REPORT DIGEST

 

DECATUR

CORRECTIONAL CENTER

 

LIMITED SCOPE

COMPLIANCE ATTESTATION EXAMINATION

 

For the Two Years Ended:

June 30, 2006

 

 

Summary of Findings:

 

Total this report                      2

Total last report                      0

Repeated from last report       0

 

Release Date:

June 20, 2007

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

This Report Digest and Full Report are also available on

the worldwide web at

http://www.auditor.illinois.gov

 

 

 

 

 

 

SYNOPSIS

 

 

 

·        The Center’s semi-monthly payroll vouchers did not have evidence of review or approval by Center management.

 

·        The Center did not maintain a record or logbook of outside personnel who had access to inmate master files.

 

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                {Expenditures and Activity Measures are summarized on the reverse page.}

 

 

 

 

 

ILLINOIS DEPARTMENT OF CORRECTIONS

DECATUR CORRECTIONAL CENTER

LIMITED SCOPE COMPLIANCE ATTESTATION EXAMINATION

For The Two Years Ended June 30, 2006

 

EXPENDITURE STATISTICS

FY 2006

FY 2005

FY 2004

Total Expenditures (All Appropriated Funds)

$17,785,803

$18,965,759

$18,072,866

          Personal Services...................................

                % of Total Expenditures....................

                Average Number of Employees.......

                Average Salary Per Employee.......

               

  $11,983,523

          67.38%

238

     $50,351

$12,293,171

             64.82%

251

           $48,977 

                    

$11,730,034

64.90%

256

$45,820

 

                Inmate Compensation.....................

                   % of Total Expenditures.............

$86,978

            0.49%

$93,726

               0.49%

$96,962

0.54%

               Other Payroll Costs (FICA, Retirement)

                   % of Total Expenditures..............

$1,967,066

          11.06%

$2,808,615

             14.81%

$2,482,519

13.74%

                Contractual Services.........................

                   % of Total Expenditures..............

$3,200,768

          18.00%

$2,929,653

             15.45%

$2,868,820

15.87%

                Commodities..................................

                   % of Total Expenditures...................

                All Other Items……………………

                   % of Total Expenditures………

$418,556

         2.35%  

       $128,912

            0.72%

$617,295

             3.25% 

           $223,299

               1.18%

$708,710

3.92%

           $185,821

               1.03%

Cost of Property and Equipment.................

$37,045,838

$37,030,626

$36,787,555

 

SELECTED ACTIVITY MEASURES (NOT EXAMINED)

FY 2006

FY 2005

FY 2004

  Average Number of Inmates………………

 

  Ratio of Correctional Officers to Inmates…

 

  Cost Per Year Per Inmate……………..…

 

  Rated Inmate Capacity.............................

 

  Approximate Square Feet Per Inmate…

518

 

1 to 3.16

 

$34,308

 

500

 

53

517

 

1 to 2.94

 

$36,505

 

500

 

51

514

 

1 to 2.84

 

$35,100

 

500

 

54

 

 

 

 

CENTER WARDEN(S)

During Examination Period:  Mary Kepler                     

Currently:  Mary Kepler

 


 

 

 

 

 

 

 

 

 


Evidence of review and approval lacking

 

 

 

 

 

 

 

 

 

 

 

 

 


Failure to maintain a record or logbook of outside personnel who had access to inmate master files

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

 

PAYROLL VOUCHERS DID NOT HAVE EVIDENCE OF MANAGEMENT APPROVAL

 

The Center’s semi-monthly payroll vouchers did not have evidence of review or approval by Center management.

 

We reviewed 12 of 48 (25%) semi-monthly payroll vouchers and found that none of the 12 vouchers tested had any indication that they had been reviewed or approved by Center Management. Payroll related expenditures accounted for 80% of the Centers expenditures for the examination period ($29,233,078 of $36,751,562). (Finding 1, page 9)

 

We recommended the Center management document the review and approval of all vouchers issued by the Center.

 

Center officials stated our recommendation has been implemented.

 

NONCOMPLIANCE WITH STATUTORY MANDATE

 

The Center did not maintain a record or logbook of outside personnel who had access to inmate master files.   (Finding 2, page 10)

 

The Unified Code of Corrections states that the Center shall keep a record of all outside personnel who have access to files, files reviewed, any file material copied, and the purpose of access. 

 

We recommended the Center maintain a record or logbook of outside personnel who had access to inmate files.

 

Center officials stated our recommendation has been implemented.

 

 

 

AUDITORS’ OPINION

 

We conducted a limited scope compliance examination of the Center as required by the Illinois State Auditing Act.  We also performed certain agreed-upon procedures with respect to the accounting records of the Center to assist our examination of the entire Department.  Financial statements for the Department will be presented in that report.

 

 

 

___________________________________

WILLIAM G. HOLLAND, Auditor General

 

WGH:CD:pp

 

 

SPECIAL ASSISTANT AUDITORS

 

Our special assistant auditors were E.C. Ortiz & Co., LLP.