LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  1       Agriculture – Illinois State Fair                                                                  File Date:  8/12/2019

Original Filing - 08/12/2019:

  The Department currently does not have an adequate number of permanent stalls in our existing barns to

accommodate the Illinois State Fair events and the Non-fair events. If we do not secure the purchase from this

vendor, the Department will be forced to bid our yearly rental for an estimated cost of $60,000-$80,000 per year. 

  The additional funding for the yearly rental is not allocated and would force ISF to eliminate such events.  Without the additional funding to rent portable stalls from another vendor, we would not be able to accommodate the requested shows nor the amount of horses per each show. The Illinois State Fair will have to cancel several major horse events, which will severely impact the Show Horse industry as well as a loss of Revenue for the State. In canceling these shows, it will not only impact State revenue, it will impact the Show Horse owners/trainers as well.

  This Emergency Purchase has an expected start date of 05/21/2019 through 05/31/2019 with an Actual Cost of

$200,725.00.

Signed By:                Michelle Grimsley, Agency Procurement Officer

Vendor: Superior Stalls Services Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $200,725.00                                        $200,725.00           $200,725.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  2       Central Management Services, Department of                                          File Date:  9/11/2019

Original Filing - 09/11/2019:

Testing and mitigation of environmental hazards including radon, mold and asbestos on the west side of the ISP

District 5 Building located at 16648 Broadway Street, Lockport, IL The work will include the evidence vault,

Investigative Supervisor’s Office, and CVEO Offices. Work to include investigation of water infiltration which

could be contributing to environmental hazards. Scope also includes demolition, remediation and installation of new flooring, walls, fixtures, roof, gutter repair replacement, etc. as required. Off-site proper disposal of any hazardous materials, rental and delivery of on-site storage units. Radon testing throughout the facility. This Emergency Purchase has an expected start date of 08/26/2019 through 11/15/2019 with an Original Estimated Cost of $145,000.00.

Signed By:                Krysti Rinaldi, Agency Purchasing Officer

Vendor:       C & W Building Services Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $145,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  3       Innovation & Technology, Department of                                                 File Date:  7/24/2019

Original Filing - 07/24/2019:

  This Emergency Purchase is to advance technical support and services with IBM Datacap and IES application

integration. This Emergency Purchase has an expected start date of 07/10/2019 through 10/08/2019 with an Original Estimated Cost of $156,000.00.

Signed By:                Dante Watson, Agency Purchasing Officer

Vendor: International Business Machines Corporation Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $156,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  4       Innovation & Technology, Department of                                                 File Date:  9/11/2019

Original Filing - 09/11/2019:

EMERGENCY JPMC Intel (formerly McAfee) anti-virus statewide master contract for McAfee anti-virus

software, maintenance and technical support for $300,000.00. This JPMC will be available to all government units and qualified not-for-profit agencies. This Emergency Purchase has an expected start date of 08/30/2019 through 11/27/2019 with an Original Estimated Cost of $300,000.00.

Signed By:                Dante' Watson, Agency Purchasing Officer

Vendor:  CTG of Illinois dba/Novanis Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $300,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  5       Innovation & Technology, Department of                                                 File Date:  9/26/2019

Original Filing - 09/26/2019:

  The current contract that expires 9/30/19 can no longer be extended renewed. (CMS7965240.) This emergency will be the same terms and conditions as the current contract. This maintenance and support is critical to the support of numerous end-of-life servers/applications that reside in the outdated Unix server environment at the State's Central Computing Facility (CCF). These servers are providing critical services to all consolidated and supported agencies.

Without this contract these systems could not be adequately supported and would experience downtime that could jeopardize the life, health, safety of the citizens. This Emergency Purchase has an expected start date of 10/01/2019 through 12/29/2019 with an Original Estimated Cost of $150,000.00.

Signed By:                Dante Watson, APO

Vendor: Matrix Systems Group, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $150,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  6       Innovation & Technology, Department of                                                 File Date:  9/30/2019

Original Filing - 09/30/2019:

  The current contract that expires 9/29/19 can no longer be renewed. (CMS0281950.) This emergency will be the

same terms and conditions as the current contract. DolT is the IT service provider for multiple Agencies under the Governor whose mission is critical to the life, health, and/or safety to the citizens of Illinois and sustaining our

existing alternate data center space contracted through ZAYO Group, LLC contract #CMS0281950, in order to

ensure we are able to provide continuous service at all times. If the IT systems are down that allow for the ordering, paying, receiving of food for prisoners or the public health systems that provide information surrounding the tests for new born infants and the alternate data center is not available, this could have an impact on the life, health and safety of our constituents. This Emergency Purchase has an expected start date of 09/30/2019 through 12/28/2019 with an Original Estimated Cost of $304,412.25.

Signed By:                Dante Watson, APO

Vendor: Zayo Group Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $304,412.25                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  7       Innovation & Technology, Department of                                                 File Date:  9/30/2019

Original Filing - 09/30/2019:

  The current master contract (renewal 2 of 2) that expires 6/30/19 can no longer be renewed. (CMS7966630-B) The current emergency contract expires 9/28/19. This new emergency will be the same terms and conditions as the current emergency contract. Failure to purchase ongoing maintenance on this software places the State at risk for the product to stop working or extended service interruptions as a result of the loss of vendor upgrades or software patches, vendor provided technical support, etc. This Emergency Purchase has an expected start date of 09/29/2019 through 12/26/2019 with an Original Estimated Cost of $1,125,000.00.

Signed By:                Dante Watson, APO

Vendor: Mythics, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                      $1,125,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  8       Natural Resources, Department of                                                             File Date:  7/19/2019

Latest Filing - 10/25/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 8 is $973,564.42.

 

Original Filing - 07/22/2019:  FY20, Qtr 1, Item# 8:

  The IDNR requires services to supply and place an estimated 40,000 tons of 'torpedo' sand to replenish

approximately 2,300 feet of coastal shoreline in the Camp Logan unit, to prevent further damage to the adjacent bike trail and the nature preserve. The trail is in a damaged state due to the erosive effects of Lake Michigan wave action and the above average rainfall. The IDNR has the role of stewardship for the state park and its important and vital nature preserves, as protected under the Illinois Natural Areas Preservation Act, and as recommended in the Long-Term Coastal Stewardship management plan for Illinois Beach State Park and North Point Marina. Failure to provide the sand could result in more trail being washed away and additional loss of habitat in the nature preserve.

  This Emergency Purchase has an expected start date of 07/17/2019 through 10/11/2019 with an Original Estimated

  Cost of $925,226.00.

Signed By:                Clara Orrill,

Vendor: Thelen Materials, LLC               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $925,226.00                                        $973,564.42           $973,564.42       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  9       Natural Resources, Department of                                                             File Date:  7/24/2019

Third Filing - 11/04/2019: FY 20, Qtr 1, Item# 9:

  On November 11, 2019, an Emergency Purchase Extension was received, reporting an extension for dates starting

10/13/2019 to 04/12/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $0.00.

 

Second Filing - 09/20/2019: FY 20, Qtr 1, Item# 9:

  On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an

extension for dates starting 10/13/2019 to 07/18/2020 at an additional estimated cost of $0.00, keeping the estimated cost of $0.00.

 

Original Filing - 07/24/2019: FY 20, Qtr 1, Item# 9:

  The Illinois Department of Natural Resources (IDNR) requires emergency concession services to operate and

maintain the two level underground parking facility located beneath the Old State Capital Historic Site while a

formal solicitation can be prepared.

 

The Concessionaire will operate the parking facility from 7:00 AM to 7PM Monday through Friday and from 7:00 AM to 6:00 PM on Saturdays and have an option to operate on Sundays.

  The Concessionaire will pay IDNR 42.15% of gross receipts on a monthly basis. This is a Revenue generating

contract, no State funds will be expended for this procurement. This Emergency Purchase has an expected start date of 07/19/2019 to 10/12/2019.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: James McCann DBA Uptown Garages Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                    $0.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  10     Natural Resources, Department of                                                             File Date:  7/25/2019

Third Filing - 11/04/2019: FY20, Qtr 1, Item# 10:

  On November 4, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an

extension for dates starting 10/14/2019 to 01/31/2020 at an additional estimated cost of $31,200.00, making a

revised State estimate of $54,600.00

 

Second Filing - 10/17/2019:  FY20, Qtr 1, Item# 10:

  A Final cost statement was received on October 17, 2019 stating the total cost for dates 04/25/2019 through

07/19/2019 was $0.00

 

  On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an

extension for dates starting 10/14/2019 to 01/31/2020 at an additional estimated cost of $0.00, keeping the estimated cost of $23,400.00.

 

Original Filing - 07/25/2019: FY20, Qtr 1, Item# 10:

  The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Grand Marais

  Golf Course located in Centreville, IL, in St. Clair County within the Frank Holten State Recreation Area (SRA)

  IAC with 30 ILCS 500/20-30).

 

IDNR was forced to terminate a contract with the previous concessionaire

leaving the agency with the burden of maintaining the Grand Marais Golf Course.  IDNR does not have the

expertise, experience, or staff required to operate and maintain a golf course.

The cost to maintain the 18-hole golf course for the 2019 season is estimated at $350,000 to $400,000.  If it is not maintained the cost to restore the greens to golfing conditions has been estimated at $800,000 to $1,000,000.  This cost would be a maintenance expense only.  IDNR wouldn't receive any income as the golf course would remain closed to the public and further cause site deteriorate beyond repair.

 

IDNR is currently in the process of expending a substantial amount of money for repairs and improvements to the course including flood mitigation, new irrigation pumps, and clubhouse improvements.  The clubhouse was left in a state of disarray by the previous concessionaire.  These repairs and improvements will not be sustained without a concessionaire to perform the general and routine maintenance IDNR is unable to provide. 

 

The golf course is in a prime location less than ten miles from St. Louis and has been a big part of the metro-east area for over 30 years.  Under good management the golf course has seen revenues at around

$500,000 annually in recent years and in the past revenues have exceeded $1,000,000.  This revenue provides

multiple income streams to state and local agencies.  If closed for this season it will become another costly venture

  on Illinois taxpayers and significantly impact the local economy. Golden Tees will receive a monthly payment of

$7,800, and will be responsible for general routine maintenance and repairs, and safety and security at the site.

Immediate concession services are necessary to prevent a potential threat to public safety, further damage to State

property, and disruption of services providing for the collection of substantial State revenues. This Emergency

Purchase has an expected start date of 07/20/2019 through 10/13/2019 with an Original Estimated Cost of

$23,400.00.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: Golden Tees - Robert Bonner Notary Date:


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $234,000.00             $54,600.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  11     Natural Resources, Department of                                                             File Date:  7/25/2019

Latest Filing - 10/9/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 11 is $173,035.00.

 

Original Filing - 07/25/2019:

Emergency construction services.  DNR requires the services of a contractor to drill and grout at the location of an abandoned coal mine shaft. The scope of work will include completing subsurface borings with intent to intercept and fill voids within the abandoned mine shaft. Drilling will consist of inclined boreholes to various depths.

 

The mine shaft collapsed in October 2018 and was subsequently remediated in December 2018 by placing a concrete plug from the 3 ft. to 17 ft. depth. At the time of the collapse the shaft was measured to be in excess of 200 ft. deep, and the open hole approximately 20 ft. in diameter at ground surface. At the time of remediation the open

hole/shaft was measured to be 17 ft. deep with a circular footprint approximately 40 ft. in diameter. It’s uncertain if the open shaft filled with material or become clogged with material.

 

It’s noted that additional failure of material within and/or adjacent to the shaft may occur. Such failure, if deep seated, can happen rapidly, with little or no warning, creating a hole that is tens of feet wider and deeper than the original collapse. Therefore, all work within the vicinity of the shaft should be considered dangerous and the Contractor shall employ all safety procedures deemed necessary to protect personnel, equipment, and property. This Emergency Purchase has an expected start date of 07/31/2019 through 10/28/2019 with an Original Estimated Cost of $148,280.00.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: Howard Concrete Pumping Co, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                    $0.00                                                   $0.00                      $0.00       20      1

Federal Cost:                         $148,280.00                                                                       $173,035.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  12     Natural Resources, Department of                                                             File Date:  8/7/2019

Fourth Filing - 11/04/2019:  FY20, Qtr 1, Item# 12:

  On November 4, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an

extension for dates starting 10/27/2019 to 01/31/2020 at an additional estimated cost of $.00, keeping a revised State estimate of $0.00

 

Third Filing - 10/17/2019:  FY20, Qtr 1, Item# 12:

  A Final cost statement was received on October 17, 2019 stating the total cost for dates 04/08/2019 through

07/26/2019 was $0.00

 

Second Filing - 09/20/2019:  FY20, Qtr 1, Item# 12:

  On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an

extension for dates starting 10/27/2019 to 01/31/2020 at an additional estimated cost of $0.00, keeping the estimated cost of $0.00.

 

Original Filing - 08/07/2019: FY20, Qtr 1, Item# 12:

  A 90 day emergency for the Golconda Marina Concession was declared on April 8th, 2019 at which time Larry

Millis, LLC began operation of the Marina and concession store.  IDNR requested and extension to the emergency

contract through December 31, 2019 which was approved on June 26, 2019.  An oversight on the initial contract led to it not being fully executed until July 19, 2019 which was past the expiration date of July 5th, 2019.  IDNR

cannot extend an expired contract and is declaring a new 90 day emergency for the concession operation utilizing the

   same Vendor. The Golconda Marina is a 274-acre full-service boat marina recognized as one of the finest fishing and

   boating areas in the nation.  On average, the concession generates $305,000 in annual sales derived from daily,

overnight and seasonal boat slip rental, and the sale of Illinois hunting and fishing licenses, fuel, and miscellaneous

items offered in the concession store.  Of the $305,000 IDNR directly collects approximately $125,000 annually

  from the sale of hunting and fishing licenses alone as Golconda Marina is the only point of sale (POS) for hunting

  and licenses in Pope County. Mr. Willis will be authorized to collect fees for daily, overnight and seasonal boat slip

rental, dispense fuel, and offer for sale food, confections, hot and cold non-alcoholic beverages, tobacco products,

selected souvenirs and novelties in good character, clothing, newspapers, boating equipment, bait, hunting/fishing

licenses, marine, fishing, hunting, picnic and camping supplies, offer boat rental and State of Illinois Lottery Tickets.

    The concessionaire shall keep all revenues from the concession operation. This Emergency Purchase has an

expected start date of 08/01/2019 through 10/26/2019 with an Original Estimated Cost of $0.00 ($150,000.00 Value).

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: Larry W. Millis, LLC               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                    $0.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  13     Natural Resources, Department of                                                             File Date:  9/9/2019

Original Filing - 09/09/2019:

  The existing 30-ton chiller at Vandalia State House State Historic Site has failed. The unit has been repaired multiple

   times, but it is no longer economically feasible to make further repairs. The Vandalia State House is listed on the

National Register of Historic Place. The chiller provided the proper environmentally controlled temperature and

humidity levels within the building to protect and preserve historic artifacts and building components.  The longer

  the building envelope is without proper cooling and humidity control, the greater the possibility for damages to

occur.  Additionally, without proper air conditioning, the potential for mold growth escalates posing other problems

   and increased expenses. The State house is open to the public and is staffed.  Lack of proper temperature

control/humidity controls could also have a detrimental impact to the well-being of visitors and employees. Alpha

Controls & Service will upgrade the failed Barber Colman Network 8000 Global Control Module to be compatible

  with the new 30-ton chiller unit and Culberston Heating & Cooling will remove the failed chiller and purchase and

install a new 30-ton unit. This Emergency Purchase has an expected start date of 08/13/2019 through 11/08/2019

  with an Original Estimated Cost of $10,170.00 to Alpha Controls & Service and an Original Estimated Cost of

$62,085.00 to Culberston Heating & Cooling.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: Alpha Controls & Svs. & Culberston Heating & Cooling Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $72,255.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  14     Natural Resources, Department of                                                             File Date:  9/24/2019

Original Filing - 09/24/2019:

  On September 24, 2019, both an Original Emergency Purchase Statement and a Final Actual Cost Statement were

received from the Department of Natural Resources for the dates of 06/03/2019 through 08/30/2019, reporting the

Estimated Total Cost at $54,010.00, and the Actual Total Cost at $51,119.00.

 

Emergency construction services.  IDNR will procure the services of a contractor to complete excavating and

backfilling to remediate an abandoned mine shaft which has collapsed on South Jugtown Road, Coal City, IL 60416.

  The mine shaft was remediated in 1995, however the shaft has reopened creating an appx 20 ft. diameter hole which

  is appx 13 ft. deep and water filled. The opening is located within the yard of the private residence.  Conditions

present a threat and/or potential threat to public health, safety, and welfare. Accordingly, remediation of the threat

  as an emergency procurement is warranted.  The U.S. Department of the Interior, Office of Surface Mining has

declared this site an AML emergency, making federal AML grant funds available for use by the DNR AML

Emergency Section.  Procuring these services as an emergency will eliminate the hazard by excavating soil and

debris, and placing a concrete plug into the collapsed mine shaft.

Signed By:                Clara Orrill, Assistant APO

Vendor:      D. Construction, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                    $0.00                                                   $0.00                      $0.00       20      1

Federal Cost:                           $54,010.00                                                                         $51,119.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  15     Natural Resources, Department of                                                             File Date:  9/24/2019

Original Filing - 09/24/2019:

  On September 24, 2019, both an Original Emergency Purchase Statement and a Final Actual Cost Statement were

received from the Department of Natural Resources for the dates of 07/19/2019 through 10/17/2019, reporting the

Estimated Total Cost at $31,234.00, and the Actual Total Cost at $30,378.15.

 

Emergency construction services.  IDNR will procure the services of a contractor to complete excavating and

backfilling to remediate an abandoned mine shaft which has collapsed on approximately 800 ft. north of Benld Road

  on property owned by the Village of Eagarville. The objective of this project is to abate the hazardous conditions

  that have developed due to collapse of an abandoned coal mine shaft. The existing depression is approximately 30

  ft. by 15 ft. and 8 ft. deep. The mine operated in the Herrin Coal seam to a mining depth of 320 ft. to 348 feet, with

  the coal seam being about 7 feet thick. A concrete plug will be installed and used to both stop the ongoing collapse

  and to prevent its occurrence in the future. The remainder of the hole will be filled with compacted soil materials.

  The U.S. Department of the Interior, Office of Surface Mining has declared this site an AML emergency, making

federal AML grant funds available for use by the DNR AML Emergency Section.  Procuring these services as an

emergency will eliminate the hazard by excavating soil and debris, and placing a concrete plug into the collapsed

  mine shaft.

Signed By:                Clara Orrill, Assistant APO

Vendor: Moniger Excavating, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                    $0.00                                                   $0.00                      $0.00       20      1

Federal Cost:                           $31,234.00                                                                         $30,378.15


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  16     Corrections, Department of                                                                        File Date:  9/12/2019

Original Filing - 09/12/2019:

  ICI needs to purchase pancakes and waffles to customers for nutritional needs. This is in the best interests of the

  State of Illinois due to the cost savings when purchasing in bulk. Current vendor for pancakes will not deliver per

contract terms and the vendor for waffles will not deliver due to payment issues and wanting to charge ICI late

payment penalties that are not allowable per contract terms. This Emergency Purchase has an expected start date of

09/11/2019 through 12/09/2019 with an Original Estimated Cost of $159,000.00.

Signed By:                Justin Weigler, Purchasing

Vendor: Good Source Solutions, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $159,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  17     Human Services, Department of                                                                 File Date:  8/1/2019

Second Filing - 10/16/2019:  FY20, Qtr 1, Item# 17:

  An Emergency Purchase Extension was received on October 16, 2019 requesting an extension for dates starting

10/222/2019 to 07/23/2021 at an additional estimated cost of $313,250.00, revising the total estimated cost to

$416,500.00.

 

Original Filing - 08/01/2019: FY20, Qtr 1, Item# 17:

  The Ligas v. Hamos lawsuit was filed on July 28, 2005, on behalf of individuals with developmental disabilities who

   were residing in private, State-funded facilities (Intermediate Care Facilities for Persons with Developmental

Disabilities or ICFs/DD) of nine or more persons or who were at risk of being placed in such facilities. Plaintiffs

sought placement in Community-Based Settings and receipt of community-based services. On June 15, 2011, a

fairness hearing was held; on the same day, a Consent Decree was approved by the Court.

 

The Court has since

found that the rates DHS pays for residential services to class members are too low. An appropriate rate must be

established to ensure quality services are provided. That rate relief must be forthcoming as quickly as possible. DHS

   must secure the services of a qualified rate developer. Working in collaboration with the Division of Developmental

Disabilities and the Rates Oversight Committee, the vendor will conduct a rate study, conduct research on the

current rate methodologies, consider recommendations developed by the Rates Oversight Committee and craft

recommended rate methodologies for Community Integrated Living Arrangements (CILA) and Intermediate Care

Facilities for Individuals with Intellectual/Developmental Disabilities (ICF/IDD), Illinois' primary residential

settings for persons with developmental disabilities. This Emergency Purchase has an expected start date of

07/24/2019 through 10/21/2019 with an Original Estimated Cost of $103,250.00.

Signed By:                Jean Sandstrom, Agency Procurement Officer

Vendor: Navigant Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $103,250.00           $416,500.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  18     Military Affairs, Department of                                                                 File Date:  9/27/2019

Original Filing - 09/27/2019:

  The Illinois Department of Military Affairs requires Security Guard services for: Camp Lincoln, Marseilles Training

   Area, Peoria, Midway, North Riverside and Decatur. Services are required to ensure the safety of employees and to

   protect the property of the State. Services include stationary assignments and patrol of buildings or properties

during operating and after hours. The DMA requires trained and qualified on-duty armed security officers

distributed among three shifts and six locations from the first day of performance through completion of this

contract in support of post patrol, access control points, security enforcement, vehicular traffic flow, and vehicle

inspections in accordance with federal, state, local, Department of Defense (DoD), and applicable force protection

conditions to include random antiterrorism measures. In support of their duties, vendor security officers will deter,

detect, and detain, by use of necessary and reasonable force, trespassers or persons who illegally gain or attempt to

  gain access to the installation. Additionally, vendor security officers will detect and detain persons suspected of

committing other offenses such as operating a vehicle under the influence of alcohol or other drug, driving a motor

vehicle on any DMA facility with a suspended/revoked license, and illegal transport of drugs/explosive

materials/weapons. Vendor security officers must also possess or be capable of possessing any other skills that are

inherent to the protection of the DMA's assets and personnel. In addition, federal funding will be lost if services are

  not procured by 9-30-19, which would also make this eligible as an emergency in accordance with IL Administrative

   Code Title 44 Sec. 1.2030(c)(5). This Emergency Purchase has an expected start date of 10/01/2019 through

12/31/2019 with an Original Estimated Cost of $520,650.00 using Federal Funds.

Signed By:                Donna Weatherly, Exec II - DMA State Procurement

Vendor: Global Security Services-IA, Ltd. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                    $0.00                                                   $0.00                      $0.00       20      1

Federal Cost:                         $520,650.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  19     Public Health, Department of                                                                     File Date:  7/16/2019

Second Filing - 09/27/2019:

  On September 27, 2019, an Emergency Purchase Extension was received in the same filing quarter, requesting an

extension for dates starting 10/16/2019 to 04/15/2020 at an additional estimated cost of $39,900.00, revising the

  total estimated cost to $59,850.00.

 

Original Filing - 07/16/2019:

  This purchase is an emergency because the Title X (Ten) Family Planning Program (FPP), which is administered by

  the Illinois Department of Public Health, Division of Women's Health pursuant to receipt of a federal Title X grant,

  is required to collect a broad range of data to demonstrate grantee compliance with the federal grant objectives and

conduct a performance evaluation of each delegate agency.  To do this, grantees must be able to submit data through

  a system which can not only provide demographic data (e.g. users at or below the federal poverty level, users with

limited English proficiency, users by age groups), but also generate service data (e.g. STD/HIV educational sessions,

comprehensive physical exams, compliance with State Chlamydia/gonorrhea screening criteria, contraceptive

supplies dispensed). Moreover, the system must be a web-based interface that collects data directly from the

program affiliates, strips identifying patient information, and delivers the de-identified data directly by electronic

notification to the Health and Human Services (HHS) Office of Population Affairs (OPA) health information

exchange. The current Vendor, Ahlers and Associates, is successfully providing this system. There are no other

vendors who could seamlessly provide this service between the time their current contract ends and a new contract

begins. This Emergency Purchase has an expected start date of 07/18/2019 through 10/15/2019 with an Original

Estimated Cost of $19,950.00.

Signed By:                Joel Meints, Agency Procurement Officer

Vendor: Ahlers and Associates Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $19,950.00             $59,850.00                    $0.00                      $0.00       20      1

Federal Cost:                                                                                                                               $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  20     Revenue, Department of                                                                             File Date:  8/9/2019

Original Filing - 08/09/2019:

  A sole source contract with Fairfax Imaging, Inc. expired on July 28, 2019 before all components of the contract

could be implemented. The delay in implementation was due to a change in financial institutions by the State

Treasurer's Office. The Agency requires the continued services of Fairfax Imaging, Inc. to ensure the software

components are programmed and implemented as required by the Agency. This Emergency Purchase has an

expected start date of 08/05/2019 through 11/02/2019 with an Original Estimated Cost of $140,500.00.

Signed By:                Tracy Rutter, Agency Procurement Officer

Vendor: Fairfax Imaging, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $140,500.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  21     Transportation, Department of                                                                  File Date:  7/3/2019

Latest Filing - 08/07/2019:

  An Actual Total Cost of $188,973.64 was reported in the same filing quarter.

 

Original Filing - 07/03/2019:

  The recent flooding of the Illinois River and heavy rains caused a section of IL Rte. 100 south of Michael in Calhoun

   County to fail. The road is currently closed. The contractor will perform testing and excavation to determine root

cause of failure and the extent of the needed repair. The repair is anticipated to include removal and replacement of

  the pavement and subgrade in one lane and the foreslope.

Signed By:                Colleen Caten, District Operations Engineer

Vendor: Keeley and Sons, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $450,000.00                                        $188,793.64           $188,793.64       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  22     Transportation, Department of                                                                  File Date:  7/15/2019

Latest Filing - 10/22/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 22 is $145,292.85.

 

Original Filing - 07/15/2019: FY20, Qtr 1, Item# 22:

Heavy rains over the last month have caused a 2 culvert system and berm to wash out on IL172 approximately 0.5

miles south of Tampico in Whiteside County. As we continue to get more rounds of heavy rains, the erosion is

getting worse and will soon undermine the roadway and there is no longer a berm to hold back the drainage way

water. This Emergency Purchase has an expected start date of 07/11/2019 through 10/08/2019 with an Original

Estimated Cost of $150,000.00.

Signed By:                Masood Ahmad, Region 2 Engineer

Vendor:  Civil Constructors Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $150,000.00                                        $145,292.85           $145,292.85       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  23     Transportation, Department of                                                                  File Date:  8/7/2019

Latest Filing - 11/05/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 23 is $141,609.26.

 

Original Filing - 08/07/2019:

  On August 1, 2019, there was an accident involving 2 semis on I-74 at MP206. The accident resulted in a fire which

severely burnt both westbound lanes and both shoulders. The repair will involve milling down to good pavement

  and then resurfacing. This Emergency Purchase has an expected start date of 08/05/2019 through 11/02/2019 with an

   Original Estimated Cost of $150,000.00.

Signed By:                Kensil Garnett, Region 3 Engineer

Vendor: Open Road Paving Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $150,000.00                                        $141,609.26           $141,609.26       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  24     Transportation, Department of                                                                  File Date:  9/9/2019

Latest Filing - 09/24/2019:

  An Actual Total Cost of $79,267.10 was reported in the same filing quarter.

 

Original Filing - 09/09/2019:

During recent flood events along the Illinois River, the District was requested to construct a temporary road to

access the Kampsville Ferry under Resource Requests 9160 and 9163, for Kampsville Ferry Option A, to be able to

   continue to provide life, health and safety services to the Villages of Hardin and Kampsville. This temporary road

required local traffic to detour on Green County township roads 975 N, 200 E, and 100 E. An emergency contract is

   required to repair the roadway surfaces on these roadways as requested per Resource Request 9575. This work

  shall consist of placing an AC-3 oil and chip surface on 975 N, 200 E, and 100 E. This Emergency Purchase has an

expected start date of 09/06/2019 through 12/04/2019 with an Original Estimated Cost of $350,000.00.

Signed By:                Joseph Monroe, District 8 Operations Engineer

Vendor: Greene County Highway Department Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $350,000.00                                          $79,267.10             $79,267.10       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  25     Transportation, Department of                                                                  File Date:  9/24/2019

Latest Filing - 10/22/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 25 is $15,619.00.

 

Original Filing - 09/24/2019:

During recent flooding events along the Mississippi River in Alton, IL, flood water entered the Department's storm

sewer system along IL 100/Broadway inundating it with mud and debris. This storm sewer needs to be cleaned to

maintain efficiency and minimize any future flooding concerns due to impacted pipes. Due to the length and depth

  of the storm sewer and also the depths of several of the basins/Structures, the District is unable to perform this

work with our forces and equipment. This Emergency Purchase has an expected start date of 09/20/2019 through

12/18/2019 with an Original Estimated Cost of $100,000.00.

Signed By:                Joseph Monroe, District 8 Engineer

Vendor: Haier Plumbing and Heating, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $100,000.00                                          $15,619.00             $15,619.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  26     Veterans Affairs, Department of                                                                File Date:  9/5/2019

Original Filing - 09/05/2019:

  On August 30, 2019, IVHM received a positive Legionella test result. This positive test resulted in 68 point tests

being performed immediately. In order to ensure the safety of all Veterans at IVHM, DVA will need to perform a 68

   point test every two weeks. Should any additional positive Legionella results occur, the agency will need to

perform additional testing and the agency may need to purchase water filters to prevent future positive results. The

agency will begin drafting a solicitation for filters and quick connects; however, if a positive test result occurs, the

filters will be purchased under a separate emergency contract. The contract shall cover the Water Management Plan

  costs for the 90 days of the emergency. It shall also cover water sample collections and the testing of those sample

  for Legionella. Shipping and handling cost is also included to ship the samples to a CDC accredited lab for the

Legionella Test.  This Emergency Purchase has an expected start date of 08/30/2019 through 11/27/2019 with an

Original Estimated Cost of $154,660.00.

Signed By:                Michael Kuntz, Agency Procurement Officer

Vendor: Phigenics, LLC               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $154,660.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  27     Emergency Management Agency                                                               File Date:  9/16/2019

Latest Filing - 10/19/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 27 is $0.00.

 

Original Filing - 09/16/2019:

  Due to the sustained heavy rains and severe flooding throughout the State of Illinois that prompted Gubernatorial

Proclamations covering 36 Illinois counties, the Illinois Emergency Management Agency (IEMA) is soliciting

proposals to provide expertise and assistance to units of State and Local government impacted by the flooding with

disaster recovery planning and related services.  Services include but are not limited to planning and oversight of

damage assessment, conducting, supporting or assisting with damage assessments, collecting, compiling and

reviewing data, and identifying and applying for all relevant federal assistance programs (e.g. Public Assistance,

Individual Assistance, Small Business Administration loans, etc.).

Signed By:                Brett Cox, Chief Fiscal Officer

Vendor: Hagerty Consulting, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                                                                                $0.00                      $0.00       20      1

Federal Cost:                         $680,000.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  28     Housing Development Authority                                                                File Date:

Original Filing - 08/13/2019:

  The Illinois Housing Development Authority ("Authority") has identified that the fire suppression system in its

server room is a water based sprinkler system.  The Authority's server room houses network and server equipment

  that stores all of the Authority's data and electronic records and provides connectivity to other services such as

phones, internet, email and applications used by IHDA staff.  In the event of an emergency causing the sprinkler

system to activate in the server room, the Authority risks losing all data, electronic records and connectivity.  These

   repairs to the Authority's fire suppression system in its server room are urgent and need to be completed as

quickly as possible by a vendor that meets both the union and certificate of insurance requirements of the building.

  The Authority intends to enter into an emergency contract with Advanced Fire & Security Systems, Inc. to replace

  the water based sprinkler system with a gas based sprinkler system to repair State property in order to protect

against further loss or damage to State property as well as to ensure the integrity of State records (30 ILCS 500/20-

30(a)). This Emergency Purchase has an expected start date of 03/12/2019 through 06/10/2019 with an Original

Estimated Cost of $218,625.00.

Signed By:                Audra Hamernik, Executive Director

Vendor: Advanced Fire & Security Systems, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $218,625.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  29     Housing Development Authority                                                                File Date:  8/13/2019

Second Filing - 08/13/2019:

  An Emergency Purchase Extension was received on August 13, 2018 requesting an extension for dates starting

07/10//2019 to 12/15/2019 at an additional estimated cost of $310,000.00, revising the total estimated cost to

$472,161.00.

 

Original Filing - 08/13/2019:

  The emergency contract is for property management and maintenance services at Lake Shore Plaza.  A development

owned by IHDA located at 445 East Ohio Street, Chicago, Illinois. This Emergency Purchase has an expected start

  date of 04/11/2019 through 07/09/2019 with an Original Estimated Cost of $162,161.00.

Signed By:                Audra Hamernik, Executive Director

Vendor: Related Management Company, LP Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $162,161.00           $472,161.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  30     Chicago State University                                                                           File Date:  9/19/2019

Original Filing - 09/19/2019:

  On September 19, 2019, an Announcement of an Emergency Award/Quick Purchase was received from Chicago

  State University reporting an Actual Cost $45,306.00 for dates 01/04/2018 to 04/04/2018. This Emergency

Purchase was required due to a situation in which action was warranted to insure integrity of University records.

  We did not receive an Original Emergency Purchase Statement for this Emergency Purchase. This Emergency

Purchase has an expected start date of 09/03/2019 through 12/02/2019 with an Original Estimated Cost of Federal

Funds in the amount of $680,000.00.

Signed By:                Nicole Rogers, State Purchasing Officer

Vendor: Sungard Availability Services Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $105,714.00                                          $45,306.00             $45,306.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  31     Illinois State University                                                                               File Date:  9/26/2019

Original Filing - 09/26/2019:

Illinois State University is currently experiencing extreme building flooding conditions at Redbird Arena. The

flooding has been made much worse by a recently completed exterior civil construction drainage project. This

project was designed to improve site drainage conditions and mitigate flooding of Redbird Arena during heavy rain

  and storm water drainage events (i.e. spring snow melt).However, it could not be foreseen that the storm water

system had exceeded capacity and flooding is due to water back-ups during significant water events. Current storm

sewer flow volumes exceed storm sewer current capacity during each "significant rain event". The recent project

made the situation much worse and provided a short-cut relief valve for backed up storm sewer water to be

expedited directly back into Redbird Arena, exacerbating the problem. This Emergency Purchase has an expected

  start date of 09/27/2019 through 12/11/2019 with an Original Estimated Cost of $40,000.00. This Emergency

Purchase will be using Reserve Funding.

Signed By:                Ernest Olson, Director of Purchases

Vendor: Hanson Professional Services Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $40,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  32     Illinois State University                                                                               File Date:  9/26/2019

Original Filing - 09/26/2019:

Illinois State University is currently experiencing extreme building flooding conditions at Redbird Arena. The

flooding has been made much worse by a recently completed exterior civil construction drainage project. This

project was designed to improve site drainage conditions and mitigate flooding of Redbird Arena during heavy rain

  and storm water drainage events (i.e. spring snow melt).However, it could not be foreseen that the storm water

system had exceeded capacity and flooding is due to water back-ups during significant water events. Current storm

sewer flow volumes exceed storm sewer current capacity during each "significant rain event". The recent project

made the situation much worse and provided a short-cut relief valve for backed up storm sewer water to be

expedited directly back into Redbird Arena, exacerbating the problem. This Emergency Purchase has an expected

  start date of 09/27/2019 through 12/11/2019 with an Original Estimated Cost of $240,000.00. This Emergency

Purchase will be using Reserve Funding.

Signed By:                Ernest Olson, Director of Purchases

Vendor:  Core Construction Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $240,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  33     Northern Illinois University                                                                        File Date:  7/18/2019

Second Filing - 08/09/2019:

  An Emergency Purchase Extension was received on August 9, 2019 requesting an extension for dates starting

09/29/2019 to 06/30/2020 at an additional estimated cost of $118,560.00, revising the total estimated cost to

$158,560.00.

 

Original Filing - 07/18/2019:

  The required system is the campus' identification card and point-of-sale system.  The identification cards linked to

  the system provide secure access to buildings on campus (e.g. residence halls) and the same cards are used by their

holders to purchase meals and complete other transactions. This Emergency Purchase has an expected start date of

07/01/2019 through 09/28/2019 with an Original Estimated Cost of $40,000.00.  This Emergency Purchase will use

Local Funds.

Signed By:                Kent Clapsaddle, Associate Director, Procurement IT

Vendor: Blackboard Transact, Inc. dba Transact Campus Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $40,000.00           $158,560.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  34     Northern Illinois University                                                                        File Date:  9/19/2019

Original Filing - 09/19/2019:

Frontier North, Inc. has provided telephone trunking service to Northern Illinois University for many years. The

University intends to move away from telephone system currently utilized and will modernize the trunking solution

  at such time that the system is replaced. Due to complications in the procurement process, the sourcing of a new

telephone system has been delayed, forcing the University to continue the use of the existing telephone system and

  the existing trunking services. This Emergency Purchase has an expected start date of 10/01/2019 through

12/30/2019 with an Original Estimated Cost of $70,000.00.

Signed By:                Antoinette Bridges, Director, Procurement Svs. Contract Mgmt

Vendor: Frontier North, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $70,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  35     University of Illinois                                                                                    File Date:  7/2/2019

Latest Filing - 09/26/2019:

  An Actual Total Cost of $312,302.53 was reported in the same filing quarter.

 

Original Filing - 07/02/2019:

  This vendor supplies all food products and supplies to support the cafeteria that serves the guests of hospital

patients and visitors, along with the food for inpatients dietary and clinical needs. This Emergency Purchase has an

expected start date of 07/01/2019 through 09/28/2019 with an Original Estimated Cost of $975,000.00. This

Emergency Purchase will use Institutional Funds.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor:     US Foods Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $975,000.00                                        $312,302.53           $312,302.53       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  36     University of Illinois                                                                                    File Date:  7/19/2019

Latest Filing - 10/25/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 36 is $40,919.03.

 

Original Filing - 07/19/2019:

  This emergency/quick purchase was required due to a situation in which public health or safety was threatened. It

  was brought to the University's attention via our Vendor Credentialing System (VendorMate), that the

employee/owner of the company that is the current vendor has been providing services to the University while he

  had a summarily suspended license in the state of Washington in 2016 for a series of incidents. As we reviewed this

  issue with our Compliance & Risk Management Departments we also identified that the vendor's completed

Financial Disclosures and Conflicts of Interest document for same employee/owner, Step 7 question 2 asked if

individual has had any professional licensure disciplines within the last 10 years which he claimed none. Therefore

  the university has taken the necessary action to terminate the contract. These services are a critical component of

  our accreditation & OSHA compliance requirements, and require an emergency replacement vendor. This Emergency

   Purchase has an expected start date of 07/19/2019 through 10/17/2019 with an Original Estimated Cost of

$125,000.00. This Emergency Purchase will use Institutional Funds.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor: Hygieneering Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $125,000.00                                          $40,919.03             $40,919.03       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  37     University of Illinois                                                                                    File Date:  8/1/2019

Latest Filing - 10/25/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 37 is $250,000.00.

 

Original Filing - 08/01/2019:

  The University awarded a contract for testing and repairing Medium Voltage12kv equipment. This emergency/quick

   purchase was required due to a situation in which public health or safety was threatened. Shermco Industries

specializes in testing and repairing Medium Voltage(12kv) equipment. They have experience and knowledge of our

systems. They specializes in finding the root cause of why the tie breaker did not immediately restore power to half

   of the east campus. Since their involvement with the initial installation, they have performed further testing and

found many issues prior to them becoming catastrophic issues. This vendor also has the resources to respond to our

   emergencies in a timely and cost efficient manner. This Emergency Purchase has an expected start date of

07/30/2019 through 10/28/2019 with an Original Estimated Cost of $250,000.00.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor: Shermco Industries Incorporated Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $250,000.00                                        $250,000.00           $250,000.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  38     University of Illinois                                                                                    File Date:  8/23/2019

Original Filing - 08/23/2019:

  FJ Murphy will remedy a dry standpipe that upon inspection could not hold even city water pressure and this pipe

   feeds into Brookens Library. The original standpipe and FDC will be removed and replaced in their entirety. The

system will be upgraded to the latest NFPA code requirements of a wet stand pipe system that requires less

maintenance and has a longer service life in comparison to the dry pipe existing today. Three total risers are affected

  by the cracks and weak joints in the scope of this repair effort. This Emergency Purchase has an expected start date

  of 09/09/2019 through 10/18/2019 with an Original Estimated Cost of $95,557.00.

Signed By:                Keith Stewart, Director of Construction

Vendor:    F.J. Murphy & Son, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $95,557.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  39     University of Illinois                                                                                    File Date:  8/30/2019

Original Filing - 08/30/2019:

  The University awarded a contract for surveying. This emergency/quick purchase was required due to a situation in

which immediate action was needed to prevent any disruption in University services. Press Ganey is utilized to

provide patient, employee and physician satisfaction surveying and benchmarking as required for the Hospital

Patient Experience Office. This Emergency Purchase has an expected start date of 08/30/2019 through 11/29/2019

  with an Original Estimated Cost of $900,000.00, using Institution Funds.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor: Press Ganey Associates Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $900,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  40     University of Illinois                                                                                    File Date:  8/30/2019

Original Filing - 08/30/2019:

  The University awarded a contract for medical and surgical supplies. This emergency/quick purchase was required

  due to a situation in which immediate action was needed to prevent any disruption in University services. Medline

Industries provides distribution of all Hospital Medical /Surgical supplies throughout the year. Under the terms of

  the distribution contract Medline will warehouse adequate inventory and deliver all supplies at agreed upon

schedules. This Emergency Purchase has an expected start date of 09/01/2019 through 11/29/2019 with an Original

Estimated Cost of $9,000,000.00, using Institution Funds.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor: Medline Industries, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                      $9,000,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  41     University of Illinois                                                                                    File Date:  8/30/2019

Original Filing - 08/30/2019:

  The University awarded a contract for animal cage cleaning equipment and supplies. This emergency/quick purchase

   was required due to a situation in which public health or safety was threatened. Getinge provides all labor and

materials needed to complete the provision of Animal Cage Cleaners and Detergents for the Biologic Resources

Laboratory. This Emergency Purchase has an expected start date of 08/29/2019 through 11/28/2019 with an Original

   Estimated Cost of $400,000.00, using Institution Funds.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor: Getinge Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $400,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  42     University of Illinois                                                                                    File Date:  8/30/2019

Original Filing - 08/30/2019:

  This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent

  any disruption in University services. Refuse and recyclable cardboard collection and disposal for all UIC East and

  West campus facilities that are currently serviced by UIC FM Transportation, services for our 1,2,4,6,and 8 yard

static containers, as well as smaller in place compactors(dorms). This Emergency Purchase has an expected start

  date of 08/30/2019 through 11/29/2019 with an Original Estimated Cost of $150,000.00, using Institution Funds.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor: Allied Waste/Republic Services, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $150,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  43     University of Illinois                                                                                    File Date:  8/30/2019

Original Filing - 08/30/2019:

  The University awarded a contract for repairs to metering system. This emergency/quick purchase was required due

   to a situation in which immediate repairs were needed to prevent further loss or damage to University property. It

  is crucial that the emergency purchase is started while the other electrical repair work is going on. The electric gear is

   currently de-energized and a major portion of this work cannot be completed safely when the gear is energized. We

cannot have this gear down beyond the other repair because it puts the university at risk for a power outage. This

Emergency Purchase has an expected start date of 08/29/2019 through 11/27/2019 with an Original Estimated Cost

  of $150,000.00, using Institution Funds.

Signed By:                Debra Matlock, Director, UIC Purchasing

Vendor: Hawkeye Energy Solutions Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $150,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  44     University of Illinois                                                                                    File Date:  9/6/2019

Original Filing - 09/06/2019

  The University of Illinois awarded a contract for a refuse truck. This emergency/quick purchase was required due to

  a situation in which public health or safety was threatened. On September 6, 2019, an Emergency Purchase

Affidavit reporting an Actual Cost $215,488.00, was received from the University of Illinois for dates 10/19/2017

  to 07/11/2018. We did not receive an Original Emergency Purchase Statement for this Emergency Purchase.

Signed By:                Aaron Finder, State Purchasing Officer

Vendor: Rantoul Truck Center Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $215,488.00                                        $215,488.00           $215,488.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

 

 


 

 

 

 

 

Updates

To

Previously Filed

Emergency Purchases

 

 


 

                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  45     Secretary of State, Office of the                                                                 File Date:  9/9/2019

Latest Filing - 09/09/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 1 is $136,275.00.

 

Original Filing - 06/07/2019:

  The current vendor has failed to meet deadlines and delivery of over 5 million stickers. Current stock is getting low.

  This low/no stock affects daily operations statewide. Pressure seal form with stickers: 325,000 2020 glued,

1,400,000 2021 glued at a cost of $.079 each. This Emergency purchase has an estimated cost of $136,275.00.

Signed By:                Ernie Dannenberger, Director of Vehicle Services

Vendor: Surysinc.com Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $136,275.00                                        $136,275.00           $136,275.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  46     Natural Resources, Department of                                                             File Date:  7/25/2019

Third Filing - 07/25/2019 - FY19, Qtr 4, Item# 5:

  An emergency extension was granted through December 31, 2019, however, the vendor is unable to continue due to

expending a substantial amount of money without being able to open the course.  After 3 months of investments

  and no opportunity for profitable returns, the Vendor can no longer withstand the expenses associated with the

Grand Marais.

 

The terms and conditions of the original agreement have changed and as such, IDNR will let the

contract expire on its original date of July 19, 2019 and declare a new emergency to take the new conditions into

account.

 

Second Filing - 07/03/2019: FY19, Qtr 4, Item# 5:

  An Emergency Purchase Extension was received on July 3, 2019, requesting an extension for dates starting

07/20/2019 to 09/18/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $300,000.00.

 

Original Filing - 04/26/2019: FY19, Qtr 4, Item# 5:

  The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Grand Marais

  Golf Course located in Centreville, IL, in St. Clair County within the Frank Holten State Recreation Area ((SRA)

  IAC with 30 ILCS 500/20-30). IDNR was recently forced to terminate a contract with the previous concessionaire

leaving the agency with the burden of maintaining the Grand Marais Golf Course.  IDNR does not have the

expertise, experience, or staff required to operate and maintain a golf course. The cost to maintain the 18-hole golf

course for the 2019 season is estimated at $350,000 to $400,000.  If it is not maintained, the cost to restore the

greens to golfing conditions has been estimated at $800,000 to $1,000,000.  This cost would be a maintenance

expense only.  IDNR wouldn't receive any income as the golf course would remain closed to the public.   IDNR

  does not have the funds available to maintain or restore the course and cannot afford to let the site deteriorate

beyond repair. IDNR is currently in the process of expending a substantial amount of money for repairs and

improvements to the course including flood mitigation, new irrigation pumps, and clubhouse improvements.  The

clubhouse was left in a state of disarray by the previous concessionaire.  These repairs and improvements will not

  be sustained without a concessionaire to perform the general and routine maintenance IDNR is unable to provide.

  This Emergency Purchase has an expected start date of 04/25/2019 through 07/04/2019 with an Original Estimated

  Cost of $300,000.00 using other funds from a revenue Generating Contract.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: Golden Tees              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $300,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  47     Natural Resources, Department of                                                             File Date:  7/25/2019

Latest Filing - 07/25/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 7 is $34,209.00.

 

Original Filing - 05/24/2019: FY19, Qtr 4, Item# 7:

Emergency construction services.  DNR will procure the services of a contractor to complete excavation and

backfilling to remediate a subsided mine pit that is impacting a roadway and ditch on  Bhrett Drive, Energy, IL

62933.

  The objective of this project is to abate the hazardous conditions that have developed due to an abandoned coal

  mine pit collapse. The existing collapse is approximately 12 feet by 31 feet and to a depth of about 8 feet. The mine

   operated in the Herrin Coal seam and the mining depth is approximately 50 feet with the coal seam being about 5 .5

   feet thick. This Emergency Purchase has an expected start date of 05/20/2019 through 08/16/2019 with an Original

Estimated Cost of $26,492.00.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor:  K.D. Crain and Sons, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                                                                                $0.00                      $0.00       20      1

Federal Cost:                           $26,492.00                                                                         $34,209.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  48     Natural Resources, Department of                                                             File Date:  7/25/2019

Latest Filing - 07/25/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 6 is $37,458.00.

 

Original Filing - 05/24/2019: FY19, Qtr 4, Item# 6:

Emergency construction services.  DNR requires the services of a contractor to complete subsurface borings with

intent to determine if the shaft is backfilled or remains open. Drilling will consist of both vertical and inclined

boreholes to various depths. The mine shaft collapsed in October 2018 and was subsequently remediated in

December 2018 by placing a concrete plug from the 3 ft. to 17 ft. depth. At the time of collapse, the shaft was

measured to be in excess of 200 ft. deep, and the open hole approximately 20 ft. in diameter at ground surface. At

  the time of remediation the open hole/shaft was measured to be 17 ft. deep with a circular footprint approximately

  40 ft. in diameter. It’s uncertain if the open shaft filled with material or became clogged with material. It’s noted that

   additional failure of material within and/or adjacent to the shaft may occur. Such failure, if deep seated, can happen

rapidly, with little or no warning, creating a hole that is tens of feet wider and deeper than the original collapse.

Therefore, all work within the vicinity of the shaft should be considered dangerous and the Contractor shall employ

  all safety procedures deemed necessary to protect personnel, equipment, and property. This Emergency Purchase

  has an expected start date of 05/20/2019 through 08/16/2019 with an Original Estimated Cost of $33,920.00.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: Durbin Enterprises, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                    $0.00                                                   $0.00                      $0.00       20      1

Federal Cost:                           $33,920.00                                                                         $37,458.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  49     Natural Resources, Department of                                                             File Date:  7/2/2019

Latest Filing - 07/03/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 8 is $17,552.00.

 

Original Filing - 05/29/2019:

Emergency construction services.  DNR requires the services of a contractor to completing subsurface borings with

intent to determine if the shaft is backfilled or remains open. Drilling will consist of inclined boreholes to various

depths. The shaft is reportedly 10 ft. wide by 27 ft. long. The mine operated in the Herrin coal seam to a mining

depth of approximate 635 ft. with the coal seam approximately 7.5 ft. thick. An air shaft on the property collapsed

  and the mine opening was filled with aggregate and concrete in January 2019. The mine’s main shaft is located

approximately 300 ft. from the air shaft, and there are legitimate concerns that this shaft may also collapse. 

Supplemental drilling is planned in order to assess the condition of the mine shaft.  Should voids be encountered

remediation of the mine shaft may be warranted. This Emergency Purchase has an expected start date of 05/28/2019

through 08/23/2019 with an Original Estimated Cost of $35,060.00.

Signed By:                Clara Orrill, Assistant Agency Procurement Officer

Vendor: Durbin Enterprises, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                                                                                $0.00                      $0.00       20      1

Federal Cost:                           $35,060.00                                                                         $17,552.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  50     Corrections, Department of                                                                        File Date:  9/11/2019

Latest Filing - 09/11/2019:

  The Actual Total Cost of FY19, Qtr 3, Item# 11 is $394,905.02.

 

Original Filing - 03/2/2019:

Illinois Correctional Industries was approached with an opportunity to purchase a limited supply of grilled chicken

breasts at a reduced price. This limited quantity will only be available at reduced price until the supply runs out.

  This Emergency Purchase has an expected start date of 03/20/2019 through 06/17/2019 with an Original Estimated

  Cost of $418,320.00.

Signed By:                David Papp, State Purchasing Officer

Vendor: Good Source Solutions, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $418,320.00                                        $394,905.02           $394,905.02       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  51     Corrections, Department of                                                                        File Date:  8/26/2019

Latest Filing - 08/26/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 10 is $32,273.56..

 

Original Filing - 05/31/2019:  FY19, Qtr 4, Item# 10:

  This Emergency Purchase is for the repair of the water main break and the replacement of the water pump that

feeds the water tower. This Emergency Purchase has an expected start date of 05/26/2019 through 08/23/2019 with

  an Original Estimated Cost of $120,000.00.

Signed By:                Darrell Marcy, Agency Procurement Officer

Vendor: Modern Piping Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $120,000.00                                          $32,273.56             $32,273.56       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  52     Corrections, Department of                                                                        File Date:  8/26/2019

Latest Filing - 10/19/2019:  FY19, Qtr. 4, Item#11:

  The Actual Total Cost of FY19, Qtr 4, Item# 11 is $76,750.00.

 

Second Filing - 08/26/2019: FY19, Qtr. 4, Item#11:

  An Emergency Purchase Extension was received on August 26, 2019, requesting an extension for dates starting

09/23/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $110,000.00.

 

Original Filing - 06/26/2019: FY19, Qtr. 4, Item#11:

  This Emergency Purchase Statement covers the purchase of parts and labor to repair the failed Computerized

Locking Control System at Logan Correction Center. Failure of this system poses a significant risk to the life,

health, and safety of both staff and offenders. The Capitol Development Board was consulted during the decision-

making process and made a recommendation that the project should proceed. This Emergency Purchase has an

expected start date of 06/25/2019 through 09/22/2019 with an Original Estimated Cost of $110,000.00.

Signed By:                Darrell Marcy, Agency Procurement Officer

Vendor: Stanley Security System Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $110,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  53     Public Health, Department of                                                                     File Date:

Third Filing - 09/05/2019: FY19, Qtr 4, Item# 12:

  An Emergency Purchase Extension was received on September 5, 2019 requesting an extension for dates starting

09/29/2019 to 06/30/2020 at an additional estimated cost of $157,331.00, revising the total estimated cost to

$210,356.00.

 

Second Filing - 07/02/2019: FY19, Qtr 4, Item# 12:

  On July 2, 2019, an Emergency Purchase Statement was received revising the estimated cost to $53,025.00. The

Agency found an error in their cost calculation.

 

Original Filing - 06/28/2019: FY19, Qtr 4, Item# 12:

  The Office of Preparedness and Response (OPR) and  the Office of Information Technology (IT) within the Illinois

Department of Public Health is requesting software and services for the existing HAN (Health Alert Network)

emergency alerting and notification System, SIREN (State of Illinois Rapid Electronic Notification). Each state is

required by the CDC to maintain a fully-functional HAN system that will meet or exceed federal requirements;

ensure full operational capabilities 24/7/365 to support Illinois “ready state” requirements and all hazards approach

  to emergency preparedness, response, and recovery; for the purposes of rapid communication and information

sharing, and response to public health emergencies. This system provides the sole mechanism for Illinois health alert

   distribution for rapid communication and information sharing and for response to public health emergencies and

other events impacting the life, health and or safety of Illinois citizens. System implementation is federally

mandated by the CDC. Without approval, IDPH would be unable to provide rapid emergency alerting and

confirmation functions and would fail to meet federal mandates and ultimately fail to provide for the health and

safety of IL citizens. The procurement will also cause the loss of federal funds if not completed as Federal funds

  have been obligated specifically for this project and cannot be redirected for any other purpose. Additionally, failure

   to complete this procurement would result in needless expenses up to its point of failure. This Emergency Purchase

   has an expected start date of 07/01/2019 through 09/28/2019 with an Actual Cost of $48,025.43.

Signed By:                Joel Meints, Agency Procurement Officer

Vendor:     Esi Acquisition, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                                                                                                $0.00                                      20      1

Federal Cost:                         $210,356.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  54     Transportation, Department of                                                                  File Date:  8/9/2019

Latest Filing - 08/09/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 13 is $39,950.00.

 

Original Filing - 04/29/2019:

  Two Scales one on I-74EB, and one on I-80WB were recently put out of service by the Illinois Department of

Agriculture due to the condition of the scale pits. Having 2 scales down in close proximity would result in no trucks

being weighed in this area. The contractor will repair the scale pit at Scale 22 on I-74 near East Moline. The work

would include concrete removal and repair to the back walls of the scale pit. This Emergency Purchase has an

expected start date of 04/26/2019 through 07/24/2019 with an Original Estimated Cost of $50,000.00.

Signed By:                Amy Eller, Engineer of Operations

Vendor:  Civil Constructors, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $50,000.00                                          $39,950.00             $39,950.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  55     Transportation, Department of                                                                  File Date:  9/23/2019

Latest Filing - 09/23/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 14 is $89,727.00.

 

Original Filing - 06/28/2019:  FY19, Qtr 4, Item# 14:

  The Department must have a vendor in place to provide maintenance services at the Main Line rest area. These

services are critical and essential to the motorist's health and safety. If these services are not provided, the rest areas

  will need to be closed until sanitary facilities are available. Maintenance services to the rest area are necessary in

order to keep the location open and functional, especially during peak travel dates. This Emergency Purchase has an

expected start date of 07/01/2019 through 09/28/2019 with an Original Estimated Cost of $179,454.00.

Signed By:                Aundra Williams, Agency Purchasing Officer

Vendor: Sertoma Centre, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $179,454.00                                          $89,727.00             $89,727.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  56     Capital Development Board                                                                        File Date:

Fourth Filing - 11/02/2018: FY 17, Qtr 1, Item# 16:

  An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract for dates

09/19/2019 to 03/31/2020. There was no additional cost reported.

 

Third Filing - 11/02/2018: FY 17, Qtr 1, Item# 16:

  An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract for dates

12/04/2018 to 06/30/2019. There was no additional cost reported.

 

Second Filing - 08/02/2018: FY 17, Qtr 1, Item# 16:

  An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract not to

exceed 153 days. There was no additional cost reported.

 

Original Filing - 07/29/2016: FY 17, Qtr 1, Item# 16:

  The cooling system at the Administration Building of the Danville Correctional Center has failed and can no longer

  be maintained. The unit is approximately 35 years old and all three compressors are no longer functioning. The

Administration Building houses management staff, the business office, records office, armory, offender visiting room

   and the health care unit. The building is no longer being cooled causing a potential threat to public safety, loss of or

damage to state property and disruption in critical State services. Arrangements are being made to temporarily move

   all inmates in the building to other locations. An emergency purchase is necessary in order to expedite a design for

  the replacement of the cooling unit. This vendor will provide an evaluation of the system, recommendations for

solutions, including cost estimates and lead times, and an expedited design and observation of the replacement of the

   cooling unit. This vendor was chosen because they are familiar with and in close proximity to the site, and they

  have extensive CDB project experience with positive results and can respond immediately to this request for

emergency services. This Emergency Purchase has an expected start date of 07/21/2016 through 10/18/2016 with an

Original Estimated Cost of $30,000.00.

Signed By:                Gus Behnke, Chief Fiscal Officer

Vendor: GHR Engineers & Associates, Inc. Notary Date:             7/25/2016

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $30,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  57     Capital Development Board                                                                        File Date:  7/23/2019

Latest Filing - 07/23/2019:

  The Actual Total Cost of FY18, Qtr 1, Item# 21 is $83,339.75.

 

Second Filing - 06/27/2018:  FY18, Qtr 1, Item# 21:

  An Emergency Purchase Extension was received on June 27, 2018 requesting an extension to 10/31/2019 at an

additional estimated cost of $0.00, keeping the total estimated cost at $40,000.00.

 

Original Filing - 08/28/2017: FY18, Qtr 1, Item# 21:

  The Illinois School for the Visibly Impaired in Jacksonville, IL has an emergency generator that has become in-

operable. Should a power failure occur, the facility no longer has a back-up power supply which could result in a

complete shut-down of the facility. Because of the age and condition of the generator, attempts at repair are not

feasible as parts are no longer being manufactured and there is no guarantee that a repair will last for any significant

amount of time. Temporary measures in conjunction with a design and installation of a new generator and any

necessary ancillary components are needed immediately in order to minimize serious disruption in critical state

service and to protect against the threat to public health and safety. This Emergency Purchase has an expected start

  date of 08/28/2017 through 11/25/2017 with an Original Estimated Cost of $40,000.00.

Signed By:                Gus Behnke, Chief Fiscal Officer

Vendor: Benton & Associates Notary Date:             8/28/2017

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $40,000.00                                          $83,339.75             $83,339.75       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  58     Capital Development Board                                                                        File Date:  7/2/2019

Fourth Filing - 07/02/2019:  FY18, Qtr 4, Item# 27:

  An Emergency Purchase Extension was received on July 2, 2019, requesting an extension for dates starting

07/31/2019 to 12/31/2019. There was no additional cost reported.

 

Third Filing - 03/05/2019:  FY18, Qtr 4, Item# 27:

  An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates starting

04/02/2019 to 07/31/2019 with an increased estimated cost of $1,417,210.00

 

Second Filing - 08/29/2018:  FY18, Qtr 4, Item# 27:

  An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this contract not to

   exceed 269 days. There was no additional cost reported.

 

Original Filing - 06/07/2018: FY18, Qtr 4, Item# 27:

  The scope of work provides for correcting identified code violations and making basic improvements to allow the

Illinois Department of Veterans' Affairs to occupy the building as quickly as possible. Asbestos abatement may be

required. This project has a six month expedited design and construction schedule and will require substantial on-site

   observation in order to monitor construction progress and cost. Incorporated documents include the March 2009

Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual &

Supplement. This Emergency Purchase has an expected start date of 06/2018 through 09/04/2018 with an Original

Estimated Cost of $900,000.00.

Signed By:                Chris Miles, Executive II

Vendor:  DLR Group, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $900,000.00        $1,417,210.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  59     Capital Development Board                                                                        File Date:  7/2/2019

Fourth Filing - 07/02/2019: FY18, Qtr 4, Item# 29:

  An Emergency Purchase Extension was received onJuly 3, 2019, requesting an extension for dates starting

07/31/2019 to 12/31/2019. There was no additional cost reported.

 

Third Filing - 03/05/2019: FY18, Qtr 4, Item# 29:

  An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates starting

04/02/2019 to 07/31/2019 with a revised estimated cost of $24,809,000.00

 

Second Filing - 08/29/2018: FY18, Qtr 4, Item# 29:

  An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this contract not to

   exceed 238 days. There was no additional cost reported.

 

Original Filing - 06/11/2018: FY18, Qtr 4, Item# 29:

  The scope of work provides for correcting identified code violations and making basic improvements to allow the

Illinois Department of Veterans' Affairs to occupy the building at 720 Sycamore Street in Quincy, Illinois as

directed by the Architect/Engineer of record. Asbestos abatement may be required. This project has a six month

expedited design and construction schedule. Incorporated documents include the March 2009 Standard Documents

  for Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This

Emergency Purchase has an expected start date of 06/11/2018 through 09/04/2018 with an Original Estimated Cost

  of $6,000,000.00.

Signed By:                Chris Miles, Executive II

Vendor: River City Construction LLC               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                      $6,000,000.00      $24,809,000.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  60     Capital Development Board                                                                        File Date:  7/25/2019

Latest Filing - 07/25/2019:

  The Actual Total Cost of FY19, Qtr 1, Item# 14 is $11,300.00.

 

Second Filing - 11/29/2018:  FY19, Qtr 1, Item# 14:

  On November 29, 2018, an Emergency Purchase Extension was received extending this contract from 12/13/2018 to

05/31/2019. There was no additional cost reported.

 

Original Filing - 09/25/2018:  FY19, Qtr 1, Item# 14:

Dixon Correctional Center: The scope of work consists of replacing the existing security air devices with anti-

ligature security devices in areas accessible to offenders, evaluating the performance of the existing building air

distribution systems, and providing recommendations to increase safety and comfort for all occupants. Incorporated

   contractual documents include the March 2009 Standard Documents for Construction & Supplement and the

March 2009 Design and Construction Manual & Supplement. Services provided under this procurement should not

exceed $50,000.00, which is a place-holder prior to the negotiation of a Professional Services Agreement, without

  prior authorization from the Capital Development Board in consultation with the Chief Procurement Office. This

Emergency Purchase has an expected start date of 09/25/2018 through 12/23/2018 with an Original Estimated Cost

  of $50,000.00.

Signed By:                Chris Miles, Executive II

Vendor:       O & N Engineering-Development, P.C.               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $50,000.00                                          $11,300.00             $11,300.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  61     Capital Development Board                                                                        File Date:  7/25/2019

Latest Filing - 07/25/2019:

  The Actual Total Cost of FY19, Qtr 3, Item# 17 is $259,356.91.

 

Second Filing - 02/13/2019: FY19, Qtr3, Item# 17:

  An Emergency Purchase Extension was received on February 13, 2019, in the same filing quarter, requesting an

extension for dates starting 04/23/2019 to 08/31/2019 at an additional estimated cost of $0.00, keeping the original

estimated cost of $234,000.00.

 

Original Filing - 01/25/2019: FY19, Qtr3, Item# 17:

  The scope of work consists of replacing the existing security air devices with anti-ligature security devices in areas

accessible to offenders. Incorporated contractual documents include the March 2009 Standard Documents for

Construction & Supplement, design specifications provided by the A/E of record and approved by CDB, and

Loescher Heating & Air Conditioning Company's quote submitted on January 24, 2019. Services provided under

  this procurement should not exceed $234,000.00, without prior authorization from the Capital Development Board

  in consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of

01/24/2019 through 04/23/2019 with an Original Estimated Cost of $234,000.00.

Signed By:                Chris Miles, Executive II

Vendor: Loescher Heating & Air Conditioning company Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $234,000.00                                        $259,356.91           $259,356.91       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  62     Capital Development Board                                                                        File Date:  8/19/2019

Fourth Filing - 08/19/2019: FY 19, Qtr 3, Item #19:

  On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in Residential

  Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of R4. R4

houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state mandated

programs and therapy including but not limited to a Drug Treatment Program. Should a complete electrical failure

occur, there are currently no available options for the transfer this population. Since February of 2015, there has

  been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action in the form of work

orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells 61 & 62 cannot be reset

  due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the extent that wiring is exposed.

Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in the best interest of the State to

  now incorporate R4 into this emergency procurement to protect against the threat to safety for the inmates and

staff, and to prevent or minimize serious disruption in critical State services. Additionally, given the current vendors

   knowledge and expertise and the fact that they are already mobilized in the other Residential units, it is fiscally

prudent to move forward with electrical repairs to R4. The extension date for this extension remains at 04/30/2020.

 

 

Third Filing - 05/22/2019: FY19, Qtr 3, Item# 19:

  On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half

  of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)

   in order to meet safety and security guidelines for staff and inmates. With this recent development, it is

recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of

DOC staff and the inmates. Currently, MHCE's current Not to Exceed contract totals $250,000.00 and is being paid

   on a Time and Material basis. A contract modification for additional compensation related to renovating the

electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.

 

Second Filing - 03/21/2019:FY19, Qtr 3, Item# 19:

  An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting

04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at

$250,000.00.

 

Original Filing - 02/04/2019: FY19, Qtr 3, Item# 19:

  The Illinois Department of Corrections is requesting the Capital Development Board’s assistance in seeking an

emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big

Muddy Correctional Center. Recently the electrical system in this housing unit has become noticeably faulty, which

   has put the Department’s operations in jeopardy. The scope of work will be to conduct an assessment of the

electrical in residential units R1, R2, R3 and R4 and to complete the design work for replacing all of the underground

   wiring for lights, receptacles and other miscellaneous loads using new conduits above grade in residential unit R2. If

  the assessments determine that this work is also necessary in residential units R1, R3 and R4, it may be included in

  this project. Incorporated documents include the March 2009 Standard Documents for Construction & Supplement

  and the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an expected

  start date of 02/04/2019 through 05/04/2019 with an Original Estimated Cost of $250,000.00.


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

Signed By:                Chris Miles, Executive II

Vendor: McCoy and Howard Consulting Engineers, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $250,000.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  63     Capital Development Board                                                                        File Date:  8/19/2019

Fourth Filing - 08/19/2019: FY19, Qtr 3, Item# 20:

  On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in Residential

  Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of R4. R4

houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state mandated

programs and therapy including but not limited to a Drug Treatment Program. Should a complete electrical failure

occur, there are currently no available options for the transfer this population. Since February of 2015, there has

  been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action in the form of work

orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells 61 & 62 cannot be reset

  due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the extent that wiring is exposed.

Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in the best interest of the State to

  now incorporate R4 into this emergency procurement to protect against the threat to safety for the inmates and

staff, and to prevent or minimize serious disruption in critical State services. Additionally, given the current vendors

   knowledge and expertise and the fact that they are already mobilized in the other Residential units, it is fiscally

prudent to move forward with electrical repairs to R4. The extension date for this extension remains at 04/30/2020.

 

 

Third Filing - 05/22/2019: FY19, Qtr 3, Item# 20:

  On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half

  of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)

   in order to meet safety and security guidelines for staff and inmates. With this recent development, it is

recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of

DOC staff and the inmates. Currently, F.W. Electric's current Not to Exceed contract totals $772,500.00 and is

being paid on a Time and Material basis. A change Order for additional compensation related to renovating the

electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.

 

Second Filing - 03/21/2019: FY19, Qtr 3, Item# 20:

  An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting

04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at

$1,312,000.00.

 

Original Filing - 02/07/2019: FY19, Qtr 3, Item# 20:

Illinois Department of Corrections is requesting the Capital Development Board's assistance in seeking an

emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big

Muddy Correction Center. Recently the electrical system in this housing unit has become noticeable faulty, which

  has put the Department's operations in jeopardy. The scope of work will be to provide construction services for

replacing all of the underground wiring for lights, receptacles and miscellaneous loads using new conduits above

grade in residential unit R2. This Emergency Purchase has an expected start date of 02/0/2019 through 05/04/2019

  with an Original Estimated Cost of $1,3120,000.00.

Signed By:                Chris Miles, Executive II

Vendor:      F. W. Electric, Inc. Notary Date:


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                      $1,312,000.00        $2,084,500.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  64     Capital Development Board                                                                        File Date:  7/30/2019

Third Filing - 09/17/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 17 for Sterling Commercial Roofing  is $217,226.10, and an Actual

Total Cost of $17,562.75 for SMT Architects P.C.

 

Second Filing - FY19, Qtr 4, Item # 17:

  An Emergency Purchase Extension was received on July 11, 2019, requesting an extension for an end date of 

09/30/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $247,500.00.

 

Original Filing - 05/23/2019: FY19, Qtr 4, Item # 17:

  The EPDM roof at the Visitors Center has failed and separated from the entire parameter of the parapet wall in

addition to multiple locations throughout the roof. The scope of work provides for construction services to remove

  and replace the ballasted EPDM roof in its entirety; including all insulation, flashings and perimeter metal edging.

  The new work shall include high R-value insulation, coverboard and adhered PVC membrane. Also included would

  be new wall, curb and drain flashings, new pre-finished perimeter metal edging and all necessary accessories. This

Emergency Purchase has an expected start date of 05/20/2019 through 09/19/2019 with an Original Estimated Cost

  of $22,500.00 for SMT Architects P.C. and $225,000.00 for Sterling Commercial Roofing, Inc..

Signed By:                Chris Miles, Executive II

Vendor:  SMT Architects P.C. & Sterling Commercial Roofing, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $247,500.00                                        $234,788.85           $234,788.85       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  65     Capital Development Board                                                                        File Date:  7/3/2019

Fourth Filing - 08/21/2019:

  An Emergency Purchase Extension was received on August 6, 2019 requesting an extension to July 31, 2020.

 

Third Filing - 08/06/2019:

  An Emergency Purchase Extension was received on August 6, 2019 requesting an extension for dates starting

08/20/2019 to 03/31/2020 revising the estimated cost to $300,000.00.

 

Second Filing - 07/03/2019:

  An Emergency Purchase Statement was received on 07/03/2019 amending the Original Estimated Cost to

$145,000.00

 

Original Filing - 06/04/2019:

  The Lawrence Correctional Center is a high-medium security level facility that houses approximately 2,100

offenders and in the workplace for more than 400 staff. At the present time the twenty-five-year-old 235-ton chiller

   that provides cooling to the healthcare unit, dietary, academic and vocational units is not fully functioning. This

  unit is comprised of four compressors, but three are inoperable and based on a diagnosis of the facility’s trades staff

   it is not cost effective nor viable to have them repaired. Current conditions include excessive heat and slippery

dietary floors. As such, the department of Corrections is seeking CDB’s assistance in declaring an emergency and

moving as quickly as possible to remedy this situation. The lack of a properly functioning air conditioning unit is

putting the facility’s operations at risk of not complying with the constitutional minimums afforded to the offender

population, a dangerous and excessively hot living and working environment, and putting at risk mentally ill

offenders who are on psychotropic medication. This project began through the emergency selection of an

Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-

Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E

contract followed by bidding and award procedures, temporary cooling followed by the replacement of the chiller at

Lawrence Correctional Center under the existing processes would likely not begin for several months. For this

reason, emergency purchases are necessary to protect against the threat to public health and safety and to prevent

  or minimize serious disruption in critical Sate services as quickly as possible. Webb Engineering Services, Inc. was

selected because they have experience with chiller replacements and they can respond immediately to this request

  for emergency services. This Emergency Purchase has an expected start date of 06/04/2019 through 09/01/2019 with

   an Original Estimated Cost of $145,000.00.

Signed By:                Chris Miles, Executive II

Vendor: Webb Engineering Services, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $45,000.00           $300,000.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  66     Toll Highway Authority, Illinois State                                                        File Date:  7/12/2019

Ninth Filing - 10/15/2019: FY19, Qtr 1, Item# 15:

  On October 15, 2019, an actual cost statement was received reporting the Total Cost expended for dates 07/01/2019

   through 09/30/2019 at 299,258.75.

 

Eighth Filing - 09/24/2019: FY 19, Qtr 1, Item# 15:

  An Emergency Purchase Extension was received on September 24, 2019 requesting an extension for dates starting

10/01/2019 to 12/31/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to

$1,900,000.00.

 

Seventh Filing - 07/25/2019: FY 19, Qtr 1, Item# 15

  On July 12, 2019, an actual cost statement was received reporting the Total Cost expended for dates 04/01/2019

through 06/30/2019 at 196,517.50.

 

Sixth Filing - 06/28/2019: FY 19, Qtr 1, Item# 15

  An Emergency Purchase Extension was received on June 28, 2019 requesting an extension for dates starting

07/01/2019 to 09/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to

$1,600,000.00.

 

  Fifth Filing - 04/19/2019: FY 19, Qtr 1, Item# 15

  On April 19, 2019, an actual cost statement was received reporting the Total Cost expended for dates 10/02/2018

through 03/31/2019 at 528,003.75.

 

Fourth Filing - 04/01/2019: FY 19, Qtr 1, Item# 15:

  An Emergency Purchase Extension was received on April 1, 2019 requesting an extension for dates starting

04/01/2019 to 06/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to

$1,300,000.00.

 

Third Filing - 12/21/2018: FY 19, Qtr 1, Item# 15:

  On December 21, 2018, an actual cost statement was received reporting the Actual Total Cost expended for dates

07/02/2018 through 10/01/2018 at $365,217.50.

 

Second Filing - 10/02/2018: FY 19, Qtr 1, Item# 15:

  An Emergency Purchase Extension was received on October 2, 2018 requesting an extension for dates starting

10/02/2018 to 03/31/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to

$1,000,000.00.

 

Original Filing - 07/03/2018: FY 19, Qtr 1, Item# 15:

  Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the

Tollway via sole source contract through June 30, 2017 (IPB #22037863).   The sole source contract was necessary

  to mitigate risks as the Tollway transitioned to a new back-office system.  Since transitioning to the new system,

  the Tollway pursued a replacement contract via competitive bid which was awarded on 8/21/17 (IPB #22040567). 

  On 9/5/17, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer.  During

  this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On

12/12/17, the Chief Procurement Officer issued a letter denying the protest.  On 12/20/17, the Tollway executed a


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

contract with RGA Solutions LLC to perform services under contract.  On 1/10/18, the Tollway issued a 90-day

emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA

  was up and running to performance standards. The Tollway must issue this emergency contract in order to prevent

  a serious disruption in critical State services that affect the collection of substantial State revenues.  Without these

services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. This Emergency Purchase

  has an expected start date of 07/02/2018 through 10/01/2018 with an Original Estimated Cost of $700,000.00.

Signed By:                John Donato, Chief Procurement Office/APO

Vendor:   Law Enforcement Systems LLC               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $700,000.00        $1,900,000.00      $1,089,738.75                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  67     Chicago State University                                                                           File Date:  9/19/2019

Latest Filing - 09/19/2019:

  The Actual Total Cost of FY17, Qtr 1, Item# 20 is $841,802.70.

 

Latest Filing - 12/14/2016: FY17, Qtr 1, Item# 20:

  On December 14, 2016, 5 Affidavits were received for this Emergency Purchase using an expected start date of

12/12/2016 through 12/16/2016 with an Original Estimated Cost of $746,000.00 to Amber Mechanical and the

following 4 additional vendors: $229,800.00 to Anchor Mechanical, $1,500.00 to Underground Imaging, $3,295.00

  to C. J. Erickson Plumbing, and $1,090.00 to United Rent a Fence, making the revised total Estimated Cost at

$981,685.00.

 

Original Filing - 09/26/2016: FY17, Qtr 1, Item# 20:

  This emergency was required to quickly repair the formation of a sink hole caused by the corrosion and break of the

  main underground high temperature hot water piping that serves hot water and heat to the Residence Hall and

Student Union Building, including the Cafeteria on campus with the loss of water to the campus system. The sink

  hole corrosion have been deemed to post a high risk to the public health and safety of the University community.

  This Emergency Purchase has an expected start date of 09/12/2016 through 10/10/2016 with an Original Estimated

  Cost of $746,000.00.

Signed By:                Cecil Lucy, Interim Vice-President-Administration

Vendor: Amber Mechanical Notary Date:             9/12/2016

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $746,000.00           $981,685.00         $841,802.70           $841,802.70       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  68     Chicago State University                                                                           File Date:  9/19/2019

Latest Filing - 09/19/2019:

  The Actual Total Cost of FY18, Qtr 3, Item# 35 is $300,540.00.

 

Second Filing - 08/28/18: FY18, Qtr 3, Item # 35:

  An Emergency Purchase Affidavit was received on August 28, 2018 with an addition cost of $420,000.00, making a

revised estimated cost of $525,000.00.

 

Original Filing - 02/16/2018:  FY18, Qtr 3, Item # 35:

  To supply student healthcare insurance while a new contract is being negotiated. This Emergency Purchase has an

expected start date of 02/15/2018 through 05/15/2018 with an Original Estimated Cost of $105,000.00.

Signed By:                Eric Cotton, Director of Purchasing

Vendor: United Healthcare Services, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $105,000.00           $525,000.00         $300,540.00           $300,540.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  69     Chicago State University                                                                           File Date:  9/19/2019

Latest Filing - 09/19/2019:

  The Actual Total Cost of FY18, Qtr 3, Item# 36 is $297,153.34.

 

Original Filing - 02/23/2018: FY18, Qtr 3, Item# 36:

Amber Mechanical is repairing the water main break on the campus under Emergency 1706E-PP. The repairs are

coming to an end and it was identified that a bypass valve needs to be installed on the water main to allow Chicago

  State University to shut down specific buildings one at a time in case of future water main breaks instead of having

multiple buildings down simultaneously. The ground is already open from the previous repairs and this would save

  from having to remobilize and excavate the area to install the bypass valve in the future. This Emergency Purchase

  has an expected start date of 02/26/2018 through 05/26/2018 with an Original Estimated Cost of $349,082.00.

Signed By:                Eric Cotton, Director of Purchasing

Vendor: Amber Mechanical Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $349,082.00                                        $297,153.34           $297,153.34       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  70     Chicago State University                                                                           File Date:  9/19/2019

Second Filing - 09/19/2019:

  The Actual Total Cost of FY18, Qtr 3, Item# 38 is $50,000.00 for ServPro and Ideal Heating Company. The

remainder of the cost was covered by an insurance policy. State appropriated funds were used to cover the

$50,000.00 deductible.

 

Original Filing - 03/02/2018: FY18, Qtr 3, Item# 38

Several pipes have burst throughout the Chicago State University campus that has resulted in multiple building

sustaining damage and rendering areas uninhabitable. Chicago State University needs to repair all of the water

damage areas to reopen classrooms, library areas, offices, and storage areas. There is also a fear of further mold

intrusion if these areas are not immediately repaired. ServPro has an estimated cost of $389,896.00 and Ideal

Heating Company will repair the heating portion to keep the building at a safe temperature for occupancy at an

estimated cost of $100,520.00. This Emergency Purchase has an expected start date of 03/01/2018 through

05/30/2018 with an Original Estimated Cost of $490,416.00.

Signed By:                Eric Cotton, Director of Purchasing

Vendor: ServPro and Ideal Heating Co. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $490,416.00                                          $50,000.00             $50,000.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  71     Chicago State University                                                                           File Date:  9/19/2019

Latest Filing - 09/19/2019:

  The Actual Total Cost of FY18, Qtr 4, Item# 31 is $45,306.00.

 

Original Filing - 04/05/2018: FY18, Qtr 4, Item# 31:

Sungard AS is to provide disaster recovery IT services to Chicago State University. These services back-up all

important IT servers throughout the Chicago State University campus. These services have been out for RFP. This

emergency will allow time for Chicago State University to award these services through the competitive bidding

process. This Emergency Purchase has an expected start date of 03/31/2018 through 06/30/2018 with an Original

Estimated Cost of $45,306.00.

Signed By:                Eric Cotton, Director of Purchasing

Vendor: Sungard Availability Services Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $45,306.00                                          $45,306.00             $45,306.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00

  72     Chicago State University                                                                           File Date:  9/19/2019

Latest Filing - 09/19/2019:

  The Actual Total Cost of FY18, Qtr 4, Item# 32 is $18,075.00.

 

Original Filing - 06/07/2018: FY18, Qtr 4, Item# 32:

  The IPHEC contract with Schindler was not utilized because Chicago State University awarded American Hoist and

   Manlift the service contract prior to the award of the IPHEC contract. American Hoist and Manlift is familiar with

  the elevators and Chicago State University. This Emergency Purchase has an expected start date of 06/05/2018

through 08/05/2018 with an Original Estimated Cost of $18,075.00.

Signed By:                Eric Cotton, Director of Purchasing

Vendor: American Hoist & Manlift Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $18,075.00                                          $18,075.00             $18,075.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  73     Chicago State University                                                                           File Date:  9/19/2019

Latest Filing - 09/19/2019:

  The Actual Total Cost of FY18, Qtr 4, Item# 33 is $347,374.88.

 

Original Filing - 06/21/2018:  FY18, Qtr 4, Item# 33:

  The current student housing furniture is 20 years old and is past its useful life. In January 2018, CSU began the

process of getting quotes and sample furniture from two IPHEC vendors and Foliot, a National Cooperative

Purchasing Alliance vendor. The furniture from the IPHEC vendors was deemed inferior and was not a good value to

   Chicago State University. On May 3rd 2018, an attempt for a joint purchasing agreement was attempted for Foliot

Furniture Pacific. Three weeks passed and there was no movement on having the joint purchasing agreement request

   reviewed. Therefore, on May 23rd, 2018 CSU posted an IFB for the furniture. Two bidders responded. Both

bidders were within approximately 0.4% of each other in price. The second bidder could not meet the timeline

requested. Therefore, Foliot Furniture Pacific was to be awarded the contract through the IFB process. However,

  both bidders were deemed non-responsive for not having formal BEP utilization plans. Foliot provided good faith

effort information stating that 8% of the total of the value of the contract would be subcontracted to a BEP firm to

cover the installation of the furniture. At this point, there is no time to put out another IFB to replace the furniture

  for the students of the University. This Emergency Purchase has an expected start date of 06/20/2018 through

07/30/2018 with an Original Estimated Cost of $345,611.84.

Signed By:                Eric Cotton, Director of Purchasing

Vendor: Foliot Furniture Pacific Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $345,611.84                                        $347,374.88           $347,374.88       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  74     Chicago State University                                                                           File Date:  9/19/2019

Latest Filing - 09/19/2019:

  The Actual Total Cost of FY18, Qtr 4, Item# 34 is $692,885.07.

 

Original Filing - 06/30/2018:

  The University awarded a contract for Boiler Rental. This emergency/quick purchase was required due to a situation

   in which public health or safety was threatened. The University's boiler system has failed requiring immediate

action in securing temporary rental of boilers to prevent disruption of services. The temporary boiler is installed at

  the Main Heating Plant to support the generator that supplies heat and hot water for the campus. This Emergency

Purchase has an expected start date of 06/30/2018 through 09/28/2018 with an Original Estimated Cost of

$386,046.00.

Signed By:                Eric Cotton, Director of Purchasing

Vendor: Anchor Mechanical Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $386,046.00                                        $692,885.07           $692,885.07       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  75     Governors State University                                                                        File Date:  8/8/2019

Third Filing - 08/08/2019:

  An Emergency Purchase Extension was received on August  08, 2019, requesting an extension for dates starting

09/02/2019 to 12/31/2019 at an additional estimated cost of $150,999.00, revising the total estimated cost to

$381,998.00.

 

Second Filing - 06/20/2019:

  An Emergency Purchase Extension was received on June 20, 2019, requesting an extension for dates starting

07/08/2019 to 09/01/2019 at an additional estimated cost of $80,000.00, revising the total estimated cost to

$230,999.00.

 

Original Filing - 04/09/2019:

Immediate action was needed to prevent the disruption of University services related to legal matters. The

University will be using University Local Funds. This Emergency Purchase has an expected start date of 04/08/2019

   through 07/07/2019 with an Original Estimated Cost of $150,999.00 using University local funds.

Signed By:                Tracy Sullivan, Assistant Vice President

Vendor: Burke, Burns & Pinelli Ltd. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $150,999.00           $381,998.00                    $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  76     Illinois State University                                                                               File Date:  8/28/2019

Latest Filing - 08/28/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 21 is $338,631.00.

 

Original Filing - 06/07/2019: FY19, Qtr 4, Item# 21:

  The University awarded a contract for A/E Consulting at Watterson Towers. This emergency/quick purchase was

required due to a situation in which immediate action was needed to prevent any disruption in University services.

  ISU identified an HVAC systems issue at the Watterson Towers requiring complex repairs while the residence halls

  are vacant. WJE and its subcontractors will provide architectural and engineering consulting services to assist ISU's

contractors in completing necessary repairs prior to the Fall 2019 semester. Failure to complete this project prior to

   August 15, 2019, would cause ISU to have to relocate a substantial portion of the residents at considerable expense

  and disruption to the Fall 2019 semester operations. This Emergency Purchase has an expected start date of

06/04/2019 through 09/02/2019 with an Original Estimated Cost of $460,000.00. Funding is from bond revenue.

Signed By:                Ernest Olson, Director of Purchasing

Vendor: Wiss, Janney, Eistner Associates, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $460,000.00                                        $338,631.00           $338,631.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  77     Northern Illinois University                                                                        File Date:

Latest Filing - 07/10/2019:

  The Actual Total Cost of FY19, Qtr 1, Item# 17 is $214,494.24.

 

Third Filing - 06/07/2019:  FY19, Qtr 1, Item# 17:

  A final cost statement was received on March 7, 2019 reporting an actual cost expended of $55,000.00 for dates

07/03/2018 to 09/28/2018 leaving an estimated balance of $89,670.00 for dates 10/01/2018 to 12/29/2018.

 

Second Filing - 09/25/2018: FY19, Qtr 1, Item# 17:

  On September 25, 2018, an Emergency Purchase Statement was received in the same filing quarter, requesting an

extension for dates starting 10/01/2018 to 12/29/2018 at an additional estimated cost of $89,670.00, making a

revised estimated cost at $144,670.00.

 

Original Filing - 07/10/2018: FY19, Qtr 1, Item# 17:

ConvergeOne Systems Integration, Inc., formerly known as Arrow Systems Integration, Inc., formerly known as

Shared Solutions and Services, Inc., is the incumbent vendor that has delivered services to support and maintain the

hardware and software components that comprise the 30+ year old phone system on campus. This vendor recently

changed their company name through acquisition or merger and had not updated all registrations with the various

  State of Illinois offices. This prevented renewal of the existing sole source procurement to continue their work. It

  was the intention of the University to complete the RFP and make an award to a vendor to replace the existing

phone system with a new one; however, the RFP resulted in no award. This requires that the University continue to

   maintain the existing system. This Emergency Purchase has an expected start date of 07/01/2018 through

09/30/2018 with an Original Estimated Cost of $55,000.00.

Signed By:                Antoinette Bridges, Director, Procurement Services

Vendor: ConvergeOne Systems Integration, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $55,000.00           $144,670.00         $214,494.24           $214,494.24       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  78     Northern Illinois University                                                                        File Date:  7/8/2019

Latest Filing - 07/09/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 22 is $67,591.33.

 

Original Filing - 04/04/2019:

Frontier North, Inc. has provided telephone trunking service to Northern Illinois University for many years.  The

University intends to move away from the archaic telephone system currently utilized and will modernize the

trunking solution at such time that the system is replaced.  Due to complications in the procurement process, the

sourcing of a new telephone system has been delayed, forcing the University to continue the use of the existing

telephone system and the existing trunking services. Trunking services provide local and long distance telephone

services, in-bound toll free services and connection via SS7 (protocol) signaling to the Public Switched Telephone

Network (PSTN). This Emergency Purchase has an expected start date of 04/02/2019 through 06/30/2019 with an

Original Estimated Cost of $70,000.00.

Signed By:                Kent Clapsaddle, Associate Director, Procurement IT

Vendor: Frontier North, Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                           $70,000.00                                          $67,591.33             $67,591.33       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  79     University of Illinois                                                                                    File Date:  9/6/2019

Latest Filing - 09/06/2019:

  On September 6, 2019, an Emergency Purchase Statement Final Cost was received from the University of Illinois,

changing the Actual Total Cost of FY18, Qtr 1, Item# 29 to $50,440.00.

   

Second  Filing - 01/12/2018:

  The Actual Total Cost of FY18, Qtr 1, Item# 29 is $234,587.00.

 

Original Filing - 08/15/2017: FY18, Qtr 1, Item# 29:

  The Department of Surgical Services is in need of reconstructive products. They are necessary for orthopedic

surgeries with conditions involving the musculoskeletal system. The Orthopedic Surgeons use a variety of

implantable devices as a means to treat musculoskeletal trauma, spine diseases, sports injuries, degenerative

diseases, infections, tumors, and congenital disorders. They are currently in the process of completing the sole

source process. The Biomet implants are patented and proprietary and cannot be ascertained from any other

manufacturer. This Emergency Purchase has an expected start date of 08/07/2017 through 11/05/2017 with an

Original Estimated Cost of $240,000.00.

Signed By:                Debra Matlock, Purchasing Director

Vendor: Biomet Inc. Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $240,000.00                                          $50,440.00             $50,440.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  80     University of Illinois                                                                                    File Date:  9/6/2019

Latest Filing - 10/25/2019:

  The Actual Total Cost of FY18, Qtr 2, Item# 12 is $2,100,000.00.

 

Latest Filing - 06/28/2019:

  The Actual Total Cost of FY18, Qtr 2, Item# 12 is $980,000.00.

 

Original Filing - 10/05/2017:

  The Hospital has an opportunity to acquire the newest surgical robotic technology with substantial savings offered

  for a limited time through September 30, 2017 valued at $207,400 off list price. This offer includes robot, supplies

  and a four year maintenance and support. This robot provides access to areas of the anatomy that would not be

accessible by any current robotic device or through any surgeon performed minimally invasive procedures. This

technology may lead to shorter hospital stays and reductions in open, invasive procedures. This technology may

  lead to a higher number of surgical approaches which could decrease the levels of radiation and chemo. This will lead

   to less long term morbidities for the patients and possibly higher quality of life scores. This provides the

opportunity to be first to market with a new less invasive surgical option for head and neck cancer. This Emergency

   Purchase has an expected start date of 09/25/2017 through 12/24/2017 with an Original Estimated Cost of

$2,100,000.00.

Signed By:                Debra Matlock, Purchasing Director

Vendor: Medrobotics Notary Date:             9/25/2017

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                      $2,100,000.00                                        $980,000.00           $980,000.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  81     University of Illinois                                                                                    File Date:  9/6/2019

Latest Filing - 09/06/2019:

  The Actual Total Cost of FY18, Qtr 3, Item# 13 is $0.00. (The University processed this procurement as a small

purchase).

 

Original Filing - 10/13/2017:

There has been damage caused over time to the tiles due to the cleaning process and the general physical

environment of a spa/pool space. Several sections of the tiles are breaking into pieces. This damage required the spa

  area to be closed off from use to prevent students, faculty and staff from sustaining injuries. In addition, the pool

  area had to be closed to prevent further damage to the substrate of the bottom of the spa in the pool area. This

Emergency Purchase has an expected start date of 10/07/2017 through 12/05/2017 with an Original Estimated Cost

  of $1,175.00.

Signed By:                Debra Matlock, Director of Purchasing

Vendor: Bourbon Tile & Marble Notary Date:             10/9/2017

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                             $1,175.00                                                   $0.00                      $0.00       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  82     University of Illinois                                                                                    File Date:  9/6/2019

Latest Filing - 09/06/2019:

  The Actual Total Cost of FY18, Qtr 2, Item# 14 is $123,133.60.

 

Original Filing - 11/02/2017:

  We are requesting a quick purchase for the Agilent Seahorse SF metabolic analyzers and stress kits equipment. The

vendor is offering a substantial trade in discount of 40% off our 8 year old equipment from the original price of

$205,000.00. This is a savings of $81,860.00. This offer will expire on October 25, 2017. In addition, this

equipment is also required as part of a new faculty recruitment. As a result, Pharmacology is contributing

$75,000.00 for this purchase. This Emergency Purchase has an expected start date of 10/24/2017 through

01/22/2018 with an Original Estimated Cost of $123,133.60.

Signed By:                Debra Matlock, Purchasing Director at U of I Chicago

Vendor: Agilent Technologies Notary Date:             10/24/2017

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $123,133.60                                        $123,133.60           $123,133.60       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  83     University of Illinois                                                                                    File Date:  9/6/2019

Latest Filing - 09/06/2019:

  The Actual Total Cost of FY18, Qtr 3, Item# 39 is $785,310.55.

 

Original Filing - 02/02/2018:

  This emergency purchase follows the original emergency purchase on BAU18033. This second emergency purchase

  is required. The request for an extension of time to the original emergency purchase was submitted but due to

insufficient time available for a public hearing as required by Code, a second emergency purchase had to be

completed. This affidavit supports the emergency purchase from Felmley-Dickerson Co. for continued construction

   services necessary to protect adjacent property, University property, pedestrians, and residents at University of

Urbana-Champaign Ashton Woods Apartments located at 2221 South First Street (Apartments Office),

Champaign. Ashton Woods Apartments serve students of the UIUC Campus. The structures must remain open to

adequately serve the housing needs of the campus and the students who have planned use of the structures. Closure

  of the apartments is not acceptable to University Housing or the residents who live there. Brick veneer demolition

  and repairs to the buildings will be phased in such a way that residents can safely stay in their apartments.

Emergency repairs to all 13 structures are necessary to remediate and secure the failing façade and to keep the

apartments open and safe for the residents. On Friday, September 1st, the brick façade collapsed on the Northwest

  side wall of Ashton Woods Unit #2319 failed, damaging areas adjacent to the structure. An assessment confirmed

  the potential for masonry failures that posed risks to pedestrian safety, patron safety, and adjacent property.

Many delays have been experienced on this project to date. This Emergency Purchase has an expected start date of

01/26/2018 through 04/26/2018 with an Original Estimated Cost of $306,000.00.

Signed By:                Michael Bass, Sr. Associate Vice President of Business

Vendor: Felmley-Dickerson Co. Notary Date:             1/26/2018

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

State Cost:                         $306,000.00                                        $785,310.55           $785,310.55       20      1

Federal Cost:                                    $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    July 1, 2019 through September 30, 2019

  84     University of Illinois                                                                                    File Date:  9/6/2019

Latest Filing - 09/06/2019:

  The Actual Total Cost of FY18, Qtr 3, Item# 40 is $0.00. (The University did not purchase under this emergency

award).

 

Original Filing - 02/27/2018:

  The