REPORT DIGEST

 

ILLINOIS

CONSERVATION

FOUNDATION

 

FINANCIAL AUDIT

AND COMPLIANCE EXAMINATION

(In Accordance with the
Single Audit Act and OMB Circular A-133)

For the Year Ended:

June 30, 2007

 

Summary of Findings:

Total this report           2

Total prior report        6

Repeated findings        1

 

Release Date:

February 26, 2008

 

 

State of Illinois

Office of the Auditor General 

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

This Report Digest and the Full Report are also available on

the worldwide web at

http://www.auditor.illinois.gov

 

 

 

 

SYNOPSIS

 

 

¨      The Foundation did not follow its procedures and policies regarding disbursement processing.

 

¨      The Foundation did not take timely action during fiscal year 2007 to collateralize (protect) bank balances in excess of the FDIC insurance limit of $100,000.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

 

 

{Financial and supplementary information are summarized on the reverse page.}

 

 

 

 

 

 

ILLINOIS CONSERVATION FOUNDATION

FINANCIAL AUDIT AND COMPLIANCE EXAMINATION

FOR THE YEAR ENDED JUNE 30, 2007

 

OPERATING STATEMENT (Governmental Funds)

FY 2007

FY 2006

Revenues:      

Donations - Restricted.....................................................................

Grants and Receipts from Other Governments..................................

Donations – Unrestricted.................................................................

Merchandise Sales – Restricted.......................................................

Investment Income - Unrestricted....................................................

Investment Income - Restricted.......................................................

Increase /(Decrease) In Fair Value Of Unrestricted Investments…

Increase /(Decrease) In Fair Value Of Restricted Investments..........

On-Behalf Payments.......................................................................

Publication Sales - Restricted...........................................................

     Total Revenue.......................................................................                                                                                                   

Expenditures: 

Administrative ...............................................................................

    Natural Resources and Recreation Programs....................................

    On-Behalf Payments.......................................................................

Change in Prepaid Expenses............................................................

Total Expenditures..................................................................

Change In Net Assets......................................................................

Net Assets, Beginning of Year........................................................

Net Assets, End of Year...................................................................

 

$1,865,470

1,102,569

40,084

68,562

301,385

4,954

 140,608

11,119

68,251

       3,244

$3,606,246

 


$   163,631

2,109,365

     68,251 

          (67) 

$2,341,180

$ 1,265,066 

3,462,422

$4,727,488

 

$2,476,768

1,075,803

125,482

87,414

218,072

4,733

 (9,392)

0 

62,117

  7,776 

$4,048,773

 


$   294,838

4,113,467

     62,117 

   241 

$4,470,663

$ (421,890) 

3,884,312 

$3,462,422

STATEMENT OF NET ASSETS (Governmental Activities)

June 30, 2007

June 30, 2006

Assets:              Cash And Cash Equivalents.......................................

                          Accounts Receivable.................................................

                          Accrued Investment Income......................................

                          Inventory..................................................................

                          Prepaid Expenses......................................................

                          Investments...............................................................

                                    Total Assets....................................................

Liabilities:       Accounts Payable And Accrued Expenses...................

                         Deferred Revenue......................................................

Total Liabilities................................................

Net Assets:      Natural Resources & Recreation - Restricted.............

                         Endowment/Nonexpendable – Restricted.....................

                         Unrestricted...............................................................

                                    Total Net Assets.............................................

$    1,690,029 

190,691

13,806

7,409

7,644

3,065,456

$4,975,035

$   238,247 

     9,300 

$   247,547 

$2,842,304

81,954

1,803,230

$4,727,488

$    767,500 

135,099

12,765

12,208

7,577

2,701,789 

$3,636,938

$   121,652 

     52,864 

$   174,516 

$1,906,870

70,836

1,484,716 

$3,462,422

SUPPLEMENTARY INFORMATION

FY 2007

FY 2006

% of Administrative Expenditures to Total Expenditures.........................

7.0%

6.6%

% of Total Expenditures From Federal Sources......................................

47.1%

23.5%

FOUNDATION CHIEF EXECUTIVES

During Engagement Period:  Executive Director: vacant (through 5/15/07), Gregory Legan (effective 5/16/07)                   Chairman: Sam Flood

Currently:  Executive Director: Gregory Legan.  Chairman: Sam Flood.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13 checks over $5,000 contained only one of two required signatures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Bank balances exceeded FDIC insurance limit on 109 different days for as much as $120,620.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INTRODUCTION

 

Our report covers the compliance examination and the financial audit of the Illinois Conservation Foundation (Foundation) performed in accordance with the Single Audit Act and OMB Circular A-133 for the fiscal year ended June 30, 2007. The Foundation was authorized to be created by the Illinois Department of Conservation, currently the Illinois Department of Natural Resources (IDNR) by statute on August 20, 1994.  The role of the Foundation is to provide additional funding for IDNR’s conservation programs that are not receiving adequate State funding or cannot be implemented because State funding is not available.

 

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

 

DISBURSEMENT PROCESSING WEAKNESS

 

The Foundation did not follow its procedures and policies regarding disbursement processing. During our testing of cash disbursements, we discovered the Foundation was not properly obtaining two signatures on all checks written for more than $5,000.

 

In fiscal year 2007, we tested 109 disbursements.  During our examination of corresponding cancelled checks we found 13 checks (12%), each equal to or more than $5,000 and totaling $179,541 contained only one signature. 

 

We recommended the Foundation strengthen controls over disbursement processing by following its policies and procedures to ensure checks over $5,000 are properly signed by 2 authorized signers.  (Finding 1, page 17)

 

Foundation management agreed with our recommendation.             

 

 

 

BANK BALANCES IN EXCESS OF THE FDIC INSURANCE LIMIT WERE NOT PROTECTED BY COLLATERAL PLEDGED BY THE BANK

 

During our testing of cash balances, we noted the Foundation did not take timely action during fiscal year 2007 to collateralize (protect) bank balances in excess of the FDIC insurance limit of $100,000. Our testing identified that at June 30, 2007 a total of $57,472 in bank balances were in excess of the FDIC insurance limit. However, during the fiscal year this account exceeded the insurance limit on 109 different days for as much as $120,620.

 

We recommended the Foundation request that the bank pledge securities as collateral in a sufficient amount so as to cover the amounts in excess of the FDIC insurance limit.  (Finding 2, page 18)

 

Foundation management agreed to request that the bank pledge securities as collateral in a sufficient amount so as to cover the amounts in excess of the FDIC insurance limit.

 

AUDITORS’ OPINION

 

         Our auditors state the June 30, 2007 financial statements of the Foundation are fairly presented in all material respects.

     

 

 

____________________________________

WILLIAM G. HOLLAND, Auditor General

 WGH:JMO:pp

 

 

 

SPECIAL ASSISTANT AUDITOR

 

         Kyle E. McGinnis, CPA was our special assistant auditor.