February 2019
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
|
Name and |
Date/time of contact |
Name and title of |
Registered |
Name and title |
Method of contact (oral
by phone, oral |
Approximate |
Provide a detailed
summary of the points made by each |
|
Donna Humphries |
02/05/2019 08:30 AM |
Devin Pool, HP sales |
No |
None |
Email: |
|
Received quote and information on HP printer/copier. |
|
Courtney Dzierwa Auditor V |
02/05/2019 10:53 AM |
Marites Sy, Partner |
No |
None |
Email: |
|
Discussed delays and potential timetable amendment for Department of Natural Resources engagement |
|
Courtney Dzierwa Auditor V |
02/04/2019 14:30 PM |
Marites Sy, Partner |
No |
None |
In person (OAG Springfield Office) |
10 minutes |
Discussed delays and potential timetable amendment for Department of Natural Resources engagement |
|
Courtney Dzierwa Auditor V |
02/05/2019 10:57 AM |
Marites Sy, Partner |
No |
None |
Email: |
|
Discussed delays and potential timetable amendment for Department of Natural Resources engagement |
|
Courtney Dzierwa Auditor V |
02/05/2019 13:49 PM |
Marites Sy, Partner |
No |
None |
Email: |
|
Notified Marites that the timetable amendment documents were ready for signature |
|
Stacie Sherman, Auditor IV |
02/06/2019 13:45 PM |
Stella Santos, Partner |
No |
None |
Email: |
|
Discussed potential timetable amendment for FY18 Western Illinois Unviersity complaince examination and single audit. |
|
Gordon French IS IV |
02/01/2019 09:06 AM |
JP Wilson with ASI, Inc. |
No |
None |
Email: jpwilsonATasisystem.com |
Email: |
Ask for price quote for HP Server extended warranty |
|
Gordon French IS IV |
02/07/2019 08:44 AM |
Ted Raymond & Sami Khudair, SolarWinds Software |
No |
None |
Email: ted.raymondATsolarwinds.com & sami.khudairATsolarwinds.com |
Email: |
Request information on patch management, asked for a demo and price quote. |
|
Lisa Warden, Auditor V |
02/08/2019 14:18 PM |
Vicki VanDenBerg, Partner, PlanteMoran |
No |
Steven Bishop, Partner Plante Moran |
Email: Lwarden - at - auditor.illinois.gov Vicki.VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com |
|
Proposed amended compliance timetable dates and requested proposed financial timetable amended date for FY18 audit of Southern Illinois University. |
|
Lisa Warden, Auditor V |
02/08/2019 14:39 PM |
Vicki VanDenBerg, Partner, PlanteMoran |
No |
Steven Bishop, Partner Plante Moran |
Email: Lwarden - at - auditor.illinois.gov Vicki.VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com |
|
Partner suggested 2 dates for the amended financial report due date and asked for input from the other partner for the FY18 Southern Illinois University audit. |
|
Lisa Warden, Auditor V |
02/08/2019 16:22 PM |
Vicki VanDenBerg, Partner, PlanteMoran |
No |
Steven Bishop, Partner Plante Moran |
Email: Lwarden - at - auditor.illinois.gov Vicki.VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com |
|
I proposed dates for the amended timetable and asked for additional feedback for the FY18 Southern Illinois university audit. |
|
Lisa Warden, Auditor V |
02/08/2019 17:33 PM |
Vicki VanDenBerg, Partner, PlanteMoran |
No |
Steven Bishop, Partner Plante Moran |
Email: Lwarden - at - auditor.illinois.gov Vicki.VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com |
|
The primary partner agreed to proposed date changes. |
|
Lisa Warden, Auditor V |
02/10/2019 13:41 PM |
Steven Bishop, Partner Plante Moran |
No |
Vicki VanDenBerg, Partner, Plante Moran |
Email: Lwarden - at - auditor.illinois.gov Vicki.VanDenBerg - at - plantemoran.com Steven.Bishop - at - plantemoran.com |
|
The secondary partner agreed to proposed amended timetable dates. |
|
Thomas L. Kizziah, Auditor V |
02/11/2019 10:45 AM |
Heather Powell, Managing Director, BKD LLP |
No |
Telephone: Heather Powell - 217-421-6869 Thomas L. Kizziah 217-782-0816 |
5 minutes |
I called Heather to ask her if the Firm was still interested in performing the State University Retirement System engagement for the year ended June 30, 2019 and if the Firm was still independent. She stated the Firm was interested in continuing and is still independent. We also discussed the timing for the start of the engagement. |
|
|
Thomas L. Kizziah, Auditor V |
02/11/2019 13:35 PM |
Joesph Evans, Partner, RSM US LLP |
No |
Telephone: Joseph Evans - 312-634-4540 Thomas L. Kizziah 217-782-0816 |
5 minutes |
I called Joe to ask him if the Firm was still interested in performing the Illinois Finance Authority engagement for the year ended June 30, 2019 and if the Firm was still independent. He stated the Firm was interested in continuing and is still independent. We also discussed the timing for the start of the engagement. |
|
|
Gordon French IS IV |
02/09/2019 13:48 PM |
Lukas Wine, Sales Manager |
No |
Email: lwineATsepusa.com |
|
Quote and info on their backup software soloution |
|
|
Gordon French IS IV |
02/13/2019 13:58 PM |
Crystal Boyd, CDS sales |
No |
Email: |
|
Ask for price quote on 2 32gb ironkeys |
|
|
Jane Clark, Director |
02/07/2019 10:51 AM |
Amy Sherwood, Partner Sikich LLP |
No |
phone: Jane Clark 217-782-0811 Amy Sherwood 217-793-3363 |
3 minutes |
I called Amy Sherwood to let her know the OAG had selected Sikich's proposals in response to the OAG competitive RFP process for both the Dept. of Lottery and the Capital Development Board. The assigned manager for each engagement will be reaching out to her in the near future to discuss the contracting process. |
|
|
Daniel J. Nugent, Senior Audit Manager |
02/14/2019 14:30 PM |
Amy Sherwood, Partner Sikich LLP |
No |
In-Person Oral Conversation at the Auditor General's Springfield Office |
4 minutes |
I discussed the next steps we needed to complete in order to start the Department of the Lottery's Fiscal Year 2019 engagements. I placed significant emphasis on the need to maintain the engagement timetable from the RFP. Ms. Sherwood indicated she was going to complete her steps as soon as possible. |
|
|
Stacie Sherman, Auditor IV |
02/08/2019 09:55 AM |
Stella Santos, Partner |
No |
Email: |
|
Ms. Santos provided the proposed dates for the contract amendment for the FY18 compliance examination of Western Illinois University. |
|
|
Stacie Sherman, |
02/11/2019 10:58 AM |
Stella Santos, Partner |
No |
Email: |
|
I let Ms Santos know that I prepared the contract amendments for the FY18 compliance examination of Western Illinois University and mailed them to her for her signature. |
|
|
Stacie Sherman, |
02/15/2019 00:45 AM |
Stella Santos, Partner |
No |
Email: |
|
Ms. Santos let me know that the signed contract amendment for the FY18 compliance examination of Western Illinois Unviersity was dropped off at the OAG. |
|
|
Thomas L. Kizziah, Auditor V |
02/19/2019 10:02 AM |
Joesph Evans, Partner, RSM US LLP |
No |
Telephone: Joseph Evans - 312-634-4540 Thomas L. Kizziah 217-782-0816 |
5 minutes |
I called Joe to discuss the timing of the Illinois Finance Authority engagement along with the hours needed to complete during Phase I of the contract. Joe stated he would send me his formal proposal later this week. |
|
|
Thomas L. Kizziah, Auditor V |
02/19/2019 10:02 AM |
Heather Powell, Managing Director, BKD LLP |
No |
Telephone: Heather Powell - 217-421-6869 Thomas L. Kizziah 217-782-0816 |
5 minutes |
I called Heather to discuss the timing of the State Universities engagement along with the hours needed to complete during Phase I of the contract. Heather stated she would drop off her formal proposal laster this week. |
|
|
Thomas L. Kizziah, Auditor V |
02/19/2019 11:20 AM |
Chuck Kozlik, Principal CliftonLarsonAllen LLP |
No |
Telephone: Chuck Kozlik - 630-368-3662 Thomas L. Kizziah 217-782-0816 |
5 minutes |
I called Chuck to discuss the timing of the upcoming Northern Illinois University engagement and ask him if he was still interested and independent. Chuck stated the firm was interested and independent. We also discussed the approximate start time and hours for the Phase I contract. |
|
|
Janis Van Durme, Auditor V |
02/14/2019 06:43 AM |
Linda Abernethy, RSM Partner |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Abernethy: Linda.Abernethy-at-rsmus.com |
I emailed Linda to discuss a proposed amendment 2 for the IDOR compliance and financial audit timetable. |
||
|
Janis Van Durme, Auditor V |
02/19/2019 11:06 AM |
Linda Abernethy, RSM Partner |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Abernethy: Linda.Abernethy-at-rsmus.com |
Linda emailed me a proposed timeline for the IDOR compliance and financial timetable. |
||
|
Janis Van Durme, Auditor V |
02/19/2019 10:29 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
Amy inquired if we could start the State Board of Elections FY18/19 compliance examination early. |
||
|
Janis Van Durme, Auditor V |
02/19/2019 11:15 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
I stated we could start the State Board of Elections FY18/19 compliance examination early. And confirmed Sikich was interested and independent to perform the engagement. I also set out the timeframe for the contract negotiation process. |
||
|
Thomas L. Kizziah, Auditor V |
02/19/2019 13:25 PM |
Jeffrey Bonick, Managing Principal CliftonLarsonAllen LLP |
No |
Phone: Jeffrey Bonick 813-384-2758 Thomas L. Kizziah 217-782-0816 |
7 minutes |
At my request, Jeff called me to discuss the upcoming engagement for the University of Illinois. I asked Jeff if he was still interested in performing the engagment and if he was independent. He answered both questions in the affirmative. We discussed the timing, staffing and the Phase I estimated hours. Jeff stated he would send me his proposal during the week of March 18. |
|
|
Thomas L. Kizziah, Auditor V |
02/19/2019 14:42 PM |
Catherine Baumann, Partner KPMG LLP |
No |
Phone: Catherine Baumann 312-665-8980 Thomas L. Kizziah 217-782-0816 |
10 minutes |
At my request, Cathy called me to discuss the upcoming engagements for the Illinois Development Finance Authority and the Illinois State Board of Investment. I asked Cathy if she was still interested in performing the engagments and if she was independent. She answered both questions in the affirmative for both engagements. We discussed the timing, staffing and the Phase I estimated hours. The timing of her proposals is contingent upon when we finalization of the June 30, 2018 engagements. |
|
|
Sara Metzger, Auditor V |
02/19/2019 10:24 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Metzger: smetzger-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
Amy inquired if we could start the Department of Central Management Services FY18/19 compliance examination and FY19 Financial audits when they have staff available. |
||
|
Sara Metzger, Auditor V |
02/19/2019 01:58 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Metzger: smetzger-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
I stated we could start the Department of Central Management Services FY18/19 compliance examination and FY19 Financial audits on their timeline. And confirmed Sikich was interested and independent to perform the engagement. I also let her know I would send the welcome letter in the next few weeks. |
||
|
Thomas L. Kizziah, Auditor V |
02/21/2019 13:28 PM |
Heather Powell, Managing Director, BKD LLP |
No |
In person (OAG Springfield Office) |
Heather dropped off her proposal for the upcoming State Universities Retirement System engagement. |
||
|
Thomas L. Kizziah, Auditor V |
02/22/2019 08:13 AM |
Joesph Evans, Partner, RSM US LLP |
No |
Email: Joseph.Evans-at-rsmus.com tkizziah-at-auditor.illinois.gov |
|
Joe email me his proposal for the upcoming Illinois Finance Authority engagement. |
|
|
Thomas L. Kizziah, Auditor V |
02/25/2019 10:30 AM |
Heather Powell, Managing Director, BKD LLP |
No |
Telephone: Heather Powell - 217-421-6869 Thomas L. Kizziah 217-782-0816 |
3 minutes |
I called Heather to let her know that our office accepted her proposal for the upcoming State Universities Retirement System engagement and that I would be overnighting the contract to her for signatures. |
|
|
Janis Van Durme, Auditor V |
02/25/2019 15:43 PM |
Amy Sherwood, Partner Sikich LLP |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
Sent Amy the Welcome Letter and attachments for the State Board of Elections FY18/19 Compliance Examination |
||
|
Janis Van Durme, Auditor V |
02/25/2019 15:49 PM |
Linda Abernethy, Partner |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Linda.Abernethy-at-rsmus.com |
Sent Linda an email inquirying if RSM was interested and independent to perform the DHS FY19 Financial Audit and the FY18/19 Compliance Examination. |
||
|
Janis Van Durme, Auditor V |
02/25/2019 15:52 PM |
Linda Abernethy, Partner |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Linda.Abernethy-at-rsmus.com |
Sent Linda an email inquirying if RSM was interested and independent to perform the IDOR FY19 Financial Audit. |
||
|
Janis Van Durme, Auditor V |
02/25/2019 15:54 PM |
Linda Abernethy, Partner |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Linda.Abernethy-at-rsmus.com |
Linda responded stating RSM was interested and independent to perform the IDOR FY19 Financial Audit. |
||
|
Janis Van Durme, Auditor V |
02/25/2019 15:53 PM |
Linda Abernethy, Partner |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Linda.Abernethy-at-rsmus.com |
Linda responded stating RSM was interested and independent to perform the DHS FY19 Financial Audit and the FY18/19 Compliance Examination. |
||
|
Daniel J. Nugent, Senior Audit Manager |
02/26/2019 15:02 PM |
Joesph Evans, Partner, RSM US LLP |
No |
Electronic Mail Nugent: dnugent-at-auditor.illinois.gov Evans: joseph.evans-at-rsmus.com |
I inquired of Mr. Evans if his firm was (1) interested in performing the Fiscal Year 2019 financial audit, Single Audit, and compliance examination of the Illinois State University and (2) independent. |
||
|
Daniel J. Nugent, Senior Audit Manager |
02/27/2019 07:45 AM |
Joesph Evans, Partner, RSM US LLP |
No |
Electronic Mail Nugent: dnugent-at-auditor.illinois.gov Evans: joseph.evans-at-rsmus.com |
Mr. Evans replied to my inquiry of February 26, 2019, indicating the firm was interested and independent. |
||
|
Daniel J. Nugent, Senior Audit Manager |
02/15/2019 09:04 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Electronic Mail Nugent: dnugent-at-auditor.illinois.gov Sherwood: asherwood-at-sikich.com |
I sent Ms. Sherwood the materials she would need to prepare an informal proposal for the upcoming Fiscal Year 2019 financial audit and compliance examination of the Department of the Lottery. |
||
|
Daniel J. Nugent, Senior Audit Manager |
02/19/2019 10:30 AM |
Amy Sherwood, Partner Sikich LLP |
No |
U. S. Mail |
Ms. Sherwood provided the informal proposal for the Fiscal Year 2019 financial audit and compliance examination of the Department of the Lottery. |
||
|
Daniel J. Nugent, Senior Audit Manager |
02/25/2019 13:30 PM |
Amy Sherwood, Partner Sikich LLP |
No |
Phone Nugent: (217) 524-8153 Sherwood: (217)793-3363 |
I called Ms. Sherwood to inform her we had accepted her informal proposal. |
||
|
Gordon French IS IV |
02/21/2019 14:57 PM |
SHI: Sales, Precilla Lin |
No |
Email: Precilla_LinATSHI.com |
Ask for price quote on Adobe Creative Suite upgrade |
||
|
Stephanie Wildhaber, Audit Manager |
02/19/2019 11:05 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Phone Wildhaber (217) 785-0165 Sherwood: (217)793-3363 |
5 minutes |
I called Amy to ask him if her firm was still interested in performing the Secretary of State Financial Audit for the year ended June 30, 2019, the FY18/19 Secretary of State Compliance Exmaination, as well as the FY18/19 Financial Audit and Compliance Examination of the Illinois Literacy Foundation. I also inquired if the firm was still independent. She stated the firm was interested in continuing and is still independent. I told her I would send the welcome letter in the near future. |
|
|
Teresa Davis |
02/28/2019 11:03 AM |
Keelan Alberts |
No |
Phone |
19 minutes |
Discussed the purchase and specifications of a new mailing system (postage machine). Requested a price quote for the mailing system. |
|
|
Megan Green |
02/19/2019 10:32 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Green: mgreen-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
Amy asked what I needed from her to set up the contracting documents. |
||
|
Megan Green |
02/20/2019 09:55 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Green: mgreen-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
I responded to Amy's question regarding what I need from her to set up contracting documents. I stated I would send her the 2019 Welcome Letter when it becomes available. |
||
|
Megan Green |
02/26/2019 15:23 PM |
Amy Sherwood, Partner Sikich LLP |
No |
Green: mgreen-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
Sent Amy the Welcome Letter and attachments for the Capital Development Board FY19 Financial Audit |
||
|
Megan Green |
02/28/2019 10:26 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Green: mgreen-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
Amy asked if I wanted her to schedule an entrance conference and include that specific date in the timetable or use the start date in the RFP. |
||
|
Megan Green |
02/28/2019 10:26 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Green: mgreen-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
I responded to Amy's question, stating it would be ok to go ahead and schedule the entrance conference and include that date in the timetable in the contract. |
||
|
Gordon French IS IV |
02/27/2019 11:50 AM |
Mahdi Elmokashfi, Matrix
System sales |
No |
Email: |
Price quote for annual renewal of GWAVA WASP |
||
|
Janis Van Durme, Auditor V |
02/28/2019 15:53 PM |
Amy Sherwood, Partner Sikich LLP |
No |
Van Durme: jvandurme-at-auditor.illinois.gov Sherwood: Amy.Sherwood-at-sikich.com |
Amy sent me the Informal Proposal package for the FY18/19 Compliance Examination of the State Board of Elections |