REPORT DIGEST DEPARTMENT OF CENTRAL MANAGEMENT SERVICES -- UNIVERSITY BENEFITS SCHEDULES COMPLIANCE EXAMINATION FOR THE YEAR ENDED JUNE 30, 2021 Release Date: December 15, 2021 FINDINGS THIS AUDIT: 1 CATEGORY: NEW -- REPEAT -- TOTAL Category 1: 0 -- 0 -- 0 Category 2: 0 -- 1 -- 1 Category 3: 0 -- 0 -- 0 TOTAL: 0 -- 1 -- 1 FINDINGS LAST AUDIT: 1 Category 1: Findings that are material weaknesses in internal control and/or a qualification on compliance with State laws and regulations (material noncompliance). Category 2: Findings that are significant deficiencies in internal control and noncompliance with State laws and regulations. Category 3: Findings that have no internal control issues but are in noncompliance with State laws and regulations. State of Illinois, Office of the Auditor General FRANK J. MAUTINO, AUDITOR GENERAL To obtain a copy of the Report contact: Office of the Auditor General, Iles Park Plaza, 740 E. Ash Street, Springfield, IL 62703 (217) 782-6046 or TTY (888) 261-2887 This Report Digest and Full Report are also available on the worldwide web at www.auditor.illinois.gov INTRODUCTION The Department of Central Management Services pays for the group insurance costs for certain university employees on behalf of all State-operated universities in Illinois. At the end of each fiscal year, the Department prepares the University Benefits Schedules that summarize exempt and non-exempt employees and exempt and non-exempt funding. These amounts are utilized in the universities’ fiscal year financial reporting. The State Comptroller also uses these amounts to determine allocations of special funding situations for the universities. SYNOPSIS • (21-01) The Department used inaccurate data during the calculation of the University Benefit Schedules. FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS INACCURATE DATA USED FOR THE CALCULATION OF THE UNIVERSITY BENEFITS SCHEDULES During our examination of the University Benefit Schedules (UBS) for the year ended June 30, 2021, we noted errors in the data used by the Department of Central Management Services (Department), resulting in misstatements of the estimated cost of health insurance benefits paid on- behalf of State Universities. Errors in the data used included the following: • During our testing of non-exempt contributions, we noted $50,791 in payments were entered into the Benefits Retirement System in error for Western Illinois University (WIU). Two checks were entered into the Benefits Retirement System twice, resulting in a $50,791 overstatement of non-exempt contributions and understatement in benefits paid on- behalf of WIU. These errors were determined not to be material to the UBS; therefore, the Department did not adjust the UBS. • During our testing of the average enrolled State Employee Group Insurance Program employees of the State universities, we noted the Department used enrollment data from January 2020 instead of January 2021 in calculating the total average employees, resulting in the following errors: The Department updated the UBS for these errors. (Finding 1, pages 7-8) We recommended the Department ensure the preparation of the UBS is based on accurate and reliable data. The Department agreed with the finding and recommendation and stated it will continue to enhance its internal controls to help ensure UBS is based on accurate and reliable data. ACCOUNTANT’S OPINION The accountants conducted a compliance examination of management’s assertions regarding the University Benefits Schedules for the year ended June 30, 2021. The accountants stated the Department complied, in all material respects, with the requirements described in the report. This compliance examination was conducted by Sikich LLP. JANE CLARK Division Director This report is transmitted in accordance with Section 3-14 of the Illinois State Auditing Act. FRANK J. MAUTINO Auditor General FJM:meg