REPORT DIGEST

EAST MOLINE |
CORRECTIONAL CENTER
COMPLIANCE AUDIT

For the Two Years Ended:
June 30, 2000

Summary of Findings:

Total this audit 3
Total last audit 0
Repeated from last audit 0

Release Date:
April 10, 2001

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State of Illinois
Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646

This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

 

 

 

 

SYNOPSIS

 

 

 

 

 

  • The Center replaced the employee commissary operation with vending machines and did not competitively procure the service or reduce the agreement to writing.

 

 

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the reverse page.}

 


 

ILLINOIS DEPARTMENT OF CORRECTIONS
EAST MOLINE CORRECTIONAL CENTER
COMPLIANCE AUDIT
For The Two Years Ended June 30, 2000

EXPENDITURE STATISTICS

FY 2000

FY 1999

FY 1998

Total Expenditures (All Appropriated Funds)

$21,206,077

$19,691,652

$18,611,853

Personal Services
% of Total Expenditures
Average No. of Employees
Average Salary Per Employee
Inmate Compensation
% of Total Expenditures

$13,108,277
61.8%
309
$42,422
$295,789
1.4%

$12,637,476
64.2%
316
$39,992
$303,303
1.5%

$11,970,727
64.4%
307
$38,993
$293,855
1.6%

Other Payroll Costs (FICA, Retirement)

% of Total Expenditures

$2,929,288

13.8%

$2,115,956

10.7%

$1,460,991

7.8%

Contractual Services

% of Total Expenditures

$2,649,135

12.5%

$2,695,596

13.7%

$2,848,935

15.3%

Commodities

% of Total Expenditures

All Other Items

% of Total Expenditures

$1,825,064

8.6%

$398,524

1.9%

$1,587,263

8.1%

$352,058

1.8%

$1,679,002

9.0%

$358,343

1.9%

  • Cost of Property and Equipment

$41,309,321

$39,988,302

$37,250,621

SELECTED ACTIVITY MEASURES

FY 2000

FY 1999

FY 1998

  • Average Number of Inmates

1,115

1,117

1,088

  • Ratio of Correctional Officers to Inmates

1/5.3

1/5.2

1/5.2

  • Cost Per Year Per Inmate

$18,939

$17,557

$17,024

  • Rated Inmate Capacity

688

688

688

  • Approximate Square Feet Per Inmate

58

58

60

CENTER WARDEN(S)
During Audit Period: Sergio Molina (7-1-98/9-30-99), Gary Wyant (10-01-99 to present)
Currently: Gary Wyant

 

 

 

 

 

Center did not competitively procure debit card vending machines

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

NO VENDING MACHINE CONTRACT

In fiscal year 1999 the Center decided to discontinue its employee commissary operation and convert to a debit card vending machine operation for the use of its employees. A vending supplier already doing business with the Center was used as the exclusive supplier without competitive bids being received from other suppliers. The existing vending supplier had an agreement with the Center for the vending machines in the visitor’s room. This agreement was not modified to encompass the vending machines that replaced the employee commissary. The vending supplier verbally agreed to remit to the Center’s Employee Benefit Fund 10% of the cash that is deposited on the debit cards.

Based on the funds deposited in the Employee Benefit Fund being 10% of cash collected, sales would approximate $68,340 for fiscal year 2000 and $4,680 for fiscal year 1999. The Illinois Procurement Code notes all contracts shall be awarded by competitive sealed bidding, unless it is for supplies or services other than professional artistic services not exceeding $25,000. In addition, good business practice dictates that all contracts be reduced to writing to ensure all parties are aware of their responsibilities and obligations. (Finding 2, pages 11-12)

We recommended the Center follow the Procurement Code and obtain the vending machine service through a competitive process, and upon selection of the successful vendor reduce the agreement to writing.

The Center partially accepted our recommendation and indicated it is currently waiting for direction from the General Office on prospective handling of vending machine operations. The placement of the employee vending machines was viewed as an add-on of the existing vending machine contract, which had been bid.

OTHER FINDINGS

The remaining findings were less significant and are being given attention by Center management. We will review the Center’s progress toward implementation of our recommendations in our next audit.

Mr. Mark Krell, Chief Internal Auditor for the Department of Corrections provided the Center’s responses.

AUDITORS’ OPINION

We conducted a compliance audit of the Center as required by the Illinois State Auditing Act. We also performed certain agreed upon procedures with respect to the accounting records of the Center to assist in our financial audit of the entire Department. Financial statements for the Department of Corrections will be presented in the General Office audit report.

_____________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:RPU:pp

SPECIAL ASSISTANT AUDITORS

Our special assistant auditors for this audit were Hill Taylor LLC.