LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  1       Secretary of State, Office of the                                                                 File Date:  2/7/2020

  Original Filing - 02/07/2020:

  The Office of the Illinois Secretary of State requires immediate assistance with the programming and

  integration of signature pads used at its facilities in the process of collecting and transmitting voter registration

  information. Changes to the operation of the signature pads have been requested. Because Illinois will soon

  begin an election cycle, these changes must be implemented as soon as possible. This Emergency Purchase

  has an expected start date of 02/04/2020 through 05/03/2020 with an Original Estimated Cost of $91,080.00.

   Signed By:  Katherine Tople, State Purchasing Officer

       Vendor:  Levi, Ray & Shoup                                                                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $91,080.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  2       Central Management Services, Department of                                          File Date:  1/31/2020

  Original Filing - 01/31/2020:

  Full coverage maintenance services on elevators at the James R. Thompson Center (JRTC) #J0205 at 100 W.

  Randolph Street in Chicago. Services will include all labor, materials and equipment necessary to provide a

  high-quality preventative maintenance program and accomplishment of all general and emergency repairs,

  replacements, and services, including the dock turntable and wheelchair lifts. This Emergency Purchase has an

   expected start date of 02/01/2020 through 04/30/2020 with an Original Estimated Cost of $175,000.00.

   Signed By:  Krysti Rinaldi, APO

       Vendor:  Parkway Elevators                                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $175,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  3       Innovation & Technology, Department of                                                 File Date:  1/3/2020

  Second Filing - 03/06/2020:

  An Emergency Purchase Extension was received on March 6, 2020, in the same filing quarter, requesting an

  extension for dates starting 03/31/2020 to 03/31/2021 at an additional estimated cost of $9,000,000.00,

  revising the total estimated cost to $14,000,000.00.

 

  Original Filing - 01/03/2020:

  DoIT is requesting hardware, support and maintenance related to the State's enterprise VoIP solution. The

  enterprise VoIP system currently supports 30,000 plus phones, 280 plus Video Conferencing Systems,

  Multiple Emergency and Non-Emergency VoIP Call Centers that include 2300 Call Center Agents for several

  Public Safety Services provided to the State of Illinois.  The existing contract also supports Cisco Webex

  Conferencing which provides the State of Illinois a powerful service to conduct real-time meetings, Webinar

  and Events online. This Emergency Purchase has an expected start date of 01/01/2020 through 03/30/2020

  with an Original Estimated Cost of $5,000,000.00.

   Signed By:  Dante Watson, Agency Procurement Officer

       Vendor:  Presidio                                                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $5,000,000.00      $14,000,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  4       Innovation & Technology, Department of                                                 File Date:  1/30/2020

  Original Filing - 01/30/2020:

  Immediate need has arisen due to malware incidents detected at multiple locations. Products/services are

  required to detect and prevent further spread of malware. Services to be provided are CS.FCSD.SOLN.T9

  Crowdstrike Falcon Complete with Threat Graph Standard, NR.PSO.ENT.BZTR Crowdstrike Falcon On-

  Boarding Training Kit and NR.PSO.SREG20 Crowdstrike Fal.Con Registration Special Rate. This Emergency

  Purchase has an expected start date of 01/27/2020 through 04/26/2020 with an Original Estimated Cost of

  $465,000.00.

   Signed By:  Dante Watson, Agency Procurement Officer

       Vendor:  DLT Solutions LLC                                                                      Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $465,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  5       Innovation & Technology, Department of                                                 File Date:  2/5/2020

  Second Filing - 04/17/2020:

  An Emergency Purchase Extension was received on April 17, 2020 requesting an extension for dates starting

  05/02/2020 to 07/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at

  $10,000,000.00.

 

  Original Filing - 02/05/2020:

  CDW-G holds the current Microsoft LAR contract. This gives them the ability to procure products and

  services available under the Microsoft Select Plus, Enterprise and Premier Support Agreements. Additionally,

  the State requires value added services such as reporting and on-line tracking for all governmental units and

  not-for-profit agencies. This Emergency Purchase has an expected start date of 02/01/2020 through

  05/01/2020 with an Original Estimated Cost of $10,000,000.00.

   Signed By:  Dante Watson, Agency Procurement Officer

       Vendor:  CDW-G                                                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:   $10,000,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  6       Natural Resources, Department of                                                             File Date:  3/20/2020

  Original Filing - 03/20/2020:

  Illinois Department of Natural Resources (IDNR) staff does not have the expertise to maintain the golf course.

  IDNR does not have the equipment to cut greens, tees, fairways, aerate greens/fairways.  IDNR does not have

   the knowledge to know what type of fertilizer, weed prevention, or chemical applications need to be applied; 

  the wrong fertilizer or wrong amount of chemical on a green or tee box could cause us to lose them before the

   season ever starts.  Also, our personnel is limited; we have 1 Site Tech and a Site Superintendent that has

  multiple sites to manage.  This golf course asset requires protection from deterioration and maintenance.  The

  awarded vendor is the previous concessionaire and has many years of experience and adequate equipment to

  provide the service.   IFB bid opening for this procurement was canceled due to Governor's Emergency

  Declaration and will be re-bid as soon as possible. This Emergency Purchase has an expected start date of

  03/20/2020 through 05/15/2020 with an Original Estimated Cost of $28,500.00.

   Signed By:  Craig Foxall, Agency Procurement Officer

       Vendor:  Golden Tess                                                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $28,500.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  7       Corrections, Department of                                                                        File Date:  1/6/2020

  Latest Filing - 05/27/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 11 is $72,065.68.

 

  Original Filing - 01/06/2020:

  Aramark has provided food services at the Peoria and Fox Valley Adult Transition Centers (ATC) under the

  just concluded contract. A new vendor was chosen from a competitive solicitation. Aramark can provide the

  services during the transition to the new vendor. This Emergency Purchase has an expected start date of

  01/01/2020 through 03/30/2020 with an Original Estimated Cost of $145,000.00.

   Signed By:  William Strahle, Acting Agency Procurement Officer

       Vendor:  Aramark                                                                                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $145,000.00                                          $72,065.68             $72,065.68       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  8       Corrections, Department of                                                                        File Date:  1/9/2020

  Latest Filing - 05/11/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 20 is $31,495.95.

 

  Original Filing - 01/09/2020:

  To repair the damaged sewer line at the Taylorville Correctional Center. This Emergency Purchase has an

  expected start date of 01/09/2020 through 04/07/2020 with an Original Estimated Cost of $50,000.00.

   Signed By:  William Strahle, Acting Agency Procurement Officer

       Vendor:  Petersburg Plumbing & Excavating                                               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00                                          $31,495.95             $31,495.95       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  9       Corrections, Department of                                                                        File Date:  1/16/2020

  Second Filing - 04/03/2020:

  An Emergency Purchase Extension was received on April 3, 2020 requesting an extension for dates starting

  04/01/2020 to 09/30/2021 at an additional estimated cost of $36,801.60, revising the total estimated cost to

  $55,202.40.

 

  Original Filing - 01/16/2020:

  This site is used strictly to house all the records for DOC, and they comprise an immense and growing

  volume, which would be difficult, expensive and impractical to move. DOC is mandated to keep all inmate’s

  records indefinitely, and all employee records must be kept for 60 years post-employment. This Emergency

  Purchase has an expected start date of 01/10/2020 through 03/31/2020 with an Actual Cost of $18,400.80.

   Signed By:  Tim Franke, Transaction Manager, CMS BoPM

       Vendor:  BJD Properties LLC                                                                      Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $18,400.80                                          $18,400.80             $18,400.80       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  10     Corrections, Department of                                                                        File Date:  2/3/2020

  Original Filing - 02/03/2020:

  This is for the purchase of a hot water heater, parts and repair of the failed hot water heater. This emergency

  purchase is to ensure that the facilities hot water source is a limited interruption. This Emergency Purchase has

   an expected start date of 02/01/2020 through 04/30/2020 with an Original Estimated Cost of $125,000.00.

   Signed By:  William Strahle, Acting Agency Procurement Officer

       Vendor:  A & R Mechanical                                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $125,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  11     Corrections, Department of                                                                        File Date:  2/18/2020

  Latest Filing - 05/27/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 11 is $21,275.91.

 

  Original Filing - 02/18/2020:

  The vendor has been providing cable service up to this point. There is currently no contract in place so

  continued use of this vendor will avoid any disruption to cable services provided to offenders while the facility

  seeks a new contract through the competitive bidding process. Cable TV is a critical need provided to the

  inmates that is paid directly by the Inmate Benefit Fund. Cable TV provides the offenders with entertainment

  and in the absence of cable TV there would be a large increase in offender grievances and the potential for

  security and safety risks from the offenders not having cable TV to occupy their time. This Emergency

  Purchase has an expected start date of 02/14/2020 through 05/13/2020 with an Original Estimated Cost of

  $22,000.00.

   Signed By:  Jeffrey Schukai, Acting APO

       Vendor:  Friendship Cable of Texas dba Correctional Cable                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $22,000.00                                          $21,275.91             $21,275.91       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  12     Corrections, Department of                                                                        File Date:  3/31/2020

  Original Filing - 03/31/2020:

  This vendor is the incumbent.  The renewals for this contract were not completed correctly and the contract

  has expired.  Services with this vendor must be maintained to prevent or minimize serious disruption in critical

  state (offender) services. Vendor will provide Video visitation, tablet access, personal entertainment, and

  learning opportunities. This Emergency Purchase has an expected start date of 03/27/2020 through 06/24/2020

   with an Actual Cost of $0.00.

   Signed By:  Jeffrey Schukai, Acting APO

       Vendor:  Global Tel Link                                                                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:                   $0.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  13     Military Affairs, Department of                                                                 File Date:  1/15/2020

  Second Filing - 03/06/2020:

  An Emergency Purchase Extension was received on March 6, 2020, in the same filing quarter, requesting an

  extension for dates starting 03/27/2020 to 09/30/2020 at an additional estimated cost of $867,750.00, revising

  the total estimated cost to $1,388,400.00.

 

  Original Filing - 01/15/2020:

  The Illinois Department of Military Affairs requires Security Guard services for: Camp Lincoln, Marseilles

  Training Area, Peoria, Kankakee, North Riverside and Decatur. Services are required to ensure the safety of

  employees and to protect the property of the State. Services include stationary assignments and patrol of

  buildings or properties during operating and after hours. The DMA requires trained and qualified on-duty

  armed security officers distributed among three shifts and six locations from the first day of performance

  through completion of this contract in support of post patrol, access control points, security enforcement,

  vehicular traffic flow, and vehicle inspections in accordance with federal, state, local, Department of Defense

  (DoD), and applicable force protection conditions to include random antiterrorism measures. In support of

  their duties, vendor security officers will deter, detect, and detain, by use of necessary and reasonable force,

  trespassers or persons who illegally gain or attempt to gain access to the installation. Additionally, vendor

  security officers will detect and detain persons suspected of committing other offenses such as operating a

  vehicle under the influence of alcohol or other drug, driving a motor vehicle on any DMA facility with a

  suspended/revoked license, and illegal transport of drugs/explosive materials/weapons. Vendor security

  officers must also possess or be capable of possessing any other skills that are inherent to the protection of the

   DMA's assets and personnel. In addition, federal funding will be lost if services are not procured by 9-30-19,

  which would also make this eligible as an emergency in accordance with IL Administrative Code Title 44 Sec.

  1.2030(c)(5). This Emergency Purchase has an expected start date of 12/28/2019 through 03/27/2020 with an

   Original Estimated Cost of $520,650.00 using Federal Funds.

   Signed By:  Suzy Weatherly, Executive II/DMA State Procurement

       Vendor:  Global Security Services-IA, Ltd.                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:                   $0.00                                                   $0.00                      $0.00       20      3

    Federal Cost:       $520,650.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  14     Public Health, Department of                                                                     File Date:  2/7/2020

  Latest Filing - 05/26/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 14 is $755,750.00.

 

  Original Filing - 02/07/2020:

  The Illinois Department of Public Health (IDPH) is currently the lead agency in Illinois managing an outbreak

  of 2019 Novel Coronavirus (2019-nCoV). The outbreak first started in Wuhan, China, but cases have been

  identified in a growing number of other international locations, including the United States and Illinois.

  Currently in Illinois, we have 47 persons under investigation (PUIs) being tracked and monitored, with 2 being

  positive for the 2019-nCov and test results pending on 19 individuals. The large number of phone calls coming

  in at all hours of the day and night from the general public and Illinois healthcare providers with questions

  regarding the 2019-nCoV outbreak has become unmanageable for IDPH and the local health departments.

  These callers are requesting anything from general information about 2019-nCoV all the way to calling to

  report possible exposure to the virus in which case they need to be interviewed, tracked and receive medical

  evaluation in order to stop the spread of this infectious virus. It is crucial that callers are responded to in a

  timely manner and with consistent information developed by IDPH. The Metropolitan Chicago Health Care

  Council- Chicago Hospital Council will stand up a hotline that will be operational 24 hours a day and to be

  staffed with trained professionals that will provide consistent information developed by IDPH. This Emergency

   Purchase has an expected start date of 02/07/2020 through 05/06/2020 with an Original Estimated Cost of

  $219,750.00.

   Signed By:  Winfred Rawls, Deputy Director

       Vendor:  Metropolitan Chicago Health Care Council-Hospital Council       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $219,750.00                                        $755,750.00           $755,750.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  15     Public Health, Department of                                                                     File Date:  3/4/2020

  Original Filing - 03/04/2020:

  The IDPH Division of Labs are currently testing for COVID-19 using the CDC 2019-nCoV Real-time

  Polymerase Chain reaction (RT-PCR) Diagnostic Panel at the Chicago, Carbondale, and Springfield locations.

  This test kit is being used for Persons Under Investigation (PUI) and for surveillance testing. The number of

  samples expected throughout the Division on a weekly basis is expected to be over 200 for surveillance only,

  with PUI cases on the increase. Additional instruments are needed to meet the demand of COVID-19 testing.

  This contract is for five instruments – two in Chicago, two in Springfield, and one in Carbondale.  Not

  procuring these additional instruments will make it impossible for IDPH labs to mount a proper, timely

  response to the COVID-19 outbreak while maintaining other critical outbreak testing. This Emergency

  Purchase has an expected start date of 03/04/2020 through 05/03/2020 with an Actual Cost of $307,740.35.

   Signed By:  Vicki Wilson, Deputy Director Finance & Administration

       Vendor:  Fisher Scientific                                                                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $307,740.35                                        $307,740.35           $307,740.35       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  16     Transportation, Department of                                                                  File Date:  2/14/2020

  Original Filing - 02/14/2020:

  Vendor has held previous attenuator contracts and are MASH compliant which is required for IDOT

  specifications. Several TMAs are taken out of service to repair, pending repair. With certain weather

  conditions, there are pavement failures that cannot be fixed without TMA's to protect IDOT personnel.

  Emergency would only be until the CMS master can be put in place and that failure to have these systems

  installed would endanger IDOT personnel as well as the motoring public. This Emergency Purchase has an

  expected start date of 02/11/2020 through 05/11/2020 with an Original Estimated Cost of $1,722,210.00.

   Signed By:  Audra Williams, Bureau Chief-Business Services

       Vendor:  Energy Absorption Systems                                                          Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $1,722,210.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  17     Veterans Affairs, Department of                                                                File Date:  3/25/2020

  Original Filing 03/20/2020:

  The Vendor shall provide Pharmacy services that include dispensing medications and intravenous solutions in

  accordance with all applicable local, state and federal laws and regulations. Provide staff including a

  Pharmacist that is on call 24 (Twenty-Four) hours a day, make months rounds to review charts and proper

  documentation. Vendor shall also provide HIPPA compliant Facsimile Machines to safely send and receive

  confidential information and lockable Medication Carts to store medication for use at the Home. Vendor shall

  also keep the Home informed of all medical issues concerning medications prescribed to residents of the

  Home. This Emergency Purchase has an expected start date of 03/23/2020 through 06/20/2020 with an

  Original Estimated Cost of $135,000.00.

   Signed By:  Michele Kuntz, Agency Procurement Officer

       Vendor:  Enloe Drugs, LLC                                                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $135,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  18     Capital Development Board                                                                        File Date:  2/24/2020

  Latest Filing - 04/01/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 18 is $29,376.00.

 

  Original Filing - 02/24/2020:

  The Capital Development Board (CDB) has procured an Architect/Engineer under existing Qualifications Based

  Selection processes for design services to replace HVAC systems and boiler components at the Illinois Youth

  Center - Pere Marquette. The project is in the early stages of design and is not scheduled for bidding until May

  of 2020. On February 16, 2020, facility staff notified CDB that the boiler supplying heat to the school building

  has failed. Facility staff contacted Kane Mechanical, Inc. to assess the boiler and it was deemed not repairable.

   The boiler was subsequently "red-tagged" by Ameren and the gas has been shut off as a result of carbon

  monoxide. The Department of Juvenile Justice (DJJ) is concerned that without supplying proper heat to the

  building, damage to piping as a result of freezing could take place and the lack of heat poses a threat the health

  and safety of the schools occupants. Therefore, DJJ has asked that CDB procure vendors under an emergency

   declaration to replace the boiler as quickly as possible to restore heat to the facility. Although the parent

  project will not require a boiler in the School Building, the new boiler will be re-located to the Administration

  Building as part of the overall project that is being designed. Considering the time frames needed for design,

  bidding and award procedures for the overall project, the replacement of the HVAC systems under the existing

  processes would not begin until after the heating season. Therefore, in order to maintain sufficient heat

  throughout the rest of the winter for occupants and staff, an emergency declaration is necessary to replace the

   failed boiler as quickly as possible. The remaining scope of work will be designed and constructed under

  normal design/bidding processes. This Emergency Purchase has an expected start date of 02/20/2020 through

  05/19/2020 with an Original Estimated Cost of $30,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Kane Mechanical Inc.                                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $30,000.00                                          $29,376.00             $29,376.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  19     Capital Development Board                                                                        File Date:  3/13/2020

  Latest Filing - 04/17/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 19 is $0.00.

 

  Original Filing - 03/13/2020: 02/05/2020: FY20, Qtr 3, Item# 19:

  The Department of Revenue has notified CDB that the Willard Ice Building’s Uninterrupted Power Supply

  ("UPS") system has failed and can no longer be repaired. The UPS is a system that provides emergency power

   to a load when the main power source fails. A UPS differs from the standby emergency generator in that it

  will provide near-instantaneous protection from input power interruptions, by supplying energy stored in

  batteries. It is a type of continual power system used to protect hardware such as computers, data centers,

  telecommunication equipment or other electrical equipment where an unexpected power disruption could cause

   injuries, fatalities, serious business disruption or data loss. Though the actual extent of potential damage to

  Revenue's data structure and tax record maintenance is undetermined at this time, loss of power supply to the

  Willard Ice Building is expected to have a major impact on the agency’s integrity of tax data records.

  Revenue's UPS Vendor was unable to get the USP system back on-line and recommends replacing the system

  because the current system is beyond its useful life. Revenue is now completely without a UPS backup. Due to

   the failure of the system and ineffective attempted repairs, emergency purchases are necessary to prevent a

  serious disruption in critical State services and to insure the integrity of State records. The scope of work

  provides for an assessment of the existing Uninterrupted Power Supply ("UPS") system, recommendations for

  temporary and permanent solutions, including cost estimates and lead times, and expedited design services for

  the replacement of the system including any ancillary components. This Emergency Purchase has an expected

  start date of 03/13/2020 through 06/10/2020 with an Original Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  BRiC Partnership, LLC                                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  20     Capital Development Board                                                                        File Date:  3/18/2020

  Second Filing - 06/18/2020:

  UPDATED BASED ON UNDISCOVERED CONDITIONS: The scope of work provides for the replacement

  of the failed steam and condensate pipe including any ancillary components as directed by the

  Architect/Engineer of record. Asbestos abatement will be required. Additionally, limited shoring and asbestos

  abatement work in the tunnels will be necessary in order to complete the emergency piping replacement work

  as a precautionary measure to protect the safety of facility staff and the project team. Incorporated documents

   include the March 2009 Standard Documents for Construction & Supplement and design documents provided

   by the Architect/Engineer of record and approved by CDB. Services provided under this procurement should

  not exceed $719,647.66, which is a placeholder prior to entering into a Construction Contract, without prior

  authorization from the Capital Development Board in consultation with the Chief Procurement Office. An

  Emergency Purchase Extension was received on June 18, 2020 requesting an extension for dates starting

  06/15/2020 to 09/12/2020, revising the total estimated cost to $719,647.66.

 

  Original Filing - 03/18/2020:

  The scope of work provides for the replacement of the failed steam and condensate pipe including any

  ancillary components as directed by the Architect/Engineer of record. Asbestos abatement may be required.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and

  design documents provided by the Architect/Engineer of record and approved by CDB. Services provided

  under this procurement should not exceed $100,000.00, which is a placeholder prior to entering into a

  Construction Contract, without prior authorization from the Capital Development Board in consultation with

  the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-

  out. This Emergency Purchase has an expected start date of 03/18/2020 through 06/15/2020 with an Original

  Estimated Cost of $325,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Amber Mechanical Contractors, Inc.                                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $325,000.00           $719,647.66                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  21     Capital Development Board                                                                        File Date:  3/20/2020

  Second Filing - 05/14/2020:

  An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021 revising the current contract amount for BRiC Partnership to $46,800.00 and R.D.

  Lawrence Construction Co. to $925,352.00, for a total amount of $972,152.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/20/2020:The scope of work provides for construction services for the preparation of

  isolation rooms as directed by the architect/engineer of record and approved by CDB. Alterations shall be made

   to the existing HVAC system, adjacent toilet rooms, and installation of a negative pressure air system as

  necessary. Incorporated documents include the March 2009 Standard Documents for Construction &

  Supplement and design documents provided by the A/E of record and approved by CDB. Services provided

  under this procurement should not exceed $10,000.00, which is a place-holder prior to entering into a

  Construction Contract if needed, without prior authorization from the Capital Development Board in

  consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion

  and project close-out. This Emergency Purchase has an expected start date of 03/22/2020 through 06/18/2020

   with an Original Estimated Cost of $10,000.00 for BRiC Partnership and $10,000.00 for R D Lawrence

  Construction Company.

   Signed By:  Chris Miles, Executive II

       Vendor:  BriC Partnership & R D Lawrence Construction Co.                    Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $20,000.00           $972,152.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  22     Capital Development Board                                                                        File Date:  3/23/2020

  Original Filing - 03/23/2020:

  The scope of work provides for construction services for the creation of isolation rooms by way of isolation

  of the existing HVAC returns, installation of HEPA filtration to the existing HVAC system, air balancing, and

  installation of a negative pressure air system in approximately 15 rooms. Alterations to adjacent toilet rooms

  will be provided as necessary. Incorporated documents include the March 2009 Standard Documents for

  Construction & Supplement and design documents provided by the A/E of record and approved by CDB. Final

   Actual Costs will be reported upon project completion and project close-out. This Emergency Purchase has an

   expected start date of 03/20/2020 through 05/15/2020 with an Original Estimated Cost of $300,000.00 for

  Anchor Mechanical and $50,000.00 for Nest Builders.

   Signed By:  Chris Miles, Executive II

       Vendor:  Anchor Mechanical and Nest Builders                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $350,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  23     Capital Development Board                                                                        File Date:  3/24/2020

  Original Filing - 03/24/2020:

  In preparation for patients that are receiving mental health treatment at Murray Developmental Center, who

  might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services

  is requesting emergency purchases from CDB to assess and potentially renovate space in the back hallway

  administration offices for isolation rooms. This project began through an Emergency Selection of an

  Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures if construction services are

  necessary, an assessment and/or renovation work at Murray Developmental Center under the existing

  processes would likely not begin for several months. For this reason, emergency purchases are necessary for

  Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as

  possible in order to protect against the threat to public health and safety and to minimize a serious disruption in

  critical State services. Hurst-Rosche, Inc., located in East St. Louis, IL was selected to provide

  architect/engineering services as they have the necessary experience for this work, are relatively in close

  proximity to the site and they can respond immediately to this request for emergency services. This

  Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated

  Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Hurst-Rosche, Inc.                                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  24     Capital Development Board                                                                        File Date:  3/24/2020

  Second Filing - 05/14/2020:

  An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021 revising the current contract amount amount to $54,500.00. The extension

  expenditure is not assessed and will be charged for time only.

 

  Original Filing - 03/24/2020:

  In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might

   potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is

  requesting emergency purchases from CDB to assess and potentially renovate space in 3 homes for isolation

  rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the

   selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the

  time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and

  award procedures if construction services are necessary, an assessment and/or renovation work at Kiley

  Developmental Center under the existing processes would likely not begin for several months. For this reason,

  emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and potentially

   design isolation rooms as quickly as possible in order to protect against the threat to public health and safety

  and to minimize a serious disruption in critical State services. IMEG Corp., located in Gurnee, IL was selected

  to provide architect/engineering services as they have the necessary experience for this work, are relatively in

  close proximity to the site and they can respond immediately to this request for emergency services. This

  Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated

  Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  IMEG Corp.                                                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00             $54,500.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  25     Capital Development Board                                                                        File Date:  3/24/2020

  Second Filing - 05/29/2020:

  An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting

  06/17/2020 to 09/30/2020 revising the current contract amount to $627,728.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/24/2019:

  In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center and

  Shapiro Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms,

  the Department of Human Services is requesting emergency purchases from CDB to assess and potentially

  renovate space in 4 homes at Ludeman Developmental Center and Building 603 at Shapiro Developmental

  Center for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer

  (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection

  (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E contract,

  followed by bidding and award procedures if construction services are necessary, an assessment and/or

  renovation work at Ludeman Developmental Center and Shapiro Developmental Center under the existing

  processes would likely not begin for several months. For this reason, emergency purchases are necessary for

  Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as

  possible in order to protect against the threat to public health and safety and to minimize a serious disruption in

  critical State services. Knight E/A, Inc., located in Chicago, IL was selected to provide architect/engineering

  services as they have the necessary experience for this work, are relatively in close proximity to the site and

  they can respond immediately to this request for emergency services. This Emergency Purchase has an

  expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Knight E/A, Inc.                                                                           Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00           $627,728.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  26     Capital Development Board                                                                        File Date:  3/24/2020

  Third Filing - 06/05/2020: FY20, Qtr 3, Item# 26:

  An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021 revising the current contract amount to $144,094.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Second Filing - 05/14/2020: FY20, Qtr 3, Item# 26:

  An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021 revising the current contract amount to $59,436.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/24/2020: FY20, Qtr 3, Item# 26:

  In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might

  potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is

  requesting emergency purchases from CDB to assess and potentially renovate space in Living Units 1B and 2B

  for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this

  exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).

  Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed

  by bidding and award procedures if construction services are necessary, an assessment and/or renovation

  work at Fox Developmental Center under the existing processes would likely not begin for several months. For

   this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance

  and potentially design isolation rooms as quickly as possible in order to protect against the threat to public

  health and safety and to minimize a serious disruption in critical State services. Farnsworth Group, Inc. located

   in Bloomington, IL was selected to provide architect/engineering services as they have the necessary

  experience for this work, are relatively in close proximity to the site and they can respond immediately to this

  request for emergency services. This Emergency Purchase has an expected start date of 03/24/2020 through

  06/21/2020 with an Original Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Farnsworth Group, Inc.                                                                Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00           $144,094.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  27     Capital Development Board                                                                        File Date:  3/24/2020

  Original Filing - 03/23/2020:

  In preparation for patients that are receiving mental health treatment at Mabley Developmental Center, who

  might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services

  is requesting emergency purchases from CDB to assess and potentially renovate space in the Pearson

  Administration Building for isolation rooms. This project began through an Emergency Selection of an

  Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures if construction services are

  necessary, an assessment and/or renovation work at Mabley Developmental Center under the existing

  processes would likely not begin for several months. For this reason, emergency purchases are necessary for

  Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as

  possible in order to protect against the threat to public health and safety and to minimize a serious disruption in

  critical State services. Batir Architecture Ltd., located in St. Charles, IL was selected to provide

  architect/engineering services as they have the necessary experience for this work, are relatively in close

  proximity to the site and they can respond immediately to this request for emergency services. This

  Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated

  Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Batir Architecture Ltd.                                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  28     Capital Development Board                                                                        File Date:  3/24/2020

  Second Filing - 05/14/2020:

  An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021 revising the current contract amount to $75,000.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/24/2020:

  In preparation for patients that are receiving mental health treatment at Choate Mental Health and

  Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the

  Department of Human Services is requesting emergency purchases from CDB to assess and potentially

  renovate space in Cottages 4, 5, 6 and 7 as well as Oak Hall for isolation rooms. This project began through an

   Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation

  required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection,

   negotiation and execution of an A/E contract, followed by bidding and award procedures if construction

  services are necessary, an assessment and/or renovation work at Choate Mental Health & Developmental

  Center under the existing processes would likely not begin for several months. For this reason, emergency

  purchases are necessary for Architect/Engineer services to assess, provide guidance and potentially design

  isolation rooms as quickly as possible in order to protect against the threat to public health and safety and to

  minimize a serious disruption in critical State services. Eggemeyer Associates Architects, Inc., located in

  Herrin, IL was selected to provide architect/engineering services as they have the necessary experience for this

   work, are relatively in close proximity to the site and they can respond immediately to this request for

  emergency services. This Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020

  with an Original Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Eggemeyer Associates Architects, Inc.                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00             $75,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  29     Capital Development Board                                                                        File Date:  3/26/2020

  Original Filing - 03/25/2020:

  In preparation for patients that are receiving mental health treatment at Murray Developmental Center, who

  might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services

  is requesting emergency purchases from CDB to assess and potentially renovate space in the back hallway

  administration offices and in Apple Cottage for isolation rooms. This project began through an Emergency

  Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required

  through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection,

  negotiation and execution of an A/E contract, followed by bidding and award procedures, renovation work at

  Murray Developmental Center under the existing processes would likely not begin for several months. For this

  reason, emergency purchases are necessary to provide renovation work for the implementation of isolation

  rooms as quickly as possible in order to protect against the threat to public health and safety and to minimize a

  serious disruption in critical State services. Shores Builders, Inc., located in Centralia, IL was selected to

  provide construction services as they have the necessary experience for this work, are in close proximity to

  the site and they can respond immediately to this request for emergency services. This Emergency Purchase

  has an expected start date of 03/26/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Shores Builders, Inc.                                                                    Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  30     Capital Development Board                                                                        File Date:  3/27/2020

  Second Filing - 05/14/2020:

  An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021 revising the current contract amount to $981,500.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/27/2020:

  In preparation for patients that are receiving mental health treatment at Choate Mental Health and

  Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the

  Department of Human Services is requesting emergency purchases from CDB to assess and renovate space in

  Cottages 4, 5, 6 and 7 as well as Oak Hall for isolation rooms. This project began through an Emergency

  Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required

  through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection,

  negotiation and execution of an A/E contract, followed by bidding and award procedures, renovation work at

  Choate Mental Health & Developmental Center under the existing processes would likely not begin for several

  months. For this reason, emergency purchases are necessary to provide renovation work for the

  implementation of isolation rooms as quickly as possible in order to protect against the threat to public health

  and safety and to minimize a serious disruption in critical State services. H & N Construction, Inc., located in

  Steeleville, IL was selected to provide construction services as they have the necessary experience for this

  work, are relatively in close proximity to the site and they can respond immediately to this request for

  emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through 06/21/2020

  with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  H & N Construction, Inc.                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00           $981,500.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  31     Capital Development Board                                                                        File Date:  3/27/2020

  Second Filing - 05/29/2020:

  An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting

  06/17/2020 to 09/30/2020 revising the current contract amount to $2.019,098.00. The extension expenditure is

   not assessed and will be charged for time only.

 

  Original Filing - 03/27/2020:

  In preparation for patients that are receiving mental health treatment at Shapiro Developmental Center, who

  might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services

  is requesting emergency purchases from CDB to assess and renovate space in Building 603 at Shapiro

  Developmental Center for isolation rooms. This project began through an Emergency Selection of an

  Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures, renovation work at Shapiro

  Developmental Center under the existing processes would likely not begin for several months. For this reason,

  emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as

  quickly as possible in order to protect against the threat to public health and safety and to minimize a serious

  disruption in critical State services. Livewire Electrical Systems, Inc., located in Calumet Park, IL was selected

   to provide construction services as they have the necessary experience for this work, are relatively in close

  proximity to the site and they can respond immediately to this request for emergency services. This

  Emergency Purchase has an expected start date of 03/27/2020 through 06/21/2020 with an Original Estimated

  Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Livewire Electrical Systems                                                          Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00        $2,019,098.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  32     Capital Development Board                                                                        File Date:  3/27/2020

  Second Filing 0 05/14/2020:

  An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.

 

  Original Filing – 03/27/2020:

  In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might

   potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is

  requesting emergency purchases from CDB to assess and renovate space in Homes 5, 6, 13 and 24 for

  isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this

  exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).

  Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed

  by bidding and award procedures, renovation work at Kiley Developmental Center under the existing processes

   would likely not begin for several months. For this reason, emergency purchases are necessary to provide

  renovation work for the implementation of isolation rooms as quickly as possible in order to protect against the

   threat to public health and safety and to minimize a serious disruption in critical State services. A.L.L.

  Masonry Construction Co., Inc., located in Chicago, IL was selected to provide construction services as they

  have the necessary experience for this work, are relatively in close proximity to the site and they can respond

  immediately to this request for emergency services. This Emergency Purchase has an expected start date of

  03/27/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  A.L.L. Masonry Construction Co., Inc.                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  33     Capital Development Board                                                                        File Date:  3/27/2020

  Third Filing - 06/05/2020: FY20, Qtr 3, Item# 33:

  An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021 revising the current contract amount to $350,000.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Second Filing - 05/14/2020:  FY20, Qtr 3, Item# 33:

  An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting

  06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.

 

  Original Filing – 03/27/2020:  FY20, Qtr 3, Item# 33:

  In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might

  potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is

  requesting emergency purchases from CDB to assess and renovate space in Units 1C, 2C and 3C in Bldg. 8

  and Units 1B, 2B and 3B in Bldg. 1 for isolation rooms. This project began through an Emergency Selection of

  an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures, renovation work at Fox

  Developmental Center under the existing processes would likely not begin for several months. For this reason,

  emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as

  quickly as possible in order to protect against the threat to public health and safety and to minimize a serious

  disruption in critical State services. CAD Construction, Inc., located in Tremont, IL was selected to provide

  construction services as they have the necessary experience for this work, are relatively in close proximity to

  the site and they can respond immediately to this request for emergency services. This Emergency Purchase

  has an expected start date of 03/27/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  CAD Construction Inc.                                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00           $350,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  34     Capital Development Board                                                                        File Date:  3/27/2020

  Original Filing – 03/27/2020:

  In preparation for patients that are receiving mental health treatment at Mabley Developmental Center, who

  might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services

  is requesting emergency purchases from CDB to assess and renovate space in the Pearson Administration

  Building for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer

  (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection

  (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E contract,

  followed by bidding and award procedures, renovation work at Mabley Developmental Center under the

  existing processes would likely not begin for several months. For this reason, emergency purchases are

  necessary to provide renovation work for the implementation of isolation rooms as quickly as possible in order

  to protect against the threat to public health and safety and to minimize a serious disruption in critical State

  services. Winter Construction, Inc., located in Freeport, IL was selected to provide construction services as

  they have the necessary experience for this work, are relatively in close proximity to the site and they can

  respond immediately to this request for emergency services. This Emergency Purchase has an expected start

  date of 03/27/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Winter Construction, Inc.                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  35     Capital Development Board                                                                        File Date:  3/27/2020

  Second Filing - 05/29/2020:

  An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting

  06/17/2020 to 09/30/2020 revising the current contract amount to $3,484,946.00. The extension expenditure is

   not assessed and will be charged for time only.

 

  Original Filing – 03/27/2020:

  In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center, who

  might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services

  is requesting emergency purchases from CDB to assess and renovate space in Homes 4, 8, 33, 46 and 48 at

  Ludeman Developmental Center for isolation rooms. This project began through an Emergency Selection of an

  Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures, renovation work at Ludeman

  Developmental Center under the existing processes would likely not begin for several months. For this reason,

  emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as

  quickly as possible in order to protect against the threat to public health and safety and to minimize a serious

  disruption in critical State services. The Bowa Group, Inc., located in Chicago, IL was selected to provide

  construction services as they have the necessary experience for this work, are relatively in close proximity to

  the site and they can respond immediately to this request for emergency services. This Emergency Purchase

  has an expected start date of 03/27/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  The Bowa Group, Inc.                                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00        $3,484,946.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  36     Capital Development Board                                                                        File Date:  3/30/2020

  Second Filing - 05/21/2020:

  An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting

  06/09/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.

 

  Original Filing - 03/30/2020:

  In preparation for residents at Quincy Veterans' Home, who might potentially be diagnosed with Covid-19 or

  show similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to

  assess and potentially renovate space for isolation rooms. This project began through an Emergency Selection

  of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures if construction services are

  necessary, an assessment and/or renovation work at Quincy Veterans' Home under the existing processes

  would likely not begin for several months. For this reason, emergency purchases are necessary for

  Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as

  possible in order to protect against the threat to public health and safety and to minimize a serious disruption in

  critical State services. Poepping, Stone, Bach & Associates, Inc., located in Quincy, IL was selected to

  provide architect/engineering services as they have the necessary experience for this work, are relatively in

  close proximity to the site and they can respond immediately to this request for emergency services This

  Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an Original Estimated

  Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Poepping, Stone, Bach & Associates, Inc.                                    Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  37     Capital Development Board                                                                        File Date:  3/30/2020

  Second Filing - 05/28/2020:

  An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting

  06/11/2020 to 09/30/2020 revising the current contract amount to $193,711.00. The extension expenditure is

  not assessed and will be charged to be determined.

 

  Original Filing - 03/30/2020:

  In preparation for residents at Manteno Veterans' Home, who might potentially be diagnosed with Covid-19 or

  show similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to

  assess and potentially renovate space for isolation rooms. This project began through an Emergency Selection

  of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures if construction services are

  necessary, an assessment and/or renovation work at Manteno Veterans' Home under the existing processes

  would likely not begin for several months. For this reason, emergency purchases are necessary for

  Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as

  possible in order to protect against the threat to public health and safety and to minimize a serious disruption in

  critical State services. Rubinos and Mesia Engineers, Inc., located in Chicago, IL was selected to provide

  architect/engineering services as they have the necessary experience for this work, are relatively in close

  proximity to the site and they can respond immediately to this request for emergency services. This

  Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an Original Estimated

  Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Rubinos and Mesia Engineers, Inc.                                               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00           $193,711.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  38     Capital Development Board                                                                        File Date:  3/30/2020

  Second Filing - 05/14/2020:

  An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting

  06/06/2020 to 09/30/2020 revising the current contract amount to $97,900.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/30/2020:

  In preparation for residents at LaSalle Veterans' Home, who might potentially be diagnosed with Covid-19 or

  show similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to

  assess and potentially renovate space for isolation rooms. This project began through an Emergency Selection

  of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures if construction services are

  necessary, an assessment and/ or renovation work at LaSalle Veterans' Home under the existing processes

  would likely not begin for several months. For this reason, emergency purchases are necessary for

  Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as

  possible in order to protect against the threat to public health and safety and to minimize a serious disruption in

  critical State services. Kluber, Inc., located in Batavia, IL was selected to provide architect/engineering

  services as they have the necessary experience for this work, are relatively in close proximity to the site and

  they can respond immediately to this request for emergency

  services. This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an

  Original Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Kluber, Inc.                                                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00             $97,900.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  39     Capital Development Board                                                                        File Date:  3/30/2020

  Second Filing - 05/21/2020:

  An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting

  06/09/2020 to 12/31/2021 revising the current contract amount to $40,171.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/30/2020:

  In preparation for residents at Anna Veterans' Home, who might potentially be diagnosed with Covid-19 or

  show similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to

  assess and potentially renovate space for isolation rooms. This project began through an Emergency Selection

  of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through

  Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and

  execution of an A/E contract, followed by bidding and award procedures if construction services are

  necessary, an assessment and/or renovation work at Anna Veterans' Home under the existing processes would

  likely not begin for several months. For this reason, emergency purchases are necessary for

  Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as

  possible in order to protect against the threat to public health and safety and to minimize a serious disruption in

  critical State services. Eggemeyer Associates Architects, Inc., located in Herrin, IL was selected to provide

  architect/engineering services as they have the necessary experience for this work, are relatively in close

  proximity to the site and they can respond immediately to this request for emergency services This Emergency

   Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an Original Estimated Cost of

  $50,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Eggemeyer Associates Architects, Inc.                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00             $40,171.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  40     Capital Development Board                                                                        File Date:  3/31/2020

  Second Filing - 05/21/2020:

  An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting

  06/09/2020 to 12/31/2021 revising the current contract amount to $469,000.00. The extension expenditure is

  not assessed and will be charged for time only.

 

  Original Filing - 03/31/2020:

  In preparation for patients that are receiving mental health treatment at Anna Veterans' Home, who might

  potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Veterans Affairs is

  requesting emergency purchases from CDB to assess and renovate space for isolation rooms. This project

  began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-

  day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed

  for the selection, negotiation and execution of an A/E contract, followed by bidding and award procedures,

  renovation work at Anna Veterans' Home under the existing processes would likely not begin for several

  months. For this reason, emergency purchases are necessary to provide renovation work for the

  implementation of isolation rooms as quickly as possible in order to protect against the threat to public health

  and safety and to minimize a serious disruption in critical State services. H & N Construction, Inc., located in

  Steeleville, IL was selected to provide construction services as they have the necessary experience for this

  work, are relatively in close proximity to the site and they can respond immediately to this request for

  emergency services. This Emergency Purchase has an expected start date of 03/31/2020 through 06/26/2020

  with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  H & N Construction, Inc.                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00           $469,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  41     Capital Development Board                                                                        File Date:  3/31/2020

  Second Filing - 05/28/2020:

  An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting

  06/11/2020 to 09/30/2020 revising the current contract amount to $2,055,675.00. The extension expenditure is

   not assessed and will be determined.

 

  Original Filing - 03/31/2020:

  In preparation for patients that are receiving mental health treatment at Manteno Veterans' Home, who might

  potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Veterans Affairs is

  requesting emergency purchases from CDB to assess and renovate space for isolation rooms. This project

  began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-

  day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed

  for the selection, negotiation and execution of an A/E contract, followed by bidding and award procedures,

  renovation work at Manteno Veterans' Home under the existing processes would likely not begin for several

  months. For this reason, emergency purchases are necessary to provide renovation work for the

  implementation of isolation rooms as quickly as possible in order to protect against the threat to public health

  and safety and to minimize a serious disruption in critical State services. Ujamaa Construction, Inc., located in

  Chicago, IL was selected to provide construction services as they have the necessary experience for this

  work, are relatively in close proximity to the site and they can respond immediately to this request for

  emergency services. This Emergency Purchase has an expected start date of 03/31/2020 through 06/28/2020

  with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Ujamaa Construction Co.                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00        $2,055,675.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  42     Toll Highway Authority, Illinois State                                                        File Date:  1/7/2020

  Original Filing - 01/07/2020

  IGOR provides services to package and distribute l-PASS transponders, l-PASS gift cards, and dual hook-and-

  loop mounting strips, as well as inventory and back-end support services, in coordination with the Tollway's l-

  PASS retail program. The services provided through this contract are critical to the continuation of the l-PASS

   retail program. Electronic tolling accounts for 90% of all toll revenue collected. The availability of

  transponders via retail outlets is a necessity. Non-approval of this procurement would significantly handicap

  the Tollway in providing new and replacement transponders to its very large electronic tolling customer base

  (over four million l-PASS accounts and over five million transponders in use) and the resulting revenue loss

  would be significant. This Emergency Purchase has an expected start date of 01/01/2020 through 03/31/2020

  with an Original Estimated Cost of $600,000.00.

   Signed By:  John Donato, Chief of Procurement

       Vendor:  IGOR The Watchdog Corp.                                                          Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $600,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  43     Northern Illinois University                                                                        File Date:  3/13/2020

  Latest Filing - 05/11/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 43 is $118,457.00.

 

  Original Filing - 03/13/2020:

  The Northern Public Radio transmitter cannot broadcast without these repairs. This is a FCC violation. This is

  the main transmitter that feeds the LaSalle, Sterling, Freeport and Rockford repeaters. Without this, no WNIJ

  broadcasting can occur. This affects 60,000 listeners, including donors and advertisers. Northern Public Radio

   has a long standing relationship with this vendor and due to that relationship, the vendor provided a substantial

   discount on these parts. Due to the urgent situation of the transmitter being completely down, we do not have

  time to see is any other vendors carry these parts (this is highly specialized equipment and not widely

  available). This Emergency Purchase has an expected start date of 03/12/2020 with an Original Estimated Cost

   of $118,727.00.

   Signed By:  Antoinetto Bridges, Director, Procurement

       Vendor:  Broadcasters General Store, Inc.                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $118,727.00                                        $118,457.00           $118,457.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  44     Southern Illinois University                                                                        File Date:  1/30/2020

  Original Filing - 01/30/2020:

  SIUE Athletics began our online and phone research in August 2019. During this time, Athletics’ staff

  members have talked to the MCI sales representative on several occasions and the Provost sales representative

  on several occasions. They have looked at the Executive coach bus at Missouri Baptist University and traveled

  to Springfield, Missouri to look at the Super Coach XL. In addition to phone research, they also visited the

  following bus sale site on a weekly basis. Athletics' staff members have found that the market is for either new

   buses or buses that are older/have more miles than what they would like to purchase. They feel fortunate to

  have found a bus that meets the year and mileage requirements they are looking to meet. SIUE Athletics feel

  that they need to act quickly to ensure they do not lose this bus to another buyer and SIUE Purchasing is in

  agreement. The vendor has agreed to hold the bus/pricing for SIUE until February 15, 2020. 2016 MCI J4500

  over-the-road charter bus with less than 200,000 miles and five years old to be used for transportation of SIUE

   student athletes. This Emergency Purchase has an Actual Cost of $340,000.00.

   Signed By:  Michele Albert,

       Vendor:  Accent-Johnston Limousine dba AJL International                      Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $340,000.00                                        $340,000.00           $340,000.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  45     University of Illinois                                                                                    File Date:  2/11/2020

  Latest Filing - 05/01/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 45 is $489,376.00.

 

  Original Filing - 02/11/2020:

  This transaction is for 8,200kg of tungsten powder. Tungsten powder is a component of an electromagnetic

  calorimeter being constructed for the sPHENIX Project to be located at the Brookhaven National Laboratory. A

   research team at UIUC has developed a specialized casting process to create calorimeter blocks for the

  Brookhaven National Laboratory. The federal granting agency, Brookhaven National Laboratory, has directed

  the University of Illinois Urbana-Champaign to purchase tungsten powder, in accordance with CFR

  200.320(f)((2), from HC Stark Incorporated (Applicable Illinois Statute: 30 ILCS 500/20-30). This emergency

  quick purchase is being pursued to avoid the detrimental research impact of a six-month delay and an

  additional $76,000 that would be required to qualify an alternative vendor's tungsten powder. This Emergency

  Purchase has an expected start date of 02/11/2020 with an Original Estimated Cost of $489,376.00, using

  Federal Funds.

   Signed By:  Brad Henson, Director of Purchasing

       Vendor:  HC Stark Incorporated                                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:                   $0.00                                        $489,376.00           $489,376.00       20      3

    Federal Cost:       $489,376.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  46     University of Illinois                                                                                    File Date:  2/26/2020

  Latest Filing - 06/04/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 46 is $43,756.65.

 

  Original Filing - 02/26/2020: FY20, Qtr 3, Item# 46:

  UIC is currently working with Bottling Group LLC/Pepsi Beverage Company to provide bottled beverages:

  soda, water, juice, bag in box liquids for sale on 3 campuses and for the hospital. This Emergency Purchase

  has an expected start date of 02/20/2020 through 05/20/2020 with an Original Estimated Cost of $450,000.00.

   Signed By:  Debra Matlock, Purchasing Director

       Vendor:  Bottling Group LLC/Pepsi Beverage Company                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $450,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  47     University of Illinois                                                                                    File Date:  3/5/2020

  Latest Filing - 05/04/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 47 is $200,800.00.

 

  Original Filing - 03/05/2020:

  Scientific Surplus received a refurbished New Brunswick Bioflo Pro 500L Fermentor that matches other New

  Brunswick equipment currently in the IBLR facility. This equipment is in excellent condition. This request fills

  a need that has become immediate as we have clients preparing to send us samples that will require this larger

  fermenter. If the department were to competitively solicit this need, the anticipated cost would be between

  $300,000 and $350,000 depending on selected options and installation costs. Purchasing the unit identified

  here, while refurbished, will present a cost savings of to the department and university of approximately

  between $100,000 and $150,000.Refurbished units only become available at select times (e.g. the

  decommissioning of a lab) and don't remain available long enough to accommodate the competitive bidding

  process. The fermenters are specifically designed stainless steel aseptic tanks with controls, valves, and

  instrumentation to monitor processes inside the tank they will be used for industrial biotech fermentation

  processes in our research programs.1 - 5001New Brunswick Bioflo Pro. This Emergency Purchase has an

  expected start date of 03/03/2020  with an Original Estimated Cost of $200,800.00.

   Signed By:  Brad Henson,

       Vendor:  Scientific Surplus                                                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $200,800.00                                        $200,800.00           $200,800.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  48     University of Illinois                                                                                    File Date:  3/13/2020

  Original Filing - 03/13/2020:

  March 9, 2020, Governor Pritzker issued a disaster proclamation related to the COVID-19 situation. The

  University of Illinois Hospital and Clinics are preparing for both an increase in patients requiring testing and/or

  treatment for the COVID-19 virus as well as potential significant loss of employed staff due to illness. Our

  emergency response plan has been activated and various efforts are underway to address this crisis. In

  addition, the hospital is currently in negotiations with our labor unions, we need agency capacity in the event of

   any work stoppages and the Epic implementation. Cross Country will be providing the following temporary

  clinical and non-clinical staff services:  A source of temporary clinical and non-clinical staff to support the

  emergency operations of the Hospital & Clinics related to Governor Pritzker's disaster declaration regarding

  Covid-19. To provide a source of temporary clinical and non-clinical staff to support the emergency operations

   of the Hospital & Clinics related to Epic implementation plan and budget, to backfill existing positions as our

  staff undergo Epic training between March and May 2020. Temporary staffing while we are currently in

  negotiations with our labor unions, we need agency capacity in the event of any work stoppages. This

  Emergency Purchase has an expected start date of 03/09/2020 through 06/07/2020 with an Original Estimated

  Cost of $20,000,000.00.

   Signed By:  Debra Matlock, Director of Purchasing

       Vendor:  Cross Country Staffing, Inc.                                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:   $20,000,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  49     University of Illinois                                                                                    File Date:  3/23/2020

  Second Filing - 06/17/2020:

  An Emergency Purchase Extension was received on June 17, 2020 requesting an extension for dates starting

  06/17/2020 to 06/16/2021 at an additional estimated cost of $995,000.00, revising the total estimated cost to

  $1,245,000.00.

 

  Original Filing: 03/23/2020:

  COVID 19-Cleaning and sanitizing services as needed for UIC campus facilities during COVID-19 health

  crisis. This Emergency Purchase has an expected start date of 03/19/2020 through 06/17/2020 with an

  Original Estimated Cost of $250,000.00.

   Signed By:  Debra Matlock, Director Of Purchasing

       Vendor:  BMS CATBMS Enterprises LLC                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $250,000.00        $1,245,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  50     University of Illinois                                                                                    File Date:  3/23/2020

  Original Filing - 03/23/2020:

  This vendor will provide on-line course proctoring services. This includes identify verification of students,

  browser lock down and exam session recording with Al flagging of potential cheating. This system will

  integrate with our learning management system and be available to instructors to use within quizzes and exams.

   This Emergency Purchase has an expected start date of 03/23/2020 through 05/20/2020 with an Actual Cost

  of $500,000.00.

   Signed By:  Brad Henson, Director of Purchasing

       Vendor:  Protorin Inc.                                                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $500,000.00                                     $5,000,000.00        $5,000,000.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  51     University of Illinois                                                                                    File Date:  3/27/2020

  Original Filing - 03/27/2020:

  Refuse and recycling cardboard collection and disposal or all UIC East and West campus facilities currently

  serviced by UIC Facilities Management Transportation. This Emergency Purchase has an expected start date

  of 03/25/2020 through 06/23/2020 with an Original Estimated Cost of $200,000.00

   Signed By:  Debra Matlock, Director

       Vendor:  Allied Waste/Republic Service Inc.                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $200,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  52     University of Illinois                                                                                    File Date:  3/31/2020

  Latest Filing - 05/05/2020:

  The Actual Total Cost of FY20, Qtr 3, Item# 52 is $108,000.00.

 

  Original Filing - 03/31/2020:

  Laptops for student/faculty/staff technology loaner program to facilitate on-line learning during COVID-19

  pandemic. This Emergency Purchase has an expected start date of 03/13/2020 with an Original Estimated Cost

   of $108,000.00.

   Signed By:  Bradley Henson, Director of Purchasing

       Vendor:  Matrix Systems                                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $108,000.00                                        $108,000.00           $108,000.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  53     University of Illinois                                                                                    File Date:  3/31/2020

  Original Filing - 03/31/2020:

  University Researchers originally procured a series of parts to assemble a ventilator prototype on March 19,

  2020 for $10,500 to aid in the response to the COVID-19 pandemic. After development and testing, the

  University now has a functional prototype that we believe will aid medical professional in the fight against

  COVID-19. This emergency purchase is to fund the production of additional ventilators for the medical

  community. This Emergency Purchase has an expected start date of 03/27/2020 with an Actual Cost of

  $125,000.00.

   Signed By:  Bradley Henson, Director of Purchasing

       Vendor:  Fast Radius Inc.                                                                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $125,500.00                                        $125,000.00           $125,000.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

 

 

 

 

 

 


Updates

To

Previously Filed

Emergency Purchases

 


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  54     Central Management Services, Department of                                          File Date:  2/19/2020

  Latest Filing - 02/19/2020:

  The Actual Total Cost of FY20, Qtr 1, Item# 2 is $135,593.73.

 

  Original Filing - 09/11/2019:

  Testing and mitigation of environmental hazards including radon, mold and asbestos on the west side of the

  ISP District 5 Building located at 16648 Broadway Street, Lockport, IL The work will include the evidence

  vault, Investigative Supervisor’s Office, and CVEO Offices. Work to include investigation of water infiltration

  which could be contributing to environmental hazards. Scope also includes demolition, remediation and

  installation of new flooring, walls, fixtures, roof, gutter repair replacement, etc. as required. Off-site proper

  disposal of any hazardous materials, rental and delivery of on-site storage units. Radon testing throughout the

  facility. This Emergency Purchase has an expected start date of 08/26/2019 through 11/15/2019 with an

  Original Estimated Cost of $145,000.00.

   Signed By:  Krysti Rinaldi, Agency Purchasing Officer

       Vendor:  C & W Building Services                                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $145,000.00                                        $135,593.73           $135,593.73       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  55     Innovation & Technology, Department of                                                 File Date:  1/8/2020

  Latest Filing - 01/08/2020:

  The Actual Total Cost of FY20, Qtr 1, Item# 3 is $24,267.00.

 

  Original Filing - 07/24/2019:  FY20, Qtr 1, Item# 3:

  This Emergency Purchase is to advance technical support and services with IBM Datacap and IES application

  integration. This Emergency Purchase has an expected start date of 07/10/2019 through 10/08/2019 with an

  Original Estimated Cost of $156,000.00.

   Signed By:  Dante Watson, Agency Purchasing Officer

       Vendor:  International Business Machines Corporation                               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $156,000.00                                          $24,267.00             $24,267.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  56     Innovation & Technology, Department of                                                 File Date:  3/3/2020

  Second Filing - 03/03/2020: FY20, Qtr 2, Item# 3:

  An Emergency Purchase Extension was received on March 3, 2020, requesting an extension for dates starting

  03/18/2020 to 06/17/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $59,132.50.

 

  Original Filing - 12/23/2019:

  The agency has previously negotiated terms and condition with the vendor. Since this is a subscription and the

  vendor can turn off service electronically, the agency's ability to move quickly to negotiate a contract is

  imperative. Having previously negotiated the same terms that will accompany this emergency purchase will

  allow the agency to execute in a timely manner to continue services. 350 Pluralsight Enterprise Plan

  Subscription Licenses for 90 days. This Emergency Purchase has an expected start date of 12/19/2019

  through 03/18/2020 with an Original Estimated Cost of $59,132.50.

   Signed By:  Dante Watson, Agency Procurement Officer

       Vendor:  Savvy Technology Solutions                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $59,132.50                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  57     Natural Resources, Department of                                                             File Date:  3/4/2020

  Third Filing - 03/04/2020:

  An Emergency Purchase Extension was received on March 4, 2020 requesting an extension for dates starting

  04/01/2020 to 03/31/2021 at an additional estimated cost of $3,000,000.00, revising the total estimated cost to

  $6,000,000.00.

 

  Second Filing - 03/06/2019:

  On March 6, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an

  extension for dates starting 06/03/2019 to 03/31/2020 at an additional estimated cost of $1,625,000.00,

  increasing the estimated cost to $3,000,000.00.

 

  Original Filing - 03/04/2019:

  DNR does not possess the resources or the time to change the permitting process to an in-person paper copy

  process.  As such, it is highly likely that hunters will become frustrated with the inability to get such permit

  and begin hunting without the requisite permit increasing the chance of harm exponentially. Without the

  immediate expenditure and contract to keep the electronic permitting system working, IDNR could lose the

  entire permitting backbone as well as the associated data.  The possible damage to IDNR property, including

  environmental and inappropriately killed animals, would be dramatically increased. The electronic permitting

  system currently has an extremely large amount of data tied into it.  IDNR is required to keep this data and said

   data is the subject of FOIA requests on a weekly basis.  To not have a current contract for electronic

  licensing would leave IDNR unable to access that data as required by statute and regulations.  It would also

  leave IDNR with no assurance that it would be able to access that data again should a new/different vendor be

  located. This Emergency Purchase has an expected start date of 03/04/2019 through 06/02/2019 with an

  Original Estimated Cost of $1,375,000.00.

   Signed By:  Patricia Allen, APO

       Vendor:  RA Outdoors, LLC                                                                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $1,375,000.00        $6,000,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  58     Natural Resources, Department of                                                             File Date:  3/2/2020

  Latest Filing - 03/02/2020:

  The Actual Total Cost of FY20, Qtr 1, Item# 12 is $0.00.

 

  Fourth Filing - 11/04/2019:  FY20, Qtr 1, Item# 12:

  On November 4, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an

   extension for dates starting 10/27/2019 to 01/31/2020 at an additional estimated cost of $.00, keeping a

  revised State estimate of $0.00

 

  Third Filing - 10/17/2019:  FY20, Qtr 1, Item# 12:

  A Final cost statement was received on October 17, 2019 stating the total cost for dates 04/08/2019 through

  07/26/2019 was $0.00

 

  Second Filing - 09/20/2019:  FY20, Qtr 1, Item# 12:

  On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting

  an extension for dates starting 10/27/2019 to 01/31/2020 at an additional estimated cost of $0.00, keeping the

  estimated cost of $0.00.

 

  Original Filing - 08/07/2019: FY20, Qtr 1, Item# 12:

  A 90 day emergency for the Golconda Marina Concession was declared on April 8th, 2019 at which time

  Larry Millis, LLC began operation of the Marina and concession store.  IDNR requested and extension to the

  emergency contract through December 31, 2019 which was approved on June 26, 2019.  An oversight on the

  initial contract led to it not being fully executed until July 19, 2019 which was past the expiration date of July

  5th, 2019.  IDNR cannot extend an expired contract and is declaring a new 90 day emergency for the

  concession operation utilizing the same Vendor. The Golconda Marina is a 274-acre full-service boat marina

  recognized as one of the finest fishing and boating areas in the nation.  On average, the concession generates

  $305,000 in annual sales derived from daily, overnight and seasonal boat slip rental, and the sale of Illinois

  hunting and fishing licenses, fuel, and miscellaneous items offered in the concession store.  Of the $305,000

  IDNR directly collects approximately $125,000 annually from the sale of hunting and fishing licenses alone as

  Golconda Marina is the only point of sale (POS) for hunting and licenses in Pope County. Mr. Willis will be

  authorized to collect fees for daily, overnight and seasonal boat slip rental, dispense fuel, and offer for sale

  food, confections, hot and cold non-alcoholic beverages, tobacco products, selected souvenirs and novelties in

   good character, clothing, newspapers, boating equipment, bait, hunting/fishing licenses, marine, fishing,

  hunting, picnic and camping supplies, offer boat rental and State of Illinois Lottery Tickets.  The

  concessionaire shall keep all revenues from the concession operation. This Emergency Purchase has an

  expected start date of 08/01/2019 through 10/26/2019 with an Original Estimated Cost of $0.00 ($150,000.00

  Value).

   Signed By:  Clara Orrill, Assistant Agency Procurement Officer

       Vendor:  Larry W. Millis, LLC                                                                    Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

        State Cost:                   $0.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  59     Natural Resources, Department of                                                             File Date:  2/14/2020

  Second Filing - 02/14/2020:

  An Emergency Purchase Extension was received on 02/14/2020, requesting an extension for dates starting

  02/29/2020 to 05/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $117,487.00.

 

 

  Original Filing - 12/06/2019:

  A portion of the I & M Canal Trail, built as a continuous levee to contain water within the Canal, has been

  severely damaged by recent heavy rains.  Several tons of debris is blocking the culvert and spillway causing

  water to over top the levee.  This has caused a portion of the trail (levee) to be undermined and washed out.  If

   repairs are not made immediately a complete levee failure will result exponentially increasing the costs of

  repair and damage to adjacent properties. Stott Contracting, LLC will reconstruct and restore approximately

  410 lineal feet of levee and remove excess rock, drift wood and other debris blocking the relief culverts and

  spillways. This Emergency Purchase has an expected start date of 12/03/2019 through 02/28/2020 with an

  Original Estimated Cost of $117,487.00.

   Signed By:  Eric Michael, Executive II-Procurement Specialist

       Vendor:  Stott Contracting, LLC                                                                  Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $117,487.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  60     Corrections, Department of                                                                        File Date:  2/5/2020

  Latest Filing - 02/05/2020:

  This Emergency Purchase was cancelled without any work being done. The Actual Total Cost of the

  Emergency Purchase was $0.00

 

  Original Filing - 10/02/2019:

  The IT infrastructure and application supported by this vendor manage the offender information and

  movement throughout the Correctional system. Offender 360 replace the former, paper driven, Offender

  Tracking System. Offender 360 automates the work and allows the offender's information to be accessible by

  all levels of the Justice system. Without this system, vital information about the offender would not be readily

  available. This Emergency Purchase has an expected start date of 10/01/2019 through 12/29/2019 with an

  Original Estimated Cost of $6,000,000.00.

   Signed By:  William Strahle, Acting APO

       Vendor:  Microsoft Corp.                                                                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,000,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  61     Financial and Professional Regulation, Department of                              File Date:  3/19/2020

  Second Filing - 03/02/2020: FY20, Qtr 2, Item# 9:

  An Emergency Purchase Extension was received on March 19, 2020, requesting an extension for dates

  starting 03/01/2020 to 12/31/2020 at an additional estimated cost of $150.000.00, revising the estimated cost

  to $200,000.00.

 

  Original Filing - 12/20/2019: FY20, Qtr 2, Item# 9:

  IDFPR requires court reporting services on an ongoing basis to fulfill statutory requirements and to secure

  accurate records of various complex proceedings, meetings, or conferences.  The vendor shall provide court

  reporters who will take verbatim dictation of various proceedings, meetings, conference, hearings, etc., and

  provide DFPR with a certified typewritten verbatim transcription, including a record of appearances.  The

  engagements, some of which may extend multiple days, will cover a wide variety of topics that discuss up to

  and including: legal, medical, and scientific terms and notations.  Most engagements will take place Monday

  through Friday between the hours of 8:00 a.m. and 6:00 p.m. but may also take place outside these hours.  All

  engagements will be held at the James R. Thompson Center in downtown Chicago, where the Administrative

  Hearings Unit is located.  These services will avoid any operational interruptions, which will cause a threat to

  public health or public safety and serious disruption in critical State services that affect health, safety, or

  collection of substantial State revenues. This Emergency Purchase has an expected start date of 01/02/2020

  through 03/31/2020 with an Original Estimated Cost of $50,000.00.

   Signed By:  Brandon Purcell, Agency Purchasing Officer, COO

       Vendor:  Magna Legal Services                                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00           $200,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  62     Military Affairs, Department of                                                                 File Date:  2/20/2020

  Latest Filing - 02/20/2020: FY20, Qtr 1, Item# 18:

  The Actual Total Cost of FY20, Qtr 1, Item# 18 is $536,827.20 using Federal Funds.. The Emergency

  Extension was awarded; however, it was cancelled.

 

  Second Filing - 12/23/2019:  FY20, Qtr 1, Item# 18:

  An Emergency Purchase Extension was received on December 23, 2019 requesting an extension for dates

  starting 12/28/2019 to 05/31/2020 at an additional estimated cost of $867,750.00, revising the total estimated

  cost to $1,442,025.00 in Federal Funds.

 

  Original Filing - 09/27/2019:  FY20, Qtr 1, Item# 18:

  The Illinois Department of Military Affairs requires Security Guard services for: Camp Lincoln, Marseilles

  Training Area, Peoria, Midway, North Riverside and Decatur. Services are required to ensure the safety of

  employees and to protect the property of the State. Services include stationary assignments and patrol of

  buildings or properties during operating and after hours. The DMA requires trained and qualified on-duty

  armed security officers distributed among three shifts and six locations from the first day of performance

  through completion of this contract in support of post patrol, access control points, security enforcement,

  vehicular traffic flow, and vehicle inspections in accordance with federal, state, local, Department of Defense

  (DoD), and applicable force protection conditions to include random antiterrorism measures. In support of

  their duties, vendor security officers will deter, detect, and detain, by use of necessary and reasonable force,

  trespassers or persons who illegally gain or attempt to gain access to the installation. Additionally, vendor

  security officers will detect and detain persons suspected of committing other offenses such as operating a

  vehicle under the influence of alcohol or other drug, driving a motor vehicle on any DMA facility with a

  suspended/revoked license, and illegal transport of drugs/explosive materials/weapons. Vendor security

  officers must also possess or be capable of possessing any other skills that are inherent to the protection of the

   DMA's assets and personnel. In addition, federal funding will be lost if services are not procured by 9-30-19,

  which would also make this eligible as an emergency in accordance with IL Administrative Code Title 44 Sec.

  1.2030(c)(5). This Emergency Purchase has an expected start date of 10/01/2019 through 12/31/2019 with an

   Original Estimated Cost of $574,275.00 using Federal Funds.

   Signed By:  Donna Weatherly, Exec II - DMA State Procurement

       Vendor:  Global Security Services-IA, Ltd.                                                 Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:                   $0.00                                                   $0.00                      $0.00       20      3

    Federal Cost:       $574,275.00                                                                       $536,827.20


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  63     Public Health, Department of                                                                     File Date:  3/19/2020

  Latest Filing - 06/18/2020:

  The Actual Total Cost of FY20, Qtr 2, Item# 11 is $387,486.65. This was a no cost contract. ($233,585.65

  for fees collected by the vendor and $153,901.00 for the cost of the vital records for DPH)

 

  Third Filing - 12/19/2019:

  An Emergency Purchase Extension was received on March 19, 2020, requesting an extension for dates

  starting 04/03/2020 to 07/02/2020 at an additional estimated cost of $224,110.30, revising the total estimated

  cost to $672,330.90. This is a no-cost contract. All fees are paid by the customer to the vendor.

 

  Second Filing - 12/19/2019:

  An Emergency Purchase Extension was received on December 19, 2019 requesting an extension for dates

  starting 01/24/2020 to 04/02/2020 at an additional estimated cost of $224,110.30, revising the total estimated

  cost to $448,220.60. This is a no-cost contract. All fees are paid by the customer to the vendor.

 

  Original Filing - 10/10/2019:

  This a no cost contract. The State does not pay nor receive money.  Expedited services for birth and death

  certificates, and credit/debit card service both online and at POS until the competitive procurement can be

  completed.  The service is needed because of Illinois and federal statutes requiring the presentation of a

  certificate such as school enrollment, aid benefits including SNAP and housing and child support.  Vendor will

  also continue to provide expedited services to the federal government for federal background checks.  Vendor

  provides 2 staff persons dedicated to Illinois Vital Records as well as dedicated website with online identity

  verification to order and track expedited services.  In this case expedited services means the ability to accept

  online, credit/debit card orders and ship overnight to the customer. VitalChek is the only way to accept

  credit/debit cards at point of service, 925 E. Ridgely.  The Vital Records division is not capable of receiving

  and processing debit/credit cards due to the old, 1985 DOS based fee system. The estimated expenditure is the

   estimated value to the vendor and the State. The value to the vendor is estimated at $149,983.30 and was

  determined by costs associated with expedited ordering, point of sale transactions, and next day delivery

  service. The value to the State is estimated at $74,127 and was determined by the cost for certified birth

  certificates, certified death certificates, and verification of marriage and divorce. All costs are paid by the

  customer which makes this a no cost contract to the State. This Emergency Purchase has an expected start

  date of 10/05/2019 through 01/03/2020 with an Original Estimated Cost of $224,110.30.

   Signed By:  Vicki Wilson, APO

       Vendor:  Lexis Nexis VitalChek Network, Inc.                                           Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $224,110.30           $672,330.90                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  64     Public Health, Department of                                                                     File Date:

  Second Filing - 03/27/2020:

  An Emergency Purchase Extension was received on March 27, 2020 requesting an extension for dates starting

   04/01/2020 to 12/31/2020 at an additional estimated cost of $465,808.50, revising the total estimated cost to

  $569,321.50.

 

  Original Filing - 12/27/2019:

  This Procurement is necessary to continue the current contract for licensing, maintenance, and services

  associated with continuing maintenance on existing functions in the Illinois Vital Records System until the RFP

   to replace the existing system is released in BidBuy and the winning proposal is selected. The Division of Vital

  Records preserves the state’s records on births, deaths, marriages, divorces, adoptions, and abortions.  This

  system provides a web-based means for Vital Record staff to maintain vital event data. The software also

  provides hospitals, clinics, funeral directors, physicians, medical examiners, coroners, and local registrars

  around the state a web-based means to enter data associated with the registration of births, deaths, and fetal

  deaths. In addition, the software provides hospitals a web-based means to enter data associated with IDPH’s

  birth-related programs and a means for IDPH to extract the individual data of the birth-related programs. 

  About 500,000 vital records are registered annually. If the state did not go forward with this procurement, all

  vital record event recording would revert to paper filing/registration, and manual entry into a database would be

   required at the state level. This Emergency Purchase has an expected start date of 01/01/2020 through

  03/30/2020 with an Original Estimated Cost of $103,513.00.

   Signed By:  Vicki Wilson, Deputy Director Finance & Administration

       Vendor:  Netsmart Technologies, Inc.                                                         Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $103,513.00           $569,321.50                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  65     Public Health, Department of                                                                     File Date:  3/27/2020

  Second Filing - 03/27/2020:

  An Emergency Purchase Extension was received on March 27, 2020, requesting an extension for dates

  starting 04/01/2020 to 06/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at

  $82,468.00.

 

  Original Filing - 12/27/2019:

  IDPH DOL is in the process of posting a Request for Proposal (RFP) for a new 10-year LIMS contract. It is

  unknown at this time when the RFP will be posted and what vendors will bid on the contract. After posting,

  review of bids, demonstration, and award, IDPH DOL is looking at 12-24 months to have a new, fully

  functioning LIMS system. In the meantime, the DOL must have the ability to make improvements, to keep the

  database up to date and properly functioning as well as save legacy data from another system to meet legal and

   regulatory requirements. Local lab staff need assistance from Abbott Informatics to set up these modules in

  STARLIMS. This Emergency Purchase has an expected start date of 01/02/2019 through 03/31/2020 with an

  Original Estimated Cost of $82,468.00.

   Signed By:  Vicki Wilson, Deputy Director Finance & Administration

       Vendor:  Abbott Informatics Corporation                                                   Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $82,468.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  66     Transportation, Department of                                                                  File Date:  1/30/2020

  Second Filing - 01/30/2020: FY20, Qtr 2, Item# 19:

  An Emergency Purchase Extension was received on January 30, 2020 requesting an extension for dates

  starting 02/03/2020 to 04/30/2020 at an additional estimated cost of $150,000.00, revising the total estimated

  cost to $500,000.00.

 

  Original Filing - 11/07/2019: FY20, Qtr 2, Item# 19:

  Monroe Truck Equipment was the last contract holder for snowplow repair parts. Monroe snowplow repair

  parts and accessories as needed during the emergency contract. This Emergency Purchase has an expected

  start date of 11/05/2019 through 02/02/2020 with an Original Estimated Cost of $350,000.00.

   Signed By:  Audra Williams, Bureau Chief-Business Services

       Vendor:  Monroe Truck Equipment                                                            Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $350,000.00           $500,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  67     Veterans Affairs, Department of                                                                File Date:  3/17/2020

  Latest Filing - 03/17/2020:

  The Actual Total Cost of FY19, Qtr 4, Item# 16 has been revised to $23,168.75.

 

  Second Filing - 12/20/2019:

  The Actual Total Cost of FY19, Qtr 4, Item# 16 is $32,400.00.

 

  Original Filing - 06/26/2019: FY19, Qtr 4, Item# 16:

  The contract shall cover the Water Management Plan costs for the 90 days of the emergency. It shall also

  cover water sample collections and the testing of those sample for Legionella. Shipping and handling cost is

  also included to ship the samples to a CDC accredited lab for the Legionella Test. This Emergency Purchase

  has an expected start date of 06/27/2019 through 09/24/2019 with an Original Estimated Cost of $43,600.00.

   Signed By:  Frederick Murphy, APO

       Vendor:  Phigenics, LLC                                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $43,600.00                                          $23,168.75             $23,168.75       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  68     Veterans Affairs, Department of                                                                File Date:  3/19/2020

  Second Filing: 03/19/2020

  The Actual Total Cost of FY20, Qtr 1, Item# 26 is $0.00. This Emergency purchase was cancelled.

 

  Original Filing - 09/05/2019:

  On August 30, 2019, IVHM received a positive Legionella test result. This positive test resulted in 68 point

  tests being performed immediately. In order to ensure the safety of all Veterans at IVHM, DVA will need to

  perform a 68 point test every two weeks. Should any additional positive Legionella results occur, the agency

  will need to perform additional testing and the agency may need to purchase water filters to prevent future

  positive results. The agency will begin drafting a solicitation for filters and quick connects; however, if a

  positive test result occurs, the filters will be purchased under a separate emergency contract. The contract

  shall cover the Water Management Plan costs for the 90 days of the emergency. It shall also cover water

  sample collections and the testing of those sample for Legionella. Shipping and handling cost is also included to

   ship the samples to a CDC accredited lab for the Legionella Test.  This Emergency Purchase has an expected

  start date of 08/30/2019 through 11/27/2019 with an Original Estimated Cost of $154,660.00.

   Signed By:  Michael Kuntz, Agency Procurement Officer

       Vendor:  Phigenics, LLC                                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $154,660.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  69     Veterans Affairs, Department of                                                                File Date:  1/29/2020

  Second Filing - 01/29/2020: FY20, Qtr 2, Item# 22:

  An Emergency Purchase Extension was received on January 29, 2020 requesting an extension for dates

  starting 01/30/2020 to 04/28/2020 at an additional estimated cost of $315,750.00, revising the total estimated

  cost to $631,350.00.

 

  Original Filing - 11/05/2019: FY20, Qtr 2, Item# 22:

  IDVA has had existing contracts with Phigenics, LLC for all IDVA Homes to establish and maintain a water

  management system and complete testing as needed at each home if a positive Legionella test is received. The

  original cost of these contracts were divided by home individually. However, due to current barriers in getting

  a long term contract in place we are in need of an emergency contract for 90 days so that we are able to get a

  new contract in place for all 4 homes. Additionally, an IFB for FY20 will be published for competitive bid for

  water management with continued testing. This emergency contract shall also help cover the needs of the

  Home while the protest is completed and a competitive bid awarded. The contract shall cover the Water

  Management Plan costs for the 90 days of the emergency. It shall also cover water sample collections and the

  testing of those sample for Legionella. Shipping and handling cost is also included to ship the samples to a

  CDC accredited lab for the Legionella Test. This Emergency Purchase has an expected start date of

  11/01/2019 through 01/29/2020 with an Original Estimated Cost of $315,600.00.

   Signed By:  Michele Kuntz, Agency Procurement Officer

       Vendor:  Phigenics LLC                                                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $315,600.00           $631,350.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  70     Capital Development Board                                                                        File Date:  1/28/2020

  Fourth Filing - 01/28/2020: : FY19, Qtr 2, Item# 8:

  An Emergency Purchase Extension was received on January 28, 2020, requesting an extension for dates

  starting 02/29/2020 to 04/30/2020 at an additional estimated cost of $0.00, keeping the original estimated cost

  of $6,838,000.00.

 

  Third Filing - 10/07/2019: : FY19, Qtr 2, Item# 8:

  An Emergency Purchase Extension was received on October 7, 2019, requesting an extension for dates

  starting 01/01/2020 to 02/29/2020 at an additional estimated cost of $0.00, keeping the original estimated cost

  of $6,838,000.00.

 

  Second Filing - 01/31/2019: : FY19, Qtr 2, Item# 8:

  An Emergency Purchase Extension was received on January 31, 2019, requesting an extension for dates

  starting 01/29/2019 to 12/31/2019 at an additional estimated cost of $0.00, keeping the original estimated cost

  of $6,838,000.00.

 

  Original Filing - 12/21/2018: FY19, Qtr 2, Item# 8:

  The scope of work provides for replacing distributed direct expansion air cooled condensing units at Stateville

  Northern Reception and Classification Center, with a building level chilled water plant with air cooled chillers,

  pumps, and new controls on areas A, B, C, D, E, F, J. On building H1 and H2 the direct expansion air cooled

  condensing units will be replaced with new air cooled condensing units, evaporators, and controls.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design

   and specifications provided by the architect/engineer of record and approved by CDB, and Premier

  Mechanical, Inc.'s quote submitted on December 20, 2018. Services provided under this procurement should

  not exceed $6,838,000.00, without prior authorization from the Capital Development Board in consultation

  with the Chief Procurement Office. This Emergency Purchase has an expected start date of 12/20/2018

  through 03/19/2019 with an Original Estimated Cost of $6,838,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Premier Mechanical Inc.                                                               Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,838,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  71     Capital Development Board                                                                        File Date:  3/2/2020

  Fifth Filing - 03/02/2020: FY19, Qtr 3, Item # 19:

  An Emergency Purchase Extension was received on March 2, 2020, requesting an extension to 10/31/2020

  keeping the estimated cost of $250,000.00

 

  Fourth Filing - 08/19/2019: FY 19, Qtr 3, Item #19:

  On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in

  Residential Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population

  of R4. R4 houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state

   mandated programs and therapy including but not limited to a Drug Treatment Program. Should a complete

  electrical failure occur, there are currently no available options for the transfer this population. Since February

  of 2015, there has been a minimum of 21 events where branch circuits have failed, requiring IDOC to take

  action in the form of work orders. Currently, breakers are being tripped daily and exhaust fans in the A wing

  over cells 61 & 62 cannot be reset due to a dead short. Additionally, the conduit in pipe chases are visibly

  rusted to the extent that wiring is exposed. Given the failures in R1, R2 and R3, and the similar signs of failure

  in R4, it is in the best interest of the State to now incorporate R4 into this emergency procurement to protect

  against the threat to safety for the inmates and staff, and to prevent or minimize serious disruption in critical

  State services. Additionally, given the current vendors knowledge and expertise and the fact that they are

  already mobilized in the other Residential units, it is fiscally prudent to move forward with electrical repairs to

  R4. The extension date for this extension remains at 04/30/2020.

 

  Third Filing - 05/22/2019: FY19, Qtr 3, Item# 19:

  On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor

  for half of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the

  affected area (15 cells) in order to meet safety and security guidelines for staff and inmates. With this recent

  development, it is recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to

  safeguard the welfare of DOC staff and the inmates. Currently, MHCE's current Not to Exceed contract totals

  $250,000.00 and is being paid on a Time and Material basis. A contract modification for additional

  compensation related to renovating the electrical system in R3 is not needed at this time. The extension date for

   this extension is 04/30/2020.

 

  Second Filing - 03/21/2019:FY19, Qtr 3, Item# 19:

  An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates

  starting 04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost

  at $250,000.00.

 

  Original Filing - 02/04/2019: FY19, Qtr 3, Item# 19:

  The Illinois Department of Corrections is requesting the Capital Development Board’s assistance in seeking an

  emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at

  Big Muddy Correctional Center. Recently the electrical system in this housing unit has become noticeably

  faulty, which has put the Department’s operations in jeopardy. The scope of work will be to conduct an

  assessment of the electrical in residential units R1, R2, R3 and R4 and to complete the design work for

  replacing all of the underground wiring for lights, receptacles and other miscellaneous loads using new

  conduits above grade in residential unit R2. If the assessments determine that this work is also necessary in

  residential units R1, R3 and R4, it may be included in this project. Incorporated documents include the March


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  2009 Standard Documents for Construction & Supplement and the March 2009 Design and Construction

  Manual & Supplement. This Emergency Purchase has an expected start date of 02/04/2019 through

  05/04/2019 with an Original Estimated Cost of $250,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  McCoy and Howard Consulting Engineers, Inc.                           Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $250,000.00                                                   $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  72     Capital Development Board                                                                        File Date:  3/2/2020

  Fifth Filing - 03/02/2020: FY19, Qtr 3, Item # 20:

  An Emergency Purchase Extension was received on March 2, 2020, requesting an extension to 10/31/2020

  and changing the estimated cost to $2,737,500.00.

 

  Fourth Filing - 08/19/2019: FY19, Qtr 3, Item# 20:

  On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in

  Residential Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population

  of R4. R4 houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state

   mandated programs and therapy including but not limited to a Drug Treatment Program. Should a complete

  electrical failure occur, there are currently no available options for the transfer this population. Since February

  of 2015, there has been a minimum of 21 events where branch circuits have failed, requiring IDOC to take

  action in the form of work orders. Currently, breakers are being tripped daily and exhaust fans in the A wing

  over cells 61 & 62 cannot be reset due to a dead short. Additionally, the conduit in pipe chases are visibly

  rusted to the extent that wiring is exposed. Given the failures in R1, R2 and R3, and the similar signs of failure

  in R4, it is in the best interest of the State to now incorporate R4 into this emergency procurement to protect

  against the threat to safety for the inmates and staff, and to prevent or minimize serious disruption in critical

  State services. Additionally, given the current vendors knowledge and expertise and the fact that they are

  already mobilized in the other Residential units, it is fiscally prudent to move forward with electrical repairs to

  R4. The extension date for this extension remains at 04/30/2020.

 

  Third Filing - 05/22/2019: FY19, Qtr 3, Item# 20:

  On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor

  for half of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the

  affected area (15 cells) in order to meet safety and security guidelines for staff and inmates. With this recent

  development, it is recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to

  safeguard the welfare of DOC staff and the inmates. Currently, F.W. Electric's current Not to Exceed contract

   totals $772,500.00 and is being paid on a Time and Material basis. A change Order for additional

  compensation related to renovating the electrical system in R3 is not needed at this time. The extension date for

   this extension is 04/30/2020.

 

  Second Filing - 03/21/2019: FY19, Qtr 3, Item# 20:

  An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates

  starting 04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost

  at $1,312,000.00.

 

  Original Filing - 02/07/2019: FY19, Qtr 3, Item# 20:

  Illinois Department of Corrections is requesting the Capital Development Board's assistance in seeking an

  emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at

  Big Muddy Correction Center. Recently the electrical system in this housing unit has become noticeable faulty,

  which has put the Department's operations in jeopardy. The scope of work will be to provide construction

  services for replacing all of the underground wiring for lights, receptacles and miscellaneous loads using new

  conduits above grade in residential unit R2. This Emergency Purchase has an expected start date of 02/0/2019

  through 05/04/2019 with an Original Estimated Cost of $1,3120,000.00.


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

   Signed By:  Chris Miles, Executive II

       Vendor:  F. W. Electric, Inc.                                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $1,312,000.00        $2,737,500.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  73     Capital Development Board                                                                        File Date:  3/3/2020

  Third Filing - 03/03/2020:  FY 20, Qtr 2, Item# 23:

  An Emergency Purchase Extension was received on March 3, 2020, requesting an extension for dates starting

  04/01/2020 to 07/3/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $1,351,000.00.

 

 

  Second Filing - 11/21/2019:  FY 20, Qtr 2, Item# 23:

  On November 21, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting

  an extension for dates starting 12/10/2019 to 03/31/2020 at an additional estimated cost of $0.00, keeping the

  estimated cost at $1,351,000.00.

 

  Original Filing - 10/09/2019: FY 20, Qtr 2, Item# 23:

  The scope of work provides for the renovation of the basement (East Wing) in Oak Hall for a Statewide

  Processing Center as directed by the Architect/Engineer of record and will involve the General demolition,

  Construction, Electrical, Plumbing, HVAC Mechanical and Asbestos trades. Incorporated documents include

  the March 2009 Standard Documents for Construction & Supplement and design documents provided by the

  Architect/Engineer of record and approved by CDB. Services provided under this procurement should not

  exceed $100,000.00, which is a place-holder prior to entering into a Construction Contract, without prior

  authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final

  Actual Costs will be reported upon project completion and project close-out. This Emergency Purchase has an

  expected start date of 10/09/2019 through 01/06/2020 with an Original Estimated Cost of $1,278,853.00 with

  contingency..

   Signed By:  Chris Miles, Executive II

       Vendor:  H & N Construction, Inc.                                                             Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $1,278,853.00        $1,351,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  74     Capital Development Board                                                                        File Date:  3/13/2020

  Fourth Filing - 05/29/2020:

  An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting

  06/18/2020 to 10/01/2020 revising the current contract amount for Farnsworth Group, Inc. to $141,100.00

  and Limbaugh Construction Co. to $2,825,099.35, for a total amount of $2,966,199.35. The extension

  expenditure is not assessed and will be charged for time only.

 

  Third Filing - 03/13/2020:

  The scope of this Emergency Purchase for Farnsworth Group, Inc. has been expanded, adding a new

  Statewide Processing Center ("SPC") at Alton Mental Health Center which will require additional temporary

  workspace in Willow Hall as well as permanent workspace in Maple as suggested by the A/E of record and

  approved by CDB. The scope of work also includes design services for the renovation of Willow Hall into a

  temporary workspace for a Statewide Processing Center ("SPC") as well as design services for the renovation

  of Maple Hall for permanent workspace. The revision is for dates starting 10/21/2019 to 07/01/2020 at an

  additional estimated cost of $285,000.00, revising the total estimated cost to $1,410,000.00.

 

  Second Filing - 12/13/2019:

  An Emergency Purchase Extension was received on December 13, 2019, for Farnsworth Group Inc. &

  Limbaugh Construction Company Inc., requesting an extension for dates starting 01/02/2020 to 07/01/2020 at

  an additional estimated cost of $0.00, keeping the estimated cost at $1,125,000.00.

 

  Original Filing - 10/21/2019:

  On August 30, 2019, the Centers for Medicare and Medicaid Services (Federal CMS) approved a Corrective

  Action Plan (CAP) submitted by the Illinois Department of Healthcare and Family Services (HFS) in response

  to deficiencies outlined in a December 2018 and February 2019 Federal inspections. The CAP is to correct

  areas where the State of Illinois is out of compliance with Federal Medicaid laws for, among other reasons,

  failure to allow beneficiaries to respond and provide renewal forms or necessary information through any of

  the modes of submission which includes telephone, (specifically, HFS as the State Medicaid Agency and the

  Illinois Department of Human Services (DHS), the agency that makes determinations on public benefits). This

  CAP includes a plan to create a new call center at Alton to address these findings and it is to be fully functional

   on April 1, 2020. Therefore, DHS has asked that CDB procure vendor(s) under an emergency declaration to

  renovate the first floor of Holly Hall into a call center. The call center is necessary to alleviate wait times as

  high as 50 minutes and abandonment rates well exceeding 50%. This potentially endangers hundreds of

  thousands of Illinoisans and puts them at risk for not having food or getting needed medical attention if they

  cannot reach DHS to apply for public benefits. Not only is the State of Illinois under a CAP from federal CMS,

   but we are also under a CAP from the United States Department of Agriculture (USDA) Food and Nutrition

  Service (FNS) on SNAP benefits (for timeliness issues). The scope of work provides for design services to

  renovate the existing interior space for approximately 80 workers. The work includes removal of existing walls

   and finishes, the creation of new toilet rooms, office space, and breakroom. The existing electrical must be

  replaced and HVAC system must be modified to accommodate the increased occupant load. The existing

  entrances will have to be modified for accessibility. The existing elevator must be repaired. A new parking lot

  will be constructed to accommodate the increased occupancy of the building. This project includes the

  removal of asbestos-containing materials. Lead removal may also be required. This Emergency Purchase has

  an expected start date of 10/21/2019 through 01/18/2020 with an Original Estimated Cost of $125,000.00 for

  Farnsworth Group and $1,000,000.00 for Limbaugh Construction Company, Inc..


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

   Signed By:  Chris Miles, Executive II

       Vendor:  Farnsworth Group, Inc. & Limbaugh Construction Co., Inc.        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $1,125,000.00        $1,410,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  75     Capital Development Board                                                                        File Date:  1/27/2020

  Latest Filing - 01/27/2020:

  The Actual Total Cost of FY20, Qtr 2 Item# 26 is $73,792.00.

 

  Original Filing - 11/07/2019: FY20, Qtr 2, Item# 26:

  On October 15, 2019, facility staff notified CDB that one of the two operating boilers to be replaced has failed.

   The connected load exceeds the capacity of the remaining operating boiler and the facility is concerned that

  one boiler will not be able to generate enough heat for the facility once winter temperatures set in. It is

  unknown whether attempts at repair work on a boiler that has exceeded its useful life and is original to the

  building will suffice during the winter months, and costs associated with those repairs are not fiscally in the

  best interest of the State. Considering the time frames needed for design, bidding and award procedures for the

   overall project, the replacement of the failed boiler under the existing processes would not begin until after the

  heating season. Therefore, in order to maintain sufficient heat throughout the winter for residents and staff, an

  emergency declaration is necessary to replace the failed boiler as quickly as possible. The scope of work

  provides for the replacement of the failed boiler to include any ancillary components as directed by the

  Architect/Engineer of record. This Emergency Purchase has an expected start date of 11/07/2019 through

  02/04/2020 with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Loescher Hearing & Air Conditioning Co.                                    Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                          $73,792.00             $73,792.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  76     Capital Development Board                                                                        File Date:  2/13/2020

  Latest Filing - 02/13/2020:

  The Actual Total Cost of FY20, Qtr 2, Item# 28 is $73,115.00.

 

  Original Filing - 12/19/2019:

  The underground heat piping at Lawrence Correctional Center between House 7 (C8525) and House 8 (C8527)

   has deteriorated to the point that it has started leaking in multiple areas. Repair clamps were used initially as a

  temporary fix but the leaks have worsened. If the piping completely fails, the boiler system will shut down,

  which supplies heat to the entire south end of the facility. The scope of work provides for the replacement of,

  to be verified, 4” diameter hot water supply and return piping between Buildings C8525 & C8527. The work

  shall consist of excavating alongside the existing pipes and installing new 4” diameter pre-insulated direct

  buried steel pipe with welded fittings, 2” thick insulation with waterproof jacket. At each building, the piping

  shall be extended to the foundation wall, turned up and projected through the wall which then shall re-connect

  to the existing interior heating pipe. The masonry wall shall be core drilled to accept the pipes. Provide annular

  expansion seals to seal each penetration at each building. At each interior connection point, provide a 4”

  shutoff valve (4 total). All new piping shall be flushed and cleaned prior to placing them into service. Upon

  installation and commissioning of the new lines, existing pipes shall be cut off 1'-0” from the face of the

  foundation and capped. The remaining buried pipe shall be removed in its entirety. The entire excavation shall

  be backfilled and final graded. This Emergency Purchase has an expected start date of 12/19/2019 through

  03/17/2020 with an Original Estimated Cost of $46,200.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  Heartland Mechanical Contractors, Inc.                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $46,200.00                                          $73,115.00             $73,115.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  77     Capital Development Board                                                                        File Date:  3/2/2020

  Fourth Filing - 05/29/2020:

  An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting

  06/18/2020 to 09/30/2021 revising the current contract amount for Brown Electric, Inc. $255,286.59 and

  WRF Engineers to $51,500.00, for a total amount of $306,786.59. The extension expenditure is not assessed

  and will be charged for time only.

 

  Third Filing - 03/02/2020: FY20, Qtr 2, Item# 29:

  An Emergency Purchase Extension was received on March 2, 2020, requesting an extension for dates starting

  04/08/2020 to 06/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $470,000.00.

 

 

  Second Filing - 01/09/2020: FY20, Qtr 2, Item# 29:

  On January 9, 2020 and Emergency Purchase Statement was received to include Brown Electric, Inc.. Brown

  Electric will provide construction services for the replacement of the employee duress system at Chester

  Mental Health Center as directed by the architect/engineer of record. Some abatement is possible. Incorporated

   documents include the March 2009 Standard Documents for Construction & Supplement and design

  documents provided by the Architect/Engineer of record and approved by CDB. This Emergency Purchase has

   an expected start date of 01/09/2020 through 04/07/2020 with an Original Estimated Cost of $370,000.00,

  revising the estimated cost to $470,000.00

 

  Original Filing - 12/23/2019: FY20, Qtr 2, Item# 29:

  On August 20, 2019, a survey of the employee duress system at the Chester Mental Health Center was

  conducted to determine if necessary actions were needed to prevent or minimize a serious disruption of the

  system. The Chester Mental Health Center is a 28 building maximum security facility established in 1975. The

  survey indicates the current system is over 24 years old, the original manufacturer is no longer in business,

  and repair parts are extremely difficult to locate or do not exist. The duress system is used to alert security and

   medical personnel that additional staff are required at an area immediately to protect both staff and patients

  and allows for rapid response to any critical situation throughout the facility. An emergency could consist of

  anything from a staff assault, patient assault, or even a medical emergency. The scope of work provides for

  the investigation and assessment of the employee duress system in this 28 building facility and to provide

  design services for its entire replacement. Some abatement is possible. Incorporated documents include the

  March 2009 Standard Documents for Construction & Supplement and the March 2009 Design and

  Construction Manual & Supplement. WRF Engineers is authorized to proceed with the scope of work outlined

  in this Emergency Purchase Statement. The cost for Professional Services provided under this procurement is

  estimated not to exceed $100K. The contract amount is not to be exceeded without prior authorization from

  the Capital Development Board in consultation with the Chief Procurement Office. This Emergency Purchase

  has an expected start date of 12/23/2019 through 03/21/2020 with an Original Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Executive II

       Vendor:  WRF Engineers & Brown Electric, Inc.                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

        State Cost:        $100,000.00           $470,000.00                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00

  78     Housing Development Authority                                                                File Date:  2/20/2020

  Third Filing - 02/20/2020:  FY 20, Qtr 1, Item# 29:

  An Emergency Purchase Extension was received on February 20, 2020 requesting an extension for dates

  starting 12/16/2019 to 06/15/2020 at an additional actual cost of $324,323.70, revising the total estimated cost

  to $796,484.70.

 

  Second Filing - 08/13/2019:  FY 20, Qtr 1, Item# 29:

  An Emergency Purchase Extension was received on August 13, 2018 requesting an extension for dates starting

   07/10//2019 to 12/15/2019 at an additional estimated cost of $310,000.00, revising the total estimated cost to

  $472,161.00.

 

  Original Filing - 08/13/2019:  FY 20, Qtr 1, Item# 29:

  The emergency contract is for property management and maintenance services at Lake Shore Plaza.  A

  development owned by IHDA located at 445 East Ohio Street, Chicago, Illinois. This Emergency Purchase has

   an expected start date of 04/11/2019 through 07/09/2019 with an Original Estimated Cost of $162,161.00.

   Signed By:  Audra Hamernik, Executive Director

       Vendor:  Related Management Company, LP                                              Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $162,161.00           $796,484.70                    $0.00                      $0.00       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  79     Illinois State University                                                                               File Date:  1/31/2020

  Latest Filing - 01/31/2020:

  The Actual Total Cost of FY20, Qtr 1, Item# 31 is $23,122.30.

 

  Second Filing - 12/17/2019: FY20, Qtr 1, Item# 31:

  An Emergency Purchase Extension was received on December 17, 2019, requesting an extension for dates

  starting 09/27/2019 to 03/27/2020 at an additional estimated cost of $0.00, keeping the estimated cost at

  $40,000.00.

 

  Original Filing - 09/26/2019: FY20, Qtr 1, Item# 31:

  Illinois State University is currently experiencing extreme building flooding conditions at Redbird Arena. The

  flooding has been made much worse by a recently completed exterior civil construction drainage project. This

  project was designed to improve site drainage conditions and mitigate flooding of Redbird Arena during heavy

  rain and storm water drainage events (i.e. spring snow melt).However, it could not be foreseen that the storm

  water system had exceeded capacity and flooding is due to water back-ups during significant water events.

  Current storm sewer flow volumes exceed storm sewer current capacity during each "significant rain event".

  The recent project made the situation much worse and provided a short-cut relief valve for backed up storm

  sewer water to be expedited directly back into Redbird Arena, exacerbating the problem. This Emergency

  Purchase has an expected start date of 09/27/2019 through 12/11/2019 with an Original Estimated Cost of

  $40,000.00. This Emergency Purchase will be using Reserve Funding.

   Signed By:  Ernest Olson, Director of Purchases

       Vendor:  Hanson Professional Services                                                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $40,000.00                                          $23,122.30             $23,122.30       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  80     Illinois State University                                                                               File Date:  1/31/2020

  Latest Filing - 01/31/2020:

  The Actual Total Cost of FY20, Qtr 1, Item# 32 is $175,674.59.

 

  Second Filing - 12/17/2019: FY20, Qtr 1, Item# 32:

  An Emergency Purchase Extension was received on December 17, 2019, requesting an extension for dates

  starting 09/27/2019 to 03/27/2020 at an additional estimated cost of $0.00, keeping the estimated cost at

  $240,000.00.

 

  Original Filing - 09/26/2019:  FY20, Qtr 1, Item# 32:

  Illinois State University is currently experiencing extreme building flooding conditions at Redbird Arena. The

  flooding has been made much worse by a recently completed exterior civil construction drainage project. This

  project was designed to improve site drainage conditions and mitigate flooding of Redbird Arena during heavy

  rain and storm water drainage events (i.e. spring snow melt).However, it could not be foreseen that the storm

  water system had exceeded capacity and flooding is due to water back-ups during significant water events.

  Current storm sewer flow volumes exceed storm sewer current capacity during each "significant rain event".

  The recent project made the situation much worse and provided a short-cut relief valve for backed up storm

  sewer water to be expedited directly back into Redbird Arena, exacerbating the problem. This Emergency

  Purchase has an expected start date of 09/27/2019 through 12/11/2019 with an Original Estimated Cost of

  $240,000.00. This Emergency Purchase will be using Reserve Funding.

   Signed By:  Ernest Olson, Director of Purchases

       Vendor:  Core Construction                                                                        Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $240,000.00                                        $175,674.59           $175,674.59       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  81     Northern Illinois University                                                                        File Date:  1/9/2020

  Latest Filing - 01/09/2019:

  The Actual Total Cost of FY20, Qtr 1, Item# 34 is $50,317.17.

 

  Original Filing - 09/19/2019: FY20, Qtr 1, Item# 34:

  Frontier North, Inc. has provided telephone trunking service to Northern Illinois University for many years.

  The University intends to move away from telephone system currently utilized and will modernize the trunking

  solution at such time that the system is replaced. Due to complications in the procurement process, the

  sourcing of a new telephone system has been delayed, forcing the University to continue the use of the existing

   telephone system and the existing trunking services. This Emergency Purchase has an expected start date of

  10/01/2019 through 12/30/2019 with an Original Estimated Cost of $70,000.00.

   Signed By:  Antoinette Bridges, Director, Procurement Svs. Contract Mgmt

       Vendor:  Frontier North, Inc.                                                                       Notary Date:

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $70,000.00                                          $50,317.17             $50,317.17       20      3

    Federal Cost:                  $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                    January 1, 2020 through March 31, 2020

  82     University of Illinois                                                                                    File Date:  1/9/2020

  Latest Filing - 01/09/2020:

  The Actual Total Cost of FY19, Qtr 1, Item# 21 is $1001,250.00.

 

  Second Filing - 11/29/2018:  FY19, Qtr 1, Item# 21:

  An Emergency Purchase Extension was received on November 29, 2018 requesting an extension for dates

  starting 12/29/2018 to 12/28/2019 at an additional estimated cost of $2,000,000.00, revising the total estimated

   cost to $2,400,000.00.

 

  Original Filing - 09/28/2018: FY19, Qtr 1, Item# 21:

  The University awarded a contract for temporary staffing. This emergency/quick purchase was required due