REPORT DIGEST

OFFICE OF THE ARCHITECT OF THE CAPITOL

COMPLIANCE EXAMINATION
FOR THE TWO YEARS ENDED JUNE 30, 2019

Release Date:  April 28, 2020

FINDINGS THIS AUDIT:  2

CATEGORY:  NEW -- REPEAT -- TOTAL
Category 1:  0 -- 0 -- 0
Category 2:  1 -- 1 -- 2
Category 3:  0 -- 0 -- 0
TOTAL:  1 -- 1 -- 2

FINDINGS LAST AUDIT: 1

Category 1: Findings that are material
weaknesses in internal control and/or a
qualification on compliance with State laws
and regulations (material noncompliance).
Category 2: Findings that are significant
deficiencies in internal control and
noncompliance with State laws and regulations.
Category 3: Findings that have no internal
control issues but are in noncompliance with
State laws and regulations.

State of Illinois, Office of the Auditor
General
FRANK J. MAUTINO, AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General, Iles Park
Plaza, 740 E. Ash Street, Springfield, IL
62703
(217) 782-6046 or TTY (888) 261-2887

This Report Digest and Full Report are also
available on the worldwide web at
www.auditor.illinois.gov

SYNOPSIS

• (19-01) The Office has not completed or
implemented a long-range master plan of
development for the State’s Capitol Building
and legislative complex.
• (19-02) The Office did not comply with its
interagency agreement with the Capital
Development Board.

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

UNIMPLEMENTED LONG-RANGE MASTER PLAN

The Office of the Architect of the Capitol
(Office) has not completed or implemented a
long-range master plan of development for the
State’s Capitol Building and legislative
complex.

During testing, we noted the Office had not
completed or implemented a long-range master
plan of development for the State Capitol
Building and the remaining portions of the
legislative complex that addresses the
improvement, construction, historic
preservation, restoration, maintenance,
repair, and landscaping needs of the State
Capitol Building and the remaining portions of
the legislative complex. (Finding 1, page 9)
This finding has been repeated since 2009.

We recommended the Office complete the long-
range master plan and then take appropriate
action to implement the plan.

Office officials accepted our recommendation,
noting they currently have a contract in place
to complete the long-range master plan and,
when complete, the Office will take action to
implement the plan.

NONCOMPLIANCE WITH INTERAGENCY AGREEMENT

The Office did not comply with its interagency
agreement with the Capital Development Board
(CDB).

Per the interagency agreement signed on
November 9, 2018, the Office was required to
comply with the Illinois Procurement Code
(Code) on all projects related to renovations
of the North Wing of the State Capitol
Building and the master plan for the
legislative complex on which the CDB provided
assistance. One contract was executed during
the examination period related to the
agreement.

We noted the following:

• Documentation of the Office’s vendor
decisions and conclusions was not maintained,
including the decision to award a contract
without performing qualifications-based
selection procedures during the examination
period.  Office personnel indicated they
determined, in consultation with the CDB, it
was in the best interest of the State to use
the same vendor for this architectural and
engineering contract as was used in prior
renovations of the South and West Wings of the
State Capitol Building, instead of reopening
the project to prospective bidders and
awarding the contract pursuant to
qualifications-based selection procedures.
However, these conclusions were neither
contemporaneously documented, nor were the
cost factors or other information used in
making this determination.

• The Office did not report any communications
relating to this contract to the Procurement
Policy Board (PPB). (Finding 2, pages 10-11)

We recommended the Office contemporaneously
document all procurement-related decisions and
conclusions drawn. We also recommended the
Office document and report all written and
oral communications received regarding an
active procurement matter to the PPB.

Office officials accepted our recommendation,
noting they will document all future
procurement-related decisions regarding an
active procurement matter.

ACCOUNTANT’S OPINION

The accountants conducted a compliance
examination of the Office for the two years
ended June 30, 2019, as required by the
Illinois State Auditing Act.  The accountants
stated the Office complied, in all material
respects, with the requirements described in
the report.

This compliance examination was conducted by
the Office of the Auditor General’s staff.

JANE CLARK
Division Director

This report is transmitted in accordance with
Section 3-14 of the Illinois State Auditing
Act.

FRANK J. MAUTINO
Auditor General

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