REPORT DIGEST

PRISONER REVIEW BOARD

COMPLIANCE EXAMINATION
For the Year Ended June 30, 2010

Release Date: July 14, 2011

Summary of Findings:

Total this audit: 2

Total last audit: 5

Repeated from last audit: 2

State of Illinois, Office of the Auditor General

WILLIAM G. HOLLAND, AUDITOR GENERAL

To obtain a copy of the Report contact:

Office of the Auditor General, Iles Park Plaza, 740 E. Ash Street, Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

This Report Digest and Full Report are also available on the worldwide web at www.auditor.illinois.gov

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SYNOPSIS

• The Prisoner Review Board did not conduct employee performance evaluations timely.

• The Prisoner Review Board was not composed of 15 members as required by the Unified Code of Corrections.

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

EMPLOYEE PERFORMANCE EVALUATIONS NOT COMPLETED TIMELY

The Prisoner Review Board (Board) did not conduct employee evaluations timely. During testing of personnel files, we noted 12 of 18 (67%) employee personnel files did not contain timely performance evaluations. The employee performance evaluations were completed 1 to 144 days late. (Finding 1, page 8) This finding was first reported in 2006.

We recommended the Board comply with the Illinois Administrative Code and take appropriate measures to ensure performance evaluations are conducted annually and in a timely manner.

Board managements accepted our recommendation and stated the Board is working to ensure adequate procedures are in place to perform evaluations timely as required. (For the previous Board response, see Digest Footnote #1.)

LACK OF REQUIRED BOARD MEMBERS

The Board was not composed of 15 members as required by the Unified Code of Corrections (Code). During the prior and current examination period, the Board operated with only 13 members.

We recommended the Board work with the Governor’s office to ensure Board vacancies are filled in a timely manner. (Finding 2, page 9)

Board management accepted our recommendation and stated the Board has and will continue to inform the Governor’s office of all Board positions and the Board members’ term of appointment.

AUDITORS’ OPINION

We conducted a compliance examination of the Board as required by the Illinois State Auditing Act. The Board has no funds that require an audit leading to an opinion on financial statements.

WILLIAM G. HOLLAND

Auditor General

WGH:JSC:pp

AUDITORS ASSIGNED

Kyle E. McGinnis, CPA was our special assistant auditor.

DIGEST FOOTNOTES

#1 – EMPLOYEE PERFORMANCE EVALUATIONS NOT COMPLETED TIMELY – Previous Board Response

2008: Recommendation accepted. The Board is working to ensure adequate procedures are in place to perform evaluations timely as required.