April 2017
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
|
Name and Title OAG Employee |
Date/time of contact |
Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|
Megan Green, Audit Manager |
4/3/17 9:57 am |
Jennifer Roan Director Adelfia LLC |
No |
None |
Megan Green mgreen-AT-auditor.illinois.gov Jennifer Roan: jsroan-AT-adelfiacpas.com |
|
Ms. Roan provided the informal proposal for the Financial Audit of the Capital Development Board for the year ended June 30, 2017 |
|
Lisa Kaigh, Audit Manager |
4/3/17 10:00 a.m. |
Jennifer Roan Partner Adelfia LLC |
No |
None |
Phone Lisa Kaigh 217-558-4224 Jennifer Roan 312-240-9500 |
3 Minutes |
Ms. Roan called to inquire about the Welcome Letter for the FY16/17 Illinois Grain Insurance Corporation engagement. She also inquired about adding additional hours to Phase I of the engagement. |
|
Christian Cortes, Audit Manager |
4/3/17 11:36 a.m. |
Marites Sy Partner E.C. Ortiz & Co., LLP |
No |
None |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com |
|
Ms. Sy provided the preliminary survey questionnaire for the FY16/17 Supreme Court Historic Preservation Commission engagement. |
|
Lisa Kaigh, Audit Manager |
4/4/17 8:52 a.m. |
Jennifer Roan Partner Adelfia LLC |
No |
None |
Lisa Kaigh lkaigh-AT-auditor.illinois.gov Jennifer Roan: jsroan-AT-adelfiacpas.com |
|
I e-mailed Ms. Roan about her request to add additional hours to Phase I of the Illinois Grain Insurance Corporation engagement. |
|
Lisa Kaigh, Audit Manager |
4/4/17 9:35 a.m. |
Jennifer Roan Partner Adelfia LLC |
No |
Stella Marie Santos Managing Partner Adelfia LLC |
Lisa Kaigh lkaigh-AT-auditor.illinois.gov Jennifer Roan jsroan-AT-adelfiacpas.com Stella Marie Santos sbsantos-AT-adelfiacpas.com |
|
I e-mailed Ms. Roan and Ms. Santos the 2017 Welcome Letter and Attachments for the FY16/17 Illinois Grain Insurance Corporation engagement. |
|
Lisa Kaigh, Audit Manager |
4/4/17 10:00 a.m. |
Jennifer Roan Partner Adelfia LLC |
No |
None |
Phone Lisa Kaigh 217-558-4224 Jennifer Roan 312-240-9500 |
2 Minutes |
Ms. Roan called to say she received the Welcome Letter and Attachments for the Illinois Grain Insurance Corporation engagement. We also discussed the additional Phase I hours. |
|
Bruce Bullard Director |
4/3/17 4:54pm |
Cathy Baumann Partner KPMG |
No |
None |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Received e-mail and attachments from KPMG regarding accounting services on call. Contract information for discussion concerning consultant work for the OAG. |
|
Thomas L. Kizziah, Audit Manager |
4/4/17 6:21p.m. |
Leilani Rodrigo Partner – E.C. Ortiz and Co., LLP |
No |
None |
Leilani Rodrigo LNRodrigoATecortiz.com Thomas L. Kizziah tkizziahATauditor.illinois.gov |
|
I emailed Leilani earlier in the day asking her if she was still interested and independent to perform the Chicago State University engagement for the June 30, 2017 year end. Leilani responded to my email that she was both interested and independent. |
|
Stephanie Wildhaber, Audit Manager |
4/4/17 11:43a.m. |
Kate Ward, Partner – Kerber, Eck & Braeckel |
No |
None |
Phone: Kate Ward 217-789-0960 Stephanie Wildhaber 217-558-3971 |
1 minute |
Left a message with Ms. Ward to discuss the rate for the FY15/16 Compliance Report and FY16 Financial Audit of Secretary of State. |
|
Lisa Kaigh, Audit Manager |
4/5/17 11:13 p.m. |
Jennifer Roan Partner Adelfia LLC |
No |
None |
Lisa Kaigh lkaigh-AT-auditor.illinois.gov Jennifer Roan jsroan-AT-adelfiacpas.com |
|
Received e-mail from Ms. Roan with Adelfia’s Informal Proposal for the FY16/17 Illinois Grain Insurance Corporation engagement. |
|
Bruce Bullard Director |
4/4/17 2pm |
Janice Romack, Partner and Michael Lawler, Manager with West & Company, LLC |
No |
Additional OAG Participants Terri Davis – Financial Director Peggy Hartson – Manager Stephanie Wildhaber – Manger Becky Patton – Legal Counsel Adam Ausmus – Manager |
Phone OAG Number 217-557—4671 Bruce Bullard Terri Davis Peggy Hartson Stephanie Wildhaber Becky Patton West & Company Number 618-664-4848 Janice Romack Michael Lawler |
10 minutes |
Brief discussion on possible audit work. Discussed the nature of the work and indicated further discussion would take place in the near future. |
|
Adam Ausmus, Audit Manager |
4/6/17 4:37 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
None |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com |
|
I received an e-mail from Ms. Sy containing contract proposal information for our consideration regarding the FY16 and FY17 compliance examination of the Office of the Governor. |
|
Stephanie Wildhaber, Audit Manager |
4/7/17 9:50 a.m. |
Kate Ward, Partner Kerber, Eck & Braeckel, LLP |
No |
None |
Phone: Kate Ward 217-789-0960 Stephanie Wildhaber 217-558-3971 |
5 minutes |
I discussed the contract process and rate for the upcoming FY FY15/16 Compliance Report and FY16 Financial Audit of Secretary of State. |
|
Christian Cortes, Audit Manager |
4/7/17 9:00 a.m. |
Marites Sy Partner E.C. Ortiz & Co., LLP |
No |
None |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com |
|
Ms. Sy informed me she would be out of the office from April 17th through May 15th and indicated Mr. Ortiz was available if the contracting process needed to be completed while she was out. |
|
Adam Ausmus, Audit Manager |
4/10/17 9:32 am |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
None |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com |
|
I informed Ms. Sy that I did receive the contract proposal for the Office of the Governor and that I would review them in the next few days. |
|
Adam Ausmus, Audit Manager |
4/10/17 9:37 am |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
None |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com |
|
Ms. Sy informed me she would be out of the office from April 18th-20th and April 24th – May 15th. She indicated, if necessary, Mr. Ortiz could work with us in her absence. |
|
Adam Ausmus, Audit Manager |
4/10/17 9:49 am |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
Edilberto Ortiz, Partner, E.C. Ortiz & Co., LLP |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com Edilberto: ecortiz-AT-ecortiz.com |
|
I informed Ms. Sy that I would try to review the contract proposal as soon as possible. I added that I would work with Mr. Ortiz if necessary and would include him on any email until Ms. Sy’s return from her break. |
|
Lisa Kaigh, Audit Manager |
4/10/17 2:00 p.m. |
Jennifer Roan Partner Adelfia LLC |
No |
None |
Phone Lisa Kaigh 217-558-4224 Jennifer Roan 312-240-9500 |
2 Minutes |
I informed Ms. Roan that the Office had accepted the firm’s offer for the FY16/17 Illinois Grain Insurance Corporation engagement and that contracts were being mailed this afternoon. |
|
Adam Ausmus, Audit Manager |
4/10/17 2:37 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
Edilberto Ortiz, Partner, E.C. Ortiz & Co., LLP |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com Edilberto: ecortiz-AT-ecortiz.com |
|
I asked Ms. Sy to provide a copy of her firm’s peer review letter. |
|
Adam Ausmus, Audit Manager |
4/10/17 2:45 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
None |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com |
|
Ms. Sy provided a copy of her firm’s peer review letter. |
|
Lisa Kaigh, Audit Manager |
04/11/17 8:33 a.m. |
Stella Marie Santos, Partner Adelfia LLC |
No |
None |
Phone Lisa Kaigh 217-558-4224 Stella Marie Santos 312-240-9500 |
5 Minutes |
I informed Ms. Santos that two dates needed to be changed on the FY16/17 Department of Agriculture and Illinois Grain Insurance Corporation engagements due to a change in the entrance conference dates. The earlier date will need to be marked in Schedules 1 and 4 on both contracts once they are received by the firm. |
|
Bruce Bullard Director |
4/10/17 3:45pm |
Jeffery Bonick Principal CliftonLarsonAllen LLp |
No |
None |
Phone Bruce Bullard 217-782-0811 Jeff Bonick 309-472-4831 |
5 minutes |
Discussion with Mr. Bonick concerned a proposal submitted to the OAG in response to an RFP. I requested additional information from CliftonLarsonAllen LLP. Mr. Bonick indicated the information would be provided by the close of business on April 11th. |
|
Bruce Bullard Director |
4/10/17 3:52pm |
Chris Mower Partner Crowe Horwath LLP |
No |
None |
Phone Bruce Bullard 217-782-0811 Chris Mower 217-553-5056 |
5 minutes |
Discussion with Ms. Mower concerned a proposal submitted to the OAG in response to an RFP. I requested additional information from Crowe Horwath LLP. Ms. Mower indicated the information would be proved by the close of business on April 12th. |
|
Bruce Bullard Director |
4/10/17 4:07pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone Bruce Bullard 217-782-0811 Heather Powell 217-429-2411 |
5 minutes |
Discussion with Ms. Powell concerned a proposal submitted to the OAG in response to an RFP. I requested additional information from BKD LLP. Ms. Powell indicated the information would be provided by the close of business on April 12th. |
|
Bruce Bullard Director |
4/11/17 9:20 am |
Richard Winkel Managing Principal Winkel, Parker & Foster, CPA PC |
No |
None |
Phone Bruce Bullard 217-782-0811 Richard Winkel 563-242-3440 |
5 minutes |
Discussion with Mr. Winkel concerned a proposal submitted to the OAG in response to an RFP. |
|
Peggy Hartson, Audit Manager |
4/10/17 10:27am |
Amy Sherwood Partner Sikich LLP |
No |
None |
Peggy: pahartson-AT-auditor.illinois.gov Amy: amy.sherwood-AT-sikich.com |
|
Ms. Sherwood emailed the informal proposal for the financial audit of the Department of Transportation for the year ending June 30, 2017. |
|
Peggy Hartson, Audit Manager |
4-11-17 10:52 am |
Gilda Priebe Partner E.C. Ortiz & Co LLP |
No |
None |
Phone: Peggy Hartson 217-524-8748 Gilda Priebe 312-876-1900 |
4 minutes |
I informed Ms. Priebe her proposal for the upcoming Department of Public Health engagement was accepted and we were mailing the contract documents to her for signature. |
|
Adam Ausmus, Audit Manager |
4/11/17 3:39 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
Edilberto Ortiz, Partner, E.C. Ortiz & Co., LLP |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com Edilberto: ecortiz-AT-ecortiz.com |
|
I updated Ms. Sy on the current status of her firm’s informal proposal for the Office of the Governor engagement. Also discussed the date listed on the engagement timetable for the entrance conference. |
|
Christian Cortes, Audit Manager |
4/11/17 10:50 a.m. |
Marites Sy Partner E.C. Ortiz & Co., LLP |
No |
John Lupton, Director
|
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com John Lupton: john.lupton-AT-illinoiscourthistory.org |
|
Ms. Sy provided us with the conference call information for the preliminary survey meeting. |
|
Christian Cortes, Audit Manager |
4/12/17 10:00 am |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
John Lupton, Director Supreme Court Historic Preservation Commission |
Phone: Christian Cortes: 217-558-4243 Marites Sy: 312-876-1900 John Lupton: 217-670-0890 |
11 minutes |
We conducted the preliminary survey visit for the forthcoming FY16/17 engagement at the Supreme Court Historic Preservation Commission. We discussed the following topics:
1) Preliminary survey questionnaire and the Commission’s responses; 2) Impact of State’s budget impasse; 3) Staff levels; and, 4) Changes in programs, systems and organization structure. |
|
Christian Cortes, Audit Manager |
4/12/17 11:18 am |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
None |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com
|
|
Ms. Sy provided me with an e-mail containing contract proposal documents for our consideration regarding the FY16/17 compliance examination of the Supreme Court Historic Preservation Commission. |
|
Adam Ausmus, Audit Manager |
4/12/17 10:18 am |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
Edilberto Ortiz, Partner, E.C. Ortiz & Co., LLP |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com Edilberto: ecortiz-AT-ecortiz.com |
|
I informed Ms. Sy that our Office had accepted her firms contract proposal regarding the compliance examination of the Office of the Governor. Also, informed her that the contract would be overnighted to her and it should be overnighted back to us after applying the necessary signatures and initials. |
|
Joe Butcher, Audit Manager |
4/7/17 9:27 am |
Mike Noble, Consulting Actuary, Cheiron |
No |
Gene Kalwarski, Consulting Actuary Ken Kent, Consulting Actuary Matt Wells, Actuarial Analyst John Colberg, Consulting Actuary |
Email: mnoble-at-cheiron.us |
|
Mike provided Cheiron’s proposal for their FY18 work as the State Actuary. |
|
Joe Butcher, Audit Manager |
4/7/17 10:43am |
Mike Noble, Consulting Actuary, Cheiron |
No |
None |
Email: mnoble-at-cheiron.us |
|
Sent Mike an email request for a few minor changes to their proposal for the State Actuary FY18 work. |
|
Joe Butcher, Audit Manager |
4/7/17 12:57 pm |
Mike Noble, Consulting Actuary, Cheiron |
No |
Gene Kalwarski, Consulting Actuary Ken Kent, Consulting Actuary Matt Wells, Actuarial Analyst Janet Cranna, Consulting Actuary |
Email: mnoble-at-cheiron.us |
|
Mike provided Cheiron’s updated proposal for their FY18 work as the State Actuary. |
|
Joe Butcher, Audit Manager |
4/11/17 4:54 pm |
Mike Noble, Consulting Actuary, Cheiron |
No |
Gene Kalwarski, Consulting Actuary Ken Kent, Consulting Actuary Matt Wells, Actuarial Analyst Janet Cranna, Consulting Actuary |
Email: mnoble-at-cheiron.us |
|
Mike responded to question regarding the inclusion of GASB 82 within the scope of the contract. |
|
Janis Van Durme, Audit Manager |
4/12/12 10:00 am |
Linda Abernethy, RSM US, LLP Partner |
No |
None |
Phone Janis Van Durme 217-782-8393 Linda Abernethy 847-413-6248 |
2 minutes |
I informed Ms. Abernethy that the Office had accepted the firm’s offer for the FY16/17 Illinois Department of Human Services engagements and the contracts were being mailed this afternoon. |
|
Janis Van Durme, Audit Manager |
4/11/17 5:08 pm |
Tom Leach Sikich, LLP Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Tom Leach: Tom.leach-at-sikich.com |
|
Mr. Leach emailed the informal proposal for the financial audit and compliance attestation engagement of the Department of Healthcare and Family Services for the two years ending June 30, 2017. |
|
Janis Van Durme, Audit Manager |
4/12/17 3:28 pm |
Amy Sherwood Sikich, LLP Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Amy Sherwood: Amy.sherwood-at-sikich.com |
|
I informed Ms. Sherwood that the Office had accepted the firm’s offer for the FY17 Illinois Department of Revenue financial audit and the contracts were being mailed this afternoon or early the next morning. |
|
Janis Van Durme, Audit Manager |
4/3/17 10:11 am |
Jennifer Roan Adelfia LLC Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfiacpas.com |
|
Ms. Roan emailed the informal proposal for the compliance attestation engagement of the Illinois Criminal Justice Information Authority for the two years ending June 30, 2017. |
|
Janis Van Durme, Audit Manager |
4/3/17 2:06 pm |
Paul Pelletier Borschnack,Pelletier & Co Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Paul Pelletier: Ppelletier-at-bpc-cpa.com |
|
Mr. Pelletier emailed the informal proposal for the compliance attestation engagement of the Illinois Department of Human Rights for the two years ending June 30, 2017. |
|
Thomas L. Kizziah, Audit Manager |
4/13/17 4:43 am
|
Cathy Baumann, Partner KPMG LLP |
No |
None |
Cathy Baumann cbaumannATkpmg.com Thomas L. Kizziah tkizziahATauditor.illinois.gov |
|
Cathy sent me her proposal for the upcoming Illinois Housing Development Authority Financial Audit, Compliance Examination and Single Audit for the year ending June 30, 2017. |
|
Thomas L. Kizziah, Audit Manager |
4/13/17 10:44 am
|
Cathy Baumann, Partner KPMG LLP |
No |
None |
Cathy Baumann cbaumannATkpmg.com Thomas L. Kizziah tkizziahATauditor.illinois.gov |
|
Cathy sent me her proposal for the upcoming Illinois State Board of Investment Financial Audit and Compliance Examination for the year ending June 30, 2017. This is the Firm’s second year on this engagement. |
|
Janis Van Durme, Audit Manager |
4/13/17 11:06 am |
Tom Leach Sikich, LLP Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Tom Leach: Tom.leach-at-sikich.com |
|
I emailed Mr. Leach with some inquiries regarding the informal proposal for the financial audit and compliance attestation engagement of the Department of Healthcare and Family Services for the two years ending June 30, 2017. |
|
James Froehner, Audit Manager |
4/13/17 1:38pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone James Froehner 217-785-3923 Heather Powell 217-429-2411 |
2 minutes |
I informed Ms. Powell that the Office accepted the firm’s offer for the FY17 Illinois Gaming Board, Illinois Gaming Fund financial audit and the contracts were being mailed today. |
|
Thomas L. Kizziah, Audit Manager |
4/13/17 1:42pm |
Cathy Baumann, Partner KPMG LLP |
No |
None |
Phone Cathy Baumann 312-665-8980 Thomas L. Kizziah 217-782-0816 |
5 minutes |
I called Cathy to let her know that our Office had accepted her most recent proposal to perform the upcoming engagement for the Illinois Housing Development Authority. We discussed the timetable and staffing. |
|
Bruce Bullard Director |
4/11/17 12.42pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Heather Powell hpowell-at-bkd.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Received e-mail from Ms. Powell concerning discussions on April 10th. Email addressed part of my request from BKD LLP concerning additional or clarifying information concerning a proposal submitted to the OAG in response to an RFP. |
|
Bruce Bullard Director |
4/11/17 1:35pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Heather Powell hpowell-at-bkd.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
I responded to Ms. Powell regarding information she transmitted in her e-mail at 12:42pm. |
|
Bruce Bullard Director |
4/11/17 1:41pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Heather Powell hpowell-at-bkd.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Received e-mail from Ms. Powell concerning my email earlier in the day. Email addressed part of the OAG request from BKD LLP Concerning additional or clarifying information concerning a proposal submitted to the OAG in response to an RFP. |
|
Bruce Bullard Director |
4/11/17 1:44pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Heather Powell hpowell-at-bkd.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
I responded to Ms. Powell regarding e-mail sent at 1:41pm. |
|
Bruce Bullard Director |
4/11/17 4:27pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Heather Powell hpowell-at-bkd.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Ms. Powell responded to my e-mail sent at 1:44pm. |
|
Bruce Bullard Director |
4/12/17 2:43pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Heather Powell hpowell-at-bkd.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Ms. Powell transmitted the remaining information requested on April 10th. |
|
Bruce Bullard Director |
4/12/17 3:00pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Heather Powell hpowell-at-bkd.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Sent e-mail to Ms. Powell to acknowledge receipt of all items requested from BKD LLP. |
|
Bruce Bullard Director |
4/11/17 12.59pm |
Jeff Bonick Managing Principal CliftonLarsonAllen |
No |
None |
Jeff Bonick Jeff.Bonick-at-claconnect.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Received an e-mail from Mr. Bonick concerning discussions on April 10th. Email addressed additional information I requested from CliftonLarsonAllen LLP concerning a proposal submitted in response to an OAG RFP. |
|
Bruce Bullard Director |
4/13/17 |
Jeff Bonick Managing Principal CliftonLarsonAllen |
No |
None |
Phone: Jeff Bonick 309-495-8731 Bruce Bullard 217-782-0811 |
Phone 2 minutes |
Mr. Bonick called to ensure I had received his e-mail sent on April 11th. I confirmed that I had received it. |
|
Stephanie Wildhaber, Audit Manager |
4/11/17 3:00 pm |
Deborah Ringer, Partner Kerber, Eck & Braeckel |
No |
Kate Ward, Partner, Kerber, Eck & Braeckel Marci Petropoulos, Manager, Kerber, Eck & Braeckel Amanda Trimmer, Fiscal Manager, Secretary of State |
Meeting was held in person at the office of Kerber, Eck & Braeckel |
45 minutes |
A meeting was held to discuss the completed preliminary survey questionnaire. |
|
Lisa Kaigh, Audit Manager |
04/14/17 9:54 a.m. |
Jennifer Roan, Partner Adelfia LLC |
No |
Stella Marie Santos, Managing Partner, Adelfia LLC Sara Metzger, OAG Audit Manager |
Lisa Kaigh lkaigh-AT-auditor.illinois.gov Jennifer Roan jsroan-AT-adelfiacpas.com Stella Marie Santos sbsantos-AT-adelfiacpas.com Sara Metzger smetzger-AT-auditor.illinois.gov |
|
Ms. Roan e-mailed to inform us that Adelfia had received FedEx confirmation that the signed contracts for IGIC and Dept. of Ag. Had been delivered. |
|
Lisa Kaigh, Audit Manager |
04/14/17 9:55 a.m. |
Jennifer Roan, Partner Adelfia LLC |
No |
Stella Marie Santos, Managing Partner, Adelfia LLC Sara Metzger, OAG Audit Manager |
Lisa Kaigh lkaigh-AT-auditor.illinois.gov Jennifer Roan jsroan-AT-adelfiacpas.com Stella Marie Santos sbsantos-AT-adelfiacpas.com Sara Metzger smetzger-AT-auditor.illinois.gov |
|
I responded to Ms. Roan’s e-mail stating we had received the signed contracts. |
|
Janis Van Durme, Audit Manager |
4/13/17 11:55 am |
Tom Leach Sikich LLP Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Tom Leach: Tom.leach-at-sikich.com |
|
Mr. Leach responded to my inquiries regarding the HFS FY17 engagements. |
|
Janis Van Durme, Audit Manager |
4/13/17 3:30 pm |
Tom Leach Sikich LLP Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Tom Leach: Tom.leach-at-sikich.com |
|
Mr. Leach sent revised Informal Proposal documents regarding the HFS FY17 engagements. |
|
Janis Van Durme, Audit Manager |
4/13/17 1:45 pm |
Jennifer Roan Adelfia LLC Partern |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfiacpas.com |
|
I sent Ms. Roan inquiries regarding her submission of the firm’s Informal Proposal of the ICJIA FY17 compliance engagement. |
|
Janis Van Durme, Audit Manager |
4/14/17 10:50 am |
Paul Pelletier Borschnack,Pelletier & Co Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Paul Pelletier: Ppelletier-at-bpc-cpa.com |
|
I sent Mr. Pelletier inquiries regarding his submission of the firm’s Informal Proposal of the DHR FY17 compliance engagement. |
|
Megan Green, Audit Manager |
4/13/17 2:37 PM
4/13/17 4:06PM |
Jennifer Roan, Director Adelfia LLC |
No |
Stella Santos, Managing Director, Adelfia LLC |
Megan Green mgreen-AT-auditor.illinois.gov Jennifer Roan jsroan-AT-adelfiacpas.com Stella Marie Santos sbsantos-AT-adelfiacpas.com |
|
I asked Ms. Roan the rate Adelfia was proposing per hour for the FY17 Capital Development Board engagement and stated asked if she would be available to have a preliminary survey phone call with CDB. Jennifer responded with the rate per hour and that Adelfia will get CDB’s availability for a preliminary survey phone call. |
|
Janis Van Durme, Audit Manager |
4/14/17 1:13 pm |
Paul Pelletier Borschnack,Pelletier & Co Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Paul Pelletier: Ppelletier-at-bpc-cpa.com |
|
Mr. Pelletier sent me responses to my inquiries regarding his submission of the firm’s Informal Proposal of the DHR FY17 compliance engagement. |
|
Janis Van Durme, Audit Manager |
4/14/17 3:05 pm |
Paul Pelletier Borschnack,Pelletier & Co Partner |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Paul Pelletier: Ppelletier-at-bpc-cpa.com |
|
I sent Mr. Pelletier responses to some of his inquiries of the firm’s Informal Proposal of the DHR FY17 compliance engagement. |
|
Johanna Helm. Audit Manager |
4/17/17 11:50 am |
Tami Knight, Kemper CPA Group, Partner |
No |
None |
Johanna Helm: Jhelm-AT-auditor.illinois.gov Tami Knight: Tknight-AT-kcpag.com |
|
I sent Ms. Knight inquiries regarding her submission of the firm’s Informal Proposal of the ICF FY17 financial and compliance engagement. I also informed her that Kemper CPA Group has been pre-qualified. |
|
Janis Van Durme, Audit Manager |
4/17/17 9 am |
Linda Abernethy Partner RSM US LLP |
No |
None |
Contact Info Janis Van Durme: (217) 782-8393 Linda Abernethy: (847) 413-6248 |
|
Ms. Abernethy sent me the signed copies of the contract for the FY17 DHS engagement. |
|
Janis Van Durme, Audit Manager |
4/15/17 2:17 |
Jennifer Roan, Partner Adelfia LLC |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfiacpas.com |
|
Ms. Roan sent responses to my inquiries for her firm’s Informal Proposal of the FY17 ICJIA compliance examination. |
|
Janis Van Durme, Audit Manager |
4/17/17 1:03 pm |
Tom Leach Partner Sikich LLP |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Tom Leach: Tom.leach-at-sikich.com |
|
I sent Mr. Leach notification of the OAG’s acceptance of his firm’s proposal for the FY17 HFS engagements. |
|
Janis Van Durme, Audit Manager |
4/17/17 1:27 pm |
Paul Pelletier Partner Borschnack Pelletier & Co |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Paul Pelletier: Ppelletier-at-bpc-cpa.com |
|
I sent Mr. Pelletier notification of the OAG’s acceptance of his firm’s proposal for the FY17 DHR engagement. |
|
Christian Cortes, Audit Manager |
4/13/17 10:14 am |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
None |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com |
|
I informed Ms. Sy that I received the contract proposal for the Supreme Court Historic Preservation Commission and I would be reviewing it. I also requested she provide me with the contact information for Mr. Ortiz and a copy of the firm’s peer review letter. |
|
Christian Cortes, Audit Manager |
4/13/17 10:18 am |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
None |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com |
|
Ms. Sy provided me with the contact information for Mr. Ortiz and his secretary as well as a copy of the firm’s peer review. |
|
Christian Cortes, Audit Manager |
4/13/17 3:25 pm |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
None |
Phone: Christian Cortes: 217-558-4243 Marites Sy: 312-876-1900 |
12 minutes |
I discussed with Ms. Sy changes to the proposed Phase II timetable and requested she provide me with her firm’s DHR Public Contract Number form. |
|
Christian Cortes, Audit Manager |
4/13/17 3:43 pm |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
None |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com |
|
Ms. Sy provided me with the a revised Phase II Schedule 1 and the firm’s DHR form. |
|
Thomas L. Kizziah, Audit Manager |
4/17/17 12:56 pm |
Leilani Rodrigo, Partner E.C. Ortiz & Co., LLP |
No |
None |
Leilani Rodrigo LNRodrigoATecortiz.com Thomas L. Kizziah tkizziahATauditor.illinois.gov |
|
Leilani emailed me the contracting documents for the upcoming Chicago State University engagement for the year ended June 30, 2017. This is the firm’s 2nd year on this engagement. |
|
Janis Van Durme, Audit Manager |
4/17/17 2:54 pm |
Linda Abernethy Partner RSM US LLP |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Linda Abernethy: Linda.Abernethy-at-rsmus.com |
|
I sent Ms. Abernethy some inquiries of the draft DHS contract for the FY17 engagemetns. |
|
Lisa Kaigh, Audit Manager |
04/17/17 9:13 p.m. |
Jennifer Roan, Partner Adelfia LLC |
No |
Stella Marie Santos, Managing Partner, Adelfia LLC |
Lisa Kaigh lkaigh-AT-auditor.illinois.gov Jennifer Roan jsroan-AT-adelfiacpas.com Stella Marie Santos sbsantos-AT-adelfiacpas.com |
|
Ms. Roan e-mailed a revised Partner’s Certification form to replace the one originally sent with their Informal Proposal for the FY16/17 IGIC engagement. |
|
Bruce Bullard Director |
4/18/17 8:06am |
Jeff Bonick Managing Principal CliftonLarsonAllen |
No |
Jane Clark Assistant Director Office of the Auditor General |
Phone: Jeff Bonick 309-472-4831 Bruce Bullard and Jane Clark 217-782-0811 |
3 minutes |
A telephone call was made to Mr. Bonick to let him know that the OAG had selected CliftonLarsenAllen’s proposal submitted in response to the OAG competitive RFP process to perform the upcoming financial audit, single audit, and State Compliance Examination of Northern Illinois University. Furthermore, Mr. Tom Kizziah from the OAG would be in contact with the firm in the near future to discuss the contracting process. |
|
Bruce Bullard Director |
4/18/17 8:10am |
Chris Mower Partner Crowe Horwath LLP |
No |
Jane Clark Assistant Director Office of the Auditor General |
Phone: Chris Mower 217-553-5056 Bruce Bullard and Jane Clark 217-782-0811 |
5 minutes |
A telephone call was made to Ms. Mower to let her know that the OAG had selected Crowe Horwath’s proposal submitted in response to the OAG competitive RFP process to perform the upcoming audits of the Illinois Office of the State Treasurer. Furthermore, Mr. Fox and Ms. Sherman from the OAG would be in contact with the firm in the near future to discuss the contracting process. |
|
Bruce Bullard Director |
4/18/17 8:16am |
Heather Powell Managing Director BKD LLP |
No |
Jane Clark Assistant Director Office of the Auditor General |
Phone: Heather Powell 217-421-6869 Bruce Bullard and Jane Clark 217-782-0811 |
3 minutes |
A telephone call was made to Ms. Powell to let her know that the OAG had selected BKD’s proposal submitted in response to the OAG competitive RFP process to perform the upcoming financial audits and compliance examination of the Teachers’ Retirement System. Furthermore, Mr. Fox from the OAG would be in contact with the firm in the near future to discuss the contracting process. |
|
Bruce Bullard Director |
4/18/17 8:21am |
Mr. Richard Winkel Managing Principal Winkel, Parker & Foster CPA PC |
No |
Jane Clark Assistant Director Office of the Auditor General |
Phone: Richard Winkel 563-242-3440 Bruce Bullard and Jane Clark 217-782-0811 |
3 minutes |
A telephone call was made to Mr. Winkel to let him know that the OAG had selected Winkel, Parker & Foster’s proposal submitted in response to the OAG competitive RFP process to perform the upcoming financial audit and compliance examinations of the Illinois Arts Council and Foundation. Furthermore, Ms. Lovejoy from the OAG would be in contact with the firm in the near future to discuss the contracting process. |
|
Thomas L. Kizziah, Audit Manager |
4/18/17 1:00 pm |
Jeff Bonick Managing Principal CliftonLarsonAllen LLP |
No |
None |
Phone: Jeff Bonick 309-472-4831 Thomas L. Kizziah 217-782-0816 |
10 minutes |
I called Jeff to congratulate him on the Firm’s successful proposal to perform the upcoming engagement for Northern Illinois University. We discussed the entrance conference, staffing, the timetables and the allocation of hours and dollars to work performed before July 1, 2017. Jeff agreed that he would provide me with the remaining contracting forms by Monday, April 24, 2017. |
|
Christian Cortes Audit Manager |
4/18/17 3:47 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
Edilberto Ortiz, Partner, E.C. Ortiz & Co., LLP
Beilah Santos-Castro, Secretary, E.C. Ortiz & Co., LLP |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com Edilberto Ortiz: ecortiz-AT-ecortiz.com B: bssantos-AT-ecortiz.com |
|
I informed Ms. Sy that our Office had accepted her firms contract proposal for the compliance examination of the Supreme Court Historic Preservation Commission. Also, informed her that the contract documents would be mailed this afternoon or early tomorrow morning. |
|
Adam Ausmus, Audit Manager |
4/17/17 2:59 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
Edilberto Ortiz, Partner, E.C. Ortiz & Co., LLP
Beulah Santos-Castro, Secretary, E.C. Ortiz & Co., LLP |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com Edilberto: ecortiz-AT-ecortiz.com Beulah: bssantos-AT-ecortiz.com |
|
Requested a revised page for the contract regarding the compliance examination of the Office of the Governor. The requested page was provided later that day at 4:17pm by Beulah Santos-Castro. |
|
Thomas L. Kizziah, Audit Manager |
4/20/17 11:27 am |
Leilani Rodrigo Partner – E.C. Ortiz and Co., LLP |
No |
None |
Phone Leilani Rodrigo 312-876-1900 Thomas L. Kizziah 217-782-0816 |
5 minutes |
I called Leilani to let her know that our Office had accepted her most recent proposal for the upcoming Chicago State University engagement for the year ended June 30, 2017. We discussed the timetable, staffing and recent University news media. |
|
Kathy Lovejoy, Audit Manager |
4/20/17 9:30 am |
Kristly McDaniel, Manager Winkel, Parker & Foster, CPA |
No |
None |
Phone Kathy Lovejoy 217-782-0798 Kristly MCDaniel 563-242-3440 |
10 minutes |
Kristly called to discuss the Arts Council and Arts Foundation engagement and timetable. |
|
Lisa Warden, Audit Manager |
4/13/17 9:35am |
Stella Santos, Managing Partner Adelfia LLC |
No |
None |
Phone Stella Santos 312-240-9500 Lisa Warden 217-782-9307 |
18 minutes |
Discussed informal proposal for FY17 Western Illinois University engagement and requested additional information for FY16/17 Illinois Supreme Court engagement. |
|
Lisa Warden, Audit Manager |
4/13/17 8:31pm |
Stella Santos, Managing Partner Adelfia LLC |
No |
None |
Email: Stella Santos sbsantos – AT – adelfiacpas.com Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Requested additional information for FY16/17 Illinois Supreme Court engagement. |
|
Lisa Warden, Audit Manager |
4/15/17 1:21 pm |
Stella Santos, Managing Partner Adelfia LLC |
No |
None |
Email: Stella Santos sbsantos – AT – adelfiacpas.com Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Received additional information for FY16/17 Illinois Supreme Court engagement. |
|
Lisa Warden, Audit Manager |
4/17/17 9:53 am |
Stella Santos, Managing Partner Adelfia LLC |
No |
None |
Email: Stella Santos sbsantos – AT – adelfiacpas.com Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Requested additional information for FY16/17 Illinois Supreme Court engagement. |
|
Lisa Warden, Audit Manager |
4/17/17 10:24 am |
Stella Santos, Managing Partner Adelfia LLC |
No |
None |
Email: Stella Santos sbsantos – AT – adelfiacpas.com Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Received additional information for FY16/17 Illinois Supreme Court engagement. |
|
Lisa Warden, Audit Manager |
4/14/17 9:21 am |
Kate Ward, Partner Kerber, Eck, & Braeckel, LLP |
No |
None |
N/A |
Hand delivery |
Received informal proposal worksheets for FY17 financial audit of the Illinois State Board of Education. |
|
Lisa Warden, Audit Manager |
4/20/17 3:29 pm |
Kate Ward, Partner Kerber, Eck, & Braeckel, LLP |
No |
None |
Email: Kate Ward katew-AT-kebcpa.cpa Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Requested additional information regarding FY17 financial audit of the Illinois State Board of Education. |
|
James Froehner, Audit Manager |
4/19/17 4:38pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Email: Heather Powell hpowell-AT-bkd.com James Froehner jfroehner-AT-auditor.illinois.gov |
|
Notified Ms. Powell an additional item was added to Schedule 3 of the contract for the Illinois Gaming Board. Ms. Powell replied at 4:44 agreeing with the change. |
|
James Froehner, Audit Manager |
4/20/17 9:36am |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone James Froehner 217-785-3923 Heather Powell 217-429-2411 |
2 minutes |
I informed Ms. Powell the Disclosure Form needed updating in the contract for the Illinois Gaming Board. Ms. Powell provided the updated form at 9:39am via email. |
|
Lisa Warden, Audit Manager |
4/21/17 12:08am |
Marci Petropoulos, Manager Kerber, Eck, & Braeckel, LLP |
No |
Kate Ward, Partner Kerber, Eck, & Braeckel, LLP |
Email: Marci Petropoulos marcip – AT – kebcpa.com Kate Ward katew – AT – kebcpa.com Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Received additional information regarding FY17 financial audit of the Illinois State Board of Education. |
|
Lisa Warden, Audit Manager |
4/21/17 9:06am |
Marci Petropoulos, Manager Kerber, Eck, & Braeckel, LLP |
No |
Kate Ward, Partner Kerber, Eck, & Braeckel, LLP |
Email: Marci Petropoulos marcip – AT – kebcpa.com Kate Ward katew – AT – kebcpa.com Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Requested additional information regarding FY17 financial audit of the Illinois State Board of Education. |
|
Heath Woodcock, Audit Manager |
4/21/17 10:45am |
Matt Clarkson, Manager Doehring, Winders & Co. LLP |
No |
None |
Phone: Matt Clarkson 217-235-0377 Heath Woodcock 217-558-4329 |
Phone |
Matt called to discuss availability for a conference call for a preliminary survey meeting. |
|
Kelly Mittelstaedt, Audit Manager |
4/20/17 11:20 am |
Jamie Wilkey, Partner, Lauterbach and Amen |
No |
Ameen Dada, Performance Audit Director, Office of the Auditor General |
Phone: Jamie Wilkey – 630-393-1483 Kelly Mittelstaedt – 217-785-1233 |
Phone 5 minutes |
Called to inform Jamie that her firm was awarded the audits for ROE #19 and #34 for FY 17. |
|
Stephanie Wildhaber, Audit Manager |
4/20/17 1:00 pm |
Janice Romack, Partner West & Company, LLC |
No |
Michael Lawler, Manager, West & Company, LLC Terri Davis, CFO OAG Peggy Hartston, Audit Manager, OAG Adam Ausmus, Audit Manager, OAG Bruce Bullard, Financial and Compliance Director, OAG Lisa Kaigh, Audit Supervisor, OAG |
Meeting was held in person at the Office of the Auditor General |
40 minutes |
A meeting was held with Ms. Romack and Mr. Lawler to discuss potential audit work. |
|
Stephanie Wildhaber, Audit Manager |
4/11/17 4:41 pm |
Marci Petropoulos, Manager Kerber, Eck & Braeckel |
No |
Debbie Ringer, Partner Kerber, Eck & Braeckel Kate Ward, Partner Kerber, Eck & Braeckel Josh Shugart, Manager Kerber, Eck & Braeckel |
Email: Marci Petropoulos marcip – AT – kebcpa.com Kate Ward katew – AT – kebcpa.com Debbie Ringer debbier – AT – kebcpa.com Josh Shugart joshs – AT – kebcpa.com Stephanie Wildhaber swildhaber – AT – auditor.illinois.gov
|
|
Marci provided revised hours for phase II for the Compliance Examination of the Office of the Secretary of State for the two years ended June 30, 2017. |
|
Stephanie Wildhaber, Audit Manager |
4/18/17 1:30 pm |
Deborah Ringer, Partner |
No |
None |
Phone: Debbie Ringer – (217) 789-0960 Stephanie Wildhaber – (217) 558-3971 |
5 minutes |
Discussed revisions to the phase II timetable for the Compliance Examination of the Office of the Secretary of State for the two years ended June 30, 2017. |
|
Stephanie Wildhaber, Audit Manager |
4/18/17 2:32 pm |
Deborah Ringer, Partner |
No |
Kate Ward, Partner Kerber, Eck & Braeckel |
Email: Debbie Ringer debbier – AT – kebcpa.com Kate Ward katew – AT – kebcpa.com Stephanie Wildhaber swildhaber – AT – auditor.illinois.gov |
|
Confirmed revisions to the phase II timetable for the Compliance Examination of the Office of the Secretary of State for the two years ended June 30, 2017. |
|
Peggy Hartson, Audit Manager |
4/20/17 12:30pm |
Janice Romack, Partner West and Company, LLC |
No |
Michael Lawler, Manager, West & Company, LLC |
In person Office of the Auditor General |
2 minutes |
Janice gave me the proposal documents for the upcoming FY16/17 GOMB engagement. |
|
Adam Ausmus, Audit Manager |
4/24/17 2:55 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
None |
Adam: aausmus-AT-auditor.illinois.gov Marites: musy-AT-ecortiz.com |
|
I informed Ms. Sy the contract for the Office of the Governor had been signed and a copy will be sent to her in the mail. |
|
Lisa Warden, Audit Manager |
4/24/17 7:44am |
Marci Petropoulos, Manager Kerber, Eck, & Braeckel, LLP |
No |
Kate Ward, Partner Kerber, Eck, & Braeckel, LLP |
Email: Marci Petropoulos marcip – AT – kebcpa.com Kate Ward katew – AT – kebcpa.com Lisa Warden lwarden – AT – auditor.illinois.gov |
|
Received additional information regarding FY17 financial audit of the Illinois State Board of Education. |
|
Lisa Warden, Audit Manager |
4/25/17 9:00am |
Kate Ward, Partner Kerber, Eck, & Braeckel, LLP |
No |
None |
Phone: Kate Ward 217-789-0960 Lisa Warden 217-782-9307 |
7 minutes |
Discussed revisions to timetable and allocation of hours between phases on FY17 financial audit of the Illinois State Board of Education. |
|
Janis Van Durme, Audit Manager |
4/24/17 1:21 pm |
Tom Leach, Partner Sikich LLP |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Tom Leach: Tom.leach-at-sikich.com |
|
I informed Mr. Leach the contract for HFS had been signed and a copy will be sent to him in the mail. |
|
Janis Van Durme, Audit Manager |
4/20/17 3:16 pm |
Jennifer Roan Partner Adelfia LLC |
No |
Stella Santos, Partner Adelfia LLC |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfiacpas.com Stella Santos: Sbsantos-at-adelfiacpas.com |
|
Requested a revised page for the contract regarding the compliance examination of the ICJIA for FY16/17. |
|
Janis Van Durme, Audit Manager |
4/19/17 3:25 pm |
Amy Sherwood Partner Sikich LLP |
No |
None |
Janis Van Durme: Jvandurme-at-auditor.illinois.gov Amy Sherwood: Amy.sherwood-at-sikich.com |
|
I informed Ms. Sherwood that I had received her signed copies of the contract for IDOR FY17 financial audit and would finalize the processing of the contract. |
|
Jon Fox, Audit Manager |
4/24/17 11:47 am |
Heather Powell, Managing Director BKD LLP |
No |
None |
Jon Fox: jfox-at-auditor.illinois.gov Heather Powell: hpowell-at-bkd.com |
|
I received BKD’s contract proposal for the FY17 Teachers’ Retirement System engagement. |
|
Paul Usherwood, Manager |
4/06/17 2:06 pm |
Kurt Gabouer, Partner, KPMG LLP |
No |
Dan Nugent, Manager, OAG |
Paul Usherwood: Rpusherwood-at-auditor.illinois .gov Kurt Gabouer: Kgabouer-at-KPMG.com Dan Nugent: Dnugent-at-auditor.illinois.gov |
|
I e-mailed Mr. Gabouer the 2017 Welcome Letter and Attachments for the FY16/17 compliance examination and financial audit of the Illinois Department of the Lottery. |
|
Paul Usherwood, Manager |
04/17/17 8:05pm |
Kurt Gabouer, Partner, KPMG LLP |
No |
Dan Nugent, Manager, OAG Kim Jane, Manager, KPMG LLP |
Paul Usherwood: Rpusherwood-at-auditor.illinois .gov Kurt Gabouer: Kgabouer-at-KPMG.com Dan Nugent: Dnugent-at-auditor.illinois.gov Jane Kim: Janekim-at-kpmg.com |
|
Discussed status of contracting of the Department of the Lottery engagement including the need to obtain an updated preliminary survey document. Mr. Gabouer indicated Ms. Kim would be manager on engagement subject to successful contract negotiation. I reminded Mr. Gabouer that KPMG needs to submit firm prequalification documents and they must be approved prior to completing any contract negotiations. Mr. Gabouer indicated he would follow up on precertification issue. |
|
Megan Green, Audit Manager |
4/18/17 8:48 pm |
Jennifer Roan, Director Adelfia LLC |
No |
None |
Megan Green mgreen-AT-auditor.illinois.gov Jennifer Roan: jsroan-AT-adelfiacpas.com |
|
Ms. Roan submitted a revised Exhibit 31-F – Partner’s Certification Statement to be included as part of the informal proposal. |
|
Megan Green, Audit Manager |
4/19/17 9:15am |
Jennifer Roan, Director Adelfia LLC |
No |
None |
Phone: Megan Green; 217-782-0818 Jennifer Roan: 312-240-9500 |
5 minutes |
Discussed the budgeted number of hours and the timetable for the Capital Development Board financial audit for the year ended 6/30/17. |
|
Megan Green, Audit Manager |
4/24/17 10:12a m 4/24/17 10:16 am |
Jennifer Roan, Director Adelfia LLC |
No |
None |
Megan Green mgreen-AT-auditor.illinois.gov Jennifer Roan: jsroan-AT-adelfiacpas.com |
|
I asked Ms. Roan if she wanted to make any final changes to the contract timetable or proposed number of hours. Ms. Roan responded no. |
|
Megan Green, Audit Manager |
4/24/17 2:10 pm |
Jennifer Roan, Director Adelfia LLC |
No |
None |
Phone: Megan Green; 217-782-0818 Jennifer Roan: 312-240-9500 |
3 minutes |
I informed Ms. Roan that Adelfia’s contract proposal for the FY17 financial audit of the Capital Development Board was accepted and that I would be mailing the Phase I and Phase II contracts to Adelfia for signatures. |
|
Megan Green, Audit Manager |
4/26/14 12:22 pm |
Jennifer Roan, Director Adelfia LLC |
No |
None |
Megan Green mgreen-AT-auditor.illinois.gov Jennifer Roan: jsroan-AT-adelfiacpas.com |
|
I informed Ms. Roan that I had received her signed copies of the contract for the CDB FY17 financial audit and would finalize the processing of the contract. |
|
Christian Cortes Audit Manager |
4/26/17 12:11 pm |
Marites Sy, Partner, E.C. Ortiz & Co., LLP |
No |
Edilberto Ortiz, Partner, E.C. Ortiz & Co., LLP
Beilah Santos-Castro, Secretary, E.C. Ortiz & Co., LLP |
Christian Cortes: ccortes-AT-auditor.illinois.gov Marites Sy: musy-AT-ecortiz.com Edilberto Ortiz: ecortiz-AT-ecortiz.com B: bssantos-AT-ecortiz.com |
|
I informed Ms. Sy that the contract for the Supreme Court Historic Preservation Commission had been signed and a copy would be sent to her in the mail. |
|
Stephanie Wildhaber, Audit Manager |
4/26/17 2:38 pm |
Michael Lawler, Manager West & Company, LLC |
No |
None |
Phone: Michael Lawler: (217) 664-4848 Stephanie Wildhaber: (217) 558-3971 |
12 minutes |
Discussed potential audit work of the Illinois Commerce Commission. |
|
Stephanie Wildhaber, Audit Manager |
4/27/17 9:54 am |
Janice Romack, Partner West & Company, LLC |
No |
None |
Phone: Janice Romack: (217) 664-4848 Stephanie Wildhaber: (217) 558-3971 |
15 minutes |
Discussed potential audit work of the Illinois Commerce Commission. |
|
Heath Woodcock, Audit Manager |
4/26/17 2:13 pm4 |
Matt Clarkson, Manager Doehring, Winders & Co. LLP |
No |
None |
Email: Heath Woodcock: hwoodcock-AT-auditor.illinois.gov Matt Clarkson: mclarkson-AT-dwcocpa.com |
|
Matt emailed me with a preliminary survey meeting date of 5/17 and wanted to know if that would work with me or if we needed to push the meeting up. |
|
Heath Woodcock, Audit Manager |
/26/17 3:50 pm |
Matt Clarkson, Manager Doehring, Winders & Co. LLP |
No |
None |
Phone: Matt Clarkson 217-235-0377 Heath Woodcock 217-558-4329 |
3 minutes |
I called Matt to discuss the preliminary survey meeting date of 5/17 and told him we needed to push the meeting up to as soon as possible so that we can get the contract ready and start Phase I work. He said he would reach out to LRB and push the meeting to sometime next week. |
|
Heath Woodcock, Audit Manager |
4/27/17 10:27 am |
Matt Clarkson, Manager Doehring, Winders & Co. LLP |
No |
None |
Email: Heath Woodcock: hwoodcock-AT-auditor.illinois.gov Matt Clarkson: mclarkson-AT-dwcocpa.com |
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Matt informed me that the preliminary survey meeting with LRB will take place on Thursday, May 4th at 8:30 am. He also said they would be participating via teleconference and that they would take care of setting up the phone call. |
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Jose G. Roa, Audit Manager |
4/25/17 11:10am |
Angela Allen, Director Washington Pittman and McKeever LLC |
No |
N/A |
Telephone: Angela Allen: (312) 786-0330 Jose G. Roa: (312) 814-4008 |
5 minutes |
Requested status update on informal proposal for the Illinois Mathematics & Science Academy and IMSA Fund engagement. Angela stated proposal will be provided soon. |
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Jose G. Roa, Audit Manager |
4/26/17 9:31am |
Angela Allen, Director Washington Pittman and McKeever LLC |
No |
N/A |
Email: Angela Allen: aallen-AT-wpmck.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Firm provided informal proposal for the Illinois Mathematics & Science Academy and IMSA Fund engagement |
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Jose G. Roa, Audit Manager |
4/20/17 5:41pm |
Christine Torres, Partner Crowe Horwath LLP |
No |
N/A |
Email: Christine Torres: Christine.Torres-AT-crowehorath.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Firm provided contracting materials for the Illinois Student Assistance Commission engagement. |
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Jose G. Roa, Audit Manager |
4/21/17 10:12am 10:24am |
Christine Torres, Partner Crowe Horwath LLP |
No |
N/A |
Email: Christine Torres: Christine.Torres-AT-crowehorath.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Requested additional contracting materials for the Illinois Student Assistance Commission engagement and adjustment to provided materials. Firm responded additional materials will be provided. |
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Jose G. Roa, Audit Manager |
4/24/17 4:43pm |
Christine Torres, Partner Crowe Horwath LLP |
No |
N/A |
Email: Christine Torres: Christine.Torres-AT-crowehorath.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Firm provided requested additional contracting materials for the Illinois Student Assistance Commission engagement. |
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Jose G. Roa, Audit Manager |
4/25/17 8:33am 9:17am |
Christine Torres, Partner Crowe Horwath LLP |
No |
N/A |
Email: Christine Torres: Christine.Torres-AT-crowehorath.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Notified the Firm contract will be processed and requested preferred mailing address. Firm responded with preferred mailing address. |
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Jose G. Roa, Audit Manager |
4/27/17 4:22pm |
Christine Torres, Partner Crowe Horwath LLP |
No |
N/A |
Email: Christine Torres: Christine.Torres-AT-crowehorath.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Notified the Firm contracts have been mailed. |
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Jose G. Roa, Audit Manager |
4/10/17 9:33am |
Mr. Paul Pelletier, Partner – Borschnack, Pelletier & Co |
No |
N/A |
Email: Paul Pelletier: ppelletier-AT-bpc-cpa.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Firm provided informal proposal for the Governors State University engagement. |
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Jose G. Roa, Audit Manager |
4/25/17 7:47am |
Mr. Paul Pelletier, Partner – Borschnack, Pelletier & Co |
No |
N/A |
Email: Paul Pelletier: ppelletier-AT-bpc-cpa.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Notified the Firm that contracts for the Governors State University engagement was signed. |
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Jose G. Roa, Audit Manager |
4/19/17 10:17am |
Mr. Paul Pelletier, Partner – Borschnack, Pelletier & Co |
No |
N/A |
Phone: Paul Pelletier: 815-933-1771 Jose G. Roa: 312-814-4008 |
3 minutes |
Paul notified me of error on contracts for the Governors State University engagement. He will correct error and initial next to corrections. |
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Jose G. Roa, Audit Manager |
4/18/17 8:50am |
Mr. Paul Pelletier, Partner – Borschnack, Pelletier & Co |
No |
N/A |
Phone: Paul Pelletier: 815-933-1771 Jose G. Roa: 312-814-4008 |
5 minutes |
Notified the Firm that informal proposal for the Governors State University engagement was accepted and to expect contracts in the near future. |
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Jose G. Roa, Audit Manager |
4/5/17 3:52pm |
Ms. Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
N/A |
Email: Gilda Priebe: gbpriebe-AT-ecortiz.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Firm provided informal proposal for the Northeastern Illinois University engagement. |
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Jose G. Roa, Audit Manager |
4/11/17 9am |
Ms. Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
N/A |
Phone: Gilda Priebe: 312-876-1900 Jose G. Roa: 312-814-4008 |
5 minutes |
Notified the Firm that informal proposal for the Northeastern Illinois University engagement was accepted and to expect contracts in the near future. |
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Jose G. Roa, Audit Manager |
4/25/17 7:46am |
Ms. Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
N/A |
Email: Gilda Priebe: gbpriebe-AT-ecortiz.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Notified the Firm that contracts for the Northeastern Illinois University engagement was signed. |
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Jose G. Roa, Audit Manager |
4/13/17 11:29am 1:51pm |
Mr. Joseph Evans, Partner RSM US LLP |
No |
N/A |
Email: Joseph Evans: Joseph.Evans-AT-rsmus.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Requested responses on scope impact on issues being discussed for proposal on the Department of Employment Security Engagement. |
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Jose G. Roa, Audit Manager |
4/12/17 2pm |
Mr. Joseph Evans, Partner RSM US LLP
Department of Employment Security Linda DeMore, Chief Financial Officer Jim Schrieber, Audit Liason Rex Crossland, Chief Internal Auditor |
No |
N/A |
Phone: Joe Evans: 312-634-4540 Jose G. Roa: 312-814-4008 Department of Employment Security: 312-793-2091 |
20 minutes |
Held a teleconference to discuss impact on audit effort on issues identified for the Department of Employment Security Engagement. Notified everyone that scope will be reduced to only include a financial audit of proprietary fund and not governmental funds. Department stated concerns about the reduction of scope. |
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Jose G. Roa, Audit Manager |
4/27/17 2:15pm |
Mr. Joseph Evans, Partner RSM US LLP
|
No |
N/A |
Email: Joseph Evans: Joseph.Evans-AT-rsmus.com Jose G. Roa: jroa-AT-auditor.illinois.gov Phone: Joe Evans: 312-634-4540 Jose G. Roa: 312-814-4008 |
5 minutes |
Emailed Joseph letter regarding Department of Employment Security Engagement scope change that would be sent to the Department. Follow-up with call with Joseph to discuss letter and availability for teleconference. |
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Jose G. Roa, Audit Manager |
4/27/17 3pm |
Mr. Joseph Evans, Partner RSM US LLP
Department of Employment Security Linda DeMore, Chief Financial Officer Jim Schrieber, Audit Liason Rex Crossland, Chief Internal Auditor |
No |
N/A |
Phone: Joe Evans: 312-634-4540 Jose G. Roa: 312-814-4008 Department of Employment Security: 312-793-2091 |
15 minutes
5 minutes |
Held a teleconference to discuss letter on scope change to the Department of Employment Security Engagement. Notified everyone that scope will be reduced to only include a financial audit of proprietary fund and not governmental funds. Department stated concerns about the reduction of scope but agreed with the Offices position.
Follow-up with Joseph after teleconference who stated informal proposal will be provided in the near future and will incorporate scope change and additional effort for identified issues. |
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Jose G. Roa, Audit Manager |
4/28/17 1:02pm |
Mr. Joseph Evans, Partner RSM US LLP |
No |
N/A |
Email: Joseph Evans: Joseph.Evans-AT-rsmus.com Jose G. Roa: jroa-AT-auditor.illinois.gov |
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Provided informal proposal on the Department of Employment Security Engagement. |
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Peggy Hartson, Audit Manager |
4/27/17 3:54pm |
Mr. Michael Hillary, Principal CliftonLarsonAllen LLP |
No |
N/A |
Email: Michael Hillary: Mike.Hillart-AT-claconnect.com Peggy Hartson: pahartson-AT-auditor.illinois.gov |
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Provided the informal proposal on the Comptroller –Fiscal Officer Engagement for the year ended June 30, 2017. |
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Jon Fox, Audit Manager |
4/28/17 9:11 pm |
Chris Mower, Partner Crowe Horwath LLP |
No |
None |
Jon Fox: jfox-at-auditor.illinois.gov Chris Mower: chris.mower-at-crowehorwath.com |
|
I received Crowe Horwath’s contract proposal for the FY17 Office of the Treasurer, Fiscal Officer Responsibilities engagement. |
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Jon Fox, Audit Manager |
4/28/17 9:20 pm |
Chris Mower, Partner Crowe Horwath LLP |
No |
None |
Jon Fox: jfox-at-auditor.illinois.gov Chris Mower: chris.mower-at-crowehorwath.com |
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I received Crowe Horwath’s contract proposal for the FY17 Office of the Treasurer, Nonfiscal Officer Responsibilities engagement. |
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Bruce Bullard Director |
4/19/17 1:41pm |
Cathy Baumann Partner KPMG LLP |
No |
None |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov |
|
Sent e-mail to Ms. Baumann regarding Accounting Services on Call concerning consulting work for the OAG. (ie. Draft engagement letter and OAG Review notes) |
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Bruce Bullard Director |
4/19/17 2:48pm |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Follow-up e-mail to Ms. Baumann regarding Accounting Services on Call concerning consulting work for OAG concerning draft engagement letter. |
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Bruce Bullard Director |
4/20/17 8:27am |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Sent e-mail to Ms. Baumann regarding Accounting Services on Call concerning consulting work for OAG. |
|
Bruce Bullard Director |
4/20/17 10:30am |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Received e-mail from Ms. Baumann concerning Draft Engagement Letter. |
|
Bruce Bullard Director |
4/20/17 4:55 pm |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Sent e-mail to Ms. Baumann regarding Accounting Services on Call regarding consulting services. |
|
Bruce Bullarrd Director |
4/24/17 10:43am |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Sent Ms. Baumann an e-mail to arrange for possible conference call concerning Accounting Services on call consulting work. |
|
Bruce Bullard Director |
4/25/17 9:33am |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Received e-mail from Ms. Baumann regarding standards terms and conditions language concerning consulting contract. |
|
Bruce Bullard Director |
4/25/17 10:07am |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Received clean version of the standard terms and conditions for consulting contract. |
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Bruce Bullard Director |
4/25/17 12:03pm |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Sent Ms. Baumann an e-mail regarding proposed standard contract terms for consulting contract. |
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Bruce Bullard Director |
4/25/17 2:21pm |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Received e-mail from Ms. Baumann regarding revised scope and services language for consulting contract. |
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Bruce Bullard Director |
4/25/17 3:01pm |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Sent Ms. Baumann an e-mail regarding the revised engagement letter concerning consulting services. |
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Bruce Bullard Director |
4/27/17 11:56am |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Received revised and updated information from Ms. Baumann concerning the consulting contract with the OAG. |
|
Bruce Bullard Director |
4/28/17 9:37am |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Received updated materials from Ms. Baumann concerning the consulting contract with the OAG. |
|
Bruce Bullard Director |
4/27/17 3:27pm |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Sent Ms. Baumann and e-mail regarding updated materials concerning the consulting contract with OAG. |
|
Bruce Bullard Director |
4/28/17 3:26pm |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Cathy Baumann cbaumann-at-kpmg.com Bruce Bullard bbullard-at-auditor.illinois.gov Jane Clark jclark-at-auditor.illinois.gov |
|
Received e-mail concerning consulting contract with OAG. |
|
Bruce Bullard Director |
4/20/17 |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Phone Cathy Baumann 312-665-8980 Bruce Bullard 217-782-0811 Jane Clark 217-782-0811 |
Phone |
Telephone call regarding consulting work for the OAG. |
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Bruce Bullard Director |
4/24/17 |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Phone Cathy Baumann 312-665-8980 Bruce Bullard 217-782-0811 Jane Clark 217-782-0811 |
Phone |
Telephone call regarding consulting work for the OAG. |
|
Bruce Bullard Director |
4/25/17 |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Phone Cathy Baumann 312-665-8980 Bruce Bullard 217-782-0811 Jane Clark 217-782-0811 |
Phone |
Telephone call regarding consulting work for the OAG. |
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Bruce Bullard Director |
4/27/17 |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
Phone Cathy Baumann 312-665-8980 Bruce Bullard 217-782-0811 Jane Clark 217-782-0811 |
Phone |
Telephone call regarding consulting work for the OAG. |
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