REPORT DIGEST

 

CENTRALIA CORRECTIONAL CENTER

 

LIMITED SCOPE COMPLIANCE ATTESTATION EXAMINATION

For the Two Years Ended:

June 30, 2008

 

Summary of Findings:

Total this audit                   1

Total last audit                   0

Repeated from last audit    0

 

Release Date:

August 6, 2009

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

 

 

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

 

 

This Report Digest and Full Report are also available on

The worldwide web at

http://www.auditor.illinois.gov

 

 

 

 

SYNOPSIS

 

¨      Dormant inmate cash account balances were not properly transferred to the General Revenue Fund.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the reverse page.}

 

 

 

 


ILLINOIS DEPARTMENT OF CORRECTIONS

CENTRALIA CORRECTIONAL CENTER

LIMITED SCOPE COMPLIANCE ATTESTATION EXAMINATION

For The Two Years Ended June 30, 2008

 

EXPENDITURE STATISTICS

FY 2008

FY2007

FY 2006

·     Total Expenditures (All Appropriated Funds)...

$32,724,175

$29,465,550

$28,131,802

   Personal Services...............................................

         % of Total Expenditures..................................

         Average No. of Employees...........................

         Average Salary Per Employee........................

 

     Inmate Compensation .......................................

         % of Total Expenditures...............................

$20,626,089

63.03%

323

$63,858

 

$283,680

.87%

$18,937,043

64.27%

340

$55,697

 

$285,174

.097%

$18,466,227

         65.64%

               345

        $53,525

 

      $282,744

           1.01%

     Other Payroll Costs (FICA, Retirement)............

         % of Total Expenditures...............................

$4,950,582

15.13%

$3,591,291

12.19%

$3,049,520

         10.84%

     Contractual Services.........................................

         % of Total Expenditures...............................

$4,916,959

15.02%

4,853,799

16.47%

$4,559,959

         16.21%

       Commodities..................................................

          % of Total Expenditures..............................

 

     All Other Items..............................................

         % of Total Expenditures..............................

$1,743,134

5.33%

 

$203,731

.62%

$1,559,515

5.29%

 

238,728

.81%

$1,561,776

           5.55%

 

      $211,576

           0.75%

·         Cost of Property and Equipment...............

$40,291,453

$39,310,432

$39,056,389

 

SELECTED ACTIVITY MEASURES (Not Examined)

FY 2008

FY 2007

FY 2006

     Average Number of Inmates...............................

1,515

1,526

1,518

     Ratio of Correctional Officers to Inmates.............

1 to 6.0

1 to 5.8

1 to 5.7

     Cost Per Year Per Inmate...................................

$21,598

$19,293

$18,517

     Rated Inmate Capacity.......................................

950

950

950

     Approximate Square Foot Per Inmate..................

 

33

33

33

 

CENTER WARDEN(S)

     During Audit Period:  Mr. Bradley Robert

     Currently:  Mr. Bradley Robert

             

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Unclaimed balances of $9,216 at June 30, 2008 were not transferred to the General Revenue Fund

 

 

 

 

 

 

 

 

 

 


Department does not accept finding and recommendation

 

 

 

 


Auditors’ comment

 

 

FINDING, CONCLUSION AND

RECOMMENDATION

 

FAILURE TO PROPERLY TRANSFER UNCLAIMED INMATE ACCOUNT BALANCES

 

      The Center did not take appropriate action to ensure that individual dormant account balances were properly transferred to the General Revenue Fund (GRF).

 

      The Unified Code of Corrections (Code) requires the Department to establish accounting records with individual accounts for each inmate (730 ILCS 5/3-4-3(a)).  In addition, the Code (730 ILCS 5/3-4-3(b)) requires any money held in accounts of an inmate which are unclaimed one year after release to be transferred to the GRF.

 

      The Center improperly offset Inmate Trust Fund accounts with positive cash balances against accounts with negative balances and determined that no funds were to be transferred due to the overall deficit balances.    There were various causes for the negative balances, such as restitution for damages and charges for requested legal copies or postage, which could not, according to Department rules be denied even if the inmate’s trust fund had an insufficient balance.  The majority of negative balances did not involve cash distributions from the Inmate Trust Fund, but represented amounts the Center paid from the GRF or other funds which can only be recovered if cash is available in the individual inmate’s account.    Individual dormant account balances totaling $9,216 at June 30, 2008 and $4,827 at June 30, 2007 were not transferred to the GRF. (Finding 1, pages 10-11)

 

      We recommended the Center take appropriate action to ensure dormant cash balances are timely transferred to the GRF.

 

      Department officials did not accept our finding and recommendation. Officials responded that they had implemented policies and procedures they felt were appropriate, and noted the statute is silent on the Department’s ability to offset negative and positive account balances.

 

      In an auditors’ comment, we noted that the Center did not transfer dormant accounts totaling $9,216 at June 30, 2008 to the GRF as required by the Unified Code of Corrections.  The net negative balances are caused by the improper off-setting of one inmate’s positive cash balance against another inmate’s negative balance in the Inmate Trust Fund.  Further, our auditors’ comment noted the Center has a fiduciary responsibility for the inmate accounts and should be evaluating each account within the Inmate Trust Fund individually for potential transfer to the GRF.

 

 

AUDITORS’ OPINION

 

      We conducted a limited scope compliance examination of the Center as required by the Illinois State Auditing Act.  Financial statements for the entire Department will be presented in the Department's financial audit and compliance examination report.

 

 

 

____________________________________

WILLIAM G. HOLLAND, Auditor General

 

WGH:PH:pp

 

 

SPECIAL ASSISTANT AUDITORS

 

      Our Special Assistant Auditors for this engagement were West and Company, LLC.