April 2020

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee
Date/time of contact Name and title of
person making
contact and name of company
they
represent
Registered
Lobbyist?
Name and title
of each
additional
participant to
the
communication
Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.
Approximate
duration of
communication.
Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.
Thomas L. Kizziah Senior Audit Manager V 04/06/2020 07:58 AM Joseph Evans, Partner RSM US LLP No Telephone: Joseph 312-634-XXXX Thomas 217-782-XXXX 7 minutes I called Joseph to determine if he was still interested and independent to perform the upcoming financial audit of the Illinois Finance Authority. We discussed staffing, subcontractor, timing and the dollar budget for early work.
Reddy Bommareddi
Senior Audit Manager V
04/01/2020 18:20 PM Marites Sy, Partner E.C. Ortiz & Co., LLP No Email:MUSy-at-ecortiz.com rbommareddi-at-auditor.illinois.gov Email Tes emailed me updated proposal documents for the FY20 financial and compliance examination of Illinois Conservation Foundation.
Reddy Bommareddi
Senior Audit Manager V
04/06/2020 15:10 PM Marites Sy, Partner E.C. Ortiz & Co., LLP No Email:MUSy-at-ecortiz.com rbommareddi-at-auditor.illinois.gov Email Tes emailed me updated proposal documents for the FY20 financial and compliance examination of the Department of Natural Resources.
Elvin Lay, Statewide Single Audit Manager 04/07/2020 10:15 AM Cathy Baumann, Partner KPMG LLP No Telephone: Cathy (708) 205-XXXX Elvin (217)691-XXXX 13 minutes Discussed with Cathy as to who would be the contact for the FY'20 Statewide Single Audit contracting process, timing of entrance conferences, manner in which conferences were to be held, travel restrictions, and timing of beginning contract proceedures.
Peggy Hartson, Audit Manager 04/03/2020 11:36 AM Chuck Kozlik, Principal CliftonLarsonAllen LLP No Email: Chuck.kozlik-at-claconnect.com pahartson-at-auditor.illinois.gov Email Chuck emailed the informal proposal for IDOT.
Peggy Hartson, Audit Manager 04/07/2020 09:21 AM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com pahartson-at-auditor.illinois.gov Email Emailed Tom the welcome letter for the Comptroller Fiscal Officer and Nonfiscal Officer.
Megan Green, Audit Manager 04/06/2020 16:10 PM Amy Sherwood, Partner
Sikich
No Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov
Email I let Amy know we accepted Sikich's offer to perform the FY20 financial audit and FY19/20 compliance examination of the Capital Development Board, and that we would be mailing the contract for her signature.
Dennis Gibbons, Audit Manager 04/02/2020 15:46 PM Linda Chapa LaVia, Director, Illinois Dept. of Veterans' Affairs No Amy Sherwood, Partner, Sikich LLP; Joel Meints, Chief Internal Auditor, Illinois Dept. of Veterans' Affairs Email: Linda.ChapaLaVia-at-illinois.gov; Amy.Sherwood-at-sikich.com; Joel.A.Meints-at-illinois.gov
dgibbons-at-auditor.illinois.gov
Email I provided the notification letter for the FY19/20 Compliance Examination of the Illinois Dept. of Veterans' Affairs.
Dennis Gibbons, Audit Manager 04/02/2020 11:32 AM James Schreiber, Audit Liaison, Dept. of Employment Security No Joe Evans, Partner, RSM US LLP; Dan Sethness, Senior Assurance Manager, RSM US LLP; Briant Coombs, Accounting Services Division Manager, IDES; Kelly McGrath, Accounting and Reporting Manager, IDES Email: James.Schreiber-at-illinois.gov; Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Briant.Coombs-at-illinois.gov; Kelly.McGrath-at-illinois.gov; dgibbons-at-auditor.illinois.gov Email I inquired of Jim Schreiber about whether IDES was in a position to receive the FY20 financial audit notification letter.
Dennis Gibbons, Audit Manager 04/02/2020 12:06 PM James Schreiber, Audit Liaison, Dept. of Employment Security No Joe Evans, Partner, RSM US LLP; Dan Sethness, Senior Assurance Manager, RSM US LLP; Briant Coombs, Accounting Services Division Manager, IDES; Kelly McGrath, Accounting and Reporting Manager, IDES Email: James.Schreiber-at-illinois.gov; Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Briant.Coombs-at-illinois.gov; Kelly.McGrath-at-illinois.gov; dgibbons-at-auditor.illinois.gov Email Jim Schreiber asked when I would anticipate RSM beginning the FY20 IDES engagement.
Dennis Gibbons, Audit Manager 04/03/2020 10:06 AM Dan Sethness, Senior Assurance Manager, RSM US LLP No Joe Evans, Partner, RSM US LLP; Jim Schreiber, Audit Liaison, IDES; Briant Coombs, Accounting Services Division Manager, IDES; Kelly McGrath, Accounting and Reporting Manager, IDES Email: James.Schreiber-at-illinois.gov; Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Briant.Coombs-at-illinois.gov; Kelly.McGrath-at-illinois.gov; dgibbons-at-auditor.illinois.gov Email Dan Sethness informed Jim Schreiber that RSM was scheduled to begin work on the FY20 IDES engagement on June 1, with the entrance conference held in May.
Dennis Gibbons, Audit Manager 04/03/2020 10:06 AM Joe Evans, Partner, RSM US LLP No Dan Sethness, Senior Assurance Manager, RSM US LLP; Barbara Jarocki, Administrative Lead, RSM US LLP Email: Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Barbara.Jarocki-at-rsmus.com; dgibbons-at-auditor.illinois.gov Email Joe provided me with RSM's documents for the informal proposal of the FY20 Financial Audit of the Nonshared Proprietary Fund of the Dept. of Employment Security.
Dennis Gibbons, Audit Manager 04/06/2020 13:58 PM Joe Evans, Partner, RSM US LLP No Dan Sethness, Senior Assurance Manager, RSM US LLP; Barbara Jarocki, Administrative Lead, RSM US LLP Email: Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Barbara.Jarocki-at-rsmus.com; dgibbons-at-auditor.illinois.gov Email I requested that Joe provide the FY20 IDES financial audit informal proposal documents for E.C. Ortiz & Co, LLP (RSM's subcontractor on the engagement).
Dennis Gibbons, Audit Manager 04/06/2020 14:29 PM Barbara Jarocki, Administrative Lead, RSM US LLP No Joe Evans, Partner, RSM US LLP; Dan Sethness, Senior Assurance Manager, RSM US LLP Email: Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Barbara.Jarocki-at-rsmus.com; dgibbons-at-auditor.illinois.gov Email Barb provided me with the informal proposal documents for E.C. Ortiz & Co, LLP (subcontractors on the FY20 IDES financial audit engagement).
Dennis Gibbons, Audit Manager 04/07/2020 08:14 AM Thomas Chan, Acting Director, Department of Employment Security No Joe Evans, Partner, RSM US LLP; Isaac Burrows, CFO, IDES; James Schreiber, Audit Liaison, IDES Email: Thomas.D.Chan-at-illlinois.gov; Joseph.Evans-at-rsmus.com; Isaac.Burrows2-at-illinois.gov; James.Schreiber-at-illinois.gov; dgibbons-at-auditor.illinois.gov Email I provided the notification letter for the FY20 Financial Audit of the Department of Employment Security's Nonshared Proprietary Fund.
Dennis Gibbons, Audit Manager 04/07/2020 12:42 PM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com; dgibbons-at-auditor.illinois.gov Email I provided Amy with two additional notes for planning the informal proposal for the FY19/20 Compliance Examination of the Illinois Dept. of Veterans' Affairs.
Dennis Gibbons, Audit Manager 04/08/2020 15:48 PM Joe Evans, Partner, RSM US LLP No Dan Sethness, Senior Assurance Manager, RSM US LLP; Barbara Jarocki, Administrative Lead, RSM US LLP Email: Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Barbara.Jarocki-at-rsmus.com; dgibbons-at-auditor.illinois.gov Email I informed Joe that the FY20 IDES informal proposal was accepted, and asked if he would prefer the contracts be mailed to RSM's offices or to his residence.
Dennis Gibbons, Audit Manager 04/08/2020 16:22 PM Joe Evans, Partner, RSM US LLP No Dan Sethness, Senior Assurance Manager, RSM US LLP; Barbara Jarocki, Administrative Lead, RSM US LLP Email: Joseph.Evans-at-rsmus.com; Dan.Sethness-at-rsmus.com; Barbara.Jarocki-at-rsmus.com; dgibbons-at-auditor.illinois.gov Email Joe informed me the FY20 IDES contracts could be mailed to his residence.
Dennis Gibbons, Audit Manager 04/09/2020 09:23 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com; dgibbons-at-auditor.illinois.gov Email Amy replied to my notes for planning the FY19/20 Illinois Dept. of Veterans' Affairs examination.
Gordon French IS V 04/10/2020 10:07 AM Jason Contreras, sales Insight Jason Sturtewagen, sales CDW-G Crystal Boyd, sales CDS Office No Jason.ContrerasATinsight.com jasostATcdwg.com cboydATcdsot.com Email Request price quote for cartridges & patch cables
Jon Fox, Senior Audit Manager 04/06/2020 07:33 AM Heather Powell, Managing Director, BKD LLP No Email: hpowell-at-bkd.com; jfox-at-auditor.illinois.gov Email Received the proposal documents for the fiscal year 2020 financial audit and compliance examination of the Teachers' Retirement System
Jon Fox, Senior Audit Manager 04/09/2020 15:37 PM Heather Powell, Managing Director, BKD LLP No Telephone: Heather Powell (417) 831-XXXX; Jon Fox (217) 691-XXXX 1 hour and 6 minutes Heather and I had our early conference discussing the informal preliminary survey, new legislation, the appropriations bill and other items that might impact the fiscal year 2020 financial audit and State compliance examination of the Teachers' Retirement System. We discussed potential entrance conference and contract start dates. We discussed the impact of the COVID19 shutdown on Phase I of the fiscal year 2020 engagement. We discussed management of the new prepared-by-client documentation that must be maintained by the firms. We discussed new pronouncements by GAO, GASB, and the AICPA that will impact this year's and next year's engagements. We discussed elements of the contract proposal including the staffing, the timetables, site visits, the use of specialist, disclosure forms, and the most recent peer review. We also discussed the rate, hours, and allocation of the hours by auditor and contract phase and came to a tentative agreement on a contract pending necessary approvals.
Janis Van Durme,
Senior Audit Manager V
04/08/2020 10:29 AM Gilda B. Priebe, Partner
Adelfia LLP
No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: sbsantos-at-adelfiacpas.com, gbpriebe-at-adelfiacpas.com, jvandurme-at-auditor.illinois.gov Email I sent Ms. Priebe my review comments over the firm's submitted Informal Proposal it sent to perform the FY19/20 Department of Insurance State Compliance Examination.
Janis Van Durme,
Senior Audit Manager V
04/09/2020 11:16 AM Gilda B. Priebe, Partner
Adelfia LLP
No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: sbsantos-at-adelfiacpas.com, gbpriebe-at-adelfiacpas.com, jvandurme-at-auditor.illinois.gov Email Ms. Priebe and I had back and forth emails clearing the review comments I had over the Informal Proposal the firm had sent in to perform the FY19/20 Department of Insurance State Compliance Examination. The email exchange went through 2:00 pm on 4/9/2020.
Janis Van Durme,
Senior Audit Manager V
04/10/2020 08:52 AM Stella Maria Santos, Managing Partner
Adelfia LLP
No Gilda B. Priebe, Partner
Adelfia LLP
Email: sbsantos-at-adelfiacpas.com, gbpriebe-at-adelfiacpas.com, jvandurme-at-auditor.illinois.gov Email I sent Ms. Santos the notification that we had accepted the terms of their informal proposal and told her we had mailed out the draft contracts of the FY19/20 Department of Insurance State Compliance Examination for the firm's signature.
Janis Van Durme,
Senior Audit Manager V
04/06/2020 11:05 AM Linda Abernethy, Partner
RSM US LLP
No Bill Sarb, Audit Senior Manager
RSM US LLP
Email: Linda.Abernethy-at-rsmus.com, Bill.Sarb-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email I sent Ms. Abernethy my review comments over the firm's submitted Informal Proposal it sent to perform the FY20 IDOR engagements.
Janis Van Durme,
Senior Audit Manager V
04/06/2020 13:04 PM Bill Sarb, Audit Senior Manager
RSM US LLP
No Linda Abernethy, Partner
RSM US LLP
Email: Linda.Abernethy-at-rsmus.com, Bill.Sarb-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email Mr. Sarb sent me responses to my review comments over the firm's submitted Informal Proposal it sent to perform the FY20 IDOR engagements.
Janis Van Durme,
Senior Audit Manager V
04/09/2020 11:29 AM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email I sent Ms. Abernethy the notification that we had accepted the terms of their informal proposal and told her we had mailed out the draft contracts of the FY20 IDOR engagements.
Janis Van Durme,
Senior Audit Manager V
04/01/2020 08:22 AM Adam Pulley, Partner
CliftonLarsonAllen LLP
No Email: Adam.Pulley-at-claconnect.com, jvandurme-at-auditor.illinois.gov Email I sent Mr. Pully my review comments over the firm's revised Informal Proposal it sent to perform the FY20 DCFS engagements.
Janis Van Durme,
Senior Audit Manager V
04/01/2020 08:48 AM Adam Pulley, Partner
CliftonLarsonAllen LLP
No Email: Adam.Pulley-at-claconnect.com, jvandurme-at-auditor.illinois.gov Email Mr. Pully and I had back and forth emails clearing the review comments I had over the Informal Proposal the firm had sent in to perform the FY20 DCFS engagements . The email exchange went through 10:46 am on 4/1/2020.
Janis Van Durme,
Senior Audit Manager V
04/06/2020 15:54 PM Chuck Kozlik, Partner
CliftonLarsonAllen LLP
No Email: Chuck.Kozlik-at-claconnect.com, jvandurme-at-auditor.illinois.gov Email Mr. Kozlik sent me the the last document to finalize the Informal Proposal for the firm to perform the FY20 DCFS engagements.
Janis Van Durme,
Senior Audit Manager V
04/13/2020 08:20 AM Adam Pulley, Partner
CliftonLarsonAllen LLP
No Email: Adam.Pulley-at-claconnect.com, jvandurme-at-auditor.illinois.gov Email Mr. Pully notified me to tell me the firm had signed the draft contracts to perform the FY20 DCFS engagements.
Janis Van Durme,
Senior Audit Manager V
04/02/2020 17:02 PM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email Ms. Abernethy emailed me revised subcontractor documents for the firm's informal proposal for the FY20 DHS Financial Statement Audit.
Janis Van Durme,
Senior Audit Manager V
04/03/2020 11:34 AM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email Ms. Abernethy emailed me revised disclosure documents for the firm's informal proposal for the FY20 DHS Financial Statement Audit.
Janis Van Durme,
Senior Audit Manager V
04/01/2020 08:41 AM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email Mr. Shugart sent me the firm's informal proposal for the FY20 State Board of Education engagements.
Janis Van Durme,
Senior Audit Manager V
04/07/2020 10:00 AM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email I sent Mr. Shugart my review comments over the firm's submitted Informal Proposal it sent for the FY20 State Board of Education engagements.
Janis Van Durme,
Senior Audit Manager V
04/09/2020 15:53 PM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email Mr. Shugart responded to my review comments over the firm's submitted Informal Proposal for the FY20 State Board of Education engagements.
Janis Van Durme,
Senior Audit Manager V
04/10/2020 09:00 AM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Phone:
Van Durme 217-685-XXXX
Shugart: 217-789-XXXX
Phone- 5 minutes Mr. Shugart and I negotiated the timetable and hourly rate totals per Phase of the FY20 State Board of Education engagement contracts.
Janis Van Durme,
Senior Audit Manager V
04/10/2020 10:26 AM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email Mr. Shugart responded to a voicemail I had left him regarding the classification of hours to finalize the Informal Proposal for the FY20 State Board of Education engagements.
Janis Van Durme,
Senior Audit Manager V
04/10/2020 11:55 AM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email I sent Mr. Shugart the notification that we had accepted the terms of their informal proposal and told him we had mailed out the draft contracts of the FY20 State Board of Education engagements.
Janis Van Durme,
Senior Audit Manager V
04/13/2020 13:00 PM Linda Abernethy, Partner
RSM US LLP
No Phone:
Van Durme 217-685-XXXX
Abernethy: 630-533-XXXX
Phone- 5 minutes Ms. Abernethy and I discussed the final notiated hours and rate per hour to be split between Phase I and Phase II of the FY20 DHS financial audit.
Jon Fox, Senior Audit Manager 04/10/2020 13:25 PM Joe Evans, Partner, RSM US LLP No Bill Sarb, Audit Senior Manager
RSM US LLP
Email: Joe.Evans-at-rsmus.com, Bill.Sarb-at- rsmus.com, and jfox-at-auditor.illinois.gov Email Received the proposal documents for the fiscal year 2020 financial audit and compliance examination of the State Employees' Retirement System
Jon Fox, Senior Audit Manager 04/10/2020 13:27 PM Joe Evans, Partner, RSM US LLP No Bill Sarb, Audit Senior Manager
RSM US LLP
Email: Joe.Evans-at-rsmus.com, Bill.Sarb-at- rsmus.com, and jfox-at-auditor.illinois.gov Email Received the proposal documents for the fiscal year 2020 financial audit and compliance examination of the General Assembly Retirement System
Jon Fox, Senior Audit Manager 04/10/2020 13:29 PM Joe Evans, Partner, RSM US LLP No Bill Sarb, Audit Senior Manager
RSM US LLP
Email: Joe.Evans-at-rsmus.com, Bill.Sarb-at- rsmus.com, and jfox-at-auditor.illinois.gov Email Received the proposal documents for the fiscal year 2020 financial audit and compliance examination of the Judges' Retirement System
Megan Green, Audit Manager 04/10/2020 10:07 AM Amy Sherwood, Partner, Sikich LLP No Phone: Megan: (217) 417-XXXX, Amy (217) 862-XXXX 27 minutes Discussed submission of the signed contract for the FY19/20 Capital Development Board engagement. We also discussed getting started with the contracting processes for the FY20 Central Management Services engagement.
Janis Van Durme,
Senior Audit Manager V
04/13/2020 20:36 PM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email Mr. Shugart notified me to tell me the firm had received the draft contracts for the FY20 State Board of Education engagements.
Elvin Lay, Statewide Single Audit Manager 04/13/2020 07:22 AM Cathy Baumann, Partner KPMG LLP No Email: cbaumann-at-kpmg.com, elay-at-auditor.illinois.gov Email Discussion regarding background checks for the 2020 engagement.
Elvin Lay, Statewide Single Audit Manager 04/14/2020 09:06 AM Cathy Baumann, Partner KPMG LLP No Email: cbaumann-at-kpmg.com, elay-at-auditor.illinois.gov Email Response by Ms. Baumann regarding the follow-up she had relative to background checks for the 2020 engagement.
Janis Van Durme,
Senior Audit Manager V
04/14/2020 07:45 AM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email I sent Ms. Abernethy the notification that we had accepted the terms of their informal proposal and told her we had mailed out the draft contracts of the FY20 DHS financial audit.
Sara Metzger, Statewide Financial Audit Manager 04/14/2020 14:47 PM Chris Mower, Partner, Crowe LLP No Brandon Reed, Senior Manager, Crowe LLP Email: chris.mower-at-crowe.com
brandon.reed-at-crowe.com
smetzger-at-auditor.illinois.gov
email I sent Ms. Mower & Mr. Reed a proposed timetable for an amendment for the Treasurer Non Fiscal Officer Compliance Exam for FY18/19.
Sara Metzger, Statewide Financial Audit Manager 04/14/2020 14:52 PM Amy Sherwood, Partner, Sikich LLP No Email: Amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov
email I sent Ms. Sherwood a proposed timetable for an amendment for the Central Management Services Complaince Exam and OPEB allocation for FY18/19.
Sara Metzger, Statewide Financial Audit Manager 04/14/2020 17:52 PM Brandon Reed, Senior Manager, Crowe LLP No Chris Mower, Partner, Crowe LLP Email: chris.mower-at-crowe.com
brandon.reed-at-crowe.com
smetzger-at-auditor.illinois.gov
email Mr. Reed responded regarding the Treasurer Non Fiscal Officer Amendment with one suggested change.
Sara Metzger, Statewide Financial Audit Manager 04/15/2020 07:51 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov
email Ms. Sherwood responded in agreement to the proposed amendment for FY18/19 CMS.
Jon Fox, Senior Audit Manager 04/14/2020 15:25 PM Joe Evans, Partner, RSM US LLP No Email: Joe.Evans-at-rsmus.com. and jfox-at-auditor.illinois.gov Email Joe sent me RSM's Department of Human Rights Public Contract Number Form and a revised Disclosure Form for the the State Employees', Jugdes' and General Assembly Retirement System proposals.
Dennis Gibbons, Audit Manager 04/15/2020 08:45 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com; dgibbons-at-auditor.illinois.gov Email Amy asked if I could provide the mandate turnaround documents for each of the Illinois Dept. of Veterans' Affairs Homes.
Dennis Gibbons, Audit Manager 04/15/2020 10:36 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com; dgibbons-at-auditor.illinois.gov Email I provided Amy with the mandate turnaround documents and master mandate reports for the Illinois Dept. of Veterans' Affairs homes at Anna, LaSalle, Manteno, Quincy, and Chicago.
Jon Fox, Senior Audit Manager 04/15/2020 12:22 PM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com and jfox-at-auditor.illinois.gov Email Extended the due date for the preliminary survey related to the contract proposal for the Department of Commerce and Economic Opportunity biennial compliance examination.
Thomas L. Kizziah Senior Audit Manager V 04/14/2020 10:56 AM Chuck Kozlik, Principal CliftonLarsonAllen LLP No Email: Chuck.kozlik-at-claconnect.com tkizziah-at-auditor.illinois.gov Email As a result of being selected the winning proposal pertaining to RFP # 20-5, Chuck emailed me the contracting forms needed in order to prepare the contract for the Illinois Housing Development Authority for the year ended June 30, 2020.
Thomas L. Kizziah Senior Audit Manager V 04/15/2020 13:17 PM Joseph Evans, Partner RSM US LLP No Email: Jospeh.Evans-at-rsmus.com, tkizziah-at-auditor.illinois.gov Email Joe emailed me his proposal for the upcoming financial audit of the Illinois Finance Authority for the year ended June 30, 2020.
Thomas L. Kizziah Senior Audit Manager V 04/16/2020 07:56 AM Joseph Evans, Partner RSM US LLP No Email: Jospeh.Evans-at-rsmus.com, tkizziah-at-auditor.illinois.gov Email I emailed Joe a counteroffer to the price component of the proposal that he submitted relating to the Illinois Finance Authority.
Thomas L. Kizziah Senior Audit Manager V 04/16/2020 09:59 AM Joseph Evans, Partner RSM US LLP No Email: Jospeh.Evans-at-rsmus.com, tkizziah-at-auditor.illinois.gov Email Joe emailed me his acceptance of the counteroffer relating to his proposal for the upcoming financial audit of the Illinois Finance Authority for the year ended June 30, 2020.
Lisa Warden, Audit Manager 04/02/2020 10:02 AM Janice Romack, Partner West & Company, LLP No Phone: Janice 618-664-XXXX
Lisa 217-782-XXXX
23 minutes Janice stated the firm would be unable to perform the audit of the State Police Management Board for the two years ending 6/30/20 as previously agreed.
Lisa Warden, Audit Manager 04/03/2020 15:32 PM Michael Lawler, Manager West & Company, LLP No Janice Romack, Partner West & Company, LLP Email: Michael- Mlawler - at - westcpa.com Janice Jromack - at - westcpa.com Lisa Lwarden - at - auditor.illinois.gov Email Received informal proposal from firm to perform the 6/30/20 examination of the Office of the Attorney General.
Lisa Warden, Audit Manager 04/07/2020 11:09 AM Leilani Rodrigo, Partner E.C. Ortiz & Co. No Phone: Leilani 312-276-XXXX
Lisa 217-782-XXXX
12 minutes I asked the firm to propose amended timetable dates for the 12/31/19 audit of the Attorney Registration and Disciplinary Commission.
Lisa Warden, Audit Manager 04/07/2020 19:53 PM Leilani Rodrigo, Partner E.C. Ortiz & Co. No Email: Leilani LNRodrigo - at - ecortiz.com Lisa Lwarden - at - auditor.illinois.gov Email Rcceived proposed amended timetable for 12/32/19 Attorney Registration and Disciplinary Commission audit.
Lisa Warden, Audit Manager 04/09/2020 14:11 PM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Steven Bishop, Partner, Plante & Moran, PLLC Email: Vicki .VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com Lwarden - at - auditor.illinois.gov Email Received informal proposal to perform the FY20 audit of Southern Illinois University.
Lisa Warden, Audit Manager 04/09/2020 14:22 PM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Steven Bishop, Partner, Plante & Moran, PLLC Email: Vicki .VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com Lwarden - at - auditor.illinois.gov Email Received additional informal proposal forms to perform the FY20 audit of Southern Illinois University.
Lisa Warden, Audit Manager 04/10/2020 09:30 AM Leilani Rodrigo, Partner E.C. Ortiz & Co. No Email: Leilani LNRodrigo - at - ecortiz.com Lisa Lwarden - at - auditor.illinois.gov Email I notified Leilani we have approved the proposed timetable amendment.
Lisa Warden, Audit Manager 04/14/2020 12:53 PM Michael Lawler, Manager West & Company, LLP No Janice Romack, Partner West & Company, LLP Email: Michael- Mlawler - at - westcpa.com Janice Jromack - at - westcpa.com Lisa Lwarden - at - auditor.illinois.gov Email I requested additional information regarding the firm's informal proposal to perform the 6/30/20 examination of the Office of the Attorney General.
Lisa Warden, Audit Manager 04/14/2020 13:55 PM Michael Lawler, Manager West & Company, LLP No Janice Romack, Partner West & Company, LLP Email: Michael- Mlawler - at - westcpa.com Janice Jromack - at - westcpa.com Lisa Lwarden - at - auditor.illinois.gov Email Received revised informal proposal from firm to perform the 6/30/20 examination of the Office of the Attorney General.
Lisa Warden, Audit Manager 04/15/2020 11:11 AM Michael Lawler, Manager West & Company, LLP No Janice Romack, Partner West & Company, LLP Email: Michael- Mlawler - at - westcpa.com Janice Jromack - at - westcpa.com Lisa Lwarden - at - auditor.illinois.gov Email Received revised informal proposal information from firm to perform the 6/30/20 examination of the Office of the Attorney General.
Lisa Warden, Audit Manager 04/15/2020 14:23 PM Paul Pelletier, Partner Borschnack & Pelletier No Paul - 815-933-XXXX
Lisa - 217-782-XXXX
25 minutes Discussed timetable for firm's proposal on the FY20 examination of the Department on Aging.
Lisa Warden, Audit Manager 04/15/2020 15:10 PM Michael Lawler, Manager West & Company, LLP No Phone: Michael 618-664-XXXX
Lisa 217-782-XXXX
22 minutes Negotiated timetable and rate for the firm to perform the 6/30/20 examination of the Office of the Attorney General.
Lisa Warden, Audit Manager 04/16/2020 09:00 AM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Vicki: 269-567-XXXX
Lisa 217-782-XXXX
1 hour Negotiated contract details for 6/30/20 audit of Southern Illinois University and requested revisions to proposal.
Lisa Warden, Audit Manager 04/16/2020 11:26 AM Michael Lawler, Manager West & Company, LLP No Phone: Michael 618-664-XXXX
Lisa 217-782-XXXX
2 minutes Requested revised proposed timetable for the 6/30/20 examination of the Office of the Attorney General.
Lisa Warden, Audit Manager 04/16/2020 11:40 AM Michael Lawler, Manager West & Company, LLP No Janice Romack, Partner West & Company, LLP Email:
Michael- Mlawler - at - westcpa.com Janice Jromack - at - westcpa.com Lisa Lwarden - at - auditor.illinois.gov
Email Received revised timetable from firm to perform the 6/30/20 examination of the Office of the Attorney General.
Lisa Warden, Audit Manager 04/16/2020 03:30 AM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Vicki: 269-567-4618 Lisa 217-782-9307 20 minutes Requested proposed audit hours for 6/30/20 audit of Southern Illinois University.
Lisa Warden, Audit Manager 04/16/2020 04:23 AM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Steven Bishop, Partner, Plante & Moran, PLLC Email: Vicki .VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com Lwarden - at - auditor.illinois.gov Email Received additional information on the proposed audit hours for the FY20 audit of Southern Illinois University.
Lisa Warden, Audit Manager 04/16/2020 04:45 AM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Steven Bishop, Partner, Plante & Moran, PLLC Email: Vicki .VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com Lwarden - at - auditor.illinois.gov Email Received an additional proposal for audit hours by area for the FY20 audit of Southern Illinois University.
Lisa Warden, Audit Manager 04/16/2020 05:41 AM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Vicki: 269-567-XXXX
Lisa 217-782-XXXX
20 minutes Agreed on revised audit hours and timetable for 6/30/20 audit of Southern Illinois University.
Lisa Warden, Audit Manager 04/16/2020 06:18 AM Vicki VanDenBerg, Partner Plante & Moran, PLLC No Steven Bishop, Partner, Plante & Moran, PLLC Email: Vicki .VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com Lwarden - at - auditor.illinois.gov Email Received revised proposal forms detailing the agreed upon details for the FY20 audit of Southern Illinois University.
Reddy Bommareddi
Senior Audit Manager V
04/16/2020 09:30 AM Leilani Rodrigo, Partner E.C. Ortiz & Co., LLP No Rona Lagdamen, Manager E.C. Ortiz Co., LLP Phone: 1-888-895-6448 E.C. Ortiz conference line Reddy- 309-684-XXXX 30 minutes Discussed about the GASB 84 implementation along with sending PBA list to CSU. Also discussed about staffing plan and the contract start dates.
Jon Fox, Senior Audit Manager 04/20/2020 11:25 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at- sikich.com and jfox-at-auditor.illinois.gov Email Amy responded to an email I sent this morning regarding Sikich's contract proposal for the fiscal years 2019-2020 compliance examination of the Department Commerce and Economic Opportunity addressing: appropriations; new Public Acts; hours by class of auditor included in Sikich's proposal; and some suggested changes to the Informal Proposal Form page 2, Schedules 1 and 2, and the Staff Reassignment Data Sheet. We scheduled a time to disuss the engagement assignment materials and the Sikich proposal.
Sara Metzger, Statewide Financial Audit Manager 04/20/2020 11:18 AM Chris Mower, Partner, Crowe LLP No Brandon Reed, Senior Manager, Crowe LLP Email: chris.mower-at-crowe.com
brandon.reed-at-crowe.com
smetzger-at-auditor.illinois.gov
email I emailed the Welcome Letter for the FY20 Treasurer's Office financial audits.
Jon Fox, Senior Audit Manager 04/20/2020 12:44 PM Amy Sherwood, Partner, Sikich LLP No No Telephone:
Amy Sherwood (217) 862-XXXX
Jon Fox (217) 691-XXXX
35 minutes Amy and I had our early conference discussing the upcoming biennial State compliance examination of the Department of Commerce and Economic Opportunity (DCEO) in relation to Sikich's contract proposal. We discussed Amy's informal survey; the appropriations bills; new Public Acts and Executive Orders that might impact the engagement; new funds created; a citizens request to review grants; the OAG performance audit conducted on the EDGE tax credit program; potential issues with the DCEO's organization chart; and a potential finding regarding the Tourism Coordinating Council. We discussed the potential impact of the COVID 19 virus stay-at-home oreder on the engagment. We discussed the the OAG's emphasis on documenting and managing the documents request list.
Jon Fox, Senior Audit Manager 04/20/2020 14:14 PM Amy Sherwood, Partner, Sikich LLP No No Telephone:
Amy Sherwood (217) 862-XXXX
Jon Fox (217) 691-XXXX
4 minutes Amy and I discussed Sikich's proposal to conduct the biennial State compliance examination of the Department of Commerce and Economic Opportunity. We specifically discussed the staffing, timetable, potential site visits, the allocation of hours by Phase, by type of auditor, and by audit area. We discussed the rate and fee for conducting the engagement and came to an tenative agreement subject to approval by the Office of the Auditor General.
Jon Fox, Senior Audit Manager 04/20/2020 14:26 PM Amy Sherwood, Partner, Sikich LLP No No Email: Amy.Sherwood-at-sikich.com and jfox-at-auditor.illinois.gov Email Amy sent me a revised Informal Proposal Form, page 1, for the contract proposal to conduct the biennial State compliance examination of the Department of Commerce and Economic Opportunity.
Thomas L. Kizziah Senior Audit Manager V 04/20/2020 23:27 PM Cathy Baumann, Partner KPMG LLP No Email: Cbaumann-at-kpmg.com tkizziah-at-auditor.illinois.gov Email Cathy sent me her proposal for the upcoming engagement of the Illinois State Board of Investment for the year ended June 30, 2020.
Peggy Hartson, Audit Manager 04/15/2020 23:29 PM Tom Leach, Partner Sikich LLP No Email:tom.leach-at-sikich.com, pahartson-at-auditor.illinois.gov Email Tom emailed the informal proposals for the IOC - Fiscal Officer & IOC Nonfiscal engagements.
Peggy Hartson, Audit Manager 04/15/2020 12:15 PM Gilda B. Priebe, Partner
Adelfia LLP
No Email: gilda.priebe-at-adelfiacpas.com pahartson-at-auditor.illinois.gov Email Gilda emailed to inquire where to send the signed contracts.
Peggy Hartson, Audit Manager 04/22/2020 13:18 PM Tom Leach, Partner Sikich LLP No Phone: Peggy 217-524-XXXX
Tom 217-423-XXXX
5 minutes Tom & I discussed the upcoming engagement for EIU as well as the informal proposal
Thomas L. Kizziah Senior Audit Manager V 04/22/2020 14:55 PM Cathy Baumann, Partner KPMG LLP No Phone: Cathy 708-205-XXXX
Thomas 630-212-XXXX
5 minutes I called Cathy to let her know that our office had accepted her proposal for the upcoming engagement of the Illinois State Board of Investment. We discussed the timing and receipt of the contract forms along with the timing of the entrance conference.
Brian Metzger,
Information Specialist III
04/21/2020 08:30 AM Justin Fitzpatrick, Enterprise Account Manager
Interactive Digital Solutions
No Bryan Kendall, Technician
Interactive Digital Solutions
Zoom Call: https://e-idsolutions.zoom.us/j/97143402284?pwd=RUwzL2VzcHZSbFVtSW8vTzVoRWN2QT09 30 minutes Justin, Bryan and I discussed options for installing video conferencing equipment in a conference room at the Springfield office location. We discussed potential hardware requirements and installation needs.
Joe Butcher, Director 04/16/2020 21:09 PM Mike Noble, Consulting Actuary, Cheiron No Gene Kalwarski, Consulting Actuary
Matt Wells, Actuarial Analyst
Email: mnoble-at-cheiron.us
JButcher-at-auditor.illinois.gov
Email Mike provided Cheiron's proposal for their FY21 work as the State Actuary; I replied regarding one minor correction of a date; Mike provided the revised proposal
Stephanie Wildhaber, Audit Manager 04/21/2020 11:30 AM Amy Sherwood, Partner, Sikich LLP No Phone: Stephanie 217-556-XXXX
Amy 217-862-XXXX
15 minutes Amy & I discussed the upcoming engagement for SOS as well as the informal proposal
Megan Green, Audit Manager 04/20/2020 09:34 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov
Email I let Amy know the front office had signed the contract for the FY19/20 engagement of the Capital Development Board, and they could go ahead and begin work.
Elvin Lay, Statewide Single Audit Manager 04/23/2020 09:35 AM Cathy Baumann, Partner KPMG LLP No Telephone: Cathy (708) 205-XXXX
Elvin (217) 691-XXXX
15 minutes Discussed with Cathy as to the timing of receiving contract documents and when the contract will be provided to her for routing. Further discussed timing of entrance conferences and how to hold the conferences given the COVID-19 work environment.
Megan Green, Audit Manager 04/15/2020 08:01 AM Amy Sherwood, Partner, Sikich LLP No Ryan Randolph, Sikich Senior Audit Manager Email: Amy.Sherwood-at-sikich.com, Ryan.Randolph-at-sikich.com,
mgreen-at-auditor.illinois.gov
Email I asked Amy to provide justification for the proposed budget for the FY20 Department of Central Management Services Engagement being the same as FY18, given that they were underbudget by 700 hours during FY18. Amy and Ryan responded pension site visits, GASB 87, and workers compensation testing could take more time. She was ok with reducing the number of hours for the contract.
Megan Green, Audit Manager 04/17/2020 09:33 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov
Email Regarding the FY20 Department of Central Management Services engagement, I informed Amy that I reduced the number of hours by 300, and that the contract was being sent out for her signature.
Megan Green, Audit Manager 04/17/2020 09:40 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov
Email Amy asked where she should send the signed Department of Central Management Services contract; I responded she could send it directly to the Office of the Auditor General.
Megan Green, Audit Manager 04/27/2020 10:55 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov
Email I let Amy know the front office had signed the contract for the FY20 engagements of the Department of Central Management Services.
Elvin Lay, Statewide Single Audit Manager 04/29/2020 08:10 AM Cathy Baumann, Partner KPMG LLP No Email: cbaumann-at-kpmg.com, elay-at-auditor.illinois.gov Email Cathy sent me some items for the 2020 Statewide Single Audit contract
Elvin Lay, Statewide Single Audit Manager 04/29/2020 08:45 AM Cathy Baumann, Partner KPMG LLP No Email: cbaumann-at-kpmg.com, elay-at-auditor.illinois.gov Email The welcome letter and required documents were sent to Cathy for the 2020 SSA contract
Jane Clark, Director 04/29/2020 14:04 PM Ed Ortiz, Partner
E.C. Ortiz
No Phone: Ed Ortiz: 312-876-XXXX
Jane Clark 217-782-XXXX
Voice Mail Left Message for Ed letting him know his firm had been awarded the RFP for 20-9 Law Enforecment Training and Standards Board. I encouraged him to review the biid proposal materials. I asked him to call me if he had any questions. If none, I would have the audit manager assigned to the engagement reach out to him.
Jane Clark, Director 04/29/2020 14:10 PM Stella Maria Santos, Managing Partner
Adelfia LLP
No Phone: Jane Clark: 217-782-XXXX
Stella Santos: 708-369-XXXX
Phone - 4 minutes Informed Stell her firm was awarded the RFP 20-8 (Dept. of Juvenile Justice) engagement. I encouraged her to review the bid propsoal materials. I said I would be sending the letter out today and I would inform the assigned manager who will be reaching out to her to begin process.
Jane Clark, Director 04/29/2020 14:24 PM Joee Kawalski, Partner Plante Moran No Phone: Jane Clark: 217-782-XXXX Joe Kowalski: 312-980-XXXX Phone 7 minutes Informed Joe his firm was awarded the RFP 20-10 (Power Agency) engagement. I encouraged him to review the bid proposal materials. I said I would be sending the lettere out today and I would inform the assigned manager who will be reaching out to him to begin the process.
Janis Van Durme,
Senior Audit Manager V
04/17/2020 14:31 PM Adam Pulley, Partner
CliftonLarsonAllen LLP
No Email: Adam.Pulley-at-claconnect.com, jvandurme-at-auditor.illinois.gov Email Mr. Pully emailed me to ask if the FY20 DCFS engagements contract had been signed.
Janis Van Durme,
Senior Audit Manager V
04/20/2020 09:22 AM Adam Pulley, Partner
CliftonLarsonAllen LLP
No Email: Adam.Pulley-at-claconnect.com, jvandurme-at-auditor.illinois.gov Email I emailed Mr. Pulley to tell him that the FY20 DCFS engagements contract had been signed and he could start work on the engagements.
Janis Van Durme,
Senior Audit Manager V
04/14/2020 07:41 AM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email I emailed Ms. Abernethy to tell her the FY20 DHS engagement contract had been signed.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 09:44 AM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email Ms. Abernethy sent me an inquiry on whether or not the final contracts were signed for the FY20 DHS and FY20 IDOR engagements.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 09:46 AM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com, jvandurme-at-auditor.illinois.gov Email I sent Ms. Abernethy an email confirming that the contracts had been signed by all parties for the FY20 DHS and FY20 IDOR engagements.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 13:20 PM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email Mr. Shugart sent me an inquiry on whether or not the final contracts were signed for the the FY20 State Board of Education engagements.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 13:31 PM Josh Shugart, Partner
Kerber, Eck & Braeckel LLP
No Email: joshs-at-kebcpa.com, jvandurme-at-auditor.illinois.gov Email I sent Mr. Shugart an email confirming that the contracts had been signed by all parties for the FY20 State Board of Education engagements.
Janis Van Durme,
Senior Audit Manager V
04/14/2020 11:45 AM Stella Maria Santos, Managing Partner
Adelfia LLP
No Gilda B. Priebe, Partner
Adelfia LLP
Email: sbsantos-at-adelfiacpas.com, gbpriebe-at-adelfiacpas.com, jvandurme-at-auditor.illinois.gov Email Ms. Santos sent me an email letting me know the firm had received the draft contracts for the FY19/20 Department of Insurance State Compliance Examination, and she will send them back to the OAG.
Janis Van Durme,
Senior Audit Manager V
04/16/2020 11:02 AM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com
jvandurme-at-auditor.illinois.gov
Email Mr. Leach emailed me the Informal Proposal for the FY20 HFS engagement.
Janis Van Durme,
Senior Audit Manager V
04/17/2020 13:55 PM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com
jvandurme-at-auditor.illinois.gov
Email I emailed Mr. Leach my review comments over the Informal Proposal for the FY20 HFS engagement.
Janis Van Durme,
Senior Audit Manager V
04/20/2020 11:02 AM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com
jvandurme-at-auditor.illinois.gov
Email Mr. Leach emailed me a revised Informal Proposal for the FY20 HFS engagement.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 09:13 AM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com
jvandurme-at-auditor.illinois.gov
Email I emailed Mr. Leach my draft language for a Special Objective item in the draft FY20 HFS engagement contract.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 10:55 AM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com
jvandurme-at-auditor.illinois.gov
Email Mr. Leach emailed me back about Special Objective item language and requested a phone conference to discuss the draft FY20 HFS engagement contract.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 11:15 AM Tom Leach, Partner Sikich LLP No Phone: Tom Leach - 217-233-XXXX
Janis Van Durme - 217-685-XXXX
Phone 10 minutes Mr. Leach and I worked out the details of the Special Objective item language for the draft FY20 HFS engagement contract.
Janis Van Durme,
Senior Audit Manager V
04/21/2020 14:25 PM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com
jvandurme-at-auditor.illinois.gov
Email I emailed Mr. Leach that the office had accepted the terms of the informal proposal and was sending out the draft contract documents for the FY20 HFS engagement for the firm's signature.
Janis Van Durme,
Senior Audit Manager V
04/29/2020 12:26 PM Tom Leach, Partner Sikich LLP No Email: tom.leach-at-sikich.com
jvandurme-at-auditor.illinois.gov
Email I emailed Mr. Leach that all parties had signed the FY20 HFS engagement contract.
Jon Fox, Senior Audit Manager 04/30/2020 08:10 AM Joe Evans, Partner, RSM US LLP No Bill Sarb, Audit Senior Manager
RSM US LLP
Email: Joe.Evans-at- rsmus.com, Bill.Sarb-at-rsmus.com, and jfox-at-auditor.illinois.gov Email Joe was responding to an email I sent the previous day regarding RSM's proposal to conduct the financial audits and compliance examinations of the State Employees' (SERS), Judges' (JRS), and General Assembly (GARS) Retirement Systems. Joe accepted my suggested changes to his proposal that involved changes to the total hours proposed for the SERS engagement. He also accepted the changes I proposed to the allocation of hours by auditor and audit area for all three engagements. And he accepted my suggested changes to the timetable and staffing forms.
Gordon French IS V 04/30/2020 08:41 AM Jason Contreras, sales Insight Jason Sturtewagen, sales CDW-G Crystal Boyd, sales CDS Office No Jason.ContrerasATinsight.com jasostATcdwg.com cboydATcdsot.com Email Request price quote on Logitech Video Conferencing Equipment
Jon Fox, Senior Audit Manager 04/30/2020 11:02 AM Joe Evans, Partner, RSM US LLP No Telephone: Joe Evans (847) 413-XXXX and Jon Fox (217) 691-XXXX 54 minutes I called Joe discussed early conference items related to RSM's contract negotiations to perform the financial audit and compliance examinations of the State Employees', Judges', and General Assembly Retirement Systems. We discussed some questions I had related to their Disclosure Form. We confirmed we had a tentative agreement on the contract hours, rate, staffing and timetable pending approval of the Office of the Auditor General. RSM had no letter of comment on its most recent peer review. We discussed the preliminary survey, new legislation, the potential impact of the COVID 19 pandemic on the engagements, remote auditing, managing document request, and the impact of new standards effective this year.
Josť G. Roa, Auditor V 04/06/2020 14:11 PM Marites Sy, Partner, E.C. Ortiz & Co., LLP No E-mail: Marites musy-at-ecortiz.com Josť jroa-at-auditor.illinois.gov Firm E-mailed informal proposal for Northeastern Illinois University FY20 Financial Audit, Single Audit, and Compliance Examination.
Josť G. Roa, Auditor V 04/08/2020 09:25 AM Marites Sy, Partner, E.C. Ortiz & Co., LLP No E-mail: Marites musy-at-ecortiz.com Josť jroa-at-auditor.illinois.gov Firm E-mailed responses on questions for informal proposal for Northeastern Illinois University FY20 Financial Audit, Single Audit, and Compliance Examination.
Josť G. Roa, Auditor V 04/09/2020 13:02 PM Marites Sy, Partner, E.C. Ortiz & Co., LLP No E-mail: Marites musy-at-ecortiz.com Josť jroa-at-auditor.illinois.gov Firm E-mailed revised timetables for Northeastern Illinois University FY20 Financial Audit, Single Audit, and Compliance Examination.
Josť G. Roa, Auditor V 04/21/2020 10:27 AM Paul Pelletier, Partner, Borschnack, Pelletier & Co. No E-mail: Paul ppelletier-at-bpc-cpa.com Josť jroa-at-auditor.illinois.gov Firm E-mailed status on informal proposal for the Governors State University FY20 Financial Audit, Single Audit, and Compliance Examination.
Josť G. Roa, Auditor V 04/23/2020 16:15 PM Paul Pelletier, Partner, Borschnack, Pelletier & Co. No E-mail: Paul ppelletier-at-bpc-cpa.com Josť jroa-at-auditor.illinois.gov Firm E-mailed informal proposal for the Governors State University FY20 Financial Audit, Single Audit, and Compliance Examination.
Josť G. Roa, Auditor V 04/28/2020 12:40 PM Paul Pelletier, Partner, Borschnack, Pelletier & Co. No E-mail: Paul ppelletier-at-bpc-cpa.com Josť jroa-at-auditor.illinois.gov Firm E-mailed revised timetable for the Governors State University FY20 Financial Audit, Single Audit, and Compliance Examination.
Josť G. Roa, Auditor V 04/24/2020 10:22 AM Christine Torres, Partner, Crowe LLP No E-mail:
Christine Christine.Torres-at-crowe.com
Josť jroa-at-auditor.illinois.gov
Firm E-mailed status on informal proposal for the Illinois Student Assistance Commision FY20 Financial Audits and Compliance Examination.
Josť G. Roa, Auditor V 04/21/2020 12:57 PM Angela Allen, Principle, Washington, Pittman & McKeever LLC No E-mail: Angela aallen-at-wpmck.com Josť jroa-at-auditor.illinois.gov Firm E-mailed status update on informal proposal for the Illinois Mathematics & Science Academy and IMSA Fund FY20 Financial Audits and Compliance Examination.
Kathy Lovejoy, Principal IS Audits 04/06/2020 16:51 PM Michael Lawler, Manager West & Company, LLP No E-mail: Mlawler-at-westcpa.com Klovejoy-at-auditor.illinois.gov Emailed informal proposal documents
Kathy Lovejoy, Principal IS Audits 04/07/2020 09:10 AM Janice Romack, Partner West & Company, LLP No Phone West (618) 664-XXXX
Lovejoy (217) 556-XXXX
Discussed the additional hours requested in the informal proposal
Kathy Lovejoy, Principal IS Audits 04/07/2020 10:15 AM Janice Romack, Partner West & Company, LLP No Phone West (618) 664-XXXX
Lovejoy (217) 556-XXXX
Phoned Janice to state the OAG accepted the proposal.
Kathy Lovejoy, Principal IS Audits 04/20/2020 13:00 PM Janice Romack, Partner West & Company, LLP No Jromack-at-westcpa.com klovejoy-at-auditor.illinois.gov Emailed Janice to state contract was signed.
Kathy Lovejoy, Principal IS Audits 04/06/2020 08:36 AM Elda Arriola, Partner, E.C. Ortiz No EBArriola-at-ECOrtiz.com, Klovejoy-at-auditor.illinois.gov Emailed Elda to determine the location to mail contract.
Kathy Lovejoy, Principal IS Audits 04/06/2020 09:36 AM Elda Arriola, Partner, E.C. Ortiz No EBArriola-at-ECOrtiz.com, Klovejoy-at-auditor.illinois.gov Elda responded to email stating to the location to mail contracts.
Kathy Lovejoy, Principal IS Audits 04/20/2020 13:08 PM Elda Arriola, Partner, E.C. Ortiz No EBArriola-at-ECOrtiz.com, Klovejoy-at-auditor.illinois.gov Emailed Elda to state the contract had been signed.
Dennis Gibbons, Audit Manager 04/28/2020 09:15 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com; dgibbons-at-auditor.illinois.gov Email Amy asked me for my availability to schedule a phone call between Amy, myself, and Joel Meints (Chief Internal Auditor for the Illlinois Dept. of Veterans' Affairs) to discuss the logistics of the FY19/20 compliance examination of the Department.
Dennis Gibbons, Audit Manager 04/28/2020 09:29 AM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com; dgibbons-at-auditor.illinois.gov Email I provided Amy my availability for the week of 5/4-5/8/20 for a phone call with Amy and Joel Meints at the Illinois Dept. of Veterans' Affairs.
Dennis Gibbons, Audit Manager 04/29/2020 15:52 PM Amy Sherwood, Partner, Sikich LLP No Email: Amy.Sherwood-at-sikich.com; dgibbons-at-auditor.illinois.gov Email Amy provided me with Sikich's informal proposal for the FY19/20 compliance examination of the Illinois Dept. of Veterans' Affairs.
Lisa Warden, Audit Manager 04/20/2020 12:27 PM Ana Ausan, Partner, Adelfia LLC No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: Ana arausan - at - adelfiacpas.com Stella sbsantos - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov Email Firm submitted informal proposal to perform the financial, compliance and Single audit of Western Illinois University for the year ending 6/30/20.
Lisa Warden, Audit Manager 04/20/2020 13:34 PM Paul Pelletier, Partner Borschnack & Pelletier No Email: Paul ppelletier - at - bpc.com Lisa lwarden - at - auditor.illinois.gov Email Firm submitted informal proposal to perform the compliance examination of the Department on Aging for the two years ending 6/30/20.
Lisa Warden, Audit Manager 04/20/2020 14:24 PM Ana Ausan, Partner, Adelfia LLC No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: Ana arausan - at - adelfiacpas.com Stella sbsantos - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov Email I requested more information regarding firm's informal proposal to perform the financial, compliance and Single audit of Western Illinois University for the year ending 6/30/20.
Lisa Warden, Audit Manager 04/20/2020 15:25 PM Ana Ausan, Partner, Adelfia LLC No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: Ana arausan - at - adelfiacpas.com Stella sbsantos - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov Email Received additional information for firm's informal proposal to perform the financial, compliance and Single audit of Western Illinois University for the year ending 6/30/20.
Lisa Warden, Audit Manager 04/28/2020 15:20 PM Ana Ausan, Partner, Adelfia LLC No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: Ana arausan - at - adelfiacpas.com Stella sbsantos - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov Email I requested more information regarding firm's informal proposal to perform the financial, compliance and Single audit of Western Illinois University for the year ending 6/30/20.
Lisa Warden, Audit Manager 04/28/2020 17:47 PM Ana Ausan, Partner, Adelfia LLC No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: Ana arausan - at - adelfiacpas.com Stella sbsantos - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov Email Received additional information for firm's informal proposal to perform the financial, compliance and Single audit of Western Illinois University for the year ending 6/30/20.
Lisa Warden, Audit Manager 04/29/2020 10:10 AM Ana Ausan, Partner, Adelfia LLC No Stella Maria Santos, Managing Partner
Adelfia LLP
Email: Ana arausan - at - adelfiacpas.com Stella sbsantos - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov Email I requested more information regarding firm's informal proposal to perform the financial, compliance and Single audit of Western Illinois University for the year ending 6/30/20.
Lisa Warden, Audit Manager 04/29/2020 12:13 PM Ana Ausan, Partner, Adelfia LLC No Email: Ana arausan - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov Email Received additional information for firm's informal proposal to perform the financial, compliance and Single audit of Western Illinois University for the year ending 6/30/20.
Lisa Warden, Audit Manager 04/30/2020 10:50 AM Paul Pelletier, Partner, Borschnack, Pelletier & Co. No Phone: Paul 815-933-XXXX
Lisa 217-782-XXXX
21 minutes Negotiated terms of audit contract for Department on Aging FY19/20.
Lisa Warden, Audit Manager 04/30/2020 12:19 PM Paul Pelletier, Partner, Borschnack, Pelletier & Co. No Email: Paul ppelletier - at - bpc.com Lisa lwarden - at - auditor.illinois.gov Email Firm submitted revised hours by class of auditor for informal proposal to perform the compliance examination of the Department on Aging for the two years ending 6/30/20.
Lisa Warden, Audit Manager 04/30/2020 14:16 PM Ana Ausan, Partner, Adelfia LLC No Phone: Ana 312-240-XXXX
Lisa 217-782-XXXX
56 minutes Negotiated terms of audit contract for Western Illinois University for the year ending 6/30/20.