March 2018
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
Name and Title OAG Employee |
Date/time of contact |
Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
Stephanie Wildhaber, Audit Manager |
3/1/18 11:18am |
Janice Romack, Partner West & Company, LLC |
No |
N/A |
E-mail: Romack: jromack-at-westcpa.com Wildhaber: swildhaber-at-auditor.illinois.gov |
|
Sent Ms. Romack the 2018 Welcome Letter requesting a proposal for our consideration regarding the FY17/18 compliance examination of the Department of State Police. |
Thomas L. Kizziah, Audit Manager |
3/2/18 8:50 am |
Heather Powell Managing Director BKD, LLP |
No |
N/A |
Powell: hpowell-at-bkd.com Kizziah: tkizziah-at-auditor.illinois.gov |
|
I sent an email to Heather letting her know that we accepted her most recent proposal for the upcoming State Universities Retirement System engagement. |
Janis Van Durme, Audit Manager |
3/2/18 1:20 pm |
Linda Abernethy Partner RSM US LLP |
No |
N/A |
Email: Abernethy: Linda.Abernethy-at-rsmus.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Sent Ms. Abernethy an email regarding RSM’s interest and independence for performing the FY18 DHS Financial Audit. |
Janis Van Durme, Audit Manager |
3/2/18 1:21 pm |
Tom Leach Partner Sikich LLP |
No |
N/A |
Email: Leach: Tom.Leach-at-sikich.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Sent Mr. Leach an email regarding Sikich’s interest and independence for performing the FY18 HFS Financial Audit. |
Janis Van Durme, Audit Manager |
3/2/18 1:27 pm |
Tom Leach Partner Sikich LLP |
No |
N/A |
Email: Leach: Tom.Leach-at-sikich.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Mr. Leach stated Sikich is interested and independent for performing the FY18 HFS Financial Audit. |
Janis Van Durme, Audit Manager |
3/2/18 1:50 pm |
Linda Abernethy Partner RSM US LLP |
No |
N/A |
Email: Abernethy: Linda.Abernethy-at-rsmus.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Ms. Abernethy stated RSM is interested and independent for performing the FY18 DHS Financial Audit. |
Jon Fox, Audit Manager |
3/5/18 5:19 p.m. |
Joe Evans Partner RSM US LLP |
No |
N/A |
Email: Joe Evans: Joseph.Evans-at- rsmus.com Jon Fox: jfox-at- auditor.illionois.gov |
|
Joe responded to my email earlier in the day informing him that I will need to amend the compliance contract timetables for the State Employees’, Judges’ and General Assembly Retirement Systems due to unforeseen delays in financial audits and compliance examinations during the FY17 audit cycle. Joe accepted the amending the timetables to extend the due dates for the final reports from 3/9/18 to 4/10/18. |
Gordon French IS IV |
3-6-18 9:18am |
Crystal Boyd (sales mgr) CDS Office Technologies Philippe Stapp (sales mgr) CDW-G Jason Contreras (sales mgr) Insight |
No |
N/A |
Email: cboydATcdsot.com
Email: philstaATcdwg.com
Email: Jason.ContrerasATinsight.com |
“
“ |
Requesting quotes on printer cartridges |
Janis Van Durme, Audit Manager |
3/2/18 1:41 pm |
Amy Sherwood Partner Sikich LLP |
No |
N/A |
Email: Sherwood: Amy.Sherwood-at-sikich.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Sent Ms. Sherwood an email regarding Sikich’s interest and independent for performing the FY18 CMS (and other attributable engagements) Financial Audits/Attestation Engagements. |
Janis Van Durme, Audit Manager |
3/2/18 1:46 pm |
Amy Sherwood Partner Sikich LLP |
No |
N/A |
Email: Sherwood: Amy.Sherwood-at-sikich.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Ms. Sherwood stated Sikich is interested and independent for performing the FY18 CMS (and other attributable engagements) Financial Audits/Attestation Engagements. |
Janis Van Durme, Audit Manager |
3/6/18 9:54 am |
Jennifer Roan Partner Adelfia LLC |
No |
Stella Santos Partner Adelfia LLC |
Email: Jennifer Roan: Jsroan-at-adelfiacpas.com Stella Santos: Sbsantos-at-adelfiacpas.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Sent Adelfia proposed revised timetable dates for the ICJIA FY16 and FY17 compliance engagement Phase II contract Amendment 2. |
Janis Van Durme, Audit Manager |
3/6/18 9:58 am |
Jennifer Roan Partner Adelfia LLC |
No |
Stella Santos Partner Adelfia LLC |
Email: Jennifer Roan: Jsroan-at-adelfiacpas.com Stella Santos: Sbsantos-at-adelfiacpas.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Adelfia agreed to the proposed revised timetable dates for the ICJIA FY16 and FY17 compliance engagement Phase II contract Amendment 2. |
Gordon French IS IV |
3-6-18 2:43pm |
Simon Hiabu (sales mgr) Britton Johnson (sales mgr) CDS Office Technologies Philippe Stapp (sales mgr) CDW-G Jason Contreras (sales mgr) Insight |
No |
N/A |
Email: simon_hiabuATfoxitsoftware.com britton_johnsonATfoxitsoftware.com Online: http://www.cdsot.com
Email: philstaATcdwg.com
Email: Jason.ContrerasATinsight.com |
Online
|
Requesting quote on current version of FoxIt |
Daniel J. Nugent, Senior Audit Manager |
03/02/2018 1:34 p.m. |
Joseph J. Evans Partner RSM US LLP |
No |
N/A |
Phone: (217) 524-8153 for Daniel J. Nugent (312) 634-4540 for Joseph J. Evans
|
5 Minutes |
I inquired of Mr. Evans whether RSM US LLP was both interested and independent in performing the Fiscal Year 2018 financial audit, Single Audit, and compliance attestation examination of the Illinois State University. He indicated RSM US LLP was both interested and independent. Further, we discussed the engagement timetable and the informal proposal contracting process. |
Daniel J. Nugent, Senior Audit Manager |
03/07/2018 9:58 a.m. |
Epifanio (JoJo) Sadural Partner E. C. Ortiz & Co., LLP |
No |
N/A |
Phone: (217) 524-8153 for Daniel J. Nugent (312) 876-1900 for Epifanio (JoJo) Sadural
|
5 Minutes |
I inquired of Mr. Sadural whether E. C. Ortiz & Co., LLP was both interested and independent in performing the Fiscal Year 2017 financial audit and compliance attestation examination of the Workers’ Compensation Commission. He indicated E. C. Ortiz & Co., LLP was both interested and independent. Further, we discussed the engagement timetable and the informal proposal contracting process. |
Daniel J. Nugent, Senior Audit Manager |
03/07/2018 4:15 p.m. 4:17 p.m. 4:18 p.m. |
Epifanio (JoJo) Sadural Partner E. C. Ortiz & Co., LLP |
No |
N/A |
E-Mail: dnugent-at-auditor.illinois.gov for Daniel J. Nugent jsadural-at-ecortiz.com for Epifanio (JoJo) Sadural
|
3 Successive E-Mails |
I sent Mr. Sadural the Welcome Letter and associated materials need to complete the contracting process for the Fiscal Year 2017 financial audit and compliance attestation examination of the Workers’ Compensation Commission. Due to the size of the first e-mail, I requested Mr. Sadural confirm receipt of the first e-mail in the second e-mail, which he did in the third e-mail. |
Thomas L. Kizziah, Audit Manager |
03/07/2018 4:12 p.m. 4:50 p.m. |
Beulah Castro Administrative Personnel E.C. Ortiz & Co., LLP |
|
Leilani Rodrigo Partner E.C. Ortiz & Co., LLP |
BSSantos-at-ecortiz.com LNRodrigo-at-ecortiz.com Tkizziah-at-auditor.illinois.gov |
|
Beulah Castro, on behalf of Leilani Rodrigo, sent me the proposal for the upcoming engagement of Chicago State University for the year ended June 30, 2018. |
Daniel J. Nugent, Senior Audit Manager |
03/08/2018 8:13 p.m. 03/09/2018 8:41 a.m. |
Marites U. Sy Partner E. C. Ortiz & Co., LLP |
No |
N/A |
E-Mail: dnugent-at-auditor.illinois.gov for Daniel J. Nugent musy-at-ecortiz.com for Marites U. Sy
|
2 E-Mails |
Ms. Sy sent me a question concerning the Phase I budget for the upcoming Fiscal Year 2017 financial audit and compliance attestation examination of the Workers’ Compensation Commission. I responded to her inquiry, noting we are looking for the firm to complete as much of the engagement as possible before June 30, 2018. I also discussed the timetable and my general overall approach to how I developed my proposed timetable. |
Thomas L. Kizziah, Audit Manager |
3/09/2018 9:48 a.m. |
Leilani Rodrigo Partner E.C. Ortiz & Co., LLP |
No |
N/A |
Phone: Leilani Rodrigo: 312-876-1900 Thomas L. Kizziah: 217-782-0816 |
2 minutes |
I called Leilani to let her know that we accepted the firm’s proposal to perform the upcoming Chicago State University engagement for the year ended June 30, 2018. I told her that I would be sending her the contract soon for signature and asked her to send out the invitation letters to the entrance conference. |
Gordon French IS IV |
3-9-18 10:08am |
Gus Monson (sales mgr) CDW-G Heather Slager (sales mgr) Tigerdirect Jason Contreas (sales mgr) Insight |
No |
N/A |
Email: gusmATcdw.com
Heather.SlagerATtigerdirect.com
Jason.ContrerasATinsight.com |
|
Requesting quote for acer 27” monitor & external CD/DVD drives |
James Froehner Audit Manager |
3/2/18 10:15 am |
Heather Powell, Managing Director BDK LLP |
No |
N/A |
E-mail: Powell: hpowell-at-bkd.com Froehner: jfroehner-at-auditor.illinois.gov |
|
Sent Ms. Powell the 2018 Welcome Letter requesting a proposal for our consideration regarding the FY17/18 compliance examination and FY18 financial examination of the Illinois Gaming Board. |
James Froehner Audit Manager |
3/12/18 10:10 am |
Heather Powell, Managing Director BDK LLP |
No |
N/A |
Phone: Powell: 217-429-2411 Froehner: 217-785-3923 |
2 minutes |
I informed Ms. Powell I received her proposal for the Illinois Gaming Board and inquired about the allocation of hours. Ms. Powell will be submitting an updated proposal. |
Janis Van Durme, Audit Manger |
3/7/18 10 am |
Stella Santos Partner Adelfia LLC |
No |
N/A |
Overnight Mail to Adelfia LLC 400 E. Randolph Street, Suite 705 Chicago Illinois 60601 |
N/A |
I sent Ms. Santos the Amendment 2 documents for signature by the firm for the compliance examination of the Illinois Criminal Justice Information Authority for the two years ended June 30, 2017. |
Janis Van Durme, Audit Manager |
3/12/18 11:10 am |
Stella Santos Partner Adelfia LLC |
No |
N/A |
Fed Ex Mail from Adelfia to OAG Springfield Office |
N/A |
Ms. Santos sent back the Amendment 2 documents which contained the firm’s signature for the compliance examination of the Illinois Criminal Justice Information Authority for the two years ended June 30, 2017. |
Gordon French IS IV |
3-9-18 10:08am |
Luke Pessinis (sales mgr) Unitrends Co. |
No |
N/A |
Email: lpessinisATunitrends.com |
|
Requesting quote for updated Unitrends backup appliance |
Stacie Sherman, Audit Manager |
3/15/18 10:05 am |
Janice Romack Partner West and Company |
No |
N/A |
Phone: Janice Romack: 618-664-4848 Stacie Sherman: 217-782-0808 |
5 minutes |
I made preliminary contact with Janice Romack about her interest in West and Company performing the FY17/18 compliance examination of the State Police Merit Board. West and Company is interested in performing the engagement. I inquired if West and Company has any independence issues or conflicts of interest and Janice responded that they had no independence or conflict of interest issues. We discussed early work money, potential start dates and the dates I would send the Welcome Letter and would need their proposal. |
Daniel J. Nugent, Senior Audit Manager |
03/16/2018 9:59 a.m. 10:09 a.m. 10:19 a.m. |
Joseph J. Evans Partner RSM US LLP |
No |
N/A |
E-Mail: dnugent-at-auditor.illinois.gov for Daniel J. Nugent joseph.evans-at-rsmus.com for Joseph J. Evans
|
3 Successive E-Mails |
I sent Mr. Evans the Welcome Letter and associated materials need to complete the contracting process for the Fiscal Year 2018 financial audit, Single Audit, and compliance attestation examination of the Illinois State University. Due to the size of the first e-mail, I requested Mr. Evans confirm receipt of the first e-mail in the second e-mail, which he did in the third e-mail. |
Jose G. Roa, Audit Manager |
3/13/18 |
Christine Torres Partner Crowe Horwath LLP |
No |
N/A |
Phone: Christine Torres: 630-706-2074 Jose G. Roa: 312-814-4008 |
5 minutes |
I made preliminary contact with Christine Torres about her interest in Crowe Horwath LLP performing the FY17/18 compliance examination and FY18 financial audits of the Illinois Student Assistance Commission. Christine Torres stated firm is interested in performing the engagement and independent. We discussed early potential start dates and the notified her I would send the Welcome Letter in the need future to complete contracting. |
Jose G. Roa, Audit Manager |
3/16/18 2:07pm |
Christine Torres Partner Crowe Horwath LLP |
No |
N/A |
E-mail: Torres: christine.torres-at-crowehorwath.com Roa: jroa-at-auditor.illinois.gov |
|
Sent Christine Torres the 2018 Welcome Letter requesting a proposal for our consideration regarding the FY17/18 compliance examination and FY18 financial audits of the Illinois Student Assistance Commission. |
Stacie Sherman, Audit Manager |
3/15/18 3:36 pm |
Janice Romack Partner West and Company |
No |
N/A |
E-mail: Stacie Sherman: ssherman-at-auditor.illinois.gov Janice Romack: jromack-at-westcpa.com |
|
I sent Janice Romack the 2018 Welcome Letter request a proposal for our consideration regarding the FY17/18 compliance examination of the State Police Merit Board. |
Thomas L. Kizziah, Audit Manager |
3/19/18 9:36 a.m. |
Joseph J. Evans Partner RSM US LLP |
No |
N/A |
Phone: (312) 634-4540 for Joseph J. Evans (217) 782-0816 for Thomas L. Kizziah |
5 minutes |
I called Joe to discuss the upcoming engagement for the Illinois Finance Authority’s (IFA) financial audit for the year ended June 30, 2018. We discussed the timing of the receipt of his proposal, changes at IFA for this year and the timing for the entrance conference. Joe stated I would have his proposal this week. |
Adam Ausmus, Audit Manager |
3/16/18 11:25am |
Amy Sherwood, Partner Sikich LLP |
No |
N/A |
Mail from Sikich to OAG 3201 West White Oaks Drive, Suite 102 Springfield, IL 62704 |
N/A |
Ms. Sherwood provided me with Sikich’s informal proposal for our consideration regarding the FY17 & FY18 compliance examination of the Department of Veterans’ Affairs. |
Adam Ausmus, Audit Manager |
3/19/18 4:25pm |
Tom Leach, Partner Sikich LLP |
No |
N/A |
Email: Tom Leach – tom.leach-at-sikich.com Adam Ausmus – aausmus-at-auditor.illinois.gov |
|
I contacted Mr. Leach to let him know I am schedule to be out of the Office the first week of April and to notify me via e-mail if the contract proposal for the Department of Children & Family Services is submitted that week. |
Peggy Hartson, Audit Manager |
3-20-18 10:12am |
Chuck Kozlik, Partner CliftonLarsonAllen LLP |
No |
N/A |
Phone Chuck Kozlik (630)-573-8600 Peggy Hartson (217) 524-8748 |
Phone |
Called Chuck to discuss the upcoming FY18 financial audit and FY17/18 compliance examination of the Department of Transportation |
Peggy Hartson, Audit Manager |
3-20-18 10:25am |
Chuck Kozlik, Partner CliftonLarsonAllen LLP |
No |
N/A |
Email: Chuck Kozlik: chuck.kozlik-at-claconnect.com Peggy Hartson – pahartson-at-auditor.illinoi.gov |
|
Emailed the welcome letter for the Department of Transportation |
Thomas L. Kizziah, Audit Manager |
3/21/18 8:16 a.m. |
Joseph J. Evans Partner RSM US LLP |
No |
N/A |
E-Mail: joseph.evans-at-rsmus.com for Joseph J. Evans tkizziah-at-auditor.illinois.gov for Thomas L. Kizziah |
|
Joe emailed me his proposal for the upcoming financial audit for the Illinois Finance Authority for the year ended June 30, 2018. |
Peggy Hartson, Audit Manager |
3/21/18 12:27pm |
Angela Allen, Partner Washington, Pittman, & McKeever LLC |
No |
N/A |
Email: Angela Allen: aallen-at-wpmck.com Peggy Hartson: pahartson-at-auditor.illinois.gov |
|
Emailed the welcome letter for the Illinois Mathematics and Science Academy (IMSA) and IMSA fund. |
James Froehner Audit Manager |
3/15/18 8:30am 2:27pm |
Heather Powell, Managing Director BDK LLP |
No |
N/A |
E-mail: Powell: hpowell-at-bkd.com Froehner: jfroehner-at-auditor.illinois.gov |
|
I questioned the proposal hours and scope for the Illinois Gaming Board and Heather provided an updated proposal. |
James Froehner Audit Manager |
3/19/18 1:30 pm |
Heather Powell, Managing Director BDK LLP |
No |
N/A |
E-mail: Powell: hpowell-at-bkd.com Froehner: jfroehner-at-auditor.illinois.gov |
|
I informed Heather the proposal was accepted for the Illinois Gaming Board. |
Adam Ausmus, Audit Manager |
3/22/18 9:50am |
Tom Leach, Partner Sikich LLP |
No |
N/A |
Email: Tom Leach – tom.leach-at-sikich.com Adam Ausmus – aausmus-at-auditor.illinois.gov |
|
I notified Mr. Leach that OAG staff involved in the review/approval of contracts would be out of the office from 3/29/18 to 4/6/18. |
Jon Fox, Audit Manager |
3/22/18 8:45 a.m. |
Heather Powell, Managing Director BKD LLP |
No |
N/A |
Email: Heather Powell: hpowell-at-bkd.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Heather emailed BKD’s proposal documents for the fy18 Teachers’ Retirement System engagement. |
Thomas L. Kizziah, Audit Manager |
3/22/18 2:20 p.m. |
Joseph J. Evans Partner RSM US LLP |
No |
N/A |
Phone: (312) 634-4540 for Joseph J. Evans (217) 782-0816 for Thomas L. Kizziah |
5 minutes |
I called Joe and told him that our Office had accepted his most recent proposal for the upcoming financial audit of the Illinois Finance Authority for the year ended June 30, 2018. We discussed the standard contract provisions that would be included in the Phase I and Phase II contracts. |
Thomas L. Kizziah, Audit Manager |
3/23/18 11:01 a.m. |
Catherine Baumann Partner KPMG LLP |
No |
N/A |
Email: Catherine Baumann: cbaumann-at-kpmg.com Thomas L. Kizziah: tkizziah-at-auditor.illinois.gov |
|
Cathy emailed me her proposal for the upcoming Financial Audit, Compliance Examination and Single Audit for the Illinois Housing Development Authority for the year ended June 30, 2018. |
Thomas L. Kizziah, Audit Manager |
3/23/18 11:12 a.m. |
Chuck Kozlik, Principal CliftonLarsonAllen LLP |
No |
N/A |
Email: Chuck Kozlik: chuck.kozlik-at-claconnect.com Thomas L Kizziah: tkizziah-at-auditor.illinoi.gov |
|
Chuck emailed me his proposal forms for the upcoming Financial Audit, Compliance Examination and Single Audit for Northern Illinois University for the year ended June 30, 2018. |
Jon Fox, Audit Manager |
3/23/18 11:20 a.m. |
Heather Powell Managing Director BKD LLP |
No |
N/A |
Phone: Heather Powell: 217-421-6869 Jon Fox: 217-524-2149 |
3 minutes |
Heather and I discussed the potential start date for the contract and the possible entrance conference date for the FY18 Teachers’ Retirement System engagement. |
Thomas L. Kizziah, Audit Manager |
3/23/18 11:12 a.m. |
Catherine Baumann Partner KPMG LLP |
No |
N/A |
Phone: Catherine Baumann: 312-665-8980 Thomas L. Kizziah: 217-782-0816 |
5 minutes |
Cathy and I discuss her proposal for the upcoming Illinois Housing Development Authority engagement. We discussed the timing of the entrance conference, further information needed from the Firm in order to complete the proposal and the timing for the execution of the contract. |
Thomas L. Kizziah, Audit Manager |
3/23/18 3:02 p.m. |
Catherine Baumann Partner KPMG LLP |
No |
N/A |
Phone: Catherine Baumann: 312-665-8980 Thomas L. Kizziah: 217-782-0816 |
3 minutes |
I called Cathy to let her know that our Office had accepted her most recent proposal for the upcoming engagement for the Illinois Housing Development Authority. |
Kathy Lovejoy Audit Manager |
3/20/18 2:00 pm |
Elda Arriola, Partner EC Ortiz & Co. LLP |
No |
Marites Sy, Partner |
Phone Kathy Lovejoy-217-782-0798 Elda Arriola 312-876-1900 |
10 minutes |
I call Elda to discuss the DoIT engagement and the contracting documentation to be provided |
Kathy Lovejoy Audit Manager |
3/21/18 10:08 pm |
Elda Arriola, Partner EC Ortiz & Co. LLP |
No |
NA |
Kathy Lovejoy-Klovejoy-at-auditor.illinois.gov Elda Arriola EBArriola-at-ecortiz.com |
|
Elda emailed the DoIT preliminary contracting documentations. |
Adam Ausmus, Audit Manager |
3/26/18 8:15am |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Phone: Amy Sherwood: (217) 793-3363 Adam Ausmus: (217) 785-2108 |
5 minutes |
I called Amy to let her know our Office had accepted her proposal for the upcoming engagement of the Department of Veterans’ Affairs. I also explained staff from the OAG who review and sign contracts would be out of the Office from 3/29/18 – 4/6/18. We also clarified the commencement date of the Phase I contract. Amy indicated she would be by in the morning to sign the contracts. |
Stephanie Wildhaber, Audit Manager |
3/23/18 |
Janice Romack, Partner West & Company, LLC |
No |
N/A |
Phone: Janice Romack: (618) 664-4848 Stephanie Wildhaber: (217) 785-0165 |
5 minutes |
I called Janice to let her know I received the Department of State Police Compliance Examination proposal. The proposal is for the two years ended June 30, 2018. We discussed some details of the proposal. |
Thomas L. Kizziah, Audit Manager |
3/26/18 1:27 p.m. |
Chuck Kozlik, Principal CliftonLarsonAllen LLP |
No |
N/A |
Email: Chuck Kozlik: chuck.kozlik-at-claconnect.com Thomas L Kizziah: tkizziah-at-auditor.illinoi.gov |
|
I emailed to Chuck to let him know that our Office had accepted his most recent proposal to perform the upcoming Northern Illinois University engagement for the year ended June 30, 2018 and to tell him that I would be overnighting the contract forms for his execution. |
Adam Ausmus, Audit Manager |
3/26/18 4:11pm |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Emai: Amy Sherwood: amy.sherwood-at-sikich.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I let Amy know I turned in the signed contract to the front office for their review and signature. I also let her know that I would be out of the office next week. |
Stephanie Wildhaber |
3/26/18 1:18 p.m. |
Janice Romack, Partner West & Company, LLC |
No |
N/A |
Phone: Janice Romack: (618) 664-4848 Stephanie Wildhaber: (217) 785-0165 |
4 minutes |
I called Janice to let discuss the proposal for Department of State Police’s Compliance Examination. The proposal is for the two years ended June 30, 2018. |
Stephanie Wildhaber, Audit Manager |
3/26/18 1:46 p.m. |
Janice Romack, Partner West & Company, LLC |
No |
N/A |
Phone: Janice Romack: (618) 664-4848 Stephanie Wildhaber: (217) 785-0165 |
8 minute |
Janice called to ask a few follow up questions regarding the conversation before regarding the proposal for FY 17/18 Department of State Police’s Compliance Examination. |
Stephanie Wildhaber, Audit Manager |
3/26/18 2:18 p.m. |
Janice Romack, Partner West & Company, LLC |
No |
N/A |
Phone: Michael Lawler: (618) 664-4848 Stephanie Wildhaber: (217) 785-0165 |
4 minutes |
I called and spoke to Michael with some follow up information regarding the proposal for Department of State Police’s FY17/18 Compliance Examination. |
Stephanie Wildhaber, Audit Manager |
3/27/18 7:40 a.m. |
Michael Lawler, Manager West & Company, LLC |
No |
N/A |
Email: Michael Lawler: MLawler-at-westcpa.com Stephanie Wildhaber: swildhaber-at-auditor.illinois.gov |
|
Received a revised proposal for Department of State Police’s FY17/18 Compliance Examination. |
Megan Green, Audit Manager |
3/26/18 8:35 a.m. |
Jennifer Roan Partner Adelfia LLC |
No |
N/A |
Email: Jennifer Roan: Jsroan-at-adelfiacpas.com Megan Green: mgreen-at-auditor.illinois.gov |
|
I asked some follow up questions regarding the proposed number of hours and rate for the FY18 financial audit and FY17/18 compliance examination of the Capital Development Board. |
Megan Green, Audit Manager |
3/26/18 10:55a.m. |
Jennifer Roan Partner Adelfia LLC |
No |
N/A |
Phone: Jennifer Roan: (312) 240-9500 Megan Green: (217) 782-0818 |
5 minutes |
Jennifer and I discussed the proposed rate and number of hours for the FY18 financial audit and FY17/18 compliance examination of the Capital Development Board. |
Megan Green, Audit Manager |
3/26/18 11:06 a.m. |
Jennifer Roan Partner Adelfia LLC |
No |
N/A |
Email: Jennifer Roan: Jsroan-at-adelfiacpas.com Megan Green: mgreen-at-auditor.illinois.gov |
|
Jennifer provided revised proposal forms and answered my follow up questions regarding the proposed rate and number of hours for the FY18 financial audit and FY17/18 compliance examination of the Capital Development Board. |
Megan Green, Audit Manager |
3/26/18 1:25 p.m. |
Jennifer Roan Partner Adelfia LLC |
No |
N/A |
Phone: Jennifer Roan: (312) 240-9500 Megan Green: (217) 782-0818 |
5 minutes |
Jennifer and I discussed the rate and number of hours for the FY18 financial audit and FY17/18 compliance examination of the Capital Development Board. |
Megan Green, Audit Manager |
3/26/18 3:46 p.m. |
Jennifer Roan Partner Adelfia LLC |
No |
N/A |
Email: Jennifer Roan: Jsroan-at-adelfiacpas.com Megan Green: mgreen-at-auditor.illinois.gov |
|
Received revised proposal documents for the FY18 financial audit and FY17/18 compliance examination of the Capital Development Board. |
Megan Green, Audit Manager |
3/27/18 3:40 p.m. |
Jennifer Roan Partner Adelfia LLC |
No |
N/A |
Phone: Jennifer Roan: (312) 240-9500 Megan Green: (217) 782-0818 |
2 minutes |
I called Jennifer to let her know that our Office had accepted her most recent proposal to perform the upcoming Capital Development Board engagement. We made arrangements for her staff working in Springfield to pick up the contract and bring it back to Chicago for Stella’s signature. |
Stacie Sherman, Audit Manager |
3/28/18 11:47 am |
Chris Mower Partner Crowe Horwath LLP |
No |
N/A |
Email: Stacie Sherman: ssherman-at-auditor.illinois.gov Chris Mower: chris.mower-at-crowehorwath.com |
|
I sent Chris Mower the 2018 Welcome Letter and associated materials needed to complete proposals for our consideration regarding the FY18 financial audit and state compliance examination of the Office of the State Treasurer, Fiscal Officer Responsibilities and the FY18 financial audits of the Office of the State Treasurer, College Savings Program, the Illinois Funds, and the ABLE Program. |
Janis Van Durme, Audit Manager |
3/28/18 2:45 pm |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Email: Sherwood: Amy.Sherwood-at-sikich.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
I sent Sikich LLP the 2018 Welcome Letter and associated materials needed to complete proposals for our consideration regarding the FY18 CMS engagements.. |
Kathy Lovejoy, Audit Manager |
3/22/18 10:25 am |
Linda Abernethy, Partner RSM, LLP |
No |
NA |
Kathy Lovejoy: klovejoy-at-auditor.illinois.gov Linda Abernethy: linda.abernethy-at-rsm.com |
|
Received RSM contracting documentation for the Department of Revenue’s FY 18 Financial Audit and the FY 17 & FY 18 Compliance Examination. |
Kathy Lovejoy, Audit Manager |
3/22/18 2:45 pm |
Linda Abernethy, Partner RSM, LLP |
No |
NA |
Kathy Lovejoy: klovejoy-at-auditor.illinois.gov Linda Abernethy: linda.abernethy-at-rsm.com |
|
Received RSM revised contracting documentation for the Department of Revenue’s FY 18 Financial Audit and the FY 17 & FY 18 Compliance Examination. |
Adam Ausmus, Audit Manager |
3/28/18 11:12am |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I received the informal contracting proposal for the Department of Children and Family Services for the one year financial and two year compliance examination for the period ending 6/30/18. |
Adam Ausmus, Audit Manager |
3/28/18 1:00pm |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Phone: Amy Sherwood: (217) 793-3363 Adam Ausmus: (217)785-2108 |
10 minutes |
I discussed with Amy some of the dates included in her informal proposal for DCFS and the timing of things with certain individuals scheduled to be out of the office the week of 4/2/18. I told her I would discuss with OAG management and get back to her. We also discussed possible entrance conference dates. |
Adam Ausmus, Audit Manager |
3/28/18 2:00pm |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Phone: Amy Sherwood: (217) 793-3363 Adam Ausmus: (217)785-2108 |
2 minutes |
I informed Amy of my discussion with OAG management regarding timing and the suggested commencement date of the DCFS Phase I contract. Amy was agreeable to the suggested date. |
Adam Ausmus, Audit Manager |
3/28/18 2:33pm |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I sent Amy my availability for the DCFS entrance conference for the weeks of April 16th and April 23rd. |
Thomas L. Kizziah, Audit Manager |
3/29/18 12:20 a.m. |
Cathy Baumann, Partner KPMG LLP |
No |
N/A |
Email: Catherine Baumann: cbaumann-at-kpmg.com Thomas L. Kizziah: tkizziah-at-auditor.illinois.gov |
|
Cathy email me her proposal for the upcoming financial audit and compliance examination for the Illinois State Board of Investment for the year ended June 30, 2018. |
Jon Fox, Audit Manager |
3/29/18 10:28 a.m. |
Joe Evans, Partner RSM US LLP |
No |
Bill Sarb, Manager RSM US LLP |
Email; Joe Evans: Joseph.Evans-at-rsmus.com Bill Sarb: Bill.Sarb-at- rsmus.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Joe sent me the informal proposals for the FY18 financial audits and compliance examination engagements of the State Employees’, Judges’ and General Assembly Retirement Systems. |
Stacie Sherman, Audit Manager |
3/28/18 3:27 p.m. |
Jenara Willman, Admin Asst. West and Company |
No |
Janice Romack, Partner West and Company |
Email: Jenara Willman: JWillman-at-westcpa.com Janice Romack: JRomack-at-westcpa.com Stacie Sherman: ssherman-at-auditor.illinois.gov |
|
Jenara sent me the informal proposal for the FY18 compliance examination of the State Police Merit Board. |
Stacie Sherman, Audit Manager |
3/29/18 11:25 p.m. |
Stella Santos, Partner Adelfia LLC |
No |
N/A |
Phone: Stella Santos: (312)240-9500 Stacie Sherman: (217)782-0808 |
3 minutes |
I made preliminary contact with Stella Santos about her interest in Adelfia LLC performing the FY18 financial audit, single audit, and compliance examination of Western Illinois University. Adelfia LLC is interested in performing the engagement. I inquired if Adelfia LLC has any independence issues or conflicts of interest and Stella responded that they had no independence or conflict of interest issues. We discussed early work money, potential start dates and the dates I would send the Welcome Letter and would need their proposal. |
Jose G. Roa, Audit Manager |
3/29/18 11:18am |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
N/A |
E-mail: Pelletier: ppelletier-at-bpc-cpa.com Roa: jroa-at-auditor.illinois.gov |
|
Sent Paul Pelletier the 2018 Welcome Letter requesting a proposal for our consideration regarding the FY18 financial audit, single audit, compliance examination of Governors State University. |
Jose G. Roa, Audit Manager |
3/29/18 9:05am |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
N/A |
Phone: Pelletier: 815-933-1771 Roa: 312-814-4008 |
5 minutes |
I made preliminary contact with Paul Pelletier about firm’s interest performing the FY18 financial audit, single audit, compliance examination of Governors State University. Paul stated firm is interested in performing the engagement and the firm is independent. We discussed early work budget and IS review hours. Firm was notified the Welcome Letter will be sent same day to start contracting. |
Jose G. Roa, Audit Manager |
3/29/18 10:15am |
Marites Sy Partner E.C. Ortiz & Co., LLP |
No |
N/A |
Phone: Sy: 312-876-1900 Roa: 312-814-4008 |
5 minutes |
I made preliminary contact with Marites Sy about firm’s interest performing the FY18 financial audit, single audit, compliance examination of Northeastern Illinois University. Marites stated firm is interested in performing the engagement and the firm is independent. We discussed early work budget. Firm was notified the Welcome Letter will be sent same day to start contracting. |
Jose G. Roa, Audit Manager |
3/29/18 11:36am |
Marites Sy Partner E.C. Ortiz & Co., LLP |
No |
N/A |
E-mail: Sy: musy-at-ecortiz.com Roa: jroa-at-auditor.illinois.gov |
|
Sent Marites Sy the 2018 Welcome Letter requesting a proposal for our consideration regarding the FY18 financial audit, single audit, compliance examination of Northeastern Illinois University. |
Adam Ausmus, Audit Manager |
3/29/18 2:24pm |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I asked Amy whether the firm would potentially be looking at HIPPA information on the DVA engagement and whether Sikich had a Firm Business Associate agreement with the OAG. Ultimately, we do have an agreement with Sikich and it will be added to the contract. |
Adam Ausmus, Audit Manager |
3/29/18 2:48pm |
Amy Sherwood, Partner Sikich, LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I let Amy know that the DVA contract has been signed. |
Peggy Hartson, Audit Manager |
3/28/18 7:30am |
Amy Sherwood, Partner Sikich LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Peggy Hartson: pahartson-at-auditor.illinois.gov |
|
Amy emailed to inquire what we would need from her to begin the contract processing for the FY18 financial, compliance and single audit of Eastern Illinois University. |
Peggy Hartson, Audit Manager |
3/28/18 8:02am |
Amy Sherwood, Partner Sikich LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Peggy Hartson: pahartson-at-auditor.illinois.gov |
|
I responded to Amy’s inquiry and informed her I would forward her the welcome letter for the FY18 Eastern Illinois University engagement soon. |
Peggy Hartson, Audit Manager |
3/29/18 9:12am
|
Amy Sherwood, Partner Sikich LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Peggy Hartson: pahartson-at-auditor.illinois.gov |
|
I emailed Amy the FY18 Eastern Illinois University welcome letter. |
Stacie Sherman, Audit Manager |
3/29/18 3:40 p.m. |
Stella Santos, Partner Adelfia LLC |
No |
N/A |
Email: Stella Santos: sbsantos-at-adelfiacpa.com Stacie Sherman: ssherman-at-auditor.illinois.gov |
|
I sent Stella the 2018 Welcome Letter and associated materials needed to complete proposals for our consideration regarding the FY18 financial audit, state compliance examination, and single auditor of Western Illinois University. |
Adam Ausmus, Audit Manager |
3/30/18 4:07pm |
Amy Sherwood, Partner Sikich LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I let Ms. Sherwood know that her contract proposal for the DCFS engagement was accepted and I put the contracts in the mail for her. I also let her know that we agreed the Phase I and Phase II contract rates. |
Janis Van Durme, Audit Manager |
3/28/18 4:00 pm |
Linda Abernethy, Partner RSM, LLP |
No |
N/A |
Abernethy: 847-413-6248 Van Durme: 217-782-8393 |
5 minutes |
Notified Ms. Abernethy my office found a mistake in the contracting documents for the FY17 and FY18 IDOR engagements and we would therefore need to have revised documents sent to us. |
Janis Van Durme, Audit Manager |
3/29/18 10:33 am |
Linda Abernethy, Partner RSM, LLP |
No |
N/A |
Email: Abernethy: Linda.Abernethy-at-rsmus.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Ms. Abernethy sent me revised informal proposal documents for the FY17 and FY18 IDOR engagements. |
Janis Van Durme, Audit Manager |
3/28/18 3:58 pm -4:30 pm |
Amy Sherwood, Partner Sikich LLP |
No |
N/A |
Email: Amy Sherwood: amy.sherwood-at-sikich.com Van Durme: jvandurme-at-auditor.illinois.gov |
|
Ms. Sherwood stated she would get me the requested materials for the Informal Proposal of the CMS FY18 engagements and asked me what dates I would be available for the entrance conference. I responded with dates I was available. |