November 2016

PROCUREMENT COMMUNICATIONS REPORT

 

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project.  This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

 

 

Name and

Title OAG

Employee

Date/time of contact

Name and title of

 person making

 contact and name of company they

 represent

Registered

Lobbyist?

Name and title

of each

additional

participant to

the

communication

Method of contact (oral by phone, oral in person, or in writing).  If by phone, list each person's phone number.  If in person, list location of meeting. 

Approximate

duration of

communication.

Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response.

 Jon Fox, Audit Manager

 11/1/16 at 10:45am

Linda Abernethy, Partner RSM US LLP

No

None

Telephone:

Jon Fox: 217-691-7412

Linda Abernethy: 847-413-6248

1 minute

I informed Linda that I would be preparing a contract amendment to the Office of the Treasurer, Fiscal Officer Responsibilities contract to account for the one month delay in delivery of the draft financial report to the auditors, which will require a change in our contract timetable.  Linda agreed with the proposed change. 

Gordon French, IS IV

 11/17/16

11:42AM

Craig Carmichael

Unitrends, Inc.

 No

 None

 Email: ccarmichaelATunitrends.com

 Email

Requested price offer that was stated from Unitrends, Inc. via email: ďTrade-in your legacy Unitrends appliance before December 30, 2016 and your new hardware is ABSOLUTELY FREE". Waiting for quote.

Donna Humphries,  IS V

 11/17/16

12:40PM

Craig Carmichael

Unitrends, Inc.

 No

 None

 Craig called.

 Phone

Craig discussed options and will send quote .

 Sara Metzger, Audit Manager

 11/21/16

9:15am

 Amy Sherwood, Partner Sikich LLP

No

None

Telephone:

Sara Metzger: 217-785-2982

Amy Sherwood: 217-793-3363

 3 minutes

 Inquired with Ms. Sherwood as to the firmís interest and independence for performing consulting services related to the FY2016 Statewide CAFR.  Ms. Sherwood stated she would confirm interest with Mr. Fred Lantz and is not aware of any independence issues with the Comptrollerís Office.