October 2020
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Jeanne Michaud, Auditor V | 10/05/2020 10:11 AM | Kimberly Walker, Partner Kemper CPA Group LLP |
No | E-mail: kwalker-at-kempercpa.com jmichaud-at-auditor.illinois.gov |
Emails over the course of 11 minutes | Received proposed hours and rate from Kimberly Walker, Partner for her firm to perform the 6/30/19 audit of ROE 47. | |
| Jeanne Michaud, Auditor V | 10/05/2020 10:44 AM | Kimberly Walker, Partner Kemper CPA Group LLP |
No | E-mail: kwalker-at-kempercpa.com jmichaud-at-auditor.illinois.gov |
Emailed Kimberly Walker, Partner to let her know we accepted her firms proposed hours and rate for the 6/30/19 audit of ROE 47. | ||
| José G. Roa, Auditor V | 10/06/2020 14:59 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa. jroa-at-auditor.illinois.gov | I emailed Firm to state I spoke with new Judicial Inquiry Board Executive Director and that firm may contact to complete proposal on the FY19/20 compliance examination of the Judicial Inquiry Board. | ||
| José G. Roa, Auditor V | 10/14/2020 14:51 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa. jroa-at-auditor.illinois.gov | Firm emailed questions on proposal timetable for the FY19/20 Judicial Inquiry Board compliance examination. | ||
| José G. Roa, Auditor V | 10/14/2020 15:05 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa. jroa-at-auditor.illinois.gov | I emailed firm response to questions on proposal for the FY19/20 Judicial Inquiry Board compliance examination. | ||
| José G. Roa, Auditor V | 10/18/2020 15:49 PM | Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov | Firm emailed contracting documents for the FY19/20 Judicial Inquiry Board compliance examination. | ||
| José G. Roa, Auditor V | 10/20/2020 11:41 AM | Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov | I request firm update rate per hour and provide updated contract forms for the FY19/20 Judicial Inquiry Board compliance examination. | ||
| José G. Roa, Auditor V | 10/20/2020 12:17 PM | Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov | Firm provided updated rate per hour for the FY19/20 Judicial Inquiry Board compliance examination. | ||
| José G. Roa, Auditor V | 10/22/2020 18:32 PM | Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov | Firm provided contract forms for the FY19/20 Judicial Inquiry Board compliance examination. | ||
| José G. Roa, Auditor V | 10/23/2020 09:32 AM | Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP | No | E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov | Informed Firm contract was approved for the FY19/20 Judicial Inquiry Board compliance examination. | ||
| Sara Metzger, Auditor V | 10/21/2020 11:21 AM | Amy Sherwood, Partner, Sikich LLP | No | Email: amy.sherwood-at-sikich.com smetzger-at-auditor.illinois.gov |
Inquired about interest and independence for CAFR consulting work | ||
| Sara Metzger, Auditor V | 10/23/2020 10:29 AM | Amy Sherwood, Partner, Sikich LLP | No | Email: amy.sherwood-at-sikich.com smetzger-at-auditor.illinois.gov |
Firm responded confirming interest and independence for the CAFR consulting work | ||
| Sara Metzger, Auditor V | 10/26/2020 10:34 AM | Amy Sherwood, Partner, Sikich LLP | No | Email: amy.sherwood-at-sikich.com smetzger-at-auditor.illinois.gov |
I sent welcome letter to firm for CAFR consulting work | ||
| Janis Van Durme Auditor V |
10/01/2020 13:20 PM | Jennifer Roan, Partner Adelfia LLC |
No | Email: jsroan-at-adelfiacpas.com jvandurme-at-auditor.illinois.gov |
The firm inquired of contacting the Department of Agriculture regarding preliminary engagement documention for the State Fairs even though we were still in negotiations for contracting to perform the engagement. | ||
| Janis Van Durme Auditor V |
10/01/2020 13:42 PM | Jennifer Roan, Partner Adelfia LLC |
No | Email: jsroan-at-adelfiacpas.com jvandurme-at-auditor.illinois.gov |
I stated we needed to wait to obtain the documentation until the State Fairs contracts were signed. | ||
| Janis Van Durme Auditor V |
10/01/2020 13:42 PM | Jennifer Roan, Partner Adelfia LLC |
No | Email: jsroan-at-adelfiacpas.com jvandurme-at-auditor.illinois.gov |
The firm stated their agreement with waiting to obtain the documentation for the State Fairs. | ||
| Janis Van Durme Auditor V |
10/22/2020 10:45 AM | Jennifer Roan, Partner Adelfia LLC |
No | Jennifer Roan: (312) 804-XXXX Janis Van Durme: (217) 685-XXXX |
10 minutes | The firm and I discussed what information the firm had gathered from the Department of Agriculture regarding the resources that would be needed to perform testing over the 2020 State Fairs in a Phase I FY21 contract. | |
| Janis Van Durme Auditor V |
10/25/2020 09:35 AM | Jennifer Roan, Partner Adelfia LLC |
No | Jennifer Roan: (312) 804-XXXX Janis Van Durme: (217) 685-XXXX |
5 minutes | I called the firm and told them that based upon the information provided from the phone call on 10/22/2020, it was decided a separate Phase I FY21 contract would not be needed and we would include the estimated hours for testing the 2020 State Fairs in the FY22 contract which would be negotiated next Spring. | |
| Janis Van Durme Auditor V |
10/26/2020 08:28 AM | Stella Santos, Partner Adelfia LLC |
No | Jennifer Roan, Partner Adelfia LLC |
Email: sbsantos-at-adelfiacpas.com jsroan-at-adelfiacpas.com jvandurme-at-auditor.illinois.gov |
Ms. Santos stated her agreement with the decision to cancel the FY21 State Fair contracts. | |
| Janis Van Durme Auditor V |
10/28/2020 10:20 AM | Tom Leach, Partner Sikich LLP |
No | Email: Tom.Leach-at-Sikich.com jvandurme-at-auditor.illinois.gov |
I emailed the firm to ask if we needed to do a contract amendment for the Department of Healthcare and Family Services' FY20 financial audit Phase II Timetable. | ||
| Janis Van Durme Auditor V |
10/28/2020 10:22 AM | Linda Abernethy, Partner RSM US LLP |
No | Email: Linda.Abernethy-at-rsmus.com jvandurme-at-auditor.illinois.gov |
I emailed the firm to ask if we needed to do a contract amendment for the Department of Human Services' FY20 financial audit Phase II Timetable. | ||
| Janis Van Durme Auditor V |
10/28/2020 10:28 AM | Linda Abernethy, Partner RSM US LLP |
No | Bill Sarb, Audit Manager RSM US LLP |
Email: Linda.Abernethy-at-rsmus.com Bill.Sarb-at-rsmus.com jvandurme-at-auditor.illinois.gov |
I emailed the firm to ask if we needed to do a contract amendment for the Department of Revenue's FY20 financial audit Phase II Timetable. | |
| Janis Van Durme Auditor V |
10/28/2020 10:30 AM | Linda Abernethy, Partner RSM US LLP |
No | Bill Sarb, Audit Manager RSM US LLP |
Email: Linda.Abernethy-at-rsmus.com Bill.Sarb-at-rsmus.com jvandurme-at-auditor.illinois.gov |
Ms. Abernethy agreed an amendment needs to be done for the Department of Revenue's FY20 financial audit Phase II Timetable. She stated she would provide me revised dates by 11/2/2020. | |
| Janis Van Durme Auditor V |
10/28/2020 10:42 AM | Linda Abernethy, Partner RSM US LLP |
No | Ryan Caldwell, Audit Manager RSM US LLP |
Email: Linda.Abernethy-at-rsmus.com Ryan.Caldwell-at-rsmus.com jvandurme-at-auditor.illinois.gov |
Ms. Abernethy agreed an amendment needs to be donefor the Department of Human Services' FY20 financial audit Phase II Timetable. She stated she would provide me revised dates by 11/2/2020. |