May 2025

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee
Date/time of contact Name and title of
person making
contact and name of company
they
represent
Registered
Lobbyist?
Name and title
of each
additional
participant to
the
communication
Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.
Approximate
duration of
communication.
Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.
Jeanne Michaud, Auditor V05/01/2025 09:05 AMStella Marie Santos, Partner, AdelfiaNoN/AE-mail: sbsantos - at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
E-mailI uploaded the FY24 Phase 1 and 2 contracts for ROE 44 to Suralink for signature.
Jeanne Michaud, Auditor V05/01/2025 09:32 AMStella Marie Santos, Partner, AdelfiaNoN/AE-mail: sbsantos - at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
E-mailStella uploaded the signed FY24 contracts for ROE 44 to share file.
Dennis Gibbons, Auditor V05/05/2025 08:21 AMBill Sarb, Partner, RSM US LLPNoEmail and Suralink

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
I sent Bill the signed ISBI contracts over Suralink and notified him via e-mail.
Maggie Skaggs, Auditor III05/05/2025 11:25 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoN/AEmail

Paul: ppelletier-at-bpc-cpa.com
Maggie: mskaggs-at-auditor.illinois.gov
EmailI requested Paul provide an update as to when the firm will be able to provide the Proposal for the FY24/25 Labor Relations Board compliance examination.
Reddy Bommareddi, Information Specialist V05/05/2025 11:52 AMEpifanio (Jojo) Sadural, Partner, Roth &Co., LLPNoNoneEmail: Jojo: esasural-at-rothcocpa.com; Reddy: rbommareddi-at-auditor.illinois.govEmailI have emailed Jojo to send me the informal proposal documents for the FY24/25 financial audit and compliance examination of the Illinois Conservation Foundation.
Jeanne Michaud, Auditor V05/07/2025 07:36 AMStella Marie Santos, Partner, AdelfiaNoN/AE-mail: sbsantos - at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
E-mailSent final signed contracts for the FY24 audit of ROE 44 to Stella through Suralink.
Dennis Gibbons, Auditor V05/07/2025 08:47 AMHeather Powell, Partner, Forvis Mazars LLPNoEmail

Heather: Heather.M.Powell-at-us.forvismazars.com
Dennis: dgibbons-at-auditor.illinois.gov
I informed Heather that the OAG would be amending the FY24 TRS Phase III contract (26-4-55300-12) to update the firm's name from FORVIS to Forvis Mazars.
Stephanie Wildhaber, Auditor V05/07/2025 09:06 AMMaria Balita, Owner, Maharlika PLLCNoN/AEmail:
Stephanie Wildhaber: swildhaber-at-auditor.illinois.gov
Maria Balita: mfbalita-at-maharlikacpa.com
N/AI sent Maria the contracts for the FY24/25 Compliance Examination of the Department of Labor for her signature.
Stephanie Wildhaber, Auditor V05/07/2025 10:15 AMMaria Balita, Owner, Maharlika PLLCNoN/AEmail:
Stephanie Wildhaber: swildhaber-at-auditor.illinois.gov
Maria Balita: mfbalita- at -maharlikacpa.com
N/AMaria sent me the signed contracts for the FY24/25 compliance examination of the Illinois Department of Labor
Reddy Bommareddi, Information Specialist V05/07/2025 11:19 AMEpifanio (Jojo) Sadural, Partner, Roth &Co., LLPNoNoneEmail: Jojo: esadural-at-rothcocpa.com; Reddy: rbommareddi-at-auditor.illinois.govEmailJojo emailed me the informal proposal documents for the F24/FY25 financial audit and compliance examination of the Illinois Conservation Foundation.
Dennis Gibbons, Auditor V05/08/2025 10:01 AMBill Sarb, Partner, RSM US LLPNoSuralinkBill shared the FY25 JRS and GARS informal proposals with me over Suralink.
Dennis Gibbons, Auditor V05/08/2025 10:38 AMBill Sarb, Partner, RSM US LLPNoEmail

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
I e-mailed Bill to respond to his JRS and GARS informal proposals and asked that the proposals be re-evaluated to exclude the work having to do with producing census reports for JRS and GARS, which would no longer be needed.
Dennis Gibbons, Auditor V05/08/2025 10:41 AMBill Sarb, Partner, RSM US LLPNoPhone:

Bill: 847-909-XXXX
Dennis: 217-558-XXXX
1 minuteBill called me on the phone and we clarified that although the firm would still be testing the census data for JRS and GARS, we would no longer need examination reports over those entities' census data. Bill said he would revise the informal proposals accordingly.
Jose Roa, Auditor V05/08/2025 01:45 PMAna Ausan, Partner, Adelfia LLCNoN/AEmail & Suralink
arausan-at-adelfiacpas.com
jroa-at-auditor.illinois.gov
N/AFirm provided contracting materials for the FY25 Governors State University Financial Audit, Single Audit, and Compliance Examination.
Dennis Gibbons, Auditor V05/09/2025 09:41 AMHeather Powell, Partner, Forvis Mazars LLPNoEmail and Suralink

Heather: Heather.M.Powell-at-us.forvismazars.com
Dennis: dgibbons-at-auditor.illinois.gov
I sent Heather the FY24 TRS Phase 3 amendment via Suralink and notified her via email that it was ready for her to sign.
Maggie Skaggs, Auditor III05/12/2025 07:28 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoN/AEmail and Borschnack, Pelletier & Co.'s document sharing site

Paul: ppelletier-at-bpc-cpa.com
Maggie: mskaggs-at-auditor.illinois.gov
EmailFirm provided FY24/25 Labor Relations Board informal proposal
Dennis Gibbons, Auditor V05/12/2025 07:43 AMBill Sarb, Partner, RSM US LLPNoEmail

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
Emails over 4 minutesI asked Bill when he expected to provide the FY25 SRS informal proposals, and reminded him that they would need to be provided to me very soon if the firm's planned Phase I start date was going to happen as scheduled. Bill responded and said he would have them to me by 5/13/2025.
Dennis Gibbons, Auditor V05/12/2025 08:29 AMHeather Powell, Partner, Forvis Mazars LLPNoEmail and Suralink

Heather: Heather.M.Powell-at-us.forvismazars.com
Dennis: dgibbons-at-auditor.illinois.gov
Heather sent the FY24 TRS contract amendment to me via Suralink and informed me via e-mail.
Stacie Sherman, Auditor V05/12/2025 09:48 AMBrandon Reed, Partner, CroweNoChristine Torres, Partner, Crowebrandon.reed-at-crowe.com
christine.torres-at-crowe.com
ssherman-at-auditor.illinois.gov
I asked Brandon to submit the proposal forms for the FY24/25 compliance examination of the Treasurer's Office - Nonfiscal Officer Responsibilities, and the FY25 financial audits of the Illinois Funds and College Savings Program.
Dennis Gibbons, Auditor V05/12/2025 11:59 AMHeather Powell, Partner, Forvis Mazars LLPNoEmail and Suralink

Heather: Heather.M.Powell-at-us.forvismazars.com
Dennis: dgibbons-at-auditor.illinois.gov
I informed Heather that I would need to re-send the FY24 TRS contract amendment with a 7/1/2025 effective date, and I sent this to her over Suralink.
Stephanie Wildhaber, Auditor V05/12/2025 12:15 PMMaria Balita, Owner, Maharlika PLLCNoN/AEmail:
Maria Balita: mbalita-at-maharlikacpa.com
Stephanie Wildhaber: swildhaber-at-auditor.illinois.gov
N/AI sent Ms. Balita the signed contracts for the FY24/25 compliance examination of the Department of Labor.
Dennis Gibbons, Auditor V05/12/2025 01:07 PMHeather Powell, Partner, Forvis Mazars LLPNoSuralinkHeather shared the signed revised FY24 TRS Phase III contract amendment with me via Suralink.
Reddy Bommareddi, Information Specialist V05/13/2025 03:54 PMEpifanio (Jojo) Sadural, Partner, Roth &Co., LLPNoNoneEmail: Epifanio: esadural-at-rothcocpa.com; Reddy: rbommareddi-at-auditor.illinois.govEmailI have emailed Epifanio (Jojo) to update the informal proposal worksheets for Phase I and II of financial audit and compliance examination of the Illinois Conservation Foundation for period ended June 30, 2025 and Jojo emailed me the updated worksheets.
Dennis Gibbons, Auditor V05/14/2025 07:17 AMBill Sarb, Partner, RSM US LLPNoEmail

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
I e-mailed Bill to remind him that I didn't receive the SRS informal proposals on 5/13/2025 as he had previously indicated. I asked that they be provided and told him that it would be very difficult to get contracts in place before the entrance conference at this point.
Dennis Gibbons, Auditor V05/14/2025 07:26 AMHeather Powell, Partner, Forvis Mazars LLPNoSuralinkI sent Heather the contract amendment for the FY24 TRS Phase III contract to change the firm's name from FORVIS to Forvis Mazars, via Suralink.
Dennis Gibbons, Auditor V05/14/2025 07:45 AMBill Sarb, Partner, RSM US LLPNoPhone:

Bill: 847-909-XXXX
Dennis: 217-558-XXXX
5 minutesBill called me regarding the FY25 SRS informal proposals and we discussed several of the major changes that would be happening this year, which complicated the firm's estimate of hours. He asked if it would be possible to execute a Phase I contract by itself so as not to delay the entrance conference, or we could push back the entrance by a couple of weeks. I told him I would consider this, and he said he expected to have informal proposals to me fairly soon either way.
Maggie Skaggs, Auditor III05/14/2025 07:54 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoN/AEmail and Suralink file sharing

Paul: ppelletier-at-bpc-cpa.com
Maggie: mskaggs-at-auditor.illinois.gov
EmailI provided Paul the FY24/25 Labor Relations Board compliance examination Phase I and Phase II contracts for signature via Suralink with an email notification they were provided.
Dennis Gibbons, Auditor V05/14/2025 11:52 AMBill Sarb, Partner, RSM US LLPNoChad McCoy, Audit Manager, RSM US LLPEmail

Bill: bill.sarb-at-rsmus.com
Chad: chad.mccoy-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
I emailed Bill and Chad to ask that they reschedule the SRS entrance conference to accommodate the fact that contracting for the engagements is still in progress and most likely will not be finalized by the scheduled entrance date.
Maggie Skaggs, Auditor III05/14/2025 12:46 PMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoN/ASuralinkN/APaul provided the signed Phase I and Phase II contracts via Suralink.
Dennis Gibbons, Auditor V05/14/2025 01:24 PMBill Sarb, Partner, RSM US LLPNoChad McCoy, Audit Manager, RSM US LLPEmail

Bill: bill.sarb-at-rsmus.com
Chad: chad.mccoy-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
Emails over 2 minutesBill responded to my email about the SRS informal proposals, and suggested rescheduling the entrance to the week of June 2. I said this was fine for my availability.
Reddy Bommareddi, Information Specialist V05/14/2025 03:04 PMEpifanio (Jojo) Sadural, Partner, Roth &Co., LLPNoNoneEmail: Epifanio: esadural-at-rothcocpa.com; Reddy: rbommareddi-at-auditor.illinois.govEmailI have sent (via Suralink) the Illinois Conservation Foundation FY24/25 financial audit and compliance examination contracts to Epifanio (Jojo) for firm signatures. jojo signed the contracts and emailed those back to me.
Dennis Gibbons, Auditor V05/15/2025 07:17 AMHeather Powell, Partner, Forvis Mazars LLPNoEmail

Heather: Heather.M.Powell-at-us.forvismazars.com
Dennis: dgibbons-at-auditor.illinois.gov
I emailed Heather to let her know that I would need to re-send the TRS FY24 Phase III amendment to include updated forms for the standard certifications, disclosures, TIN, and DHR.
Dennis Gibbons, Auditor V05/15/2025 10:38 AMHeather Powell, Partner, Forvis Mazars LLPNoSuralinkI sent Heather the revised TRS Phase III amendment for the firm name change over Suralink for her review and signature.
Dennis Gibbons, Auditor V05/15/2025 01:47 PMHeather Powell, Partner, Forvis Mazars LLPNoEmail and Suralink

Heather: Heather.M.Powell-at-us.forvismazars.com
Dennis: dgibbons-at-auditor.illinois.gov
Heather sent me the signed FY25 TRS contracts through Suralink and informed me via email.
Reddy Bommareddi, Information Specialist V05/16/2025 07:40 AMEpifanio (Jojo) Sadural, Partner, Roth &Co., LLPNoNoneEmail: esadural-at-rothcocpa.com; Reddy: rbommareddi-at-auditor.illinois.govEmailI have emailed via Suralink the signed contracts of F24/FY25 financial audit and compliance examination of the Illinois Conservation Foundation for firm files.
Maggie Skaggs, Auditor III05/16/2025 11:15 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoN/AEmail and Suralink file sharing

Paul: ppelletier-at-bpc-cpa.com
Maggie: mskaggs-at-auditor.illinois.gov
EmailProvided the firm the final signed Phase I and Phase II contracts via Suralink, with a notification email.
Dennis Gibbons, Auditor V05/19/2025 10:20 AMDan Sethness, Partner, RSM US LLPNoMicrosoft Teams call20 minutesDan and I discussed the FY24/25 IDES compliance examination contract and when the firm would provide the informal proposals. We discussed and determined the goal would be for the firm to provide me the informal proposals by 5/27/2025.
Evan Johnson, Auditor IV05/19/2025 03:50 PMPaul Pelletier, Partner, Borschnack, Pelletier & Co.No-Email:
Paul: ppelletier-at-bpc-cpa.com
Evan: EJohnson-at-auditor.illinois.gov
EmailFirm provided FY24/25 Educational Labor Relations Board informal proposal
Rhonda Huff, Senior Fiscal Assistant05/21/2025 04:26 PMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoEmail: rhuff-at-auditor.illinois.gov and ppelletier-at-bpc-cpa.comEmailReceived informal proposal and preliminary survey for IMSA Fund.
Rhonda Huff, Senior Fiscal Assistant05/22/2025 07:13 PMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoSara Metzger, Assistant Director, OAG
Dr. Evan Glazer, President, IMSA
Email: rhuff-at-auditor.illinois.gov, smetzger-at-auditor.illinois.gov, ppelletier-at-bpc-cpa.com, eglazer-at-imsa.edu, Zoom call: Rhonda Huff, Sara Metzger, Evan Glazer.N/AOn 5/14/25 Paul Pelletier emailed with a question about the proposal for IMSA and if a financial audit would be required for the upcoming audit. I contacted Evan Glazer via email to request a Zoom meeting. Sara Metzger and I held a Zoom with Evan on 5/21/25. After discussion it was decided on 5/22/25 to proceed with a financial audit for IMSA.
Rhonda Huff, Senior Fiscal Assistant05/23/2025 09:52 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoEmail: rhuff-at-auditor.illinois.gov, ppelletier-at-bpc-cpa.comEmailReceived informal proposal and preliminary survey for IMSA.
Jose Roa, Auditor V05/23/2025 02:44 PMAna Ausan, Partner, Adelfia LLCNoN/AEmail & Suralink
arausan-at-adelfiacpas.com
jroa-at-auditor.illinois.gov
N/AFirm provided updated timetables for the FY25 Governors State University Financial Audit, Single Audit, and Compliance Examination.
Lisa Warden, Auditor V05/27/2025 02:47 PMJennifer Roan, Partner, AdelfiaNojsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov
emailOAG manager requested additional information and changes to informal proposal for the compliance examination of the Courts Commission for the two years ending June 30, 2025.
Dennis Gibbons, Auditor V05/28/2025 08:03 AMBill Sarb, Partner, RSM US LLPNoSuralinkBill provided me the FY24/25 GARS informal proposal.
Dennis Gibbons, Auditor V05/28/2025 08:06 AMBill Sarb, Partner, RSM US LLPNoSuralinkBill provided me the FY24/25 JRS informal proposal.
Rhonda Huff, Senior Fiscal Assistant05/28/2025 08:33 AMPaul Pelletier, Partner, Borschnack. Pelletier & Co.NoEmail: rhuff-at-auditor.illinois.gov, ppelletier-at-bpc-cpa.comEmailSent contracts for IMSA and IMSA Fund via Suralink for Paul's signature.
Dennis Gibbons, Auditor V05/28/2025 08:51 AMDan Sethness, Partner, RSM US LLPNoPhone:

Dan: 847-421-XXXX
Dennis: 217-558-XXXX
3 minutesDan called to discuss the FY24/25 IDES informal proposal. He said he was going to try to have it provided to me by next week, and that it is still pending review by RSM's national office.
Evan Johnson, Auditor IV05/28/2025 09:30 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.No-Email and Suralink File Share:

Paul: ppelletier-at-bpc-cpa.com
Evan: EJohnson-at-auditor.illinois.gov
EmailI provided Paul the FY24/25 Educational Labor Relations Board compliance examination Phase I and Phase II contracts for signature via Suralink with an email notification they were provided.
Rhonda Huff, Senior Fiscal Assistant05/28/2025 11:22 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.,NoEmail: rhuff-at-auditor.illinois.gov, ppelletier-at-bpc-cpa.comEmailReceived signed contracts from Paul Pelletier for IMSA and IMSA Fund.
Dennis Gibbons, Auditor V05/28/2025 11:42 AMBill Sarb, Partner, RSM US LLPNoChad McCoy, Audit Manager, RSM US LLPEmail

Bill: bill.sarb-at-rsmus.com
Chad: chad.mccoy-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
I emailed Bill to ask when I could expect the FY25 SERS informal proposals, and acknowledged receipt of the GARS and JRS proposals.
Dennis Gibbons, Auditor V05/28/2025 12:52 PMBill Sarb, Partner, RSM US LLPNoChad McCoy, Audit Manager, RSM US LLPEmail

Bill: bill.sarb-at-rsmus.com
Chad: chad.mccoy-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
Bill emailed me to tell me he would have the FY24/25 SERS informal proposal to me shortly.
Jose Roa, Auditor V05/28/2025 02:44 PMAna Ausan, Partner, Adelfia LLCNoStella M. Santos, Partner, Adelfia LLCEmail & Suralink
arausan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com
jroa-at-auditor.illinois.gov
N/AProvided contracts to Firm for review and signatures for the FY25 Governors State University Financial Audit, Single Audit, and Compliance Examination.
Dennis Gibbons, Auditor V05/28/2025 06:38 PMBill Sarb, Partner, RSM US LLPNoSuralinkBill provided me the FY24/25 SERS informal proposal.
Dennis Gibbons, Auditor V05/29/2025 09:23 AMBill Sarb, Partner, RSM US LLPNoEmail and Suralink

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
I sent Bill the FY25 JRS and GARS contracts for review and signature.
Dennis Gibbons, Auditor V05/29/2025 11:53 AMBill Sarb, Partner, RSM US LLPNoEmail and Suralink

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
Bill provided me with the signed FY25 JRS and GARS contracts.
Dennis Gibbons, Auditor V05/29/2025 11:57 AMBill Sarb, Partner, RSM US LLPNoEmail and Suralink

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
I sent Bill the FY25 SERS contracts for review and signature.
Dennis Gibbons, Auditor V05/29/2025 12:41 PMBill Sarb, Partner, RSM US LLPNoEmail and Suralink

Bill: bill.sarb-at-rsmus.com
Dennis: dgibbons-at-auditor.illinois.gov
Bill sent me the signed FY25 SERS contracts back via Suralink.
Jose Roa, Auditor V05/29/2025 08:00 PMChristine Torres, Partner, Crowe LLPNoN/AEmail & Suralink
christine.torres-at-crowe.com
jroa-at-auditor.illinois.gov
N/AFirm provided contracting materials for the FY25 Illinois Student Assistance Commission Financial Audits and Agreed Upon Procedures.
Rhonda Huff, Senior Fiscal Assistant05/30/2025 08:20 AMPaul Pelletier, Partner, Borschnack, Pelletier & Co.NoEmail: rhuff-at-auditor.illinois.gov, ppelletier-at-bpc-cpa.comEmailSent completed contracts for IMSA and IMSA Fund via Suralink.
Stacie Sherman, Auditor V05/30/2025 09:59 AMChristine Torres, Partner, CroweNoBrandon Reed, Partner, Crowebrandon.reed-at-crowe.com
christine.torres-at-crowe.com
ssherman-at-auditor.illinois.gov
Christine sent me the proposal documents for the FY25 financial audit of the Treasurer's Office - Illinois Funds.
Lisa Warden, Auditor V05/30/2025 01:38 PMJennifer Roan, Partner, AdelfiaNojsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov
emailPartner submitted revised proposal forms and additional information requested for the informal proposal for the FY24/25 examination of the Illinois Courts Commission.
Jeanne Michaud, Auditor V05/30/2025 02:22 PMJennifer Roan, Partner, AdelfiaNoMavie Valera, Partner, AdelfiaE-mail: jmichaud-at-auditor.illinois.gov
jsroan-at-adelfiacpas.com
mbvalera-at-adelfiacpas.com
E-mailJennifer e-mailed a revised timetable and split of hour for an amendment and continuation contract for the FY24 audit of ROE 56.
Jose Roa, Auditor V05/30/2025 02:32 PMAna Ausan, Partner, Adelfia LLCNoN/AEmail & Suralink
arausan-at-adelfiacpas.com
jroa-at-auditor.illinois.gov
Provided fully signed contracts to Firm for the FY25 Governors State University Financial Audit, Single Audit, and Compliance Examination.
Lisa Warden, Auditor V05/30/2025 04:22 PMJennifer Roan, Partner, AdelfiaNojsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov
emailPartner submitted additional information requested for the informal proposal for the Illinois Courts Commission examination for the two years ending 6/30/25.