original Filing - 09/28/2018:

  The University awarded a contract for temporary staffing. This emergency/quick purchase was required due

   to a situation in which immediate action was needed to prevent any disruption in University services. In

  June 2013, the university issued awards to multiple vendors to provide temporary staffing to the

  University of Illinois Hospital & Health Sciences System (UI Health) as a result of a competitive

  procurement process - Request for Proposal #KRS091 for a three-year period, with two twelve-month

  options to renew. The final renewal ended on June 30, 2018 and the current emergency JMG568 is set to

  expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process to

   select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of

  Trustees for approval at the September Board of Trustees meeting. Temporary funding is required during

  the transition period. This Emergency Purchase has an expected start date of 09/30/2018 through

  12/28/2018 with an Original Estimated Cost of $400,000.00.

   Signed       Debra Matlock, Director, UIC Purchasing

       Vendor   Maxim Staffing Solutions                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $400,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  22     UNIVERSITY OF ILLINOIS                                      File Date:     9/28/2018

  Original Filing - 09/28/2018:

  The University awarded a contract for temporary staffing. This emergency/quick purchase was required due

   to a situation in which immediate action was needed to prevent any disruption in University services. In

  June 2013, the university issued awards to multiple vendors to provide temporary staffing to the

  University of Illinois Hospital & Health Sciences System (UI Health) as a result of a competitive

  procurement process - Request for Proposal #KRS091 for a three-year period, with two twelve-month

  options to renew. The final renewal ended on June 30, 2018 and the current emergency #JMG564 is set to

  expire on September 29, 2018.  UIC is currently in the final stages of completing RFP #KRS128 process

  to select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of

   Trustees for approval at the September meeting. Temporary funding is required during the transition

  period. This Emergency Purchase has an expected start date of 09/30/2018 through 12/28/2018 with an

  Original Estimated Cost of $400,000.00.

   Signed       Debra Matlock, Director, UIC Purchasing

       Vendor   Premier Staffing Source, Inc.                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $400,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  23     UNIVERSITY OF ILLINOIS                                      File Date:     9/28/2018

  Original Filing - 09/28/2018:

  The University awarded a contract for temporary staffing. This emergency/quick purchase was required due

   to a situation in which immediate action was needed to prevent any disruption in University services. UIC

   is currently working with Medical Staffing Network to provide critical, temporary personnel services to

  the University of Illinois at Chicago (UIC) and UI Health. The vendor currently has 22 agency staff

  working at both UIC and UI Health to provide clinical and non-clinical support. Current appointments

  Med Lab Technicians and Histo Technicians in UI Health. The current emergency #JMG563 is set to

  expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process to

   select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of

  Trustees for approval at the September meeting. Temporary funding is required during the transition

  period. This Emergency Purchase has an expected start date of 09/30/2018 through 12/28/2018 with an

  Original Estimated Cost of $400,000.00.

   Signed       Debra Matlock, Director, UIC Purchasing

       Vendor   Cross Country Staffing Inc./Medical Staffing Network                Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $400,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  24     UNIVERSITY OF ILLINOIS                                      File Date:     9/28/2018

  Original Filing - 09/28/2018:

  The University awarded a contract for temporary staffing. This emergency/quick purchase was required due

   to a situation in which immediate action was needed to prevent any disruption in University services. In

  June 2013, the university issued awards to multiple vendors to provide temporary staffing as a result of a

  competitive procurement process (Request for Proposal #KRS091) for a three-year period, with two

  twelve-month options to renew. The final renewal ended on June 30, 2018 and the current emergency

  #JMG566 is set to expire on September 29, 2018.  UIC is currently in the final stages of completing RFP

  #KRS128 process to select new vendors for FY 2019. New vendors have been identified and will be

  presented to the Board of Trustees for approval at the September Board of Trustees meeting. Temporary

  funding is required during the transition period. This Emergency Purchase has an expected start date of

  09/30/2018 through 12/28/2018 with an Original Estimated Cost of $400,000.00.

   Signed       Debra Matlock, Director, UIC Purchasing

       Vendor   Staffing Team, Inc.                                                                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $400,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  25     UNIVERSITY OF ILLINOIS                                      File Date:     9/28/2018

  Original Filing - 09/28/2018:

  The University awarded a contract for temporary staffing.

 

  This emergency/quick purchase was required due to a situation in which immediate action was needed to

  prevent any disruption in University services. UIC is currently working with the Salem Group to provide

  critical, temporary personnel services to the University of Illinois at Chicago (UIC) and UI Health. The

  vendor currently has 24 agency staff working at both UIC and UI Health to provide clinical and non-

  clinical support. Current appointments Customer Service Assistants in UI Health. The current emergency

  #JMG565 is set to expire on September 29, 2018.  UIC is currently in the final stages of completing RFP

  #KRS128 process to select new vendors for FY 2019. New vendors have been identified and will be

  presented to the Board of Trustees for approval at the September Board of Trustees meeting. Temporary

  funding is required during the transition period. This Emergency Purchase has an expected start date of

  09/30/2018 through 12/28/2018 with an Original Estimated Cost of $400,000.00.

   Signed       Debra Matlock, Director, UIC Purchasing

       Vendor   Special Project Staffing by Salem Inc./Salem Group                    Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $400,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


 

 

 

 

 

 

 

 

Updates

To

Previously Filed

Emergency Purchases

 

 

 

 

 

 

 

 

 

 

 

 

 

 


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  26     DEPARTMENT OF INNOVATION AND TECHNOLOGY                    File Date:  9/21/2018

  Latest Filing - 09/21/2018:

  The Actual Total Cost of FY18, Qtr 3, Item# 5 is $300,702.74.

 

  Original Filing - 02/05/2017: FY18, Qtr 3, Item# 5:

  DoIT is responsible for ensuring the mainframe environment and print operations remain stable and

  reliable.  It is standard business practice at DoIT to maintain hardware support/maintenance on all high and

   medium volume printers.  Further, allowing maintenance to lapse on these devices would void the

  manufacturer's warranty. The DoIT Print Center produces an average of 15 million images per month for

  the majority of the Governor’s Agencies, Boards and Commissions.  Documents generated include court

  mandated and time sensitive material(s) for Child Care Payment, Medical Cards, Medicare/Medicaid

  authorization cards, IES provider information, Kid-Care, Child Support, Vouchers and Payroll documents

  are a few examples.  The majority of these documents must be produced on a timely basis in order to

  assure that the recipient receives the information by the mandated date.  The print data is produced on

  various platforms and then transmitted to the Print Center for processing.  The majority of these

  documents are then transported to DHS for mailing. There are no alternatives at this time. These printers

  are designed specifically for computer generated output and there is no viable alternate site available that

  can produce this volume accurately and on a timely basis. Until such time as the State can replace or retire

  high-speed production printers, DoIT will continue to procure the necessary maintenance and support to

  ensure these printers are available and function efficiently. This Emergency Purchase has an expected start

   date of 02/01/2018 through 04/30/2018 with an Original Estimated Cost of $249,079.44.

   Signed       Katherine Tople, Agency Procurement Officer

       Vendor   Xerox Corporation                                                                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $249,079.44                                        $300,702.74           $300,702.74       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  27     NATURAL RESOURCES, DEPARTMENT OF                            File Date:  9/26/2018

  Latest Filing - 09/26/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 7 is $36,212.77.

 

  Original Filing 06/12/2018: FY18, Qtr 4, Item# 7:

  Two 25-horsepower pumps provide irrigation for the Grand Marias Golf Course at Frank Holten State

  Recreation Area, which is owned by the State. Watering must be frequent and regular to sustain the grass

  on the course. Approximately May 1, 2018, both pumps failed in rapid succession. Immediate replacement

   is necessary to protect damage to State Property. IDNR is under contractual obligation to provide

  maintenance services to the concessionaire operating the golf course under a lease agreement. This

  Emergency Purchase has an expected start date of 06/08/2018 through 09/05/2018 with an Original

  Estimated Cost of $101,000.00.

   Signed       David Berry,

       Vendor   Bel-O Sales & Service, Inc.                                                          Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $101,000.00                                          $36,212.77             $36,212.77       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  28     HUMAN SERVICES, DEPARTMENT OF                               File Date:  7/23/2018

  Second Filing - 07/23/2018:

  On April 17, 2018 Electrical Power Loop #14 at Elgin Mental Health Center failed.  This loop provides

  electrical power to 3 forensic patient units and the Read Building which houses offices for Family and

  Community Services.  The master contract vendor for electrical services was contacted to diagnose the

  problem.  The repair would require to replace the main cable for the Loop which had shorted out in a few

  different places.  An emergency was declared and the master contract vendor provided 4 power generators

  for the 3 patient units and the Read Building.  CDB took responsibility of overseeing and paying for the

  repair.  The repair was estimated to take two to three months however there was an initial delay in

  starting the repair work because of approval processes and another delay because of an issue with the

  replacement cable.  Because of these delays the repair is taking longer than expected and the generators

  will need to be rented past the original term date of the emergency contract of July 16, 2018. An

  Emergency Purchase Statement was received on July 23, 2018 requesting an extension for dates starting

  07/17/2018 to 10/14/2018 at an additional estimated cost of $300,000.00, making the revised estimated

  cost at $700,00.00.

 

  Original Filing - 04/25/2018: FY18, Qtr 4, Item# 10:

  A failure in the feed #14 electrical loop has caused a power outage in 2 residential buildings and one

  program building at the Elgin Mental Health Center. The rental of generators are required to provide the

  electricity to the 3 buildings to maintain occupancy. This Emergency Purchase has an expected start date

  of 04/18/2018 through 07/16/2018 with an Original Estimated Cost of $400,000.00.

   Signed       William Strahle, Procurement Officer

       Vendor   The Stone Group                                                                          Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $400,000.00           $700,000.00                    $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  29     PUBLIC HEALTH, DEPARTMENT OF                                File Date:  8/6/2018

  Latest Filing - 08/03/2018:

  The Actual Total Cost of FY17, Qtr 1, Item# 11 is $1,538,702.00.

 

  Third Filing - 10/27/2017: FY17, Qtr 1, Item# 11:

  A Statement was received on October 27, 2017 requesting an extension for dates starting 11/01/2017 to

  04/30/2018 at $0.00 cost, keeping the total estimated cost at $1,482,408.00.

 

  Second Filing - 12/05/2016: FY17, Qtr 1, Item# 11:

  An affidavit was received on December 5, 2016 requesting an extension for dates starting 12/01/2016 to

  10/31/2017 at an additional estimated cost of $1,170,450.00, bringing the total estimated cost to

  $1,482,408.00.

 

  Original Filing - 09/09/2016: FY17, Qtr 1, Item# 11:

  Department of Public Health (IDPH) has executed two sole source contracts with MicroPact Global, Inc.

  to implement a statewide medical cannabis registry system to meet the needs of the IDPH, Department of

  Agriculture and Department of Financial & Professional Regulation. Without this emergency

  procurement, it is likely the agencies impacted by this program will not be able to continue to implement

  the program requirements for this fiscal year and key data and information will not be relayed through

  agencies, causing potential security and mandatory reporting issues. This Emergency Purchase has an

  expected start date of 09/02/2016 through 11/30/2016 with an Original Estimated Cost of $311,958.00.

   Signed       Conny Moody, Deputy Director

       Vendor   MicroPact Global, Inc.                                                                  Notary Date:   8/29/2016

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $311,958.00        $1,482,408.00      $1,538,702.00        $1,538,702.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  30     TRANSPORTATION, DEPARTMENT OF                               File Date:  7/9/2018

  Latest Filing - 07/09/2018:

  The Actual Total Cost of FY18, Qtr 3, Item# 24 is $569,159.14.

 

  Original Filing - 03/30/2018: FY18, Qtr 3, Item# 24:

  This project is located on IL 251. It will include 4 bridges over Rockton Road and the UP RR in

  Winnebago County. Immediate expenditure is necessary for repairs to State property to protect against

  further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we

  have experienced an excessive amount of potholes and pavement deterioration. These conditions are

  creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially

  causing accidents. This Emergency Purchase has an expected start date of 03/29/2018 through 06/26/2018

   with an Original Estimated Cost of $875,000.00.

   Signed       Kevin Marchek, Region 2 Engineer

       Vendor   Sjostrom & Sons, Inc.                                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $875,000.00                                        $569,159.14           $569,159.14       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  31     TRANSPORTATION, DEPARTMENT OF                               File Date:

  Latest Filing - 07/09/2018:

  The Actual Total Cost of FY18, Qtr 3, Item# 26 is $320,000.00.

 

  Original Filing - 03/30/2018: FY18, Qtr 3, Item# 26:

  The work includes inlaying the pavement and associated repairs on I-74 from west of Ogden to west of

  Fithian in Champaign and Vermillion Counties which includes approximately 1.9 miles of proposed repair

  locations within this 4.37 mile segment. Immediate expenditure is necessary for repairs to State property

  to protect against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and

  excessive moisture, we have experienced an excessive amount of potholes and pavement deterioration.

  These conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into

  adjacent lanes potentially causing accidents. This Emergency Purchase has an expected start date of

  03/28/2018 through 06/26/2018 with an Original Estimated Cost of $320,000.00.

   Signed       Kensil Garnett, Region 3 Engineer

       Vendor   Open Road Paving Company LLC                                               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $320,000.00                                        $320,000.00           $320,000.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  32     TRANSPORTATION, DEPARTMENT OF                               File Date:  7/9/2018

  Latest Filing - 07/09/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 12 is $1,091,832.18.

 

  Original Filing - 04/02/2018: FY18, Qtr 4, Item# 12:

  The work includes inlaying the pavement and associated repairs on US51B/Center Street from Division St.

  to Locust St. in Bloomington and US150/Clinton Street from Empire St to just north of Oakland Ave in

  McClean County. Immediate expenditure is necessary for repairs to State property to protect against

  further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture we

  have experienced an excessive amount of potholes and pavement deterioration. These conditions are

  creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially

  causing accidents. This Emergency Purchase has an expected start date of 03/30/2018 through 06/28/2018

   with an Original Estimated Cost of $1,200,000.00.

   Signed       Kensil Garnett, Region 3 Engineer

       Vendor   Rowe Construction, a Division of U.C.M., Inc.                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State              $1,200,000.00                                     $1,091,832.18        $1,091,832.18       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  33     TRANSPORTATION, DEPARTMENT OF                               File Date:  7/16/2018

  Latest Filing - 07/09/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 14 is $1,982,399.08.

 

  Original Filing - 04/04/2018: FY18, Qtr 4, Item# 14:

  Interstate 57 north bound and south bound in Franklin County from Williamson County to Jefferson

  County. Immediate expenditure is necessary for repairs to State property to protect against further loss or

  damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we have

  experienced an excessive amount of potholes and pavement deterioration. These conditions are creating a

  traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially causing

  accidents. This Emergency Purchase has an expected start date of 04/04/2018 through 07/03/2018 with an

   Original Estimated Cost of $2,200,000.00.

   Signed       Jeffrey Keirn, Region 5 Engineer

       Vendor   Southern Illinois Asphalt Co., Inc.                                                Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State              $2,200,000.00                                     $1,982,399.08        $1,982,399.08       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  34     TRANSPORTATION, DEPARTMENT OF                               File Date:  7/9/2018

  Latest Filing - 07/09/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 13 is $1,064,922.14.

 

  Original Filing - 04/04/2018: FY18, Qtr 4, Item# 13:

  Full depth and partial depth pavement patching on FAI Route 255 from Illinois route 157 to Illinois Route

   15, in St. Clair County. Immediate expenditure is necessary for repairs to State property to protect

  against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive

  moisture, we have experienced an excessive amount of potholes and pavement deterioration. These

  conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes

  potentially causing accidents. This Emergency Purchase has an expected start date of 04/02/2018 through

  07/01/2018 with an Original Estimated Cost of $1,000,000.00.

   Signed       Jeffrey Keirn, Region 5 Engineer

       Vendor   Kinney Contractors, Inc.                                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State              $1,000,000.00                                     $1,064,922.14        $1,064,922.14       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  35     TRANSPORTATION, DEPARTMENT OF                               File Date:  7/9/2018

  Latest Filing - 07/09/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 16 is $2,554,532.15.

 

  Original Filing - 04/04/2018: FY18, Qtr 4, Item# 16:

  District #7 is requesting an emergency skip patching and resurfacing project in Macon County for US 51

  and IL 121. Immediate expenditure is necessary for repairs to State property to protect against further

  loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we have

  experienced an excessive amount of potholes and pavement deterioration. These conditions are creating a

  traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially causing

  accidents. This Emergency Purchase has an expected start date of 04/04/2018 through 07/03/2018 with an

   Original Estimated Cost of $2,564,836.80.

   Signed       Jeffrey South, Region 4 Engineer

       Vendor   Illinois Valley Paving, a Division of U.C.M., Inc.                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State              $2,564,836.80                                     $2,554,532.15        $2,554,532.15       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  36     TRANSPORTATION, DEPARTMENT OF                               File Date:  7/9/2018

  Latest Filing - 07/09/2018:

  The Actual Total Cost of FY18, Qtr 3, Item# 17 is $1,025,559.85.

 

  Original Filing - 04/12/2018:

  Full depth PCC pavement patching on FAI Route 55/64 Westbound from east of the MLK Bridge Exit

  Ramp to East of Structure -08-0010 over Riverpark Drive, in St. Clair County. Immediate expenditure is

  necessary for repairs to State property to protect against further loss or damage. As a result of a winter

  with extreme freeze/thaw cycles and excessive moisture, we have experienced an excessive amount of

  potholes and pavement deterioration. These conditions are creating a traffic hazard causing vehicles to

  have tire blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency Purchase

  has an expected start date of 04/13/2018 through 07/12/2018 with an Original Estimated Cost of

  $1,120,658.25.

   Signed       Jeffrey Keirn, Region Five Engineer

       Vendor   Keeley & Sons                                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State              $1,120,658.25                                     $1,025,559.85        $1,025,559.85       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  37     TRANSPORTATION, DEPARTMENT OF                               File Date:  8/22/2018

  Latest Filing - 08/22/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 18 is $997,435.27.

 

  Original Filing - 04/16/2018:

  Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.

  A recent inspection of highway lighting poles along FAI Route 255 has indicated serious concerns due to

  loose bolts and/or base fractures. The Core Ten lighting poles at FAI 270 at IL 157 and FAI 55/70 at IL

  203 have shown fracture issues and thinning of the steel which can lead to sudden failure, potential causing

  harm to the motoring public and additional damage to State facilities. This Emergency Purchase has an

  expected start date of 04/16/2018 through 07/15/2018 with an Original Estimated Cost of $750,000.00.

   Signed       Joseph Monroe, District 8 Operations Engineer

       Vendor   Wissehr Electric Inc.                                                                     Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $750,000.00                                        $997,435.27           $997,435.27       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  38     TRANSPORTATION, DEPARTMENT OF                               File Date:  8/20/2018

  Latest Filing - 08/20/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 21 is $304,558.10.

 

  Original Filing - 06/05/2018: FY18, Qtr 4, Item# 21:

  The District has received a report of a "rough road" which prompted an inspection of the existing

  structure 014-0010 over the Shoal Creek Overflow. The inspection found the bridge to be defecting 4

  inches due to a failure on four of the beams. Out of an abundance of caution, the adjacent structures were

  also inspected. One structure was revealed to have similar deterioration. It was also deemed to need beam

  repairs. Both structures require emergency repairs to prevent potential harm to the motoring public. This

  Emergency Purchase has an expected start date of 06/01/2018 through 08/29/2018 with an Original

  Estimated Cost of $500,000.00.

   Signed       Joseph Monroe, District 8 Engineer

       Vendor   Keeley & Sons, Inc.                                                                     Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $500,000.00                                        $304,558.10           $304,558.10       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  39     TRANSPORTATION, DEPARTMENT OF                               File Date:  8/20/2018

  Latest Filing - 08/20/2018:

  The Actual Total Cost of FY18, Qtr 4, Item# 22 is $81,583.88.

 

  Original Filing - 06/30/2018: FY18, Qtr 4, Item# 22:

  Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.

  As a result of a box culvert wing wall failure and recent rains, we have experienced roadway slope failures.

  These conditions are creating a possible traffic hazard if the slope continues to erode closer to the

  pavement. The district has an emergency box culvert wing wall and slope repair project located on US 67,

  0.23 miles southeast of White Oak Road, southeast of Rushville in Schuyler County. This Emergency

  Purchase has an expected start date of 06/30/2018 through 09/25/2018 with an Original Estimated Cost of

   $100,000.00.

   Signed       Jeffrey South, IDOT, Region Four Engineer

       Vendor   County Contractors, Inc.                                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $100,000.00                                          $81,583.88             $81,583.88       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  40     VETERANS' AFFAIRS - GENERAL OFFICE                          File Date: 7/31/2018

  Second Filing - 07/31/2018: FY18, Qtr 3, Item# 28:

  An Emergency Purchase Statement was received on July 31, 2018 reporting the Actual Final Cost for

  Prairie State Plumbing and Heating at $32,714.88 and Original Final Cost of $77,429.68 for Sparrow

  Plumbing and Heating, leaving an estimated cost for Ottsie, LLC at $100,000.00.

 

  Original Filing - 02/22/2018: FY18, Qtr 3, Item# 28:

  The IDVA is needing to replace all faucets on Campus as soon as possible. To that end, multiple vendors

  may be sought out to provide faucets that the vendors have in stock that fit the faucet criteria as the

  installation needs to be done immediately. The IDVA needs 630 faucets as soon as possible. All faucets

  need to be replaced as part of our on-going goal to eradicate legionella bacteria in the water system. Once

  faucets are replaced, filters will immediately be put on every faucet. This Emergency Purchase has an

  expected start date of 02/22/2018 through 05/23/2018 with an Original Estimated Cost of $100,000.00 to

   Ottsie LLC and $100,000.00, an Original Estimated Cost of $100,000.00 to Sparrow Plumbing and

  Heating, and an Original Estimated cost of $100,000.00 to Prairie State Plumbing & Heating.

   Signed       Frederick Murphy, Agency Procurement Officer

       Vendor   Ottsie, LLC and Prairie State Plumbing & Heating & Sparrow      Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $300,000.00                                        $110,144.56                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  41     CAPITAL DEVELOPMENT BOARD                                   File Date:  8/2/2018

  Latest Filing - 08/02/2018:

  An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract

  not to exceed 153 days. There was no additional cost reported.

 

  Original Filing - 07/29/2016:

  The cooling system at the Administration Building of the Danville Correctional Center has failed and can

  no longer be maintained. The unit is approximately 35 years old and all three compressors are no longer

  functioning. The Administration Building houses management staff, the business office, records office,

  armory, offender visiting room and the health care unit. The building is no longer being cooled causing a

  potential threat to public safety, loss of or damage to state property and disruption in critical State

  services. Arrangements are being made to temporarily move all inmates in the building to other locations.

  An emergency purchase is necessary in order to expedite a design for the replacement of the cooling unit.

  This vendor will provide an evaluation of the system, recommendations for solutions, including cost

  estimates and lead times, and an expedited design and observation of the replacement of the cooling unit.

  This vendor was chosen because they are familiar with and in close proximity to the site, and they have

  extensive CDB project experience with positive results and can respond immediately to this request for

  emergency services. This Emergency Purchase has an expected start date of 07/21/2016 through

  10/18/2016 with an Original Estimated Cost of $30,000.00.

   Signed       Gus Behnke, Chief Fiscal Officer

       Vendor   GHR Engineers & Associates, Inc.                                               Notary Date:   7/25/2016

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $30,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  42     CAPITAL DEVELOPMENT BOARD                                   File Date:  9/26/2018

  Third Filing - 09/26/18:

  An Emergency Purchase Statement was received on September 26, 2018 requesting an extension for

  Farnsworth Group for dates starting 06/26/2018 to 12/31/2018 at an additional estimated cost of $0.00,

  keeping the revised estimated cost for Farnsworth Group, Inc. at $98,233.00.

 

  Second Filing - 07-13-2017: FY17, Qtr 2, Item# 8:

  An affidavit was received reporting the Actual Total Cost paid to Union Roofing Co., Inc. at

  $332,030.00. There remains an estimated cost $98,233.00 for Farnsworth Group, Inc.

 

  Original Filing - 10/03/2016: FY17, Qtr 2, Item# 8:

  The Fox Developmental Center has experienced numerous leaks as a result of a failed roofing system. The

   maintenance staff has made several attempts at short term repairs to keep rain water from entering the

  building, but the roofs continue to deteriorate causing interior damage to the building and the displacement

  of residents and closure of rooms. The exterior porches have been closed as a result of the plaster ceilings

  coming loose creating a safety concern for residents and staff. A portion of the front entrance decorative

  terra cotta has fallen off the building and maintenance staff has built a protective covered walkway to

  protect staff and visitors entering the building. Repairs are needed immediately in order to prevent further

  damage to the building, to minimize serious disruption in critical state services and to protect against the

  threat to public safety. Vendor has been selected to provide an abbreviated specification and observation of

   construction for replacing approximately 22,628 square feet of roofing on two buildings, including

  porches and connecting corridors and the replacement and repairs of missing terra cotta. This Emergency

  Purchase has an expected start date of 09/22/2016 through 12/20/2016 with an Original Estimated Cost of

   $250,000.00.

 

  On November 15, 2016, an affidavit was received in the same filing quarter, adding Union Roofing Co.,

  Inc. to this Emergency Purchase. The estimated cost for adding Union Roofing Co., Inc. is $1,030,330.00,

   increasing the estimated cost to $1,280,330.00.

 

  On November 28, 2016 an affidavit was received in the same filing quarter advising that the roof

  replacement will now be done in 2 phases. Phase 1 of this project will perform necessary roof repairs on

  the residential building only. Union Roofing Co., Inc.'s proposal for phase 1 is estimated at $335,500.00.

  Phase 2 of this project will now be competitively bid. The new total estimated cost for completion of

  phase 1 of this Emergency purchase is $585,500.00.

   Signed       Gus Behnke, Chief Fiscal Officer

       Vendor   Farnsworth Group, Inc. & Union Roofing Co., Inc.                     Notary Date:   9/22/2016

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $250,000.00           $585,500.00         $323,030.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  43     CAPITAL DEVELOPMENT BOARD                                   File Date:  9/26/2018

  Latest Filing - 09/26/2018:

  The Actual Total Cost of FY18, Qtr 1, Item# 22 is $180,617.19.

 

  Second Filing - 10/25/2017: FY18, Qtr 1, Item# 22:

  On October 25, 2017, an affidavit was received adding vendor Lakeside Roofing Company to this

  emergency purchase for dates 10/20/2017 thru 12/12/2017, at an estimated cost of $58,827.00. The

  revised estimated cost for this emergency purchase is $103,827.00.

 

  Original Filing - 09/15/2017: FY18, Qtr 1, Item# 22:

  Emergency boiler and roofing repairs are needed at the Vandalia Correctional Center. On August 23, 2017

  the Office of State Fire Marshal (OSFM) issued four citations concerning operations at Vandalia

  Correctional Center. The citations issued were the direct result of an inspection conducted by the OSFM

  that found the boilers to be in an unsatisfactory condition. CDB has retained the architectural services of

  the Upchurch Group of Mattoon to provide design services for repairs and/or replacement of the boiler

  systems and roofing at an estimated cost of $25,000.00. CDB has select GRP Mechanical Co. of Bethalto

  to investigate the 4 boiler system and provide an analysis including a detailed description of any necessary

  repairs and/or replacement of the boiler system at an estimated cost of $20,000.00. This Emergency

  Purchase has an expected start date of 09/13/2017 through 12/12/2017 with an Original Estimated Cost of

   $45,000.00.

   Signed       Gus Behnke, Chief Fiscal Officer

       Vendor   GRP Mechanical Co. and The Upchurch Group, Inc.                   Notary Date:   9/14/2017

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $45,000.00           $103,827.00         $180,617.19           $180,617.19       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  44     CAPITAL DEVELOPMENT BOARD                                   File Date:

  Latest Filing - 08/09/2018:

  The Actual Total Cost of FY18, Qtr 1, Item# 23 is $787,257.43.

 

  Original Filing - 09/28/2017: FY18, Qtr 1, Item# 23:

  The Elgin Mental Health Center's Dietary Building has a cooling system that has failed and no longer

  provides air conditioning to the  building. The cooling system is over 50 years old and its no longer

  feasible to provide repair work on an obsolete system. The design and installation of a new cooling system

  is necessary so that air conditioning can be provided to the building before the next cooling season. CDB

  has retained Globetrotter Engineering Corporation to provide design services at an estimated cost of

  $70,000.00 and Voris Mechanical to provide the necessary services to replace the system at an estimated

  cost of $650,000.00. This Emergency Purchase has an expected start date of 09/27/2017 through

  12/25/2017 with an Original Total Estimated Cost of $720,000.00.

   Signed       Gus Behnke, Chief Fiscal Officer

       Vendor   Globetrotters Engineering Corp. & Voris Mechanical, Inc.           Notary Date:   9/27/2017

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $720,000.00                                        $787,257.43           $787,257.43       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  45     CAPITAL DEVELOPMENT BOARD                                   File Date:  7/19/2018

  Latest Filing - 07/19/2018:

  The Actual Total Cost of FY18, Qtr 2, Item# 8 is $260,000.00.

 

  Original Filing - 11/15/2017: FY18, Qtr 2, Item# 8:

  The Logan Correctional Center is experiencing multiple roof leaks in the Maintenance Building as a result

  of a failed roofing system. In March, 2015, AndersonBloom and Associates, Inc. was selected thru regular

  QBS processes and awarded a contract to design the replacement roof. Recently, the leaks have worsened

  and facility personnel are concerned about further damage to the equipment housed in the building. Poor

  roofing conditions must be repaired immediately to avoid further structural damage as well as damage to

  furnishings inside the building. In addition, the continuance of water leaks inside the building raises

  concerns over the health and safety of personnel and inmates. This Emergency Purchase has an expected

  start date of 11/13/2017 through 02/10/2018 with an Original Estimated Cost of $260,000.00.

   Signed       Gus Behnke, Chief Fiscal Officer

       Vendor   Designed Roofing Systems, Inc.                                                   Notary Date:   11/14/201

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $260,000.00                                        $260,000.00           $260,000.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  46     CAPITAL DEVELOPMENT BOARD                                   File Date:  7/2/2018

  Latest Filing - 07/02/2018:

  The Actual Total Cost of FY18, Qtr 2, Item# 9 is $76,760.08.

 

  Original Filing - 12/15/2017: FY18, Qtr 2, Item# 9:

  The roofing system on Barn 13 at the Illinois State Fairgrounds has failed, causing water damage to the

  structural roof joists and decking. There is severe structural damage to the system with the potential for

  the roof to collapse, causing a threat to public safety and impending further loss and damage. The

  Department of Agriculture has several events scheduled at the facility through 2018. Additional damage

  might force the Department to close the facility and lose a revenue stream for the State of Illinois. Usage

  of the facility is more critical for fair/non-fair events as a result of the closure of the adjacent coliseum.

  This vendor has been selected to provide professional services for the design and observation of the

  removal and replacement of approximately 25,600 square feet of shingled roofing, as well as deteriorated

  portions of the roof structure including decking, joists, and supporting beams. This Emergency Purchase

  has an expected start date of 12/12/2017 through 03/11/2018 with an Original Estimated Cost of

  $100,000.00.

   Signed       Gus Behnke, Chief Fiscal Officer

       Vendor   Allied Design Consultants, Inc.                                                    Notary Date:   12/13/201

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $100,000.00                                          $76,760.08             $76,760.08       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  47     CAPITAL DEVELOPMENT BOARD                                   File Date:  9/4/2018

  Second Filing - 09/04/2018:

  An Emergency Purchase Extension was received extending Kluber, Inc., and XCell Mechanical Services

  contracts until 10/21/2018. There was no additional costs reported.

 

  Original Filing - 02/05/2018: FY18, Qtr 3, Item# 30:

  The Elgin Mental Health Center relies on (3) high pressure (150lb) coal converted to natural gas power

  boilers to produce steam for heating, cooling, domestic hot water, dietary cooking and sanitation use.  Two

   of the 3 boilers are no longer operational as a result of leaking and various control failures.  The facility

  houses on average 360 civil and forensic patients.  Additionally, other agencies utilize space at the campus

  such as Family and Community Services, the Department of Corrections and the Office of Inspector

  General.  Should the only remaining operational boiler fail, the entire campus would be without heat and

  hot water.  Immediate repairs are necessary to protect against the threat to public health and safety as well

   to minimize a serious disruption in critical state services. Kluber, Inc. was selected because of their

  extensive and specialized knowledge in HVAC design and mechanical energy management systems. This

  firm is located closest in proximity to the project site. Kluber has prior experience at the project location

  and has performed well in previous projects at the site.  Considering the time frames needed for the

  negotiation and execution of an A/E contract, design and standard bidding procedures, repairs at the Elgin

  Mental Health Center under the existing processes would likely not begin for several months.  For this

  reason, emergency purchases are necessary to ensure repairs to the boilers are conducted in an expedited

  manner. Kluber will provide for assessment of existing conditions and provide recommendations for

  various repairs and improvements to the Power Plant serving the site. XCell will provide labor and

  material to repair the boiler. This Emergency Purchase has an expected start date of 02/13/2018 through

  05/05/2018 with an Original Estimated Cost of $75,000.00 for Kluber, Inc., and an Original Estimated

  Cost of $185,120.00 for XCell Mechanical Services.

   Signed       Chris Miles, Executive II

       Vendor   Kluber, Inc. and XCell Mechanical Services                                Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $260,120.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  48     CAPITAL DEVELOPMENT BOARD                                   File Date:  7/2/2018

  Latest Filing - 07/02/2018:

  The Actual Total Cost of FY18, Qtr 3, Item# 32 is $517,410.09.

 

  Original Filing - 03/30/2018: FY18, Qtr 3, Item# 32:

  The roofing system on Barn 13 at the Illinois State Fairgrounds has failed, causing water damage to the

  structural roof joists and decking. There is severe structural damage to the system with the potential for

  the roof to collapse, causing a threat to public safety and impending further loss and damage. The

  Department of Agriculture has several events scheduled at the facility through 2018. Additional damage

  might force the Department to close the facility and lose a revenue stream for the State of Illinois. This

  Emergency Purchase has an expected start date of 03/29/2018 through 06/26/2018 with an Original

  Estimated Cost of $513,482.00.

   Signed       Chris Miles, Executive II

       Vendor   Joiner Sheet Metal & Roofing, Inc.                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $513,482.00                                        $517,410.09           $517,410.09       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  49     CAPITAL DEVELOPMENT BOARD                                   File Date:  8/8/2018

  Third Filing - 08/08/2018:

  An Emergency Purchase Extension was received extending Carlile Architects LLC's contract not to exceed

   717 days. There was no additional cost reported.

 

  Second Filing - 06/27/2018: FY18, Qtr 4, Item# 24:

  An Emergency Purchase Statement was received adding vendor Bulley & Andrews Masonry Restoration,

  LLC. Bulley & Andrews Masonry Restoration will provide stabilization of window sill by utilizing stainless

  steel straps mechanically fastened above and below the failed stone to prevent complete dislodging and the

   falling of stone. Additionally, under the direction of the A/E, the scope provides for the stabilization, or

  removal of any large scaling and hollow sounding stone to prevent dislodging from the building

  representing a fall hazard in order for the A/E to develop a complete assessment of the facades.  The

  stabilization work also includes the removal and replacement of the stone arch/lintel above the east side

  entranceway, providing masonry repairs above the door arch to water proof the building and protect the

  masonry, repairing or replacing the leaking roof above the entranceway, including the repair or

  replacement of the roofs wrought iron railing posts as specified by the A/E and approved by CDB. IHPA

  will be kept informed at every phase of this project.  Incorporated documents include the March 2009

  Standard Documents for Construction & Supplement. Services provided under this procurement should not

  exceed $50,000.00, which is a place-holder prior to entering into a contract, without prior authorization

  from the Capital Development Board in consultation with the Chief Procurement Office. This Emergency

   Purchase has an expected start date of 05/30/2018 through 08/27/2018 with an Original Estimated Cost

  of $50,000.00; making the revised state estimate of $100,000.00.

 

  Original Filing - 05/17/2018: FY18, Qtr 4, Item# 24:

  The Administration Building at the Shapiro Developmental Center is a 140-year-old structure that is used

  daily for all administrative functions to operate the facility. The main entrance/exit to the building

  includes a 3 piece masonry arch over the doorway. The bottom of the stone on the north side of the arch

  spalled of approximately 1/3 of its thickness. Since breaking off, the entrance door and pedestrians have

  been protected with a lumber shelter. Directly above the arch is a flat roof that has an un-ballasted EPDM

  roofing system which is in poor condition and is allowing storm water to enter the masonry. In addition, a

  piece of concrete used to patch stone masonry on or around the clock tower has dislodged from the ledge

  and fell below narrowly missing a parked car. This Emergency Purchase has an expected start date of

  05/17/2018 through 08/14/2018 with an Original Estimated Cost of $50,000.00.

   Signed       Chris Miles, Executive II

       Vendor   Carlile Architects & Bulley & Andrews Masonry Rest.                Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $50,000.00           $100,000.00                    $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  50     CAPITAL DEVELOPMENT BOARD                                   File Date:  9/12/2018

  Second Filing - 09/12/2018:

  An Emergency Purchase Extension was received extending this contract to 01/31/2019. There was no

  additional cost reported.

 

  Original Filing - 05/17/2018: FY18, Qtr 4, Item# 25:

  The 2nd District Appellate Court Building has a ballasted membrane roof that is leaking in several areas

  after each rain and snow. Repairs have been attempted, but leaks are still occurring and are damaging

  interior surfaces and furnishings. The roof needs to be replaced as soon as possible in order to protect the

  interior surfaces and furnishings of the building as well as certain structural elements as there are visible

  cracks in various windows as a result of rusting structural components. This Emergency Purchase has an

  expected start date of 05/17/2018 through 08/11/2018 with an Original Estimated Cost of $30,000.00.

   Signed       Chris Miles, Executive II

       Vendor   Batir Architecture Ltd.                                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $30,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  51     CAPITAL DEVELOPMENT BOARD                                   File Date:

  Latest Filing - 08/02/2018:

  An Emergency Purchase Extension was received extending Farnsworth Group, Inc.'s contract not to

  exceed 521 days. There was no additional cost reported.

 

  Third Filing - 07/24/2018:

  An Emergency Purchase Statement was received reporting the Final Actual Cost for Henson Robinson at

  $6,184.00. The estimated cost for Farnsworth Group, Inc. remains at $150,000.00

 

  Second Filing - 06/27/2018: FY18, Qtr. 4, Item# 26:

  An Emergency Purchase Extension was received on June 27, 2018 requesting an extension for dates

  starting 08/29/2018 to 12/31/2018 at an additional estimated cost of $0.00, keeping the total estimated

  cost at $160,000.00.

 

  Original Filing - 05/31/2018: FY18, Qtr. 4, Item# 26:

  The Logan Correction Center's Program Center has two 40 ton chillers that have failed and are no longer

  repairable. The building is used daily to conduct education classes, various programs and has several staff

  offices. The facility currently has no air-conditioning as a result and there is not additional space to

  conduct the classes. In addition, the building's roofing system has failed, causing several leaks throughout

  the building and is beyond repair. The roofing system needs to be replaced as soon as possible in order to

  protect the interior surfaces and furnishings, which have already experienced significant damage. The

  failed roofing system and lack of air conditions is creating excessive heat and creating mold issues.

  Farnsworth Group, Inc. will remove the existing roof in its entirety, and include the installation of new

  high R-value insulation and all necessary accessories and flashings. The work also provides for replacing

  two chillers, pumps, a portion of controls and some incidentals. Some abatement may also be necessary.

  Henson Robinson  will provide immediate temporary roof patch as directed by CDB until permanent roof

  replacement commences. This Emergency Purchase has an expected start date of 05/31/2018 through

  08/28/2018 with an estimated cost of $150,000.00 to Farnsworth Group, Inc. and a estimated cost of

  $10,000.00 to Henson Robinson, making the Original Estimated Total Cost at $160,000.00.

   Signed       Chris Miles, Executive II

       Vendor   Farnsworth Group, Inc. and Henson Robinson Company            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $160,000.00                                            $6,184.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  52     CAPITAL DEVELOPMENT BOARD                                    File Date:  8/29/2018

  Second Filing - 08/29/2018:

  An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this

  contract not to exceed 269 days. There was no additional cost reported.

 

  Original Filing - 06/07/2018: FY18, Qtr 4, Item# 27:

  The scope of work provides for correcting identified code violations and making basic improvements to

  allow the Illinois Department of Veterans' Affairs to occupy the building as quickly as possible. Asbestos

  abatement may be required. This project has a six month expedited design and construction schedule and

  will require substantial on-site observation in order to monitor construction progress and cost.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and

  the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an

  expected start date of 06/07018 through 09/04/2018 with an Original Estimated Cost of $900,000.00.

   Signed       Chris Miles, Executive II

       Vendor   DLR Group, Inc.                                                                          Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $900,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  53     CAPITAL DEVELOPMENT BOARD                                   File Date:  8/29/2018

  Second Filing - 08/29/2018:

  An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this

  contract not to exceed 118 days. There was no additional cost reported.

 

  Original Filing - 06/07/2018: FY 18, Qtr 4, Item #28: 

  The scope of work includes testing for asbestos containing materials, lead paint, and the presence of PCB's

   in lighting ballasts. The scope also includes the creation of an asbestos management plan. This project has

   a six month expedited design and construction schedule. Incorporated documents include the March 2009

  Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual

   & Supplemental. Services provided under this procurement should not exceed $50,000,00, which is a

  place-holder prior to the negotiation of a Professional Services Agreement, without prior authorization

  from the Capital Development Board in consultation with the Chief Procurement Office. This Emergency

   Purchase has an expected start date of 06/07/2018 through 09/04/2018 with an Original Estimated Cost

  of $50,000.00.

   Signed       Chris Miles, Executive II

       Vendor   Reliable Environmental Solutions, Inc.                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                   $50,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018

  54     CAPITAL DEVELOPMENT BOARD                                   File Date:  8/29/2018

  Second Filing - 08/29/2018:

  An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this

  contract not to exceed 238 days. There was no additional cost reported.

 

  Original Filing - 06/11/2018: FY18, Qtr 4, Item# 29:

  The scope of work provides for correcting identified code violations and making basic improvements to

  allow the Illinois Department of Veterans' Affairs to occupy the building at 720 Sycamore Street in

  Quincy, Illinois as directed by the Architect/Engineer of record. Asbestos abatement may be required. This

  project has a six month expedited design and construction schedule. Incorporated documents include the

  March 2009 Standard Documents for Construction & Supplement and the March 2009 Design and

  Construction Manual & Supplement. This Emergency Purchase has an expected start date of 06/11/2018

  through 09/04/2018 with an Original Estimated Cost of $6,000,000.00.

   Signed       Chris Miles, Executive II

       Vendor   River City Construction LLC                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State              $6,000,000.00                                                   $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00

  55     CHICAGO STATE UNIVERSITY                                    File Date: 8/28/2018

  Second Filing - 08/28/18:

  An Emergency Purchase Affidavit was received on August 28, 2018 with an addition cost of $420,000.00,

  making a revised estimated cost of $525,000.00.

 

  Original Filing - 02/16/2018:  FY18, Qtr 3, Item # 35:

  To supply student healthcare insurance while a new contract is being negotiated. This Emergency Purchase

   has an expected start date of 02/15/2018 through 05/15/2018 with an Original Estimated Cost of

   Signed       Eric Cotton, Director of Purchasing

       Vendor   United Healthcare Services, Inc.                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State                 $105,000.00           $525,000.00                    $0.00                      $0.00       19      1

    Federal                           $0.00                                                                                  $0.00


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018


                                        LIST OF EMERGENCY PURCHASE AFFIDAVITS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2018 through September 30, 2018