January 2024
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Sara Metzger, Assistant Director | 01/11/2024 10:12 AM | Nancy Kaplan, Director, CLA | No | James Kreiser, Principal, CLA | smetzger-at-auditor.illinois.gov
nancy.kaplan-at-claconnect.com james.kreiser-at-claconnect.com | multiple emails back and forth (thru 1/19) regarding draft contract terms for schedule 3 of the SOC engagement contracts, requirements for a full informal proposal, and timetables for the FY24 DoIT SOC engagements | |
| Joe Butcher, Audit Director | 01/18/2024 09:15 AM | Stella Marie Santos | No | Email
jbutcher-at-auditor.illinois.gov sbsantos-at-adelfiacpas.com | N/A | I requested a best and final offer for RFP's 24-1, 24-2, and 24-3. | |
| Joe Butcher, Audit Director | 01/18/2024 10:06 AM | Stella Marie Santos | No | Jennifer Roan, Adelfia | Email
jbutcher-at-auditor.illinois.gov sbsantos-at-adelfiacpas.com jsroan-at-adelfiacpas.com | N/A | Stella provided a response to my best and final offer request. |
| Sara Metzger, Assistant Director | 01/22/2024 07:46 AM | Nancy Kaplan, Director, CLA | No | James Kreiser, Principal, CLA | smetzger-at-auditor.illinois.gov
nancy.kaplan-at-claconnect.com james.kreiser-at-claconnect.com | Received informal proposal for DoIT SOC engagements from CLA | |
| Dennis Gibbons, Auditor V | 01/29/2024 09:48 AM | Dan Sethness, Partner, RSM US LLP | No | MS Teams call | 20 minutes | Dan and I discussed the status of the FY22/23 Dept. of Employment Security engagement, to include discussion of proposed amended engagement timetable dates. I indicated that I would confer with OAG leadership about feasible amended dates for the financial/compliance engagement and provide the firm with proposed amended dates for a contract amendment in the near future. | |
| Jane Clark, Audit Director | 01/30/2024 08:46 AM | Mike Lawler, Partner, West & Company | No | None | Phone: Jane Clark 217-782-0811; Mike Lawler 618-664-xxxx | 4 minutes | Informed Mike that the OAG had selected West & Company's proposals for RFP 24-4 in response to the competitive RFP process for the FY24 Illinois Racing Board, FY25 Illinois Arts Council and Foundation, and the FY25 Abraham Lincoln Presidential Library and Musuem engagements. In addition, the OAG had selected West & Company's proposal for RFP 24-5 in response to the competitive RFP process for the FY24 State Appellate Defender, FY24 States Attorneys Appellate Prosecutor, and FY25 Illinois Criminal Justice Information Authority engagements. I will email him the formal letter and results of all Group 2 RFPs shortly. The managers for the FY24 engagements will be contacting Mike in the next several weeks to start contracting. Thanked Mike for their continued interest in our program. |
| Jane Clark, Audit Director | 01/30/2024 09:17 AM | Amy Sherwood, Partner Sikich LLP | No | none | Phone: Jane Clark 217-782-0811; Amy Sherwood 217-862-xxxx | 3 minutes | Informed Amy that the OAG had selected Sikich's proposals for RFP 24-7 in response to the competitive RFP process for the FY24 Department of Insurance and the FY25 Department of Lottery. I will email her the formal letter and results of all Group 2 RFPs shortly. The manager for the FY24 engagements will be contacting Amy in the next several weeks to start contracting. Currently, will be same manager for both engagements. Thanked Amy for their continued interest in our program. |
| Jane Clark, Audit Director | 01/30/2024 10:51 AM | Stella Santos, Managing Partner, Adelfia | No | None | Phone: Jane Clark 217-782-0811; Stella Santos 708-369-xxxx | 3 minutes | Informed Stella that the OAG had selected Adelfia's proposals for RFP 24-6 in response to the competitive RFP process for the FY24 Department of Financial and Professional Regulations, FY25 Office of the Governor, FY25 Office of Lt. Governor, FY25 Governor's Office of Management and Budget. I will email her the formal letter and results of all Group 2 RFPs shortly. The manager for the FY24 engagements will be contacting Stella in the next several weeks to start contracting. Thanked Stella for their continued interest in our program. |
| Jeanne Michaud, Auditor V | 01/30/2024 12:39 PM | Stella Santos, Partner, Adelfia, LLC | No | N/A | Phone : Stella 708-369-XXXX
Jeanne 815-274-XXXX | 1 minute | Informed Stella that the OAG had selected Adelfia's proposals for ROE #8, ROE #26 and ROE #56 during the RFP process to perform the FY24 audits. |
| Dennis Gibbons, Auditor V | 01/30/2024 12:57 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Partner, RSM US LLP | Email
Joe: Joseph.Evans-at-rsmus.com Dan: Dan.Sethness-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Joe and Dan a suggested revised timeline for the IDES Phase 2 amendment. | |
| Dennis Gibbons, Auditor V | 01/30/2024 01:50 PM | Dan Sethness, Partner, RSM US LLP | No | Phone
Dan: 847-421-XXXX Dennis: 217-558-XXXX | 5 minutes | Dan called and said that he and Joe Evans were comfortable with the proposed amended IDES Phase 2 timetable. We also discussed how Joe and Dan had determined that Dan would sign the amendment as the partner. | |
| Dennis Gibbons, Auditor V | 01/31/2024 12:20 PM | Dan Sethness, Partner, RSM US LLP | No | Email and Suralink
Dan: Dan.Sethness-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Dan the FY23 IDES contract amendment via Suralink, and emailed him to tell him that I’d sent it. | ||
| Sara Metzger, Assistant Director | 01/31/2024 03:13 PM | Nancy Kaplan, Director, CLA | No | James Kreiser, Principal, CLA | Suralink
nancy.kaplan-at-claconnect.com james.kreiser-at-claconnect.com | Informed CLA the contract was signed for the DoIT SOC engagements and provided copy of signed contract | |
| Dennis Gibbons, Auditor V | 01/31/2024 03:47 PM | Dan Sethness, Partner, RSM US LLP | No | Email and Suralink
Dan: Dan.Sethness-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | Dan sent me the signed FY23 IDES amendment over Suralink and emailed me to inform me that he’d done so. |