REPORT DIGEST

 

HENRY C. HILL CORRECTIONAL CENTER

 

LIMITED SCOPE

COMPLIANCE

ATTESTATION

EXAMINATION

For the Two Years Ended:

June 30, 2006

 

 

Summary of Findings:

Total this audit                          1

Total last audit                          0

Repeated from last audit           0

 

 

Release Date:

June 20, 2007

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046

 

This Report Digest and Full Report is also available on

the worldwide web at

http://www.auditor.illinois.gov

 

 

 

 

 

 

 

 

SYNOPSIS

 

¨     The Center did not maintain a record of file material copied by outside personnel who accessed the Master Record File of inmates. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the next page.}
 

 

 

                                       ILLINOIS DEPARTMENT OF CORRECTIONS

                                         HENRY C. HILL CORRECTIONAL CENTER

                      LIMITED SCOPE COMPLIANCE ATTESTATION EXAMINATION

                                               For The Two Years Ended June 30, 2006

 

EXPENDITURE STATISTICS

FY 2006

FY 2005

FY 2004

•   Total Expenditures (All Appropriated Funds)....

$26,617,232

$27,196,369

$26,259,102

       Personal Services...............................................

          % of Total Expenditures..............................

          Average No. of Employees..........................

          Average Salary Per Employee.....................

 

       Inmate Compensation......................................

          % of Total Expenditures.................................

 

$15,841,014

59.5%

309

$51,265

 

$315,305

1.2%

$15,970,631

58.7%

318

$50,222

 

$321,689

1.2%

$15,074,801

57.4%

306

$49,264

 

$328,679

1.3%

     Other Payroll Costs (FICA, Retirement)............

         % of Total Expenditures..............................

 

$2,611,396

9.8%

$3,651,903

13.4%

$3,234,590

12.3%

     Contractual Services........................................

         % of Total Expenditures..............................

 

$5,611,238

21.1%

$4,630,888

17.0%

$4,631,446

17.6%

     All Other Items...............................................

         % of Total Expenditures............................

 

$2,238,279

8.4%

$2,621,258

9.7%

$2,989,586

11.4%

•   Cost of Property and Equipment.................

$41,954,767

$42,007,243

$41,930,296

SELECTED ACTIVITY MEASURES

(Not Examined)

 

FY 2006

 

FY 2005

 

FY 2004

•   Average Number of Inmates.....................................

1,800

1,802

1,770

•   Ratio of Correctional Officers to Inmates..................

1 / 7.5

1 / 7.4

1 /7.5

•   Cost Per Year Per Inmate........................................

$14,779

$15,092

$14,775

•   Rated Inmate Capacity..................................................

896

896

896

•   Approximate Square Feet Per Inmate............................

32

32

31

CENTER WARDEN(S)

     During Audit Period: Donald A. Hulick, (7/1/04 – 7/31/05)                   

                                     Frank Shaw (8/1/05 – 6/30/06)

     Currently:  Frank Shaw


 

 

 

 


Statutory requirements

 

 

 

 


Record’s Office management did not maintain a record of any file material copied

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

 

FAILURE TO MAINTAIN RECORDS

 

The Center did not maintain a record of file material copied by outside personnel who accessed the Master Record File of inmates.

 

The Unified Code of Corrections (ILCS 730 5/3-5-1(b)) states the Department shall maintain a master record file on each person committed and shall keep a record of all outside personnel who access the files, the files reviewed, any file material copied and the purpose of the access.

 

Our review of the Record’s Office log of inmate files disclosed that seven inmate files were reviewed during the two years under audit and the Record Office management did not maintain a record of any file material copied.  (Finding 1, page 9)

 

We recommended the Center comply with the State statute and maintain a record of file material copied. 

 

Agency officials state the recommendation has been implemented.

 

AUDITORS’ OPINION

 

We conducted a compliance attestation examination of the

Center as required by the Illinois State Auditing Act.  This was a limited scope compliance examination that also included performing certain audit procedures with respect to the accounting records of the Center to assist our audit of the entire Department.  Financial statements for the Department will be presented in that report.

 

_____________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:KMC:drh

SPECIAL ASSISTANT AUDITORS

Our special assistant auditors for the Compliance examination were James Williams & Company, LLC.