March 2024
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Megan Green, Auditor V | 03/01/2024 09:44 AM | Dakota Greer, Manager, KEB | No | Kate Ward, Partner, KEB | Email
dakotag-at-kebcpa.com katew-at-kebcpa.com mgreen-at-auditor.illinois.gov | N/A | Dakota provided proposed timetable revisions for a contract amendment for the FY22/23 engagement of the Illinois Emergency Management Agency and Office of Homeland Security. |
| Jose Roa, Auditor V | 03/01/2024 09:58 AM | Christine Torres, Partner, Crowe LLP | No | E-mail:
Christine Torres Christine.Torres-at-crowe.com José G. Roa jroa-at-auditor.illinois.gov | Firm provided revised dates for amendment of phase II contact of the Illinois Student Assistance Commission engagement. | ||
| Andrea Alderman, Auditor III | 03/01/2024 01:40 PM | Ana Ausan, Partner, Adelfia | No | None | Email and Suralink:
aalderman-at-auditor.illinois.gov arausan-at-adelfia.com | I sent Ana the amendment for the FY22/23 GAC compliance examination for signature. | |
| Jose Roa, Auditor V | 03/01/2024 02:10 PM | Christine Torres, Partner, Crowe LLP | No | E-mail and Suralink:
Christine Torres Christine.Torres-at-crowe.com José G. Roa jroa-at-auditor.illinois.gov | Provided phase II amendment contract to Firm to review and sign for the Illinois Student Assistance Commission engagement. | ||
| Andrea Alderman, Auditor III | 03/01/2024 02:35 PM | Ana Ausan, Partner, Adelfia | No | None | Email and Suralink:
aalderman-at-auditor.illinois.gov arausan-at-adelfia.com | Ana provided the signed amendment for the GAC FY22/23 compliance examination. | |
| Megan Green, Auditor V | 03/04/2024 08:26 AM | Adam Pulley, Principal, CliftonLarsonAllen LLP | No | None | Email
Adam.Pulley-at-claconnect.com mgreen-at-auditor.illinois.gov | N/A | I provided the final signed contract amendments for the FY21/22 and FY23 IDOT engagements. |
| Dennis Gibbons, Auditor V | 03/04/2024 09:47 AM | Dan Sethness, Partner, RSM US LLP | No | Webex call | 15 minutes | I asked Dan if the firm was interested in performing the FY24 financial audit of the Dept. of Employment Security, and whether the firm was independent. Dan confirmed the firm was interested and independent. | |
| Quentin Kuntzman, Auditor IV | 03/04/2024 12:58 PM | Amy Sherwood, Partner, Sikich LLP | No | None | Email / Suralink Secure File Share Site
amy.sherwood-at-sikich.com qkuntzman-at-auditor.illinois.gov | N/A | I provided Amy the final, signed contract amendment for the FY22/23 Dept. of Lottery engagement. |
| Andrea Alderman, Auditor III | 03/04/2024 01:22 PM | Ana Ausan, Partner, Adelfia | No | None | Suralink:
aalderman-at-auditor.illinois.gov arausan-at-adelfia.com | I sent Ana the finalized amendment for the GAC FY22/23 compliance examination. | |
| Megan Green, Auditor V | 03/04/2024 01:24 PM | Kate Ward, Partner, KEB | No | Dakota Greer, Manager, KEB | Email
Katew-at-kebcpa.com dakotag-at-kebcpa.com mgreen-at-auditor.illinois.gov | N/A | I provided the contract amendment for the FY22/23 compliance examination of the Illinois Emergency Management Agency to Kate for her signature. |
| Megan Green, Auditor V | 03/04/2024 01:55 PM | Adam Pulley, Principal, CliftonLarsonAllen LLP | No | N/A | Email
Adam.Pulley-at-claconnect.com mgreen-at-auditor.illinois.gov | N/A | I asked Adam if CLA was interested and independent regarding the FY24 financial audit and FY23/24 compliance examination of the Department of Transportation. Adam responded they were interested and independent. |
| Megan Green, Auditor V | 03/04/2024 02:47 PM | Amy Sherwood, Partner, Sikich LLP | No | Ryan Randolph, Director, Sikich | Email
Amy.Sherwood-at-sikich.com Ryan.Randolph-at-sikich.com MGreen-at-auditor.illinois.gov | N/A | I asked if Sikich was interested and independent for the FY24 audit cycle for the Capital Development Board and Department of Central Management Services (CMS) engagements. I also reminded Amy that she would have to rotate off the CMS engagement as she had been a partner on the engagement for 10 years, and asked if Ryan would take over running the CMS engagement. Amy responded they were interested and independent and confirmed that Ryan would be in charge of the CMS engagement for the FY24 cycle. |
| Megan Green, Auditor V | 03/05/2024 06:49 AM | Kate Ward, Partner, KEB | No | None | Email
katew-at-kebcpa.com mgreen-at-auditor.illinois.gov | N/A | Kate provided me with the signed contract amendment for the FY22/23 compliance examination of the Illinois Emergency Management Agency. |
| Dennis Gibbons, Auditor V | 03/05/2024 08:04 AM | Amy Sherwood, Partner, Sikich LLP | No | Email
Amy: amy.sherwood-at-sikich.com Dennis: dgibbons-at-auditor.illinois.gov | I asked Amy if the firm was interested/independent to perform the FY23/24 Illinois Dept. of Veterans’ Affairs compliance examination. Amy indicated the firm was interested and independent. | ||
| Jose Roa, Auditor V | 03/05/2024 08:34 AM | Leilani Rodrigo, Partner, Roth & Co. LLP | No | E-mail and Suralink:
Leilani Rodrigo Lrodrigo-at-rothcocpa.com José G. Roa jroa-at-auditor.illinois.gov | Provided fully signed phase II amendment contract to Firm for the Illinois Workers' Compensation Commission engagement. | ||
| Jose Roa, Auditor V | 03/05/2024 08:36 AM | Jennifer Roan, Partner, Adelfia LLC | No | E-mail and Suralink:
Jennifer Roan jsroan-at-adelfiacpas.com José G. Roa jroa-at-auditor.illinois.gov" | Provided fully signed phase II amendment contract to Firm for the Illinois Arts Council and Foundation engagement. | ||
| Jane Clark, Audit Director | 03/05/2024 09:42 AM | Amy Sherwood, Partner Sikich | No | none | Phone: Jane 217-7782-0811; Amy 217-862-xxxx | 3 minutes | Discussed DCEO and HFS (RFP 24-10). Let her know the OAG had selected Sikich's proposal in response to the OAG competitive RFP process for the Department of Commerce and Economic Opportunity for the two years ended June 30, 2024 and the Department of Healthcare and Family Services for the two years ended June 30, 2025. I told her I would email her the letter from the AG later today and the award notices are posted to our website. Let her know the manager for DCEO would be reaching out to her in the next couple of weeks to start the contracting process. Lastly, if she has any questions though out the process, I am always available. Thanked her for their continued interest in our program. |
| Jane Clark, Audit Director | 03/05/2024 10:15 AM | Steven Bishop, Partner Plante Moran | No | None | Phone: Jane 217-782-0811; Steven 513-744-xxxx | 3 minutes | Discussed SIU (RFP 24-9). Let him know the OAG had selected Plante Moran's proposal in response to the OAG competitive RFP process for Southern Illinois University. I told him I would email him the letter from the AG later today and the award notices are posted to our website. Also discussed computed rate for SIU. Let him know the manager for SIU would be reaching out to him in the next couple of weeks to start the contracting process. Lastly, if he has any questions though out the process, I am always available. Thanked him for their continued interest in our program. |
| Dennis Gibbons, Auditor V | 03/05/2024 10:17 AM | Amy Sherwood, Partner, Sikich LLP | No | Email and Suralink
Amy: amy.sherwood-at-sikich.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Amy the welcome letter packet for the FY23/24 IDVA compliance examination. I also emailed her to inform her of the performance audit follow-up, and to discuss additional requirements pertaining to cybersecurity review procedures. | ||
| Reddy Bommareddi, Information Specialist V | 03/05/2024 11:45 AM | Amy Sherwood, Partner, Sikich | No | Meredith Angel, Partner, Sikich | Email: Amy: Amy.sherwood-at-sikich.com; Meredith: Meredith.Angel-at-sikich.com
Reddy: Rbommareddi-at-auditor.illinois.gov | N/A | I emailed Amy Sherwood to see if Sikich is interested in performing the Comptroller's Fiscal Officer audit for FY24 and Nonfiscal Officer examination for the two years ending FY24 and the firm is free of conflicts and independence issues. Amy email me indicating Sikich is interested and no conflicts. |
| Reddy Bommareddi, Information Specialist V | 03/05/2024 11:51 AM | Tes Sy, Partner, Roth & Co., LLP | No | None | Email: Tes: msy-at-rothcocpa.com; Reddy: Rbommareddi-at-auditor.illinois.gov | I emailed Marites Sy to see if Roth is interested in performing Illinois Conservation Foundation financial audit for FY24, Department of Natural Resources financial audit for FY24 and compliance examination for two years ending 6/30/24, and Chicago State University- Financial, Single Audit, Compliance examination and Expanded IS review for FY24 and the firm is free of conflicts and independence issues. Tes email me indicating Roth is interested and no conflicts. | |
| Reddy Bommareddi, Information Specialist V | 03/05/2024 11:55 AM | Epifanio Sadural, Partner, Roth | No | None | Email: Epifanio: ESadural-at-rothcocpa.com; Reddy: RBommareddi-at-auditor.illinois.gov | I emailed Epifanio (JoJo) checking in to see if Roth is interested in performing the LETSB's compliance examination for the two years ending FY24 and the firm is free of conflicts and independence issues. Jojo indicated Roth is interested and no conflicts. | |
| Jose Roa, Auditor V | 03/05/2024 12:45 PM | Vicki VanDenBerg, Partner, Plante & Moran PLLC | No | E-mail:
Vicki VanDenBerg Vicki.VanDenBerg-at-plantemoran.com José G.Roa jroa-at-auditor.illinois.gov" | Firm provided revised dates for amendment of phase II contact of the Northeastern Illinois University engagement. | ||
| Jane Clark, Audit Director | 03/05/2024 01:40 PM | Brian Greko, Partner Plante Moran | No | None | Phone: Jane 217-782-0811; Brian 616-643-4094 | 4 minutes | Discussed EIU (RFP 24-8). Let him know the OAG had selected Plante Moran's proposal in response to the OAG competitive RFP process for Eastern Illinois University. I told him I would email him the letter from the AG later today and the award notices are posted to our website. Also discussed computed rate for EIU. Let him know the manager for EIU would be reaching out to him in the next couple of weeks to start the contracting process. Lastly, if he has any questions though out the process, I am always available. Thanked him for their continued interest in our program. |
| Lisa Warden, Auditor V | 03/05/2024 03:01 PM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | Sent revised welcome letter for the FY23/24 examination of the Department of Corrections. | ||
| Lisa Warden, Auditor V | 03/05/2024 03:01 PM | Jennifer Roan, Partner, Adelfia | No | Jennifer 312-804-xxxx
Lisa 217-370-xxxx | 7 minutes | Requested the partner ensure the early work funds designated for the FY23/24 examination of Corrections is reasonable and shared the correct amount of early work which was inaccurate in the initial welcome letter. I will resent a corrected letter. | |
| Lisa Warden, Auditor V | 03/05/2024 03:01 PM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | Sent welcome letter and assignment file to partner requesting proposal forms for the FY23/24 compliance examination of the Department of Corrections. | ||
| Lisa Warden, Auditor V | 03/05/2024 03:02 PM | Jennifer Roan, Partner, Adelfia | No | Jennifer jsroan - at - adelfiacpas.com
Lisa lwarden - at - auditor.illinois.gov | Sent partner the welcome letter for the FY23/24 compliance examination of the Department of Corrections. | ||
| Lisa Warden, Auditor V | 03/05/2024 03:22 PM | Jennifer Roan, Partner, Adelfia | No | Jennifer 312-814-xxxx
Lisa 217-370-xxxx | 7 minutes | OAG manager asked the partner to evaluate whether the designated early work funds for the FY23/24 Corrections examination can reasonably be used by June 30. The partner should let me know as soon as possible if more or less of the work can be performed in Phase I. I also noted an error in the early work amount in the welcome letter and will re-send a corrected letter to the partner. Also asked the partner not to conduct their presurvey of DOC until they receive the notification letter, and hold off on scheduling an entrance conference until we complete contract negotiations. | |
| Megan Green, Auditor V | 03/05/2024 03:23 PM | Amy Sherwood, Partner, Sikich LLP | No | N/A | Email
Amy.Sherwood-at-sikich.com MGreen-at-auditor.illinois.gov | N/A | I sent Amy the Welcome Letter and related attachments for the FY24 financial audit and FY23/24 compliance examination of the Capital Development Board. |
| Lisa Warden, Auditor V | 03/05/2024 03:31 PM | Jennifer Roan, Partner, Adelfia | No | Jennifer jsroan - at - adelfiacpas.com
Lisa lwarden - at - auditor.illinois.gov | Sent partner a revised welcome letter for the FY23/24 Corrections examination. | ||
| Dennis Gibbons, Auditor V | 03/06/2024 07:25 AM | Bill Sarb, Partner, RSM US LLP | No | Email
Bill: bill.sarb-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I asked Bill if the firm was interested/independent to perform the FY24 ISBI financial audit. Bill indicated the firm was interested and that to the best of his knowledge at the current time, the firm was independent (he indicated the firm was still finalizing its annual independence assessment). I asked him to let me know if any changes should occur. | ||
| Dennis Gibbons, Auditor V | 03/06/2024 07:34 AM | Bill Sarb, Partner, RSM US LLP | No | Email
Bill: bill.sarb-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I asked Bill if the firm was interested/independent to perform the FY24 SERS/JRS/GARS engagements. | ||
| Megan Green, Auditor V | 03/06/2024 08:18 AM | Kate Ward, Partner, KEB | No | Dakota Greer, Manager, KEB | Email
Katew-at-kebcpa.com dakotag-at-kebcpa.com mgreen-at-auditor.illinois.gov | N/A | I provided the final signed contract amendment for the FY22/23 compliance examination of the Illinois Emergency Management Agency. |
| Jose Roa, Auditor V | 03/06/2024 08:56 AM | Vicki VanDenBerg, Partner, Plante & Moran PLLC | No | E-mail and Suralink:
Vicki VanDenBerg Vicki.VanDenBerg-at-plantemoran.com José G.Roa jroa-at-auditor.illinois.gov | Provided phase II amendment contract to Firm to review and sign for the Northeastern Illinois University engagement. | ||
| Dennis Gibbons, Auditor V | 03/06/2024 09:00 AM | Amy Sherwood, Partner, Sikich LLP | No | Ryan Randolph, Director, Sikich LLP
Kenny Matthews, Audit Manager, OAG | Email
Amy: amy.sherwood-at-sikich.com Ryan: ryan.randolph-at-sikich.com Kenny: kjmatthews-at-auditor.illinois.gov Dennis: dgibbons-at-auditor.illinois.gov | I emailed Amy and Ryan and introduced them to Kenny Matthews, who will be the assigned OAG audit manager for the FY23/24 DCEO compliance examination which Sikich was just awarded through RFP. | |
| Dennis Gibbons, Auditor V | 03/06/2024 09:55 AM | Bill Sarb, Partner, RSM US LLP | No | Email
Bill: bill.sarb-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | Bill said that RSM was interested and independent of the FY24 SERS/JRS/GARS engagements to the best of his knowledge at the current time. | ||
| Kenneth Matthews, Auditor IV | 03/07/2024 09:18 AM | Stella Santos, Partner, Adelfia LLC | No | Email
Stella: sbsantos- at -adelfiacpas.com Kenny: kjmatthews- at -auditor.illinois.gov | Provided to firm the FY23/24 Illinois DFPR Compliance Examination Welcome Letter & Materials | ||
| Kenneth Matthews, Auditor IV | 03/07/2024 09:50 AM | Ryan Caldwell, Partner, RSM US LLP, & Crystal Bruns, Partner, RSM US LLP | No | Email
Ryan: ryan.caldwell- at -rsmus.com Crystal: crystal.bruns- at -rsmus.com Kenny: kjmatthews- at -auditor.illinois.gov | Reached out to confirm firm's interest and independence for the FY24 DHS Financial Audit | ||
| Kenneth Matthews, Auditor IV | 03/07/2024 09:58 AM | Stella Santos, Partner, Adelfia LLC | No | Email
Stella: sbsantos- at -adelfiacpas.com Kenny: kjmatthews- at -auditor.illinois.gov | Stella confirmed receipt of Welcome Letter materials and that they are looking forward to working with us. | ||
| Megan Green, Auditor V | 03/07/2024 10:31 AM | Adam Pulley, Principal, CliftonLarsonAllen LLP | No | N/A | Email
Adam.Pulley-at-claconnect.com mgreen-at-auditor.illinois.gov | N/A | I sent Adam the Welcome Letter and related attachements for the FY24 audit cycle for the Department of Transportation. |
| Kenneth Matthews, Auditor IV | 03/07/2024 10:53 AM | Ryan Caldwell, Partner, RSM US LLP | No | Email
Ryan: ryan.caldwell- at -rsmus.com Kenny: kjmatthews- at -auditor.illinois.gov | Ryan confirmed interest and independence for the FY24 DHS Financial Audit. | ||
| Tom Kizziah, Auditor V | 03/07/2024 01:00 PM | Brian Greko - Partner - Plante Moran | No | None | Teams Meeting | 20 minutes | Me and Brian met via Teams to discuss the status and expected timing of the completion of the Eastern Illinois University FY23 engagement. As part of our discussion, I told Brian that I would send an email to him and Tom Leach, Director at Sikich LLP so they could perform their predecessor/successor procedures. We also discussed the timing and staffing of the FY24 engagement, scheduling the entrance conference, remote versus in-person fieldwork, work performed before July 1, 2024, the Welcome and Notification Letters and other miscellaneous matters. |
| Megan Green, Auditor V | 03/07/2024 02:06 PM | Ryan Randolph, Director, Sikich LLP | No | N/A | Email
Ryan.Randolph-at-sikich.com MGreen-at-auditor.illinois.gov | N/A | I sent the Welcome Letter and related attachments for the FY24 engagements of the Department of Central Management Services. |
| Dennis Gibbons, Auditor V | 03/08/2024 07:35 AM | Dan Sethness, Partner, RSM US LLP | No | Email
Dan: dan.sethness-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Dan the FY24 IDES welcome letter and attachments, and asked if the firm could provide the informal proposals by 4/19/2024. | ||
| Kenneth Matthews, Auditor IV | 03/08/2024 09:37 AM | Ryan Randolph, Director, Sikich LLP & Amy Sherwood, Partner, Sikich LLP | No | Email
Ryan: ryan.randolph- at -sikich.com Amy: amy.sherwood- at -sikich.com Kenny: kjmatthews- at -auditor.illlinois.gov | 4 minutes (between email sent and email response) | Sent the Welcome Letter and Welcome Letter attachments to Ryan and Amy for the DCEO Compliance Examination for the two years ended June 20, 2024.
Amy confirmed receipt of welcome letter materials and expressed that she looks forward to working with us on this engagement. |
|
| Dennis Gibbons, Auditor V | 03/08/2024 09:54 AM | Amy Sherwood, Partner, Sikich LLP | No | Ryan Randolph, Director, Sikich LLP
Kenny Matthews, Audit Manager, OAG | Email
Amy: amy.sherwood-at-sikich.com Ryan: ryan.randolph-at-sikich.com Kenny: kjmatthews-at-auditor.illinois.gov Dennis: dgibbons-at-auditor.illinois.gov | I sent Amy and Ryan a document describing some requested testing for the firm to conduct in DCEO mandate testing, which Kenny and I would like the firm to incorporate into the FY23/24 DCEO compliance examination. | |
| Kenneth Matthews, Auditor IV | 03/08/2024 10:10 AM | Meredith Angel, Director, Sikich LLP | No | Email
Meredith: meredith.angel- at -sikich.com Kenny: kjmatthews- at -auditor.illinois.gov | 3 minutes (between email sent and email response) | Reached out to Meredith to confirm interest and independence for the FY24 HFS Financial Audit.
Meredith responded to confirm yes, on both accounts. |
|
| Tom Kizziah, Auditor V | 03/08/2024 11:31 AM | Dan Sethness - Partner - RSM US LLP | No | None | Suralink | N/A | Dan sent me his proposal for the upcoming U of I engagement for the year ended June 30, 2024. |
| Jose Roa, Auditor V | 03/08/2024 02:39 PM | Christine Torres, Partner, Crowe LLP | No | E-mail and Suralink:
Christine Torres Christine.Torres-at-crowe.com José G. Roa jroa-at-auditor.illinois.gov | Provided fully signed phase II amendment contract to Firm for the Illinois Student Assistance Commission engagement. | ||
| Jose Roa, Auditor V | 03/08/2024 02:41 PM | Vicki VanDenBerg, Partner, Plante & Moran PLLC | No | E-mail and Suralink:
Vicki VanDenBerg Vicki.VanDenBerg-at-plantemoran.com José G.Roa jroa-at-auditor.illinois.gov | Provided fully signed phase II amendment contract to Firm for the Northeastern Illinois University engagement. | ||
| Lisa Warden, Auditor V | 03/08/2024 04:57 PM | Jennifer Roan, Partner, Adelfia | No | Jennifer 312-804-xxxx
Lisa 217-370-xxxx | 48 minutes | Discussed staffing, timing, and disclosures regarding the firm's informal proposal for the FY23/24 compliance examination of the Department of Corrections. | |
| Lisa Warden, Auditor V | 03/08/2024 04:57 PM | Jennifer Roan, Partner, Adelfia | No | JSRoan - at - adelfiacpas.com
LWarden - at - auditor.illinois.gov | OAG manager provided firm the revised Schedule 1 that will be used for Corrections FY23/24 examination and other informal proposals and contracting. | ||
| Lisa Warden, Auditor V | 03/08/2024 04:57 PM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | Requested additional information and revisions to firm's proposal for the FY23/24 examination of the Department of Corrections. | ||
| Lisa Warden, Auditor V | 03/08/2024 04:57 PM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
Lwarden - at - auditor.illinois.gov | Partner submitted proposal for the FY23/24 compliance examination of the Department of Corrections. | ||
| Courtney Dzierwa, Statewide Single Audit Manager | 03/11/2024 09:13 AM | Cathy Baumann, Partner, KPMG LLP | No | Jason Rosheisen, Director, KPMG LLP | Email
cbaumann-at-kpmg.com jrosheisen-at-kpmg.com | N/A | Reached out to KPMG contacts to confirm their interest in performing the FY24 Statewide Single Audit. Also inquired if they had any independence concerns or any potential conflicts of interest. |
| Tom Kizziah, Auditor V | 03/11/2024 09:37 AM | Dan Sethness - Partner - RSM US LLP | No | None | Telephone
Dan Sethness - 847-413-xxxx Thomas L. Kizziah - 217-782-0816 | 7 minutes | Me and Dan came to an agreement on the contract terms for the upcoming U of I engagement. We discussed his Firm's independence procedures that are ongoing currently along with some changes to the Phase I timetables to accommodate work performed prior to the entrance conference. |
| Kenneth Matthews, Auditor IV | 03/11/2024 01:51 PM | Amy Sherwood, Partner, Sikich LLP | No | Ryan Randolph, Director, Sikich LLP | Email
Amy: amy.sherwood- at -sikich.com Ryan: ryan.randolph- at -sikich.com | 25 minutes between initial email and responses | Amy reached out regarding the preliminary survey process. Since this is the initial engagement of an RFP, Amy asked to update the CH. 6 Prelim Survey they used for the RFP over the summer, rather than obtain another update at this time. Upon further review with mentor, I agreed. Amy said thanks. |
| Lisa Warden, Auditor V | 03/12/2024 09:00 AM | Elda Arriola, Partner, Roth and Co | No | Elda 312-235-4702
Lisa 217-370-xxxx | 15 minutes | Firm is interested and independent to perform the 6/30/24 engagement for the Environmental Protection Agency, Trust Fund Commission and Pollution Control Board. Partner agreed to inquire of EPA whether there have been any new or significant changes to IT applications to help OAG manager assess the need for an expanded scope IS review. The OAG manager also asked the partner to let me know how the firm's documentation will differ from prior engagements as a result of implementing SAS 145. | |
| Lisa Warden, Auditor V | 03/12/2024 09:12 AM | Amy Sherwood, Partner, Sikich | No | Amy.Sherwood - at - sikich.com
LWarden - at - auditor.illinois.gov | I responded that it is appropriate to propose the allocation of the 2,000 total audit hours from the firms technical proposal two years ago based on the actual hours by area from the prior audit as well as the new audit areas that are required for the FY23/24 examination of the Attorney General. | ||
| Lisa Warden, Auditor V | 03/12/2024 09:12 AM | Amy Sherwood, Partner, Sikich | No | Amy.Sherwood - at - sikich.com
LWarden - at - auditor.illinois.gov | Asked the partner for more details on federal funding to the Office of the Attorney General. I also shared my availability for potential entrance conference dates at the end of April pending completion of contracting by then. | ||
| Lisa Warden, Auditor V | 03/12/2024 09:12 AM | Amy Sherwood, Partner, Sikich | No | Amy.Sherwood - at - sikich.com
LWarden - at - auditor.illinois.gov | Partner inquired about the possibility of reallocating from their RFP proposal two years ago the total proposed hours by audit area based on the need to perform federal agreed upon procedures and the new Audit Guide Ch 14 cyber security program for the FY23/24 examination of the Office of the Attorney General. | ||
| Stacie Sherman, Auditor V | 03/12/2024 02:12 PM | Steven Bishop, Partner, Plante Moran | No | steven.bishop-at-plantemoran.com
ssherman-at-auditor.illinois.gov | I contacted Steven to ask if Plante Moran is still interested in the FY24 Financial Audit, Single Audit, and Compliance Examination of Western Illinois University. | ||
| Stacie Sherman, Auditor V | 03/12/2024 02:21 PM | Leilani Rodrigo, Partner, Roth & Co. | No | lrodrigo-at-rothcocpa.com
ssherman-at-auditor.illinois.gov | I contacted Leilani to see if Roth was still interested in the FY23/24 State Compliance Examination of the Department of Children and Family Services. I also asked to confirm that the firm is independent and there are no conflicts of interest. | ||
| Kenneth Matthews, Auditor IV | 03/14/2024 08:53 AM | Ryan Caldwell, Partner, RSM US LLP | No | Crystal Bruns, Manager, RSM US LLP | Email
Ryan: ryan.caldwell- at -rsmus.com Crystal: crystal.bruns- at -rsmus.com Kenny: kjmatthews- at -auditor.illinois.gov | I sent them the Welcome Letter and Welcome Letter attachments for the FY24 DHS Financial Audit. | |
| Kenneth Matthews, Auditor IV | 03/14/2024 09:07 AM | Meredith Angel, Director, Sikich LLP | No | Email
Meredith: meredith.angel- at -sikich.com Kenny: kjmatthews- at -auditor.illinois.gov | I sent Meredith the Welcome Letter and Welcome Letter Attachments for the FY24 HFS Financial Audit. | ||
| Dennis Gibbons, Auditor V | 03/18/2024 08:24 AM | Heather Powell, Managing Director, Forvis LLP | No | Email
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | I asked Heather if the firm was interested/independent for the FY24 Teachers’ Retirement System engagement. Heather stated the firm was interested and independent. | ||
| Dennis Gibbons, Auditor V | 03/18/2024 08:33 AM | Bill Sarb, Partner, RSM US LLP | No | Email
Bill: bill.sarb-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Bill the welcome letter and attachments for the FY24 Illinois State Board of Investment financial audit. | ||
| Dennis Gibbons, Auditor V | 03/18/2024 08:47 AM | Heather Powell, Managing Director, Forvis LLP | No | Email
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Heather the welcome letter and attachments for the FY24 Teachers’ Retirement System financial audit. | ||
| Dennis Gibbons, Auditor V | 03/18/2024 09:06 AM | Bill Sarb, Partner, RSM US LLP | No | Email
Bill: bill.sarb-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Bill the welcome letter and attachments for the FY24 SERS, JRS, and GARS financial audits/engagements. | ||
| Tom Kizziah, Auditor V | 03/19/2024 09:18 AM | Dan Sethness - Partner - RSM US LLP | No | None | Suralink | N/A | I sent the signed U of I contracts to Dan via Suralink. |
| Stacie Sherman, Auditor V | 03/19/2024 10:51 AM | Michael Lawler, Partner, West and Company | No | mlawler-at-westcpa.com
ssherman-at-auditor.illinois.gov | I sent Mr. Lawler the Welcome Letter and attachments for the FY23/24 Compliance Examination for the Illinois Racing Board. | ||
| Stacie Sherman, Auditor V | 03/19/2024 04:19 PM | Leilani Rodrigo, Partner, Roth & Co. | No | lrodrigo-at-rothcocpa.com
ssherman-at-auditor.illinois.gov | I sent Leilani the Welcome Letter for the FY23/24 State Compliance Examination for the Department of Children and Family Services. | ||
| Lisa Warden, Auditor V | 03/19/2024 07:30 PM | Vicki VanDenBerg, Partner, Plante Moran | No | Vicki.VanDenBerg - at - plantemoran.com
LWarden - at - auditor.illinois.gov | I proposed amended contract timetable dates for the FY23 SIU compliance examination. | ||
| Lisa Warden, Auditor V | 03/19/2024 07:30 PM | Vicki VanDenBerg, Partner, Plante Moran | No | Vicki.VanDenBerg - at - plantemoran.com
LWarden - at - auditor.illinois.gov | Partner agreed to proposed amended timetable dates for the FY23 compliance examination of Southern Illinois University. | ||
| Lisa Warden, Auditor V | 03/19/2024 07:30 PM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | Partner submitted revised informal proposal for the FY23/24 examination of the Department of Corrections. | ||
| Lisa Warden, Auditor V | 03/20/2024 01:33 PM | Amy Sherwood, Partner, Sikich | No | Amy ASherwood - at - sikich.com
Lisa LWarden - at - auditor.illinois.gov | Provided revised Schedule 1 to use for proposals and contracts going forward, including the Attorney General FY23/24 compliance examination informal proposal. | ||
| Tom Kizziah, Auditor V | 03/20/2024 03:09 PM | Dylan Power - Senior Associate - CliftonLarsonAllen LLP | No | Mandy Merchant - Principal - CliftonLarsonAllen LLP | Leapfile | N/A | Dylan sent me the CliftonLarsonAllen LLP proposal for the upcoming Illinois Housing Development Authority Financial Audit, Single Audit and State Compliance Examination for the year(s) ended June 30, 2024. |
| Tom Kizziah, Auditor V | 03/20/2024 03:34 PM | Dylan Power - Senior Associate - CliftonLarsonAllen LLP | No | none | Telephone
Dylan 630-368-xxxx Thomas - 217-782-0816 | 10 minutes | I called Dylan to discuss the Firm's proposal for the upcoming Illinois Housing Development Authority engagement. We discussed the hours allocation and hours by class of auditors. Additionally we discussed the hours needed to implement SAS 145 and the follow up on prior findings. Dylan said he would discuss with Mandy Merchant and get back to me on the revised proposal documents. |
| Reddy Bommareddi, Information Specialist V | 03/21/2024 11:37 AM | Amy Sherwood, Partner, Sikich | No | N/A | Email: Amy: Amy.Sherwood-at-sikich.com; Reddy: RBommareddi-at-auditor.illinois.gov | I have emailed welcome letters and informal proposal documents for the Office of Comptroller- Fiscal Officer and Nonfiscal Officer engagements for the period ending June 30, 2024. | |
| Tom Kizziah, Auditor V | 03/22/2024 03:00 PM | Dylan Power - Senior Associate - CliftonLarsonAllen LLP | No | None | Leapfile | N/A | Dylan sent me some revised Illinois Housing Development Authority contract proposal forms based on our earlier discussion. |
| Stacie Sherman, Auditor V | 03/23/2024 10:30 AM | Michael Lawler, Partner, West and Company | No | mlawler-at-westcpa.com
ssherman-at-auditor.illinois.gov | Mr. Lawler sent the proposal documents for the FY23/24 compliance examination of the Illinois Racing Board. | ||
| Lisa Warden, Auditor V | 03/25/2024 12:12 PM | Vicki VanDenBerg, Partner, Plante Moran | No | Vicki.VanDenBerg - at - auditor.illinois.gov
LWarden - at - auditor.illinois.gov | Sent SIU FY23 contract amendment for firm's signature. | ||
| Dennis Gibbons, Auditor V | 03/25/2024 07:21 PM | Heather Powell, Managing Director, Forvis LLP | No | Email
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | Heather sent me the informal proposal documents for the FY24 Teachers’ Retirement System engagement. | ||
| Dennis Gibbons, Auditor V | 03/26/2024 08:36 AM | Heather Powell, Managing Director, Forvis LLP | No | Email
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | I replied to Heather and asked her for several new/updated informal proposal documents for the FY24 TRS engagement. | ||
| Lisa Warden, Auditor V | 03/26/2024 11:05 AM | Jennifer Roan, Partner, Adelfia | No | Jennifer 1-312-804-xxx
Lisa 1-217-370-xxxx | 39 minutes | Discussed informal proposal for the Corrections FY23/24 examination and firm inquiries of the Department and whether they could have an impact on anticipated audit effort. | |
| Rhonda Huff, Senior Fiscal Assistant | 03/26/2024 02:26 PM | Paul Pelletier, Partner | No | N/A | Rhonda Huff 217-785-2683; Paul Pelletier 815-933-XXXX | 5 minutes | Discussed with Paul his continued interest and independence in the IMSA Financial and Compliance engagement for FY24 and IMSA Fund Financial audit for FY24. |
| Dennis Gibbons, Auditor V | 03/26/2024 08:13 PM | Heather Powell, Managing Director, Forvis LLP | No | Email and Suralink
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | Heather provided me the new/updated informal proposal documents that I requested from her for the FY24 TRS engagement. She shared these with me over Suralink and let me know via email that she had done so. | ||
| Dennis Gibbons, Auditor V | 03/27/2024 07:37 AM | Heather Powell, Managing Director, Forvis LLP | No | Email and Suralink
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | I responded to Heather to ask her to revise the disclosures form for the FY24 TRS informal proposal to ensure all applicable boxes were checked. I shared an invitation over Suralink for her to send me the revised version. | ||
| Dennis Gibbons, Auditor V | 03/27/2024 08:42 AM | Heather Powell, Managing Director, Forvis LLP | No | Email and Suralink
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | Heather provided the revised FY24 TRS informal proposal document to me over Suralink and emailed me to let me know. | ||
| Rhonda Huff, Senior Fiscal Assistant | 03/27/2024 09:41 AM | Paul Pelletier, Partner | No | N/A | Email: ppelletier-at-bpc-cpa.com; rhuff-at-auditor.illinois.gov | N/A | Discussion about early work for IMSA. |
| Lisa Warden, Auditor V | 03/27/2024 09:56 AM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | Partner proposed a different Phase I start date and said she'll be submitting to me today the summary of preliminary inquiries and firms conclusion on impact on audit effort for the FY23/24 examination of the Department of Corrections. | ||
| Dennis Gibbons, Auditor V | 03/27/2024 10:01 AM | Heather Powell, Managing Director, Forvis LLP | No | Email
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | I informed Heather that I wanted to revise some of the FY24 TRS timetable dates that she proposed in the informal proposal documents, to match OAG requirements and account for weekends/holidays. I shared the revisions with her and asked her to review and let me know if the revised dates were alright with the firm. Heather indicated this was fine. | ||
| Lisa Warden, Auditor V | 03/27/2024 11:07 AM | Amy Sherwood, Partner, Sikich | No | Amy.Sherwood - at - Sikich.com
LWarden - at - Auditor.illinois.gov | Sent partner the welcome letter for the FY23/24 Board of Education engagement and stated an expanded scope IS review is no longer planned. | ||
| Lisa Warden, Auditor V | 03/27/2024 02:01 PM | Elda Arriola, Partner, Roth and Co | No | EArriola - at - rothcocpa.com
Lwarden - at - auditor.illinois.gov | Sent welcome letter to partner requesting informal proposal, SAS 145 impact and preliminary inquiry conclusion from firm for the FY23/24 EPA, EPATFC and PCB engagements. | ||
| Lisa Warden, Auditor V | 03/27/2024 04:38 PM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | OAG manager proposed different timetable dates and repeated my request for the firm's summary of significant changes at the Dept of Corrections during FY23/24 and the firm's conclusion on the impact on their proposal. | ||
| Lisa Warden, Auditor V | 03/27/2024 04:56 PM | Jennifer Roan, Partner, Adelfia | No | Jennifer 312-804-xxxx
Lisa 217-782-9307 | 10 minutes | Discussed proposed contract timetable and need to get DOC responses to inquiries about significant changes and firm's conclusion whether any additional effort will be required before we can contract for the FY23/24 Corrections examination. | |
| Lisa Warden, Auditor V | 03/27/2024 06:49 PM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | The partner submitted revised proposal timetables for the FY23/24 examination of the Department of Corrections examination. | ||
| Lisa Warden, Auditor V | 03/28/2024 10:04 AM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | OAG manager accepted the proposed Phase II timetable revisions, but said the Phase I timetable dates should be as soon as possible after the firm gets the Dept of Corrections responses to preliminary inquiries and the firm is comfortable their proposed audit hours are sufficient for the FY23/24 examination. | ||
| Lisa Warden, Auditor V | 03/28/2024 10:18 AM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | Partner provided additional requested information for the FY23/24 examination of the Department of Corrections. | ||
| Lisa Warden, Auditor V | 03/28/2024 10:18 AM | Jennifer Roan, Partner, Adelfia | No | jsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov | Partner agreed to amended Phase I timetable date for the FY23/24 examination of the Department of Corrections. | ||
| Stephanie Wildhaber, Auditor IV | 03/28/2024 01:28 PM | Jennifer Roan, Partner | No | Email:
Jennifer Roan: jsroan-at-adelfiacpas.com Stephanie Wildhaber: swildhaber-at-auditor.illinois.gov | I contacted Ms. Roan and asked if her firm is still interested in performing the FY23/24 compliance examination of the Department of Juvenile Justice. I also asked if the firm is still independent. | ||
| Stephanie Wildhaber, Auditor IV | 03/28/2024 01:39 PM | Jennifer Roan, Partner | No | Email:
Jennifer Roan: jsroan-at-adelfiacpas.com Stephanie Wildhaber: swildhaber-at-auditor.illinois.gov | Ms. Roan responded stating her firm, Adelfia, is still interested in performing the compliance examination of the Department of Juvenile Justice for the Two Years ended June 30, 2024. She stated Adelfia is also still independent. | ||
| Reddy Bommareddi, Information Specialist V | 03/28/2024 03:43 PM | JoJo Sadural, Partner, Roth & Co., LLP | No | None | Email: Jojo: Esadural-at-rothcocpa.com; Reddy: RBommareddi-at-auditor.illinois.gov | I have emailed Jojo the Welcome letter and associated documents for FY24 compliance examination for Law Enforcement Training and Standards Board. Jojo emailed me back with a few questions on proposed hours and budgets. I responded to Jojo's questions requesting him to send the informal proposal with detailed hours. | |
| Reddy Bommareddi, Information Specialist V | 03/28/2024 04:38 PM | Tes Sy, Partner, Roth & Co., LLP | No | None | Email: Tes: Msy-at-rothcocpa.com; Reddy:RBommareddi-at-auditor.illinois.gov | I have emailed Tes the Welcome letters and associated documents for FY24 audits for Chicago State University, Department of Natural Resources and the Illinois Conservation Foundation. | |
| Dennis Gibbons, Auditor V | 03/29/2024 07:03 AM | Heather Powell, Managing Director, Forvis LLP | No | Email and Suralink
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Heather the FY24 TRS contracts for firm signature over Suralink, and emailed her to notify her of this. | ||
| Dennis Gibbons, Auditor V | 03/29/2024 08:16 AM | Heather Powell, Managing Director, Forvis LLP | No | Email and Suralink
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | Heather sent me the signed FY24 TRS engagement contracts over Suralink, and emailed me to notify me. | ||
| Rhonda Huff, Senior Fiscal Assistant | 03/29/2024 10:48 AM | Paul Pelletier, Partner | No | Paul Pelletier: ppelletier-at-bpc-cpa.com; Rhonda Huff: rhuff-at-auditor.illinois.gov | Partner provided information about the expected amount of early work that will be performed for IMSA. | ||
| Dennis Gibbons, Auditor V | 03/29/2024 11:11 AM | Heather Powell, Managing Director, Forvis LLP | No | Email and Suralink
Heather: heather.m.powell-at-forvis.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Heather the FY24 TRS contracts signed by all parties using Suralink, and emailed her to notify her. | ||
| Dennis Gibbons, Auditor V | 03/29/2024 12:43 PM | Amy Sherwood, Partner, Sikich LLP | No | Email and Firm Secure File Sharing
Amy: amy.sherwood-at-sikich.com Dennis: dgibbons-at-auditor.illinois.gov | Amy sent me the FY23/24 IDVA informal proposal documents over the firm’s secure file sharing system. | ||
| Megan Green, Auditor V | 03/29/2024 01:54 PM | Amy Sherwood, Partner, Sikich LLP | No | N/A | Email
Amy.Sherwood-at-Sikich.com MGreen-at-auditor.illinois.gov | N/A | Amy sent me the contracting documents for the FY24 financial audit and FY23/24 compliance examination of the Capital Development Board. |
| Kenneth Matthews, Auditor IV | 03/29/2024 02:57 PM | Amy Sherwood, Partner, Sikich LLP | No | Dennis Gibbons
David Lane Kara Hinsman Ryan Randolph Sarah Hammond Shelley Fleming | Email
Kenny: kjmatthews- at -auditor.illinois.gov Dennis: dennis- at -auditor.illinois.gov Amy: amy.sherwood- at -sikich.com David: david.lane- at -sikich.com Kara: kara.hinsman- at -sikich.com Ryan: ryan.randolph- at -sikich.com Sarah: sarah.hammond- at -sikich.com Shelley: shelley.fleming- at -sikich.com | Multiple emails back and forth, beginning at 8:39am and concluding at 2:55pm | Amy reached out to inquire about timing of the entrance conference, including at estimated date for the informal proposal, and finished by submitting the FY24 DCEO Compliance Examination informal proposal documents. |
| Lisa Warden, Auditor V | 03/29/2024 03:49 PM | Amy Sherwood, Partner, Sikich | No | Amy.Sherwood - at - sikich.com
LWarden - at - auditor.illinois.gov | I noted a change to the firm's disclosure form related to the proposal for the FY23/24 examination of the Office of the Attorney General. | ||
| Lisa Warden, Auditor V | 03/29/2024 03:49 PM | Amy Sherwood, Partner, Sikich | No | Amy.Sherwood - at - sikich.com
LWarden - at - auditor.illinois.gov | email/file transfer | Partner submitted the firm's informal proposal for the FY23/24 financial/compliance audit of the State Board of Education. | |
| Lisa Warden, Auditor V | 03/29/2024 03:49 PM | Amy Sherwood, Partner, Sikich | No | Amy.Sherwood - at - sikich.com
LWarden - at - auditor.illinois.gov | Partner submitted informal proposal for the FY23/24 examination of the Office of the Attorney General |