REPORT DIGEST

PRAIRIE STATE 2000 AUTHORITY

FINANCIAL AUDIT
For the Year Ended:
June 30, 1997

COMPLIANCE AUDIT
For the Two Years Ended:
June 30, 1997

Summary of Findings:

Release Date:
March 26, 1998

State of Illinois
Office of the Auditor General

WILLIAM G. HOLLAND
AUDITOR GENERAL

Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703
(217) 782-6046

SYNOPSIS

• The Authority failed to ensure timely deposit of cash receipts.
  
  
  
  
  

{Expenditures and Activity Measures are summarized on the reverse page.}

FY 1997

FY 1996

FY 1995

• Total Expenditures (All Funds)
  
  OPERATIONS TOTAL
  % of Total Expenditures
  Personal Services
  % of Operations Expenditures
  Average No. of Employees
  
  Other Payroll Costs (FICA, Retirement)
  % of Operations Expenditures
  
  Contractual Services
  % of Operations Expenditures
  
  All Other Operations Items
  % of Operations Expenditures
  
  GRANTS TOTAL
  % of Total Expenditures
  
  
  
• Cost of Property and Equipment
  

$3,570,618

$486,524
13.6%
$267,003
54.9%
6

$42,158
8.7%

$133,502
27.4%

$43,861
9.0%

$3,084,094
86.4%


$85,014

$3,478,231

$476,671
13.7%
$255,742
53.7%
6

$39,968
8.4%

$138,673
29.0%

$42,288
8.9%

$3,001,560
86.3%


$115,339

$3,579,878

$446,560
12.5%
$249,297
55.8%
6

$38,004
8.5%

$123,997
27.7%

$35,562
8.0%

$3,133,018
87.5%


$81,006

FY 1997

FY 1996

FY 1995

• Employer Training Assistance Awards

• No. of Employees Trained

• Individual Training Applications

• No. of Individuals Trained

112

9,003

6,700

4,949

89

6,120

6,700

4,900

81

7,129

5,600

4,652

During Audit Period: Mr. Dennis Sienko, CEO (7/1/95-8/31/95); Mrs. Polly Vogel, CEO (9/1/95-Present)

Currently: Mrs. Polly Vogel, CEO

 

Failure to promptly deposit receipts

INTRODUCTION

The Prairie State 2000 Authority was created by the Prairie State 2000 Authority Act on January 1, 1986.

The Authority's major function is to establish, operate and maintain an educational and vocational training program to create jobs, reduce unemployment costs and meet the needs of the economy for skilled workers.

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

UNTIMELY DEPOSITS OF CASH RECEIPTS

The Authority failed to ensure the prompt deposit of cash receipts.

We noted 22 out of 79 receipts tested were deposited between 1 and 15 days late. The State Officers and Employee Money Disposition Act (30 ILCS 230/2(a)) requires that an accumulation of receipts exceeding $500, but less than $10,000, be deposited within 48 hours excluding weekends and holidays. (Finding 1, pages 13-14)

We recommended the Authority comply with the State Officers and Employee Money Disposition Act by depositing receipts within the required time period.

Authority officials agreed with the finding and stated they are very concerned with being in compliance with the Act. Further, they are currently communicating with the Treasurer's Office and the Comptroller's Office to request an extension of 48 hours to make deposits.

OTHER FINDING

The remaining finding is less significant and is being given appropriate attention by the Authority. We will review progress toward implementing our recommendation in the next audit. Responses to our recommendations were provided by Cesar Lopez, Operations Manager.

AUDITORS' OPINION

Our auditors have stated the financial statements of the Prairie State 2000 Authority for the year ended June 30, 1997 are fairly stated in all material respects.

___________________________________
WILLIAM G.HOLLAND, Auditor General

WGH:PH:pp

SPECIAL ASSISTANT AUDITORS

Our special assistant auditors were Williams & Williams.