REPORT DIGEST

 

ILLINOIS BUILDING COMMISSION

 

 COMPLIANCE EXAMINATION

For the One Year Ended:

June 30, 2004

 

Summary of Findings:

Total this report                        1

Total last report                        0

Repeated from last report         0

 

Release Date:

May 4, 2005

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

This Report Digest is also available on

The worldwide web at

http://www.state.il.us/auditor

 

 

 

 

 

INTRODUCTION

     

      The Illinois Building Commission was created effective January 1, 1998.  The Commission streamlined building requirements in Illinois and served State agencies, the public and the building industry.  The Commission was required to resolve conflicting policy between State agencies and/or related entities, as well as suggest long term administrative improvements in an effort to expedite the building code/requirement process. 

 

      The Governor’s Executive Order Number 5 (2004) ordered the transfer of the powers, duties, rights and responsibilities of the Commission to the Capital Development Board, effective July 1, 2004.  On July 1, 2004 the Illinois Building Commission became the Capital Development Board’s Division of Building Codes and Regulations.  This was the final examination of the Illinois Building Commission.

 

 

SYNOPSIS

 

·        The Commission did not have adequate controls over employee timekeeping requirements.

 

 

 

 

 

 

 

 

 

 

 

 

        {Expenditures and Activity Measures are summarized on the reverse page.}

 

ILLINOIS BUILDING COMMISSION

COMPLIANCE EXAMINATION

For The One Year Ended June 30, 2004

 

 

EXPENDITURE STATISTICS

FY 2004

FY 2003

 

·        Total Expenditures (All Appropriated Funds)....

 

$279,964

 

$248,028

 

·        Cost of Property and Equipment.........................

 

$58,986

 

$69,904

 

SELECTED ACTIVITY MEASURES

 

During fiscal year 2004, the Commission:

 

·        Provided a revised publication of the Directory of Illinois Building Related Requirements

·        Identified the rule activity of other agencies in the development of construction requirements

·        Implemented a detailed procedure and form to assist municipalities in reporting new or amended code requirements

·        Continued the development of a database that provides building code reference information for all 102 counties and 1,286 municipalities in Illinois

·        Worked with various construction industry groups to keep them informed of services available 

 

 

EXECUTIVE DIRECTOR

During Examination Period:       David Urbanek (March 1, 2004 – June 30, 2004)

                                                Vacant (November 1, 2003 – February 29, 2004)

                                                David Urbanek (September 24, 2003 – October 30, 2003)

                                                Vacant (July 1, 2003 – September 23, 2003)

 

 

 

 

 

 

 

 

Timesheets were not prepared and maintained

 

 

 

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

 

INADEQUATE CONTROLS OVER EMPLOYEE TIMEKEEPING

 

      The Commission did not prepare and maintain sufficient timekeeping documentation for three State employees.  The Commission maintained only a negative timekeeping system and did not document the employees’ actual time worked.

 

      The State Officials and Employees Ethics Act (5 ILCS 430/5-5) requires "State employees to periodically submit timesheets documenting the time spent each day on official State business to the nearest quarter hour."  The timesheet requirement applied to State employees beginning no later than March 1, 2004.  (Finding 1, page 9)

 

      We recommended that timesheets be periodically prepared and maintained for all employees as required by statute.

 

      Agency management accepted the finding and responded timesheets are now prepared.

 

The response to this finding was provided by Mr. David Urbanek, Manager of the Capital Development Board’s Division of Building Codes and Regulations.

 

AUDITORS’ OPINION

 

We conducted a compliance examination of the Commission as required by the Illinois State Auditing Act.  We have not audited any financial statements of the Department for the purpose of expressing an opinion because the Commission does not, nor is it required to, prepare financial statements.

 

 

 

 

___________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:lkw

 

ASSIGNED AUDITORS

 

      This examination was performed by staff of the Office of the Auditor General