REPORT DIGEST

ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY

COMPLIANCE EXAMINATION

For the Two Years Ended:

June 30, 2007

Summary of Findings:

Total this audit 2

Total last audit 3

Repeated from last audit 2

Release Date:

April 10, 2008

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

This Report Digest and Full Report are also available on

the worldwide web at

http://www.auditor.illinois.gov

SYNOPSIS

¨ The Authority did not have a disaster contingency plan to promote recovery of its computer systems. In addition, a recovery test had not been performed and an alternative power source to safeguard against data loss in the event of a power failure did not exist.

{Expenditures and Activity Measures are summarized on the reverse page.}

ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY

COMPLIANCE EXAMINATION

For The Two Years Ended June 30, 2007

EXPENDITURE STATISTICS	FY 2007	FY 2006	FY 2005
· Total Expenditures (All Funds)..............	$74,104,689	$75,618,574	$70,808,294
OPERATIONS TOTAL............................	$2,505,839	$4,587,723	$4,425,675
% of Total Expenditures......................	3.4%	6.1%	6.3%

Personal Services................................	$1,270,142	$1,921,767	$1,998,332
% of Operations Expenditures...........	50.7%	41.9%	45.2%
Average No. of Employees⁽¹⁾.............	55	75	82

Other Payroll Costs (FICA, Retirement).........................................	$245,336	$431,198	$600,820
% of Operations Expenditures...........	9.8%	9.4%	13.6%

Contractual Services............................	$339,317	$615,452	$102,564
% of Operations Expenditures...........	13.5%	13.4%	2.3%

All Other Operations Items..................	$651,044	$1,619,306	$1,723,959
% of Operations Expenditures...........	26.0%	35.3%	38.9%

GRANTS TOTAL....................................	$71,598,850	$71,030,851	$66,382,619
% of Total Expenditures......................	96.6%	93.9%	93.7%
· Cost of Property and Equipment.............	$5,973,352	$6,214,811	$6,142,869

⁽¹⁾Excludes contractual employees: ’07 - 3; ’06 - 4; ’05 - 8.

SELECTED ACTIVITY MEASURES	FY 2007	FY 2006	FY 2005
· Police Information Management System, Area-Wide Law Enforcement Radio Terminal System, or Automated Law Enforcement Communications System:
Users*................................................	0	271	350
User fees expended*…………………	$373,500	$2,241,700	$2,338,100
· Cash Receipts (All Funds)………………	$80,594,446	$67,451,359	$67,023,203
* Not Examined

AGENCY DIRECTOR(S)

During Audit Period and Current: Lori Levin

Failure to develop a formal comprehensive disaster contingency plan for its computer systems

Authority agrees with auditors

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

DISASTER CONTINGENCY PLAN WEAKNESS

The Authority did not have a disaster contingency plan to promote recovery of its computer system. In addition, a recovery test has not been performed and an alternative power source to safeguard against data loss in the event of a power failure did not exist.

The primary mission of the Authority is to improve the administration of justice by enhancing the information tools available to State and local criminal justice agencies and administrators. To accomplish this, the Authority maintains several essential computer systems. The loss of computer services will make these services to State and local law enforcement agencies unavailable. This finding has been repeated since 1987.

The continuance of the services and other functions of the Authority are essential to good government. In the event of a disaster, users place great reliance on the Authority’s ability to restore the data processing services in a timely manner. A comprehensive and thoroughly tested disaster contingency plan is an essential component of recovery efforts. (Finding 1, pages 9-10)

We recommended the Authority develop a comprehensive disaster contingency plan to address issues relevant to the continuance of services to users.

Authority officials agreed with our recommendation. (For previous agency response, see Digest Footnote 1.)

OTHER FINDING

The other finding pertains to the failure to perform employee performance evaluations on a timely basis. We will review progress toward the implementation of our recommendations in our next examination.

AUDITORS’ OPINION

We conducted a compliance attestation examination of the Illinois Criminal Justice Information Authority for the two years ended June 30, 2007 as required by the Illinois State Auditing Act. We have not audited any financial statements of the Authority for the purpose of expressing an opinion because the Authority does not, nor is it required to, prepare financial statements.

____________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:TLK:pp

SPECIAL ASSISTANT AUDITORS

Our special assistant auditors were Duffner & Company, P.C.

DIGEST FOOTNOTES

#1 DISASTER CONTINGENCY PLAN WEAKNESS - Previous Agency Response

2005: “The Authority accepts this finding. The two main components to an appropriate disaster recovery site are sufficient funding and proper location. Many large government agencies build their disaster recovery in another State. The Authority is not considering this type of plan. A complete disaster recovery location can be very expensive to build and then maintain. The majority of our past requests for funding of disaster recovery have not been approved. In spite of the lack of funding, we are exploring two possible options, one at a remote location approximately 100 miles from Chicago, the other being the newly planned Central Management Services disaster recovery center which is scheduled to be 250 miles from Springfield. Both would necessitate large start-up costs. Either potential site would necessitate funding approval.

With regard to the Authority’s own telecommunications, internal networking system, and utility systems, we will investigate the issue. Implementation of this type of system cannot be achieved without the proper funding.”