LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
100 State Fire Marshal File Date: 10/2/2023
Original Filing – 10/02/2023: FY24, Qtr 2, Item# 100
Bob ridings holds the Master Contract for SUVs. The agency was unable to secure SUVs off of this contract
due to a delay in processing as well as supply chain and manufacturing constraints at Ford, Inc. The Master
Contract Vendor has advised that the fulfillment of future contract orders is unknown.
OSFM procurement has identified Four (4) SUVs available locally at Landmark Ford that would meet the
need and moved quickly to secure them.
There are two (2) explorers and two (2) escapes currently on the Vendor's lot.
This Emergency Purchase has an expected start date of 09/29/2023 through 12/27/2023 with an Original
Estimated Cost of $165,756.04.
Signed By: Crystal Blakeman, APO
Vendor: Landmark Ford, Inc. Notary Date: 10/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $165,756.04 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
101 Human Services, Department of File Date: 9/29/2023
Original Filing – 09/29/2023: FY24, Qtr 2, Item# 101
Emergency procurement needed to provide a Medical Director for Chester Mental Health Center. This vendor is
currently providing services for our Medical Director, but the current contract expired on 6/30/2023.
Emergency Contract P-53429 expired on 9/28/23.
Staffing services to provide a full time Medical Director for Chester Mental Health Center. The contractor shall
screen and present a physician with an Illinois Physician and Surgeon License with a specialty in Psychiatry.
Board Certification is required to provide medical leadership and oversight of the psychiatric services provided at
the Center to provide services to Chester Mental Health Center to ensure adequate and competent coverage.
The physician serves as the Medical Director and supervises medical staff, maintains overall quality of clinical
care, and develops and implements policies and procedures. Services shall be provided in accordance with the
Scope of Work in the contract. Routinely, full time hours will be 40 hours per week between the hours of
8:00am and 5:00pm, Monday-Friday.
This Emergency Purchase has an expected start date of 09/29/2023 through 12/27/2023 with an Original
Estimated Cost of $163,800.00.
Signed By: Pamela Enno, PO
Vendor: Locum Tenens.com Notary Date: 9/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $163,800.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
102 Corrections, Department of File Date: 9/27/2023
Original Filing – 09/27/2023: FY24, Qtr 2, Item# 102
The vendors for this type of rental are limited and this is a specialty service.
Aggreko will be providing rental of two boilers for Shawnee CC. They will also be changing out the wire for
the new boilers and updating it up to code.
Shawnee CC looked for Vendor to meet this type of emergency and was only able to find Agrekko in our area.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/22/2023 with an Original
Estimated Cost of $132,654.78.
Signed By: Sandy Robinson, Purchasing Manager
Vendor: Aggreko Notary Date: 9/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $132,654.78 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
103 Transportation, Department of File Date: 10/2/2023
Original Filing – 10/02/2023: FY24, Qtr 2, Item# 103
The current emergency contract extension (P-47022) with the vendor ended 9/30/23. IDOT posted an IFB
under B-37739 which opened 7/28/23. The bid is still under administrative review. It was expected award would
be made by the end of the emergency extension. An additional 90 day emergency term is needed to continue
parts supply during winter operations season. This emergency will be terminated upon award and execution of a
new auto parts contract. The vendor was selected because they have the ability to provide these parts in a 2-
hour turnaround time.
IDOT D1 is needs to establish an emergency contract for the supply of items not available on existing master
contracts for the duration of this winter season. It is also the intent of this emergency to supply products that
are available on existing master contracts but cannot be supplied in emergency situations. This contract will
allow for a 2-hour response time and 24-hour delivery of parts. This is a vital supply contract for immediate
repairs during the winter season.
This Emergency Purchase has an expected start date of 10/2/2023 through 12/30/2023 with an Original
Estimated Cost of $2,000.000.00.
Signed By: Megan Seitzinger, APO
Vendor: Genuine Parts Company Notary Date: 10/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
104 University of Illinois Urbana-Champaign File Date: 10/31/2023
Original Filing – 10/31/2023: FY24, Qtr 2, Item# 104
Self-Supporting Funds
The vendor Antarctic Mechanical Services Inc/AMS Mechanical Systems Inc is the only company that would
source a new permanent pump and quote and complete both the electrical and plumbing portions of the work
required to install the new permanent pumping system.
Replace the pylon pumping system, including a new pump, piping/plumbing, and electrical connections. The
pylon pump located west of the Building 605 (750 South Halsted Street) has failed. This pump prevents water
from penetrating Building 605 and classrooms located in Building 604C (802 South Halsted Street) and Building
604D (804 South Halsted Street). A temporary pump has been installed, but it will not function in freezing
temperatures.
This Emergency Purchase has an expected start date of 10/27/2023 through 01/24/2024 with an Original
Estimated Cost of $115,000.00, using Self-Supporting Funds.
Signed By: Debra Matlock, Executive Director
Vendor: Antarctic Mechanical Services Notary Date: 10/31/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $115,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
105 University of Illinois Urbana-Champaign File Date: 10/16/2023
Original Filing – 10/16/2023: FY24, Qtr 2, Item# 105
The vendor specializes in boiler and tube failures, including repairs and replacement of parts on the East and
West campus plant boilers.
Boiler number 3 in the East plant (1100 South Morgan) suffered extreme tube failures due to the age of the
boiler. This boiler is critical to ensuring we are able to supply heat to the East campus. The vendor will
remove/replace 76 floor tubes and 15 knee wall tubes. Expose tubes at headers. Remove/reinstall inner & outer
casing to expose tubes at the headers. Remove/replace refractory, insulation as needed.
This Emergency Purchase has an expected start date of 10/13/2023 through 1/10/2024 with an Original
Estimated Cost of $172,151.50.
Signed By: Debra Matlock, Executive Director
Vendor: Independent Mechancial Industries Notary Date: 10/16/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $172,151.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
106 Capital Development Board File Date: 11/1/2023
Original Filing – 11/1/2023: FY24, Qtr 2, Item# 106
The scope of work provides for the removal and replacement of four existing heating boilers and four domestic
water heaters at two existing individual Boiler House buildings. Boilers and heaters supply building heating water
and domestic hot water to eight individual inmate Housing buildings and one inmate Segregation building.
Connecting piping, pumps, controls, and electrical feeds will be replaced or reconnected. New underground
piping will be added from each building, back to the Boiler Houses, to allow domestic hot water to be
recirculated and reheated.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record and quote received by Henson Robinson Company.
Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $2,989,600.00, which is a place-holder prior to entering into
a Construction Contract, without prior authorization from the Capital Development Board in consultation with
the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-
out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/1/2023 through 01/29/2024 with an Original
Estimated Cost of $2,989,600.00.
Signed By: Chris Miles, Exec II
Vendor: Henson Robinson Co. Notary Date: 11/1/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,989,600.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
107 Capital Development Board File Date: 10/26/2023
Original Filing – 10/26/2023: FY24, Qtr 2, Item# 107
The scope of work provides for the removal and replacement of approximately 1,700 square feet of flat roof
area down to the existing deck and replace the roof area with new insulation, membrane, flashing, downspouts,
gutters, metal edging, and any other required components as directed and/or specified by the A/E of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $150,000.00, which is a place-holder prior entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 10/26/2023 through 01/23/2024 with an Original
Estimated Cost of $150,000.00.
Signed By: Chris Miles, Exec II
Vendor: A-1 Roofing Notary Date: 10/26/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
108 Capital Development Board File Date: 10/23/2023
Original Filing – 10/23/2023: FY24, Qtr 2, Item# 108
Immediate expenditure is necessary to repair and stabilize the Hotel Florence Annex masonry walls to remove a
threat to public health and safety. While the collapse of the south wall of the Hotel Florence Annex will be
contained within a secured light well, the DNR must access this light well to repair areas of the Hotel Florence
Proper to prevent water infiltrating into the older structure. The potential for collapsing masonry prohibits
contractors moving forward with repairs or DNR staff removing weed trees and other standard maintenance
within the light well. Furthermore, the collapse of the Hotel Florence Annex masonry walls may damage the
Hotel Florence proper; immediate expenditure is also necessary for repairs to State property to protect against
further damage to State property.
Therefore, DNR has requested that CDB provide an assessment of the Hotel Florence Annex under an
emergency declaration to determine what can be done to remedy the situation so that DNR can continue to
make repairs to the Hotel Florence and to alleviate any public health/safety concerns.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time
frames needed for the selection, negotiation and execution of an A/E contract, an assessment and potential
design services under the existing processes would likely not begin forseveral months. For this reason, an
emergency purchase is necessary to provide an expedited assessment and potential design services to support
shoring and/or repair work to the Hotel Florence Annex wall as quickly as possible.
Wiss, Janney, Elstner Associates, Inc., located in Chicago, IL, was selected because the firm has experience
working with CDB and DNR on direct selection projects including CDB project #102-311-102, the firm is
located close to the project site and has the capabilities to perform the work, and they are willing to provide
expedited assessment and potentially design services for this emergency work.
The project scope provides for an engineering assessment of the existing structural and life safety conditions of
Hotel Florence Annex, specifically focusing on the south wall. The inspection shall be performed by a firm with
specific expertise in structural engineering inspections of historic (subject to Illinois Historic Preservation
Agency) buildings, utilizing drones for accessing areas deemed hazardous
to human occupancy. This inspection should address the feasibility and safety of continued use of the building
and include an evaluation of different shoring and stabilization methods that can remain in place until a
permanent solution can be initiated.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
This Emergency Purchase has an expected start date of 10/23/2023 through 01/20/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Wiss, Janney,Elstner Assoc, Inc. Notary Date: 10/23/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
109 Corrections, Department of File Date: 10/19/2023
Original Filing – 10/19/2023: FY24, Qtr 2, Item# 109
This vendor was the only business able to provide needed equipment for this emergency.
The Illinois Department of Corrections is leasing two (2) 20 foot portable coolers trucks to store Dietary
commodities for Stateville Correctional Center due to their freezer/cooler failure to maintain adequate
temperatures. The food loss through improper storage temperatures will be alleviated through this procurement
and provide the agency cost savings. CDB is expediting the processing of the long-term replacement of the
freezers/coolers.
This Emergency Purchase has an expected start date of 10/16/2023 through 01/14/2024 with an Original
Estimated Cost of $35,436.00.
Signed By: Sandy Robinson, PM
Vendor: Polar Leasing Notary Date: 10/19/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $35,436.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
110 Transportation, Department of File Date: 10/13/2023
Original Filing – 10/13/2023: FY24, Qtr 2, Item# 110
The vendor was selected due to having trucks on their lot that are available for immediate delivery.
This emergency contract is for the one-time purchase of 4 heavy-duty dump trucks and 1 heavy-duty crane
truck.
A search was done through CEI BEP Diversity Management System and there were 3 registered BEP vendor
and they are not a Manufacturer authorized dealer to sell new trucks. To sell vehicles one must be a licensed
new vehicle dealer in accordance with the Illinois Motor Vehicle Code, Section 625 ILCS 5/5-101 and hold a
current Registration for Authority to Deal in New Vehicles issued by the Illinois Secretary of State.
This Emergency Purchase has an expected start date of 10/13/2023 through 01/10/2024 with an Original
Estimated Cost of $1,013,717.84
Signed By: Megan Seitzinger, APO
Vendor: Custom Truck One Source Notary Date: 10/13/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,013,717.84 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
111 Natural Resources, Department of File Date: 10/19/2023
Original Filing – 10/19/2023: FY24, Qtr 2, Item# 111
Morrow Brothers Ford, Inc holds the Master Contract for Light, Medium and Heavy Duty Trucks (21-
416CMS-BOSS4-P-29479). IDNR was unable to secure 2023 model year trucks off of this contract due to a
delay in processing as well as supply chain and manufacturing constraints at Ford, Inc. The Master Contract
Vendor has advised that the fulfillment of future contract orders is unknown.
IDNR procurement in consultation with the Office of Resource Conservation identified One 2023 Ford
F150 crew cab 4z4 pickup truck available locally at Hawk Ford of St. Charles that would meet the need and
moved quickly to secure.
One 2023 Ford F150 crew cab 4x4 pickup truck
This truck is s currently on the Vendor's lot. There is no opportunity to include Business Enterprise Program
contractors on this purchase. The current Master Contract did not contain a BEP subcontracting goal
requirement nor are there any BEP vendors registered under NIGP Code 072-02 describing the provision of
class 2 trucks.
This Emergency Purchase has an expected start date of 10/19/2023 through 01/15/2024 with an Original
Estimated Cost of $61,082.00.
Signed By: Amanda Long, APO
Vendor: Hawk Ford of St. Charles Notary Date: 10/19/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $61,082.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
112 Central Management Services, Department of File Date: 11/2/2023
Original Filing – 11/2/2023: FY24, Qtr 2, Item# 112
The vendor was chosen due to familiarity and proximity to the location. The vendor was also the contract
holder under P-8781, JPMC GASOLINE DIESEL BIODIESEL FUEL until the contract expired on 10-31-2023.
Estimated cost of the purchase of approximately 62,000.00 gallons of fuel at the CMS Division Of Vehicles in
Christian and Cook counties.
Statewide, there are 3 BEP vendors under NIGP Code 405-09. None of which are located in Christian or Cook
counties. However, the chosen vendor is not a BEP vendor, due to their experience and familiarity with CMS -
DOV as the contracted vendor under P-8781.
This Emergency Purchase has an expected start date of 11/2/2023 through 01/05/2024 with an Original
Estimated Cost of $175,000.00.
Signed By: David Thomas, APO
Vendor: Christian Co. Farmers Supply Co. Notary Date: 11/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $175,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
113 Capital Development Board File Date: 11/16/2023
Original Filing – 11/16/2023: FY24, Qtr 2, Item# 113
The project scope provides for the repair of a pole barn building which was damaged by fire. The project
provides for the removal of damaged or burnt members, and reconstruction of the frame as was originally in
place prior to the fire. Frame members include poles, girts, prefabricated wood trusses, and a garage header.
Replacement of metal cladding will be necessary. The project will provide for a new overhead door including
track, spring and other appurtenances. Two (2) new electrical breakers and 20 amp circuits will be provided to
replace the ones damaged. Shoring will be provided as necessary to facilitate construction.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $500,000.00, which is a place-holder prior entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/16/2023 through 02/13/2024 with an Original
Estimated Cost of $500,000.00.
Signed By: Chris Miles, Executive II
Vendor: CAD Construction Inc. Notary Date: 11/16/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
114 University of Illinois Urbana-Champaign File Date: 11/14/2023
Original Filing – 11/14/2023: FY24, Qtr 2, Item# 114
Currently VIP Valet services are utilized at the Specialty Care Building with a term date of 12/31/2023. In
addition, the Outpatient Care Center north and south tower entrances utilizes UIC campus valet service
attendants that will also term on 12/31/23. We would like to avoid disruption of valet services at all three
entrances by utilizing VIP Valet Services 1/1/24-3/31/24. Many patients and visitors are receiving procedures
and have scheduled appointments at the Specialty Care Building 1009 S. Wood and the Out Patient Care Center
1801 S Taylor North and South Tower. VIP valet parking services allows the patients to park at the door
entrance of the structures and enter the building avoiding commuting from the parking structure which could be
a challenge depending on the patients condition and it assists the patients with timely arrivals to their
appointments. This service also allows patients to arrive to their appointments more timely, many patients have
mobility challenges. We are in the process of contract negotiations to secure a valet services vendor for five
years. This emergency purchase request is to allow continued valet services until the contract terms for RFP
#PPA101 are completed.
IP Parking with attendants at the entrance of three locations; the Specialty Care Building (SCB), Outpatient Care
Center (OCC) North and South tower entrances which allows the patients to park at the door entrance.
This Emergency Purchase has an expected start date of 01/01/2024 through 03/31/2024 with an Original
Estimated Cost of $250,000.00, using Institution Funds.
Signed By: Debra Matlock, Exec. Diirector
Vendor: VIP Services Notary Date: 11/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
115 Innovation & Technology, Department of File Date: 11/17/2023
Original Filing – 11/17/2023: FY24, Qtr 2, Item# 115
This vendor is already set up to receive the Emergency Alerts from Julie on behalf of the State and has all
necessary documentation to prevent a lapse in service as they have been the incumbent for the last 10 years. A
lapse wasn't acceptable as the state needs to have 24 hour a day, 365 days a year service. If the state had to on
board a new vendor it would create a lapse in this need.
The agency needs to have a fiber locating vendor that receives notices directly from JULIE and DIGGER for
items the effect DoIT fiber. Vendor screens all notices and provides location services in the alloted time frame.
Vendor will keep logs of all dispatch notifications defined by JULIE/DIGGER. Vendor will mark located utilities
per the Excavator Handbook issues by JULIE.
This Emergency Purchase has an expected start date of 11/17/2023 through 02/14/2024 with an Original
Estimated Cost of $150,000.00.
Signed By: Van P Austin, APO
Vendor: G4S Secure Integration Notary Date: 11/17/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
116 Transportation, Department of File Date: 8/18/2023
Original Filing – 8/18/2023: FY24, Qtr 2, Item# 116
The selected vendor is able to provide the needed fuel. IDOT lacks adequate coverage for fuel currently on
recently executed contracts and is a vital necessity for daily operations.
Fuel for daily operations of IDOT vehicles, both on and off highway.
Central Management Services is currently in process of awarding some location on a master contracts and
will be rebidding the non-awarded locations at a later date.
If this emergency procurement is not approved, IDOT will not have any means of keeping the roads and
highways safe for the public.
This Emergency Purchase has an expected start date of 08/11/2023 through 11/05/2023 with an Original
Estimated Cost of $45,000.00.
Signed By: Megan Seitzinger, APO
Vendor: Illini FS, Inc. Notary Date: 8/18/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
117 Transportation, Department of File Date: 11/21/2023
Original Filing – 11/21/2023: FY24, Qtr 2, Item# 117
The vendor was selected due to having trucks on their lot that were available for immediate delivery. The Day
Labor operations team requires constant travel throughout the state of Illinois. At this time fleet numbers are
well below required numbers. Vehicles were traded in after purchases were made on contract last fiscal year.
Due to production shortages, IDOT was not able to obtain all the vehicles needed to support operations. These
vehicles are required immediately to provide operations team the ability to sites. It is imperative that staff are able
to travel throughout the state to manage and support operations.
This emergency contract is a one-time purchase for 4 heavy-duty trucks. (Silverado 3500HD) Royal DRW
Service Body.
The Department is alloted 26 trucks through master contract. IDOT has earmarked this number of trucks for
current fiscal year ordering. Additional trucks are required to maintain operations. Numbers need to be
immediately replenished. This one-time purchase should cover the remainder of heavy-duty trucks the
Department will order this fiscal year.
A search was done through CEI BEP Diversity Management System and there was 1 vendor registered under
code 072-03. Vendor is not a manufacturer authorized dealer to sell new trucks. To sell vehicles one must be
licensed new vehicle dealer in accordance with the IL Motor Vehicle Code, Section 625 ILCS 5/5-101 and hold
a current Regsitration for Authority to Deal in New Vehicles issued by the Illinois Secretary of State.
This Emergency Purchase has an expected start date of 11/21/2023 through 02/18/2024 with an Original
Estimated Cost of $314,932.00.
Signed By: Megan Seitzinger, Bureau Chief
Vendor: Lynch Truck Center Notary Date: 11/21/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $314,932.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
118 Capital Development Board File Date: 11/27/2023
Original Filing – 11/27/2023: FY24, Qtr 2, Item# 118
The scope of work provides for the demolition of the existing 7.5kW generator, ATS, Emergency Panel, and
gas line. It will also provide for a new 175kW natural gas generator. The natural gas source will be tapped into
the existing 4" natural gas lines serving the boilers in the basement. A new ATS, emergency panelboards and
feeders will be provided to support existing emergency loads only. A new
portable generator docking station will be provided to allow ISP to connect a temporary generator if the
permanent generator fails or is taken out of service for maintenance until the permanent generator arrives,
Provide new exit and emergency lighting to meet the
minimum requirements for egress.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record, and quote received by B & B Electric, Inc. Section 01
29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the
Contractor Schedule of Values should equal the contract award amount. Payment amounts will be approved
based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $335,700.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/27/2023 through 02/24/2024 with an Original
Estimated Cost of $335,700.00.
Signed By: Chris Miles, Exec II
Vendor: B & B Elec, Inc. Notary Date: 11/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $335,700.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
119 University of Illinois Urbana-Champaign File Date: 12/4/2023
Original Filing – 12/04/2023: FY24, Qtr 2, Item# 119
Chartwells provides board plan dining services for students on meal plans, retail dining operations in multiple
locations around campus, catering services, and operation of retail/convenience stores.
This Emergency Purchase has an expected start date of 12/28/2023 through 03/26/2024 with an Original
Estimated Cost of $10,000.00, using student fees associated with the purchase of dining plans.
Signed By: Debra Matlock, Exec Dir
Vendor: Compass Group USA Notary Date: 12/4/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $10,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
120 Human Services, Department of File Date: 12/5/2023
Original Filing – 12/5/2023: FY24, Qtr 2, Item# 120
Summit Cold Storage Corp. has been providing cold storage services based on the most recent Invitation for Bid
for FY21-23. The vendor did not return the FY24 renewal documents in time to process the renewal, and the
services are in the process of being bid. Two Invitation for Bids (IFB)s have been conducted and no bids were
received.
The vendor shall receive the frozen & refrigerated food delivered by various food vendors, store the food at
correct temperatures, withdraw & deliver the food items that the kitchen requests once a week. The Center
does not have adequate storage space for all of the frozen & refrigerated foods necessary to meet menu
requirements.
This Emergency Purchase has an expected start date of 12/1/2023 through 02/28/2024 with an Original
Estimated Cost of $22,452.45.
Signed By: Jean Sandstrom, APO
Vendor: Summit Cold Storage Corp Notary Date: 12/5/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $22,452.45 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
121 Innovation & Technology, Department of File Date: 12/6/2023
Original Filing – 12/6/2023: FY24, Qtr 2, Item# 121
The Illinois Department of Innovation and Technology intends to enter into an emergency contract with
Carahsoft Technology Corporation for the purchase of Jama Connect and Jama Tasktop Annual Software
Licenses. Jama Connect and Jama Tasktop Annual Software Licenses are used to document the test cases and
results performed for each result for the Integrated Eligibility System. If this product is not used, and no other
product is used, testing will require greater manual effort to record and report on test results. Additionally, it
will make traceability from requirements to testing more difficult and could pose issues from an audit
perspective. Jama has primarily been used for testing since phase 2 go live of IES as that’s where scenarios for
each ticket in a release gets tested by the SIT testers. The State has started to use Jama for release testing, in
addition to DHS IES, as it helps maintain the work in one place instead of having it on spreadsheets that may or
may not end up getting uploaded to JIRA. If the product is not procured the IES system could fail. SNAP,
TANF and Medicaid benefits would become inaccessible for Illinois residents.
This is for software licenses only purchase that does not allow for subcontracting.
This Emergency Purchase has an expected start date of 12/4/2023 through 03/2/2024 with an Original
Estimated Cost of $253,851.00.
Signed By: Van P Austin, APO
Vendor: Carahsoft Technology Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $253,851.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
122 Innovation & Technology, Department of File Date: 12/1/2023
Original Filing – 12/1/2023: FY24, Qtr 2, Item# 122
Precisely's ACR software products are utilized by the State to automatically balance the results of processed
batched data jobs. Without the support of ACR products, the State would need to stop automatically processing
batch jobs and would have do process them manually - exposing the process to the risk of human error and
slowing it significantly, and requiring significantly more personnel resources than the State has available. This
software is critical to the continued support and functionality of the Department of Health and Family Services
("HFS") and the Department of Human Services ("DHS").
The State has utilized Precisely' software since
7/1/2006. Precisely owns the exclusive copyright to the software utilized by the State.
Execute a contract for maintenance on Precisely ACR Detail and ACR Summary for MVS software products:
- ACR/Detail
- ACR/Summary for MVS (MIPS MARS and MMIS NIPS capacity 1025)
- ACR Workbench
Currently, the State maintains two licenses for Precisely ACR products: One for ACR/Summary used by
Dept. of Health and Family Services and the other for ACR/Detail used by Dept. of Human Services (DHS).
This Emergency Purchase has an expected start date of 09/29/2023 through 12/26/23 with an Original
Estimated Cost of $273,760.00.
Signed By: Van P Austin, APO
Vendor: Precisely Software Incorp Notary Date: 12/1/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $273,760.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
123 Capital Development Board File Date: 12/6/2023
Original Filing – 12/6/2023: FY24, Qtr 2, Item# 123
The scope of work provides for design/observation services for recommended repair and replacement of items
damaged during a fire in maintenance bays 1-3 (1 common area) including wiring devices,light fixtures, water
heaters, water piping, unit heaters, overhead doors, door motors and tracks, including all related conduit, wiring,
water piping, gas piping, and other fire damaged items. The entire area is to be cleaned and finishes restored to
their pre-tire condition. Ihe scope also provides tor immediate repairs to the x-bridging in the steel bar joists to
stabilize the roof. Roof replacement and repairs will be done under a separate contract.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/06/2023 through 03/04/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Mode Architects PC Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
124 Capital Development Board File Date: 12/6/2023
Original Filing – 12/6/2023: FY24, Qtr 2, Item# 124
The scope of work provides for repair and replacement of items damaged during a fire in maintenance bays 1-3
(1 common area) including wiring devices,light fixtures, water heaters, water piping,unit heaters, overhead
doors, door motors and tracks, including all related conduit, wiring, water piping, gas piping, and other fire
damaged items. The entire area is to be cleaned and finishes restored to their pre-tire condition. I he scope also
provides tor immediate repairs to the x-bridging in the steel bar joists to stabilize the root. Root replacement and
repairs will be done under a separate contract. Roof replacement and repairs will be done under a separate
project.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to.The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $400,000.00, which is a place-holder prior entering into a Construction
Contract,without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/6/2023 through 03/04/2024 with an Original
Estimated Cost of $400,000.00.
Signed By: Chris Miles, Exec II
Vendor: Hein Construction Co. Inc. Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
125 State Police, Illinois File Date: 12/5/2023
Original Filing – 12/05/2023: FY24, Qtr 2, Item# 125
The current printer is based on Entrust technology and products. The vendor is capable getting commodities in
a timely manor in order to not disrupt production of FOID cards. Due to the high volume of cards and letters
printed on a daily basis, over a million combined, it is crucial to have available supplies to stay within Mandates
of the Firearms Owners Identification Act (430 ILCS 65/5) and Public Act 98-063 Firearm Concealed Carry Act
(430 ILCS 66) to print FOID and CCL cards within specified time frames. FOID cards are mandated to be
processed within 30 calendar days.
Commodities used in MX2100 and MX6100 printers. To include: adhesive stickers, cleaning tape, duragard,
print ribbon, graphic monochrome ribbon, HP M806 Printer toner cartridge, and HPM806 printer maintenance
kits.
This Emergency Purchase has an expected start date of 12/7/2023 through 03/5/2024 with an Original
Estimated Cost of $167,216.19.
Signed By: Richard Welch, APO
Vendor: Entrust Notary Date: 12/5/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $167,216.19 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
126 Environmental Protection Agency File Date: 12/1/2023
Original Filing – 12/1/2023: FY24, Qtr 2, Item# 126
Vendor has the supplies to meet IEPA's demands and is offering a regional discount.
6 new vehicles from Landmark Ford. Four 2023 Ford Explorers and two 2023 Ford F-150s. See attached
specifications.
he only option IEPA had was to go though CMS for vehicle purchases. The vendor(s) CMS uses is not keeping
up with demand.
This Emergency Purchase has an expected start date of 12/01/2023 through 01/31/2024 with an Original
Estimated Cost of $326,745.00.
Signed By: Andrew Shackelford, APO
Vendor: Landmark Ford Notary Date: 12/1/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $326,745.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
127 Innovation & Technology, Department of File Date: 12/6/2023
Original Filing – 12/6/2023: FY24, Qtr 2, Item# 127
The selected vendor is the original manufacturers government partner. Carahsoft Technology Corporation
serves as the government distributor for Jama Connect Software Licenses. Carahsoft Technology Corporation
is the only government distributor of Jama Connect and Tasktop Software Licenses.
The Illinois Department of Innovation and Technology intends to enter into an emergency contract with
Carahsoft Technology Corporation for the purchase of Jama Connect and Jama Tasktop Annual Software
Licenses. Jama Connect and Jama Tasktop Annual Software Licenses are used to document the test cases and
results performed for each result for the Integrated Eligibility System. If this product is not used, and no other
product is used, testing will require greater manual effort to record and report on test results. Additionally, it
will make traceability from requirements to testing more difficult and could pose issues from an audit
perspective. Jama has primarily been used for testing since phase 2 go live of IES as that’s where scenarios for
each ticket in a release gets tested by the SIT testers. The State has started to use Jama for release testing, in
addition to DHS IES, as it helps maintain the work in one place instead of having it on spreadsheets that may or
may not end up getting uploaded to JIRA. If the product is not procured the IES system could fail. SNAP,
TANF and Medicaid benefits would become inaccessible for Illinois residents.
This Emergency Purchase has an expected start date of 12/4/2023 through 03/2/2024 with an Original
Estimated Cost of $253,851.00.
Signed By: Van P Austin, APO
Vendor: Carahsoft Technology Corp Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $253,851.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
128 University of Illinois Urbana-Champaign File Date: 12/8/2023
Original Filing – 12/8/2023: FY24, Qtr 2, Item# 128
Using Self-Supporting Funds
Fleets were notified on November 29th that a fleet ordering window for this class of vehicles would only be
open through December 12th. Expected lead times are estimated to be 18 months from purchase. The next
ordering window is currently unknown but projected to be in 2025. As a result, the University must pursue an
emergency quick purchase.
Quote requests were submitted to a list of 12 vendors maintained for this applicable vehicle class as is the
University's standard practice. The University sought competition from Ford, GM, Dodge, and Nissan
dealerships. Even though there are currently no BEP certified firms registered under NIGP 07190: Vans, Cargo,
the university did included known BEP certified dealerships in our request for quote opportunity. Three bids
were received and Bob Ridings Incorporated offered the lowest price.
The pandemic has drastically altered vehicle ordering, production and delivery. The usual method for fleet
vehicle procurement (developing specifications, evaluating quotes, placing order and accepting delivery) no
longer exists. Most manufacturers are devoting limited production capacity to the individual consumer instead of
fleet vehicle orders.
The University's Facilities & Services fleet operation is in need of 14 cargo vans to maintain current
operations. These new vehicles will be used to transport crafts & trade staff to various locations on campus for
infrastructure and mechanical repairs. As vehicle availability has been severely curtailed since the pandemic,
existing vehicles are exceeding their lifespan and becoming unrepairable leaving our fleet in jeopardy of being
unable to maintain current operations. F&S has hired new staff which are forced to rely on shared
transportation which is inefficient and at an increased expense.
This Emergency Purchase has an expected start date of 12/8/2023 through 03/08/2024 with an Original
Estimated Cost of $649,250.00, using Self-Supporting Funds..
Signed By: Aaron Finder, Assist Dir of Purchasing
Vendor: Bob Ridings inc. Notary Date: 12/8/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $649,250.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
129 Corrections, Department of File Date: 12/15/2023
Original Filing – 12/156/2023: FY24, Qtr 2, Item# 129
The vendor was available to provide immediate service to Stateville Correctional Center and has a reliable work
history with CDB.
CDB is starting a complete renovation of the Dietary kitchens at both Stateville Correctional Center and Northern
Reception Center. The staff will temporarily use the Mobile Dietary Kitchens to feed individuals in custody and
staff while CDB is completing the renovation project.
Due to the highly specialized nature and scarce availability of this equipment, BEP considerations were unable to
be undertaken for this procurement.
This Emergency Purchase has an expected start date of 12/04/2023 through 03/03/2024 with an Original
Estimated Cost of $803,415.00.
Signed By: Sandy Robinson, Purchasing Manager
Vendor: Mobile Concepts, Inc. dba U.S. Mobile Kitchen Notary Date: 12/15/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $803,415.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
130 Transportation, Department of File Date: 12/14/2023
Original Filing – 12/14/2023: FY24, Qtr 2, Item# 130
The vendor was selected due to having a truck on their lot that was available for immediate delivery. The Central
Office operations team requires roadways and lots to be cleared of snow and ice throughout the winter season.
At this time fleet numbers are well below required numbers. Due to production shortages, IDOT is only able to
order 12 vehicles from the master contract in the same truck class. Those 12 are earmarked for this ordering
period for IDOT. These vehicles are required immediately to provide operations team the ability to maintain
IDOT operation sites.
This emergency contract is a one-time purchase for 1 heavy-duty truck. (2024 Ford F-450 4X4 Chassis,
includes 11' steel dump body, drop down sides on the dump body, snowex v-max hopper salt spreader, and v-
plow.
A search was done through CEI BEP Diversity Management System and there was 1 vendor registered under
code 072-05. Vendor is not a manufacturer authorized dealer to sell new trucks. To sell vehicles one must be
licensed new vehicle dealer in accordance with the IL Motor Vehicle Code, Section 625 ILCS 5/5-101 and hold
a current Registration for Authority to Deal in New Vehicles issued by the Illinois Secretary of State. BEP goal
setting resulted in 0% goal.
This Emergency Purchase has an expected start date of 12/14/2023 through 03/09/2024with an Original
Estimated Cost of $107,940.00.
Signed By: Megan Seitinger, Bureau Chief
Vendor: Landmark Ford Notary Date: 12/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $107,940.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
131 Capital Development Board File Date: 12/14/2023
Original Filing – 12/14/2023: FY24, Qtr 2, Item# 131
The scope of work includes but is not limited to the inspection and repair or replacement of the existing roof
system and related accessories damaged from a fire on Resident Unit C-2, CDB Building Number C0839, at
Sheridan Correctional Center.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under
this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a
Professional Services Agreement, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion
and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/12/2023 through 03/10/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: StudioK Architecture Notary Date: 12/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
132 Capital Development Board File Date: 12/14/2023
Original Filing – 12/14/2023: FY24, Qtr 2, Item# 132
The scope of work provides for assessment assistance and temporary repairs to the roofing system on Resident
Unit C-2, CDB Building Number C0839, at Sheridan Correctional Center as a result of a fire.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
any design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT
PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule
of Values should equal the contract award amount. Payment amounts will be approved based on proof of work
actually performed and materials actually used. Construction services provided under this procurement should
not exceed $100,000.00, which is a place-holder prior entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/14/2023 through 03/10/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Sterling Commercial Roofing Notary Date: 12/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
133 Northeastern Illinois University File Date: 11/27/2023
Third Filing - 11/27/2023: FY24, Qtr 2, Item # 133
An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates
starting 12/1/2023 to 03/29/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 09/22/2023: FY24, Qtr 2, Item # 117
An Emergency Purchase Extension was received on 09/22/2023 requesting an extension for dates starting
11/14/2023 to 11/30/2023. The extension expenditure is not assessed and will be charged for time only.
**Using State Appropriated Funds and Funds will be reimbursed to the University by insurance carrier..
Original Filing – 08/02/2023: FY24, Qtr 1, Item# 34
**Using State Appropriated Funds and Funds will be reimbursed to the University by insurance carrier..
Quotes were obtained from 3 vendors. Demco offers the best value and recently installed a dust collector on our
campus on another project.
Quotes:
Demco $156,800.00
Hill $164,520.00
Air Design Systems $179,000.00
This emergency purchase is necessary following a fire that occurred in the Fine Arts Woodshop, Room FA-219
on 2/20/23. Vendor shall provide labor, equipment, tools, and materials for the demolition and removal of the
old dust collector system, and will install a new replacement dust collector system. Vendor shall also furnish
domestic water piping and insulation.
This Emergency Purchase has an expected start date of 8/15/2023 through 11/13/2023 with an Original
Estimated Cost of $156,800.00, using State Appropriated Funds and Funds will be reimbursed to the University
by insurance carrier..
Signed By: Victoria Santiago, Director Procurement Services
Vendor: Demco Notary Date: 8/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $156,800.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
134 Capital Development Board File Date: 10/16/2023
Second Filing – 10/16/2023: FY24, Qtr 2, Item # 134
An Emergency Purchase Extension was received on October 16, 2023 requesting an extension for dates starting
10/23/2023 to 07/15/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 7/26/2023: FY24, Qtr 1, Item# 29
The scope of work provides for removal of the existing chiller on grade and replacing it with a new chiller sized
according to the buildings anticipated loads. The scope also includes removing and replacing the concrete pad,
various piping, and any other necessary accessories required to restore cooling to the Nielson Building. The
scope shall provide for any associated electrical work and patchwork necessary to accommodate the
mechanical work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this procurement should not
exceed $250,000.00, which is a place-holder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 07/26/2023 through 10/23/2023 with an Original
Estimated Cost of $250,000.00.
Signed By: Chris Miles, Exec II
Vendor: Henson Robinson Co. Notary Date: 7/26/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
135 Capital Development Board File Date: 11/7/2023
Second Filing – 11/7/2023: FY24, Qtr 2, Item # 135
An Emergency Purchase Extension was received on November 7, 2023 requesting an extension for dates
starting 12/3/2023 to 02/29/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 9/5/2023: FY24, Qtr 1, Item# 54
The scope of work provides for the rental of nine 24” water pumps, to include delivery, installation,
maintenance, demobilization and eventual removal of the pumps. The scope of work also includes daily start-up,
stoppage, and fueling of the pumps when needed, as well as 24/7 pump watch for the duration of the project,
and the installation of protective fencing for the pumps. The pumps are to remain in place through the
waterfowl season.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this
procurement should not exceed $650,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/05/2023 through 12/03/2023 with an Original
Estimated Cost of $650,000.00.
Signed By: Chris Miles, Exec II
Vendor: Lake Contracting, Inc. Notary Date: 9/5/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $650,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
136 Capital Development Board File Date:
Second Filing –11/14/2023: FY24, Qtr 2, Item # 136
An Emergency Purchase Extension was received on November 14, 2023 requesting an extension for dates
starting 11/25/2023 to 09/30/2024 at an additional estimated cost of $1,600,000.00, revising the total estimated
cost to $1,700,000.00.
Original Filing – 8/28/2023: FY24, Qtr 1, Item# 48
The Department of Corrections ("IDOC") has notified the Capital Development Board ("CDB") that several utility
tunnels, specifically tunnels A, D, E, S, and P, have deteriorated to the point where there is a threat to public
safety and the potential for further loss/damage to the facility. CDB Professional Services visited the site in
January of 2023 and indicated that there is significant damage in the tunnels that are concerning due to the
hazard to maintenance staff from continued falling concrete, and the potential disruption to utilities in the event
of failure. It is reported that pieces of concrete fall from these tunnel ceilings on a regular basis, and have
already caused damage to valves and utility lines. Should these conditions continue, failure of the top concrete
slabs could cause injury or death, as well as disruption of utilities rendering several buildings uninhabitable.
IDOC requested CDB's assistance to assess and provide recommendations for shoring and repair work
necessary to provide a safe environment for staff, and to prevent further damage to the tunnels and its utilities.
CDB engaged with the Central Region Indefinite Delivery/Indefinate Quantity ("IDIQ") Architect/Engineer to
provide an assessment and recommendations for shoring/repair work under
CDB Project No.: 120-050-061. A report dated April 17, 2023, concurred with CDB Professional Services that
expedited design and construction services are necessary due to the severity of deterioration witnessed in the
tunnels. Recommendations included immediate repairs to Tunnel E, if feasible, roofing replacement for Tunnel
A, immediate shoring of the last 200 ft. of tunnels A, D, & S, and immediate shoring to tunnel P's roof,
followed by replacement of the roofing structure. Additionally, it was advised that steel bollards be placed at the
end of the road/parking lot to keep vehicles from crossing over tunnel P.
This project (CDB Project No.: 120-050-062) began through the emergency selection of a contractor to provide
any immediate shoring work deemed necessary by the Architect/Engineer of record. Considering the time
frames needed for design, followed by regular bidding and award procedures, services for immediate shoring
under the existing processes would likely not begin for several months. For this reason, an emergency purchase
is necessary to provide expedited shoring services as quickly as possible in order to provide a safe working
environment, to protect the utilities in the tunnels, and to prevent further damage.
Sjostrom & Sons, Inc., located in Rockford, IL, was selected because they have experience working with CDB
and IL Dept. of Corrections, they have the expertise to complete the work, and they have the resources to
provide expedited construction services services under an emergency declaration.
The scope of work provides for expedited construction services to provide any necessary shoring to the
tunnels, specifically but not limited to utility tunnels A, D, E, S, and P, at East Moline Correctional Center. The
scope of work also includes placing steel bollards at the end of the road/parking lot to keep vehicles from
crossing over tunnel P.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 08/28/2023 through 11/25/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Sjostrom & Sons, Inc. Notary Date: 8/28/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $1,700,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
137 Southern Illinois University File Date: 9/1/2023
Final Cost Statement
Latest Filing – 09/01/2023: FY24, Qtr 2, Item # 137
The Actual Total Cost of FY24, Qtr 2, Item# 137 is $136,598.00
Original Filing – 3/23/2023: FY23, Qtr 3, Item# 38
FP #M012218, PO 129870, awarded Otis Elevator Company elevator maintenance and repair from July 1, 2018
to June 30, 2023.
Emergency brakes for traction elevators. 'Ascending car over speed protection device' installation for eleven
elevators in the Towers (Mae Smith 5,6,8, Neely 1,2,3,4, and Schneider 1,2,3,4.
One of the elevators went through the top floor without stopping, causing damage to the building.
RFP #M012218 awards Otis Elevator Company elevator maintenance and repair for SIU - Carbondale. The state
contract does not use a vendor who presently works on, or is familiar with, the Universities elevators.
This Emergency Purchase has an expected start date of 05/22/2023 through 08/22/2023 with an Original
Estimated Cost of $136,598.00, using Non-appropriated sources, with ultimate funding from residential hall
funds.
Signed By: Susan Zamora, Director
Vendor: Otis Elevator Company Notary Date: 3/23/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $136,598.00 $136,598.00 $136,598.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
138 Central Management Services, Department of File Date: 9/27/2023
Final Cost Statement
Latest Filing – 09/27/2023: FY24, Qtr 2, Item # 138
The Actual Total Cost of FY24, Qtr 2, Item# 138 is $5,283.10.
Original Filing – 06/12/2023: FY23, Qtr 4, Item# 62
The vendor was chosen as the were performing the inspection on the system and were already on-site when
they found the problem that needed to be immediately repaired.
Materials, equipment, and labor to repair the fire sprinkler system at the Dickson Mounds Museum in
Lewistown, Illinois.
Statewide, there are 5 BEP vendors under NIGP Code 93633. The chosen vendor is not a BEP vendor;
however, due to their being on site and their capability in doing the repair as well as the emergency need, we
used Getz Fire Equipment.
This Emergency Purchase has an expected start date of 06/12/2023 through 09/10/2023 with an Original
Estimated Cost of $5,283.10.
Signed By: Martha Blackwell, Manager
Vendor: Getz Fire Equipment Co Notary Date: 6/12/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $5,283.10 $5,283.10 $5,283.10 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
139 Capital Development Board File Date: 10/4/2023
Final Cost Statement
Latest Filing – 10/04/2023: FY24, Qtr 2, Item # 139
The Actual Total Cost of FY24, Qt 2, Item# 139 is $409,110.91.
Second Filing - 04/12/2023: FY23, Qtr 4 Item # 106
An Emergency Purchase Extension was received on April 12, 2023 requesting an extension for dates starting
05/01/2023 to 07/31/2023 at an additional estimated cost of $105,404.00, revising the total estimated cost to
$435,149.65
Original Filing – 09/09/2021 FY22, Qtr 1, Item #52:
The Educational Resource Center (ERC) at Rock Valley College is a high traffic area, and currently 50% of the
entrances are closed because of the deteriorating concrete stairs. Due to the cracked concrete, crumbling
cement, decaying handrails and loose rail footings, there is an unsafe and hazardous threat to the public.
Additionally, the current conditions are limiting the use of ADA accessible areas and building egress. Should an
emergency exit be required, the College would be at risk for injury due to a lack of adequate space for exiting
the premises. Additionally, both sets of stairs have electric snow melt systems so a temporary solution is not
adequate.
The scope of work provides for, but is not limited to, the replacement and expansion of the staircase, patio and
ADA ramp systems and sidewalk entryway surrounding the Educational Resource Center. The work also
includes the rehabilitation/replacement of bituminous and concrete sidewalk systems in front of the Educational
Resource Center and Classroom Building 1, improved way finding signage and landscape improvements within
the project area as previously advertised. Incorporated documents include the March 2009 Standard Documents
for Construction & Supplement, design documents provided by the architect/engineer of record, and quote
provided by Sjostrom & Sons, Inc. Services provided under this procurement should not exceed $297,629.00,
prior to entering into a Construction Contract, without prior authorization from the Capital Development Board
in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion
and project close-out.
This Emergency Purchase has an expected start date of 09/09/2021 through 12/7/2021 with an Original
Estimated Cost of $297,629.00.
Signed By: Chris Miles, Exec II
Vendor: Sjostrom & Sons, inc. Notary Date: 9/9/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $297,629.00 $435,149.65 $409,110.91 $409,110.91 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
140 University of Illinois Urbana-Champaign File Date: 10/7/2023
Final Cost Statement
Latest Filing – 10/06/2023: FY24, Qtr 2, Item # 140
The Actual Total Cost of FY24, Qtr 2, Item# 140 is $5,202,451.89.
Original Filing – 6/29/2023: FY24, Qtr 1, Item# 10
using Hospital Institutional Funds.
Medline Industries has pricing and supplier contracts in place that protect the Hospital from skyrocketing supply
prices. The University has a Cooperative Purchase (627IDM) in place that expires on 6/30/23. This Emergency
Purchase will be required while a new Cooperative Purchase is processed.
Medline Industries will provide disposable medical and surgical supplies, such as gauze, bandages, iodine,
alcohol, surgical glue and other numerous disposables.
Using the Vizient contract for this Emergency Purchase gives the department a larger percentage back.
This Emergency Purchase has an expected start date of 07/01/2023 through 09/28/2023 with an Original
Estimated Cost of $6,000,000.00, using Hospital Institutional Funds.
Signed By: Debra Matlock, Executive Director
Vendor: Medline Industries Notary Date: 6/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $5,202,451.89 $5,202,451.89 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
141 Capital Development Board File Date: 10/18/2023
Final Cost Statement
Latest Filing – 10/18/2023: FY24, Qtr 2, Item # 141
The Actual Total Cost of FY24, Qtr 2, Item# 141 is $.00. (Transferred to BIOS)
Original Filing – 7/10/2023: FY24, Qtr 1, Item# 30
The scope of work provides for an expedited assessment and design services to replace the emergency
generator at the ISP Facilities Building/Evidence Vault with a properly sized, code compliant generator, to
include transfer switch, emergency panel, wiring, and any other ancillary components necessary. A second
automatic transfer switch and panel will be added for life safety loads.
Signed By: Chris Miles, Exec II
Vendor: RTM Engineering Consultants Notary Date: 7/10/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
142 Natural Resources, Department of File Date: 10/19/2023
Final Cost Statement
Latest Filing – 10/19/2023: FY24, Qtr 2, Item # 142
The Actual Total Cost of FY24, Qtr 2, Item #142 is $199,634.00.
Original Filing – 7/20/2023: FY24, Qtr 1, Item# 21
Morrow Brothers Ford, Inc holds the Master Contract for Light, Medium and Heavy Duty Trucks (21-
416CMS-BOSS4-P-29479). IDNR was unable to secure 2023 model year trucks off of this contract due to a
delay in processing as well as supply chain and manufacturing constraints at Ford, Inc. The Master Contract
Vendor has advised that the fulfillment of future contract orders is unknown.
IDNR procurement in
consultation with the Office of Resource Conservation identified Four (4) Chevy Silverado trucks available
locally at Biggers Chevrolet that would meet the need and moved quickly to secure them.
Four (4) 2023 Chevy Silverado Trucks
Signed By: Nicole Bergee, Procurement Admin
Vendor: Jerry Biggers Chevrolet Notary Date: 7/21/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $199,634.30 $199,634.00 $199,634.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
143 Capital Development Board File Date: 10/23/2023
Final Cost Statement
Latest Filing –10/23/2023: FY24, Qtr 2, Item # 143
The Actual Total Cost of FY24, Qtr 2, Item# 143 is $46,614.58.
Second Filing - 06/08/2023: FY24, Qtr 1 Item # 67
An Emergency Purchase Extension was received on June 8, 2023 requesting an additional estimated cost of
$50,000.00, revising the total estimated cost to $2,000,000.00.
Original Filing – 06/08/2023: FY23, Qtr 4, Item# 55
The scope of work provides for the replacement of approximately 6,000 sf of roof, to include the removal of
the existing shingles and underlayment, ridge vent and valleys, and replacement with new shingle roofing, ice
and water shield, ridge vent and valley flashing. The scope also includes the installation of roof vents as directed
by the Architect/Engineer and agreed to CDB. Existing gutters and downspouts to remain.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this
procurement should not exceed $150,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/08/2023 through 09/05/2023 with an Original
Estimated Cost of $150,000.00.
Signed By: Chris Miles, Exec II
Vendor: J.L. Adler Roofing & Sheet Metal Notary Date: 6/8/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $200,000.00 $46,614.58 $46,614.58 24 2
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
144 Capital Development Board File Date: 10/24/2023
Final Cost Statement
Latest Filing –10/24/2023: FY24, Qtr 2, Item #144
The Actual Total Cost of FY24, Qtr 2, Item #144 is $258,753.69
Original Filing – 11/15/2022: FY23, Qtr 2, Item# 24
The scope of work provides for the replacement of critical 2400V Automatic Transfer Switch parts, and
operational testing as directed by the AE of record. Scope also includes the acquisition of additional required
ATS parts for back-up bench stock.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record and quote received by Block Electric Company,Inc.
Construction Services provided under this procurement should not exceed $180,400.00,which is a place-holder
prior to entering into a Construction Contract,without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-21 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Human Services (IDHS) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 11/15/2022 through 02/12/2023 with an Original
Estimated Cost of $180,400.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co Notary Date: 11/15/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,400.00 $258,753.69 $258,753.69 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
145 Employment Security, Department of File Date: 10/24/2023
Final Cost Statement
Latest Filing – 10/24/2023: FY24, Qtr 2, Item # 145
The Actual Total Cost of FY24, Qtr 2, Item# 145 is $491,000.00.
Original Filing – 3/08/2022: FY22, Qtr 3, Item# 41
This vendor was a subcontractor on contract #4100138210/21-427DES-FINAN-B-20790 and is currently
providing the Claimant Portal services under Emergency Contract #4100152449. Continuing the same service
for the Claimant Portal eliminates the expenses of programming, testing, and implementing a new portal. The
loss of a Claimant Portal will result in claimants not having an avenue to select their method of payment and a
potential gap in claimant benefits. Additionally, there is insufficient time before the expiration of the current
Emergency Contract for the Department to procure and implement a new portal from a different vendor. No
other procurements are anticipated to support the NoCheck Claimant Portal. This is IDES' second Emergency
Purchase for this service.
The NoCheck Group, LLC ("NoCheck") will continue to provide an electronic Claimant Portal for
unemployment insurance claimants to select the method of receiving their benefits; i.e., direct deposit or paper
check during the period of 3/16/2022-6/15/2022. This Claimant Portal is required as a bridge between the
Department's benefit funding system (IBIS) and JP Morgan Chase ("Chase"), the Department's benefit banking
vendor under Emergency Contract #4100148165 and the NoCheck Group, LLC Emergency Contract
#4100152449. This Purchase is required in order to prevent a gap in services and to provide IDES the time
needed until a long-term contract for services can be executed.
This Emergency Purchase has an expected start date of 03/16/2022 through 06/15/2022 with an Original
Estimated Cost of $125,000.00.
Signed By: Kristin Richards, Acting Director
Vendor: The NoCheck Group, LLC Notary Date: 3/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 2
Federal $125,000.00 $491,000.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
146 University of Illinois Urbana-Champaign File Date: 10/25/2023
Final Cost Statement
Latest Filing –10/25/2023: FY24, Qtr 2, Item # 146
The Actual Total Cost of FY24, Qtr 2, Item# 146 is $2,063,324.00.
Fourth Filing - 06/29/2023: FY24, Qtr 1, Item # 75
An Emergency Purchase Extension was received on June 29, 2023 requesting an extension for dates starting
08/01/2023 to 10/31/2023. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 10/13/2022: FY23, Qtr 2. Item #27
An Emergency Purchase Extension was received on 10/13/2022 requesting an extension for dates starting
10/29/2022 to 01/13/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 06/02/2022: FY22, Qtr 4, Item #69
An Emergency Purchase Extension was received on June 02, 2022 requesting an extension for dates starting
07/01/2022 to 10/28/2022 at an additional estimated cost of $2,337,100.00, revising the total estimated cost to
$4,674,200.00.
The scope of the emergency purchase has not changed since the original request. However, the schedule has
been extended due to finalization of custom design for each room and unprecedented supply chain and
manpower issues. Long lead times for some items (light fixtures for example) have resulted in the need to re-
specify products and identify alternate sources. Using a competitive bidding process at this point would cause a
significant delay in the schedule, derail the good faith effort and further delay the provision of accessible rooms
for patients. JOC Contractor has proceeded with shop drawings, susbcontractor agreements and procurement
of materials. The JOC Contractor would need to be reimbursed for all materials and efforts expended to date.
This would result in a significant cost increase to the project.
Original Filing – 11/23/2021: FY22, Qtr 2, Item# 39
The scope consists of the interior renovation/reconfiguration of (6) patient rooms and adjacent private toilet
rooms into ADA compliant spaces. The contractor will provide materials, labor,equipment, submittals,testing
and supervision to complete the rooms. Work includes,but is not limited to, selective demolition, drywall
partitions, doors/frames/hardware, new finishes, ceilings,millwork, wall protection plumbing fixtures,lighting.
Additional scope includes temperature controls,piping,medical gases,fire protection,electrical power, data,fire
alarm, other special systems and coordination of owner provide headwalls.
As part of a settlement agreement to a lawsuit,the Hospital is required to renovate a total of (25) rooms by June
30, 2023. This emergency purchase is required to show good faith effort by completing renovation of (6)
rooms this fiscal year (June 30, 2022) and to start construction during the current calendar year. This phasing
will also reduce the impact on clinical operations by limiting quantity of patient rooms that are taken off-line at
any one time. The renovation of the remaining (19) rooms will be procured via the standard
university competitive bid process.
This Emergency Purchase has an expected start date of 11/15/2021 through 06/30/2022 with an Original
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Estimated Cost of $2,337,100.00, using Activity, Storeroom and Service Funds.
Signed By: Paul Ellinger, CFO
Vendor: F.H. Paschen Notary Date: 11/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,337,100.00 $4,674,200.00 $2,063,324.00 $2,063,324.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
147 Mathematics And Science Academy Fund, Illinois (53950 - old) File Date: 11/3/2023
Final Cost Statement
Latest Filing – 11/3/2023: FY24, Qtr 2, Item # 147
The Actual Total Cost of FY24, Qtr 2, Item# 147 is $11,242.00.
Original Filing – 7/10/2023: FY24, Qtr 1, Item# 25
Vendor was selected due to them being awarded a QBS solicitation undertaken by the agency. The firm has
done prior work for the agency and has the subject matter expertise to advise IMSA related to the project being
undertaken and contractors who will need to perform the work required.
The Illinois Mathematics and Science Academy recently had a study done by an external agency, DuPage
County Regional Office of Education, concerning campus safety and critical voids allowing potential armed
intruders to access campus buildings. The main entry way of the classroom building has no safeguards in place
that would prevent an armed intruder from gaining access to all classroom and thus endangering the lives of
students, visitors, faculty and staff. The architect will design a plan that will allow for added walls, doors and
security systems that will require further authorization to access these entry points limiting any uninvited guests.
This Emergency Purchase has an expected start date of 07/17/2023 through 10/14/2023 with an Original
Estimated Cost of $66,000.00.
Signed By: Terry Michels, Director of Procurement
Vendor: Bailey Edward Design Notary Date: 7/10/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $66,000.00 $11,242.00 $11,242.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
148 Capital Development Board File Date: 11/6/2023
Final Cost Statement
Latest Filing –11/06/2023: FY24, Qtr 2, Item # 148
The Actual Total Cost of FY24, Qtr 2, Item# 148 is $123,347.00.
Original Filing – 7/7/2023: FY24, Qtr 1, Item# 31
The scope of work provides for the replacement of a failed hot water heater at LaSalle Veteran's Home, as
specified by the A/E of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement,
design documents provided by the Architect/Engineer of record and quote received by JB Contracting
Corporation. Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum
of all items listed in the Contractor Schedule of Values should equal the contract award amount. Payment
amounts will be approved based on proof of work actually performed and materials actually used. Construction
Services provided under this procurement should not exceed $123,347.00, which is a place-holder prior to
entering into a Construction Contract, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion
and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 07/7/2023 through 10/4/2023 with an Original
Estimated Cost of $123,347.00.
Signed By: Chris Miles, Exec II
Vendor: JB Contracting Corp Notary Date: 7/7/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $123,347.00 $123,347.00 $123,347.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
149 Human Services, Department of File Date: 11/8/2023
Final Cost Statement
Latest Filing – 11/08/2023: FY24, Qtr 2, Item # 149
The Actual Total Cost of FY24, Qtr 2, Item# 149 is $44,775.00.
Original Filing – 6/29/2023: FY24, Qtr 1, Item# 12
Emergency procurement needed to provide a Medical Director for Chester Mental Health Center. This vendor is
currently providing services for our Medical Director, but the current contract expires on 6/30/2023.
Staffing services needed to provide a full time Medical Director for Chester Mental Health Center. The
contractor shall screen and present a physician with an Illinois Physician and Surgeon License with a specialty
in Psychiatry. Board Certification is required to provide medical leadership and oversight of the psychiatric
services provided at the Center to provide services to Chester Mental Health Center to ensure adequate and
competent coverage. The physician serves as the Medical Director and supervises medical staff, maintains
overall quality of clinical care, and develops and implements policies and procedures. Services shall be provided
in accordance with the Scope of Work in the contract. Routinely, full time hours will be 40 hours per week
between the hours of 8:00am and 5:00pm, Monday-Friday.
This Emergency Purchase has an expected start date of 07/01/2023 through 09/28/2023 with an Original
Estimated Cost of $156,000.00.
Signed By: Jean Sandstrom, APO
Vendor: LocumTenens.com Notary Date: 6/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $156,000.00 $44,775.00 $44,775.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
150 Human Services, Department of File Date: 11/8/2023
Final Cost Statement
Latest Filing – 11/08/2023: FY24, Qtr 2, Item # 150
The Actual Total Cost of FY24, Qtr 2, Item# 150 is $39,310.00.
Original Filing – 7/5/2023: FY24, Qtr 1, Item# 16
Security Sitter Services has been bid out several times, over the years we have found that of those vendors
who provide guard services, most do not provide one on one psychiatric unarmed monitoring in a hospital
setting in the Chicagoland or suburban Chicagoland area. The one other company we have used in the past,
Elgin MHC has previously reported for leaving a patient unattended. Was have used TriStone recently with
more than satisfactory results, is able to provide services in all the locations we need, and is already SBSA State
of Illinois Certified.
Unarmed Security Sitter Services to monitor Elgin Mental Health Center Psychiatric Patient while at Holy
Family Hospital in Des Plaines. ( Must be able to provide 2 officers per shift to cover breaks/lunches as the
patient cannot be left alone for any amount of time) for up to 90 days.
This vendor is State of Illinois vendor certified SBSA in the Illinois Procurement Website, as well as a
Registered BEP member.
This Emergency Purchase has an expected start date of 07/04/2023 through 09/30/2023 with an Original
Estimated Cost of $172,800.00.
Signed By: Jean Sandstrom, APO
Vendor: TriStone Security Consultants Notary Date: 7/5/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $172,800.00 $39,310.00 $39,310.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
151 Capital Development Board File Date: 11/13/2023
Final Cost Statement
Latest Filing – 11/13/2023: FY24, Qtr 2, Item # 151
The Actual Total Cost of FY24, Qtr 2, Item# 151 is $232,461.00.
Original Filing – 2/24/2022: FY22, Qtr 3, Item# 30
The Illinois State Police (“ISP”) notified the Capital Development Board (“CDB”) that on Saturday, October
16th, 2021 a 300-foot communications tower owned by the Illinois Department of Transportation (“IDOT”)
failed and collapsed. The tower was located at the IDOT maintenance yard 710 180th Avenue in Monmouth,
Illinois. This 63-year old tower had an underground rod fail, releasing tension on guy wires to one side of the
tower; this combined with high wind gusts, caused the tower to collapse which also fell on a
communications equipment building.
IDOT no longer utilizes this tower for its communications and does not want a new tower re-built at the same
location due to their trucks and heavy equipment moving in and around their maintenance yard facility.
However, ISP and the Illinois Emergency Management Agency (“IEMA”) stressed the importance of having a
tower built in this area as it is strategically placed to give the widest emergency radio coverage possible. Without
this tower, there is a huge area void of radio coverage for the northern ISP District 14 area and the neighboring
southern portion of ISP District 7. This void of communications coverage creates an officer safety issue, as
well as impacting the safety of several communities.
For the Illinois Emergency Management Agency (IEMA), the Monmouth IDOT tower was one of 19 low band
radio systems around the State that serves as the agency’s radio back-up system for emergencies. This system
allowed IEMA to cover six counties with low band radios, with the next closet towers being in Moline and
Kingston, Illinois. This leaves a large void on the western side of the State that does not have radio coverage.
Additionally, Warren County Sheriff’s Department and Warren County Emergency Telephone Safety Board
(911) would like to be included in the new tower communications coverage as they have radio coverage issues
as well.
IDOT has a section of land approximately ½ mile west of the current maintenance yard and would allow a
tower to be built on the site. This site was reviewed by ISP and was found to be large enough to have a 300-
foot self-supporting tower erected.
Initially, the ISP endeavored to replace the tower by utilizing an existing contract. However, it was ultimately
determined that an alternative procurement method would be required. Consequently, this delay has made the
immediate replacement of this tower become more critical. Therefore, ISP has requested that CDB declare an
emergency in order to construct a new 300-foot self-supporting communication tower, communication
equipment building and ancillary components as quickly as possible in order to allow for proper radio coverage.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time
frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and award
procedures, design and replacement of the radio communications tower, communications equipment building
and other ancillary components under the existing processes would likely not begin for
several months.
Farnsworth Group, Inc., located in Peoria, IL, was selected to provide design services to replace the radio
communications tower and communications equipment building because they are relatively in close proximity to
the site, they have the necessary expertise to complete the work, and they can respond immediately to the
request for emergency services.
The scope of work provides for expedited design services to construct a 300-foot self-supporting
communication tower, a new communications equipment building, and other ancillary components such as
security fencing, a back-up generator, access roads, required electrical upgrades, horizontal boring for fiber
optic cable connections/equipment and any necessary grading of the site.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $150,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 02/24/2022 through 05/24/2022 with an Original
Estimated Cost of $150,000.00.
Signed By: Chris Miles, Exec II
Vendor: Farnsworth Group, Inc. Notary Date: 2/24/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $232,461.00 $232,461.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
152 Capital Development Board File Date: 10/24/2023
Final Cost Statement
Latest Filing – 10/24/2023: FY24, Qtr 2, Item # 152
The Actual Total Cost of FY24, Qtr 2, Item# 152 is $37,766.00
Original Filing –7/19/2022: FY23, Qtr 1, Item# 15
The Capital Development Board ("CDB") was notified by the Illinois Department of Human Services ("IDHS")
that during the monthly testing of the emergency generators at the Shapiro Developmental Center ("Shapiro") the
switchgear did not operate properly. The manufacturer of the switchgear notified Shapiro that parts are no
longer available and that the switchgear will need to be replaced. With the switchgear not operating properly and
should a power outage occur, Shapiro would be without emergency backup power for half their campus.
Shapiro is home to over 450 individuals with developmental disabilities and 100 of them require extensive
medical needs. Four residential homes and the central dietary would not have emergency power if there were a
power outage.
The scope of work provides for an assessment of the current medium voltage switchgear arrangement, and
design services for temporary backup power solutions such as the bypassing of the failed switch (and possibly
both switches) to allow the generators to beconnected during a long term outage in order to provide emergency
backup power.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-16 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Human Services (IDHS) ities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 07/19/2022 through 10/16/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: WSP USA Building, Inc. Notary Date: 7/19/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $37,766.00 $37,766.00 24 2
Federal $0.00 $0.00
153 Transportation, Department of File Date: 9/20/2023
Final Cost Statement –
Latest Filing -- 09/20/23 FY24, Qtr 2, Item # 153
A Final Cost Statement was received on September 20, 2023, reporting the the Actual Total Cost is $0.00.
Original Filing – 5/09/2023: FY23, Qtr 4, Item# 37
The selected vendor is able to provide the needed fuel. IDOT lacks adequate coverage for fuel currently on
recently executed contracts and is a vital necessity for daily operations.
Fuel for daily operations of IDOT vehicles, both on and off highway.
Central Management Services is currently in process of awarding some location on a master contracts and
will be rebidding the non-awarded locations at a later date.
If this emergency procurement is not approved, IDOT will not have any means of keeping the roads and
highways safe for the public.
IDOT were previously utilizing these vendors on past contracts and are in locations where the service is needed
for this emergency.
This Emergency Purchase has an expected start date of 05/08/2023 through 09/24/2023 with an Original
Estimated Cost of $45,000.00.
Signed By: Aundra Williams, Bureau Chief
Vendor: Illini FS, Inc Notary Date: 5/9/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
154 Healthcare and Family Services File Date: 8/3/2023
Second Filing – 08/03/2023: FY24, Qtr 2, Item # 154
An Emergency Purchase Extension was received on August 3, 2023 requesting an extension for dates starting
09/30/2023 to 06/30/2024 at an additional estimated cost of $108,399,600.00. revising the total estimated cost to
$130,444,000.00.
Original Filing – 06/29/2023: FY24, Qtr 2, Item# 139
Dental Program Administrator will expire on 06/30/2023. 30 ILCS 500/20-60(a) limits the duration of contracts
to ten (10) years inclusive of renewals and extensions, and as of its expiration date of 06/30/2023, this contract
will be at the ten-year mark. As such, HFS intends to establish an emergency contract from 07/01/2023
through an anticipation end date of 11/01/2023 to allow time to complete the competitive process.
Efforts to establish a new contract have been ongoing since November 2021. The requisition was approved
on 11/16/2021, and the first attempt to competitively procure was bid 23-478HFS-DIREC-B-26285, published
03/30/2022, with a bid opening date of 06/16/2022. After the bid opening, it was determined that the solicitation
did not provide for consideration of all factors of significance to the State and bid B-26285 was canceled on
12/01/2022.
The next bid, 23-478HFS-DIREC-B-35003, was published on 02/23/2023 with a bid opening of 03/30/2023.
The notice of award for B-35003 was published on 06/09/2023, which started the 14-day protest period. A
protest was received by the Chief Procurement Officer (CPO) on 06/23/2023, which has paused the
procurement until further notice when the CPO will issue the determination.
Due to circumstances outside of HFS' control, HFS is declaring an emergency to ensure the continuity of
services. . Dentaquest has agreed to a 90-day emergency contract to ensure that there is no lapse in service.
Any break in service would be extremely detrimental to the Department of Healthcare and Family Services and
their constituents who rely on these dental services. This 90-day emergency should allow time to resolve the
protest and complete the competitive process. We intend to cancel the emergency contract when the new
contract is executed.
The terms of this Contract shall be for the Dental Program of the Illinois Medical Assistance Program (MAP)
regarding customers who receive services on a fee-or-service (FFS) basis including: ensuring that a customer
receives necessary covered dental services; referring customers for dental care to those providers willing to
accept customers in their practice; assisting customers with appointment assistance, monitoring access to care
and ensuring that Early and Periodic, Screening, Diagnostic, and Treatment (EPSDT) participation for oral
health increases; referring customers for transportation services to and from dental appointments; acting as
prior approval agent; education and outreach, appeals, and adjudicating MAP claims. Vendor must also provide
assistance and outreach to enrolled dental providers, including provider enrollment assistance, provider appeals,
etc.
DentaQuest intends to meet a BEP goal of 5%, which was approved by the State of Illinois Commission on
Equity & Inclusion previously under 23-478HFS-DIREC-B-35003.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
15M0000049 Dental Program Administrator will expire on 06/30/2023. 30 ILCS 500/20-60(a) limits the
duration of contracts to ten (10) years inclusive of renewals and extensions and as of its expiration date of
06/30/2023, this contract will be at the ten-year mark. As such, HFS will need to establish an emergency
contract from 07/01/2023 through 11/01/2023 to allow time for the completion of the competitive process.
This Emergency Purchase has an expected start date of 07/01/2023 through 09/29/2023 with an Original
Estimated Cost of $12,044,400.00, using State & Federal Funds.
Signed By: Devin McQuillan, APO
Vendor: DentaQuest of Illinois LLC dba DentaQuest Notary Date: 6/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $12,044,400.00 $130,444,000.00 $0.00 $0.00 24 2
Federal $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
155 Central Management Services, Department of File Date: 11/27/2023
Third Filing – 11/27/2023: FY24, Qtr 2, Item # 155
An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates
starting 11/30/2023 to 11/29/2024 at an additional estimated cost of $76,800.00, revising the total estimated cost
to $363,000.00. Reported in the same filing quarter.
Second Filing – 08/08/2023: FY24, Qtr 2, Item # 145
An Emergency Purchase Extension was received on October 26, 2023 requesting an extension for dates starting
11/30/2022 to 11/29/2023 at an additional estimated cost of $214,450.00, revising the total estimated cost to
$286,000.00.
Original Filing – 08/24/2022: FY23, Qtr 1, Item# 30
CMS has released three solicitations for parking in downtown Chicago with the downtown Chicago area divided
into three zones:
Zone 1, Geographical parameters: Wacker Drive on the west; Wacker Drive on the north; Washington
Street to the south and State Street to the east
Zone 2, Geographical parameters: West Lake Street to the north; Van Buren Street to the south; North/South
Halsted Street on the west and South Wacker Drive to the east
Zone 3, Geographical parameters: State Street to the west; Randolph Street to the north; Van Buren Street to
the south and Columbus Drive on the east.
21-416CMS-BOSS4-B-20492 (for Zone 2 only) – bids opened 09/01/2021 and no bids were received.
22-416CMS-BOSS4-B-25789 (for Zone 2 only) – bids opened 01/07/2022 and no bids were received.
22-416CMS-BOSS4-B-27729 (for all Zones) – bids opened 04/07/2022 with a single bidder for Zone 3 only.
555 W Monroe is a new State of Illinois facility in Zone 2, where there is not a current contract for parking,
which houses many of the occupants who were moved from the James R. Thompson Center at 100 W
Randolph St in Zone 1 due to its sale.
The current contracts for parking in Zones 1 and 3 (18-416CMS-BOSS4-P-1586 and 18-416CMS-BOSS4-
P-2724) were extended through 12/31/2022 to allow time for completion of a new competitive process.
CMS requested quotes for secure parking spaces for 200 State-owned vehicles from multiple vendors near
the State facility at 555 W Monroe Street in Chicago. CMS negotiated, but could not come to terms with, a
parking facility at 500 W Monroe St who provides parking at 500 W Monroe St for the Illinois Treasurer's
Office. Subsequently, CMS began negotiations with the contracting vendor and was able to reach an agreement
for up to 90 secure parking spaces split between parking facilities at 32 S Jefferson St and 1 N Halsted St in
Chicago.
Vendor will provide up to 90 secure parking spaces split between parking facilities at 32 S Jefferson St and 1 N
Halsted St in Chicago.
This Emergency Purchase has an expected start date of 09/01/2022 through 11/29/2022 with an Original
Estimated Cost of $71,550.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Signed By: Will Stephens, APO
Vendor: LAZ Parking Chicago, LLC Notary Date: 8/24/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $71,550.00 $363,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
156 Central Management Services, Department of File Date: 11/27/2023
Third Filing – 11/27/2023: FY24, Qtr 2, Item # 156
An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates
starting 11/30/2023 to 11/29/2024 at an additional estimated cost of $76,800.00, revising the total estimated cost
to $363,000.00. Reported in the same filing quarter.
Second Filing – 08/08/2023: FY24, Qtr 2, Item # 145
An Emergency Purchase Extension was received on October 26, 2023 requesting an extension for dates starting
11/30/2022 to 11/29/2023 at an additional estimated cost of $214,450.00, revising the total estimated cost to
$286,000.00.
Original Filing – 08/24/2022: FY23, Qtr 1, Item# 30
CMS has released three solicitations for parking in downtown Chicago with the downtown Chicago area divided
into three zones:
Zone 1, Geographical parameters: Wacker Drive on the west; Wacker Drive on the north; Washington
Street to the south and State Street to the east
Zone 2, Geographical parameters: West Lake Street to the north; Van Buren Street to the south; North/South
Halsted Street on the west and South Wacker Drive to the east
Zone 3, Geographical parameters: State Street to the west; Randolph Street to the north; Van Buren Street to
the south and Columbus Drive on the east.
21-416CMS-BOSS4-B-20492 (for Zone 2 only) – bids opened 09/01/2021 and no bids were received.
22-416CMS-BOSS4-B-25789 (for Zone 2 only) – bids opened 01/07/2022 and no bids were received.
22-416CMS-BOSS4-B-27729 (for all Zones) – bids opened 04/07/2022 with a single bidder for Zone 3 only.
555 W Monroe is a new State of Illinois facility in Zone 2, where there is not a current contract for parking,
which houses many of the occupants who were moved from the James R. Thompson Center at 100 W
Randolph St in Zone 1 due to its sale.
The current contracts for parking in Zones 1 and 3 (18-416CMS-BOSS4-P-1586 and 18-416CMS-BOSS4-
P-2724) were extended through 12/31/2022 to allow time for completion of a new competitive process.
CMS requested quotes for secure parking spaces for 200 State-owned vehicles from multiple vendors near
the State facility at 555 W Monroe Street in Chicago. CMS negotiated, but could not come to terms with, a
parking facility at 500 W Monroe St who provides parking at 500 W Monroe St for the Illinois Treasurer's
Office. Subsequently, CMS began negotiations with the contracting vendor and was able to reach an agreement
for up to 90 secure parking spaces split between parking facilities at 32 S Jefferson St and 1 N Halsted St in
Chicago.
Vendor will provide up to 90 secure parking spaces split between parking facilities at 32 S Jefferson St and 1 N
Halsted St in Chicago.
This Emergency Purchase has an expected start date of 09/01/2022 through 11/29/2022 with an Original
Estimated Cost of $71,550.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Signed By: Will Stephens, APO
Vendor: LAZ Parking Chicago, LLC Notary Date: 8/24/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $71,550.00 $363,000.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
157 Innovation & Technology, Department of File Date: 10/18/2023
Final Cost Statement
Latest Filing –10/18/2023: FY24, Qtr 2, Item # 157
The Actual Total Cost of FY24, Qtr 2, Item# 157 is $1,385,934.64
Original Filing – 4/7/2023: FY23, Qtr 4, Item# 15
The vendor has been involved with networking engineer work for Department of Innovation and Technology
(DoIT) on contract CIT3031006 to support VoIP Enterprise infrastructure and support services for VoIP
networking solutions for video, voice and data services. The States Illinois Century Network (ICN) currently
requires IT Network Engineers to provide additional IT Engineer resources, software and consultation support.
The IT Network Engineers employed by Presidio have knowledge of the ICN network and support solutions in
place currently on ICN through VoIP and Video solutions. The vendor engineers have already been through
security compliance and approvals with DoIT. The vendor would be able to provide the IT Network Engineer
resources needed to complete Network Infrastructures re-platforming of virtual servers and additions to
complete and resolve server re-platforming needs that store FTI data for agencies DoIT supports ( Department
of Human Services, Health and Family Services, Department of Employment Services, Department of Revenue),
as well as DoIT. The resources needed require high level technicians who understand the State's network
routing and firewall that include multi factor authentication on virtual networks and servers. The vendor
technicians already provide this type of support at the VoIP network level. DoIT needs additional IT network
engineers to re-platform 380 virtual servers from legacy ESXI to new Virtual Servers. These virtual servers
need completed to comply with standards and security of the DoIT infrastructure and be in line with FTI
requirements for all agencies. DoIT is required to compete the 380 virtual servers re-platform initiative in 30
days, if this is not completed in 30 days DoIT will lose the FTI data on the servers that are used to support
agencies and the State of Illinois public who rely on services from these agencies. This is a time sensitive
project and requires the experience of this vendor's engineers to support DoIT Security Team. Presidio has
previously completed documents for vendor and financial disclosures and Standards Certifications on another
contract CIT3031006.
Attempting to bid a solicitation for IT Network Engineers would delay the critical security project which is
on a 30 day completion clock to keep services active for agencies on the network. The work being requested is
time sensitive and protects the State's agencies data as well as the State of Illinois Public data on the State's
network. If the servers are out of compliance the FTI data will be removed and services could be lost to
residents of Illinois as well as agencies losing state or federal funding for these services.
DoIT is requesting to purchase 5200 labor hours for (10) IT Network Technicians from the vendor to work
with the DoIT infrastructure engineers in the re-platforming, move and build out of new servers to protect and
support security of the DoIT Network. If this service is not procured services will be lost, delayed or denied to
agencies not being able to view FTI data for state claimants within the servers. DoIT is also requesting to
purchase Software licenses from the vendor to assist with zero trust compliance.
This Emergency Purchase has an expected start date of 04/05/2023 through 07/04/2023 with an Original
Estimated Cost of $4,000,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Signed By: Van P Austin, APO
Vendor: Presidio Notary Date: 4/7/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000,000.00 $1,385,938.64 $1,385,938.64 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
158 Employment Security, Department of File Date: 11/15/2023
Final Cost Statement
Latest Filing – 11/15/2023: FY24, Qtr 2, Item# 158
An Actual Total Cost of $333,856.30 was reported in the same filing quarter.
Original Filing – 3/8/2022: FY24, Qtr 2, Item# 156
This vendor was a subcontractor on contract #4100138210/21-427DES-FINAN-B-20790 and is currently
providing the Claimant Portal services under Emergency Contract #4100152449. Continuing the same service
for the Claimant Portal eliminates the expenses of programming, testing, and implementing a new portal. The
loss of a Claimant Portal will result in claimants not having an avenue to select their method of payment and a
potential gap in claimant benefits. Additionally, there is insufficient time before the expiration of the current
Emergency Contract for the Department to procure and implement a new portal from a different vendor. No
other procurements are anticipated to support the NoCheck Claimant Portal. This is IDES' second Emergency
Purchase for this service.
The NoCheck Group, LLC ("NoCheck") will continue to provide an electronic Claimant Portal for
unemployment insurance claimants to select the method of receiving their benefits; i.e., direct deposit or paper
check during the period of 3/16/2022-6/15/2022. This Claimant Portal is required as a bridge between the
Department's benefit funding system (IBIS) and JP Morgan Chase ("Chase"), the Department's benefit banking
vendor under Emergency Contract #4100148165 and the NoCheck Group, LLC Emergency Contract
#4100152449. This Purchase is required in order to provide IDES the time needed to process the Emergency
Purchase Extension and attend a hearing with the CPO's Office regarding the extension as the Emergency
Purchase Contract will expire on 3/15/2022.
The first Emergency Purchase Contract expired on 3/15/2022 and the services are still required in order to
provide IDES the time needed to process the Emergency Purchase Extension and attend a hearing with the
CPO's Office regarding the extension.
This Emergency Purchase has an expected start date of 03/16/2022 through 06/15/2022 with an Original
Estimated Cost of $125,000.00, using Federal Funds.
Signed By: Kristin Richards, Acting Director
Vendor: The NoCheck Group, LLC Notary Date: 3/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 2
Federal $125,000.00 $333,856.30
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
159 Human Services, Department of File Date: 12/6/2023
Final Cost Statement
Latest Filing –12/6/2023: FY24, Qtr 2, Item # 159
The Actual Total Cost of FY24, Qtr 2, Item# 159 is $628,492.74.
Original Filing – 7/26/2023: FY24, Qtr 1, Item# 24
Vendor currently has an emergency contract providing the service. IDHS is attempting to secure a contract via
a sole economically feasible source procurement, which requires review by Federal CMS of which they have 60
days. NTT Data State Health Consulting, LLC was selected and engaged by DoIT during the pandemic to
manage the Refresh.
IDHS/DoIT requires a Program Management Office (PMO) vendor to continue coordinating the State’s
executive leadership in managing and overseeing efforts related to the IES Tech Refresh project. IES
determines eligibility for programs such as Medicaid, the Supplemental Nutrition Assistance Program (SNAP),
and the Temporary Assistance for Needy Families program (TANF) in Illinois. The Tech Refresh Project will
upgrade the hardware and system software of the State's data center. The refresh project will reduce security
threats, system downtime and compatibility issues. The IES system is critical to the uninterrupted service of
these programs to those in need.
NTT will continue its role, allowing work to continue without interruption. NTT was selected by DoIT to
manage the performance refresh of the Integrated Eligibility System (IES), due to multiple pandemic-related
programmatic changes and increasing system demands. Continued oversight on the IES Tech Refresh project
is essential to ensure the needed system upgrades are performed in an accurate, coordinated and timely manner.
These system upgrades are needed to reduce security vulnerabilities, reduce system downtime and comply with
federal CMS' Authority to Connect (ATC) compliance findings. The PMO will support DHS by responding to
request for reports for information about IES by various federal or state related entities.
NTT PMO will provide the most economical way of continuing the management of multiple, concurrent
activities relating to the IES System, including the technical refresh of IES, without compromising the level of
quality necessary for the successful management of that system and completing pandemic priorities.
This Emergency Purchase has an expected start date of 07/31/2023 through 10/28/2023 with an Original
Estimated Cost of $628,492.74.
Signed By: Pamela Enno, APO
Vendor: NTT Data State Health Consulting Notary Date: 7/26/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $628,492.74 $628,492.74 $628,492.74 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
160 Capital Development Board File Date: 12/12/2023
Second Filing – 12/12/2023: FY24, Qtr 2, Item # 160
An Emergency Purchase Extension was received on December 12, 2023 requesting an extension for dates
starting 12/12/2023 to 02/29/2024 at an additional estimated cost of $216,649.32, revising the total estimated
cost to $1,544,649.32.
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 6
The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm
Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need
repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler
systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.
Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after
year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.
These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that
CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in
the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible
to prevent the threat to public safety, and to prevent the threat against further damage to the property while a
plan for overall system replacement work throughout the fairgrounds is approved.
The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels
(Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years
of decay, and the lines have pin holes that cause the air compressor (Dry System) to overwork to keep up.
Because the sprinkler system has air inside the pipes instead of water, the
condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the
sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been
replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete
renovation. Inspections from the Illinois State Fire Marshal in 2019 and
2020 have noted that the "sprinkler system has been shut down and is inoperable." In fact, each year since
2009,the Illinois State Fire Marshal’s inspections fail the sprinkler system in not only the
Grandstand/Administrative Offices,but every building that has a sprinkler system in it. Fairgrounds
administrative staff are located in the Grandstand/Administrative Offices. That staff includes, but is not
limited to, the Fair Manager,4 full time Department of Agriculture employees, part-time summer employees and
multiple full time/part time summer workers doing maintenance to the Grandstand/Administrative Offices and
tunnel. There are thousands of Fair visitors in the Grandstand during the Fair for concerts and entertainment.
Additionally, there are non-fair events scheduled throughout the year, both of which cause a serious concern for
a threat to public health and safety and a threat to equipment and further damage should a fire occur.
The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when
a system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to
continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation
from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the sprinkler
system pipes before getting the sprinkler system ready for the Fair. Multiple repairs have been completed on the
sprinkler system but due to the overwhelming amount of repairs still needed,it is unfeasible without a complete
renovation. Similar to the Grandstand/Administrative Offices,the Illinois Fire Marshal inspections for 2019 and
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
2020 have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is
out of service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn
which also house the animals during the events.
Again, the failure of the fire alarm and sprinkler systems cause a serious concern for a threat to public health
and safety, a threat to the animals housed in the barn, and a threat to equipment and further damage should a fire
occur.
The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a
dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted
by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other
alarm can capture the line. Single source fire alarm control panels and peripheral devices should be taken into
consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire
campus. Since upgrading of the system will be a migration process, maintaining a single source system would
allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.
This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award
procedures, design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to protect
against the threat to public health and safety and to prevent or minimize serious disruption in critical State
services as quickly as possible.
Boyer Fire Protection LLC,located in St. Louis, MO was selected to provide sprinkler replacement work
because they provided the lowest responsive and responsible quote, and they can respond immediately to this
request for emergency services. This project was publicly bid, utilizing emergency documents and processes.
The scope of work provides for demolishing the existing dry pipe sprinkler and standpipe system throughout
grandstand and horse barn facility.Provide new dry pipe sprinkler and standpipe system and all appurtenances to
provide full coverage to entire grandstand and horse barn facility,including hydraulic calculations and drawings.
Additionally,provide new wet-pipe sprinkler system to fully cover grandstand stage building.Included in this
project is water service modifications to accomplish sprinkler coverage. Remove and reinstall or remove and
replace existing ceiling system as indicated on drawings.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the architect/engineer of record, and quote provided by Boyer Fire Protection LLC.
Services provided under this procurement should not exceed $1,328,000.00,prior to entering into a Construction
Contract,without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project
completion and project closeout.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff.Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $1,328,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Signed By: Chris Miles, Exec II
Vendor: Boyer Fire Protection Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,328,000.00 $1,544,649.32 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
161 Capital Development Board File Date: 12/12/2023
Fourth Filing – 12/12/2023: FY24, Qtr 2, Item # 161
An Emergency Purchase Extension was received on December 12, 2023 requesting an extension for dates
starting 12/31/2023 to 02/29/2024 at an additional estimated cost of $121,450.00, revising the total estimated
cost to $246,450.00.
Third Filing - 03/17/2023: FY23, Qtr 4, Item #273
An Emergency Purchase Extension was received on March 17, 2023 requesting an extension for dates starting
04/15/2023 to 07/15/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 09/16/2021
An Emergency Purchase Extension was received on September 16, 2021 requesting an extension for dates
starting 09/16/2021 to 06/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 06/30/2021 FY22, Qtr 1, Item #22:
The scope of work provides for replacement, repairs, and upgrades to the fire alarm and fire sprinkler systems
in multiple buildings at the DuQuoin State Fairgrounds to bring the facilities into compliance with code. The fire
alarm scope provides for replacing all fire alarm devices, panels, wiring etc. at the Grandstand, Million Dollar
Barn and Main Gate with fully code compliant systems. The panel at the Main Gate should be updated with
current software and hardware modules (or replaced). The scope also provides for installing a new fiber optic
backbone to interconnect the fire alarm panels and allow for connection of panels in other buildings in future
projects. The fire sprinkler scope includes replacement of existing systems, installation of new sprinkler
systems, new water services, and any incidental or related general, civil, plumbing, electrical, or other work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $125,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/30/2031 through 09/27/2021 with an Original
Estimated Cost of $125,000.00.
Signed By: Chris Miles, Executive II
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023
Vendor: White & Borgognoni Architects, P.C. (4424) Notary Date: 6/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $246,450.00 $0.00 $0.00 24 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2023 through December 31, 2023