REPORT DIGEST

 

REGIONAL OFFICE OF EDUCATION #39

 

MACON AND PIATT COUNTIES

 

FINANCIAL AUDIT

(In Accordance with the
Single Audit Act and OMB Circular A-133)

 

For the Year Ended:

June 30, 2004

 

Summary of Findings:

 

Total this audit                          1

Total last audit                          0

Repeated from last audit           0

 

Release Date:

April 13, 2005

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

This Report Digest is also available on

the worldwide web at

http://www.state.il.us/auditor

 

 

 

 

 

 

 

SYNOPSIS

 

·        The Regional Office of Education #39 did not comply with certain statutory administrative requirements.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

{Expenditures and Revenues are summarized on the reverse page.}

                                                                                   

 

 

REGIONAL OFFICE OF EDUCATION #39

MACON AND PIATT COUNTIES

 

 

FINANCIAL AUDIT

(In Accordance with the Single Audit Act and OMB Circular A-133)

For The Year Ended June 30, 2004

 

 

FY 2004

FY 2003

TOTAL REVENUES

$9,767,539

$9,567,093

Local Sources

$1,015,004

$1,024,375

% of Total Revenues

10.39%

10.71%

State Sources

$6,662,450

$7,234,181

% of Total Revenues

68.21%

75.62%

Federal Sources

$2,090,085

$1,308,537

% of Total Revenues

21.40%

13.68%

 

TOTAL EXPENDITURES

$9,548,665

$9,732,807

Salaries and Benefits

$7,984,149

$7,811,655

% of Total Expenditures

83.62%

80.26%

Purchased Services

$1,182,734

$1,294,266

% of Total Expenditures

12.39%

13.30%

All Other Expenditures

$381,782

$626,886

% of Total Expenditures

4.00%

6.44%

 

 

 

TOTAL NET ASSETS1

$1,318,497

$1,097,861

 

 

 

INVESTMENT IN CAPITAL ASSETS1

 

$108,318

 

$111,301

 

1         In fiscal year 2004, Regional Offices of Education implemented Government Accounting Standards Board (GASB) Statement No. 34 which established a new financial reporting model for state and local governments.  Government-wide financial statements are prepared using full accrual accounting that reports Total Net Assets.    The fiscal year 2003 ending general fixed assets have been restated to reflect the changes required as part of the implementation of GASB Statement No. 34.

              Percentages may not add due to rounding.

 

REGIONAL SUPERINTENDENT 

During Audit Period:  Honorable Charles A. Shonkwiler

Currently:  Honorable Charles A. Shonkwiler

 

 

 

 

 

 

 


The Regional Office of Education #39 did not comply with certain statutory administrative requirements.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

 

COMPLIANCE WITH STATUTORY REQUIREMENTS

 

        The Regional Office of Education #39 did not comply with certain statutory administrative requirements.  For example, the Illinois School Code (105 ILCS 5/3-6) requires the Regional Superintendent to report, in writing, to the county board on or before January 1 of each year, stating:  (1) the balance on hand at the time of the last report, and all receipts since that date, with the sources from which they were derived; (2) the amount distributed to each of the school treasurers in his or her county; and (3) any balance on hand.  According to the Regional Office, they were unaware of the statute. 

 

        The School Code (105 ILCS 5/3-12) also requires that on or before January 1 of each year, the Regional Superintendent shall publish in a newspaper of general circulation published in the region or post in each school building under his/her jurisdiction, certain information regarding the Office’s Institute Fund.  According to the Regional Office, they were unaware of the statute. 

 

        Finally, the Illinois Administrative Code (23 Ill. Adm. Code 110.115) requires that fees for conferences, workshops, materials and other costs charged for discretionary activities not required by law or rule are to be determined on a cost-recovery basis.  Excess funds resulting from registrations or requests for materials/services beyond the anticipated cost-recovery basis shall be deposited in an Enterprise Fund to be used solely to reduce the cost of similar items or to cover costs incurred due to less-than-anticipated registrations or requests for materials/services.  According to Regional Office management, they were unaware of the need to establish an Enterprise Fund for professional development revenues. (Finding 04-1, pages 13-15)

 

       The Regional Office of Education #39 accepted the recommendation to comply with the requirements of the Illinois Statutes and Illinois Administrative Code, noting that they have now begun filing the required reports.  Regional Office management also said they will create an Enterprise Fund if there is a balance in the workshop fund.

 

 

AUDITORS’ OPINION

 

      Our auditors state the Regional Office of Education #39’s financial statements as of June 30, 2004 are fairly presented in all material respects.

 

 

 

 

_____________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:KJM:ro

 

 

SPECIAL ASSISTANT AUDITORS

 

        Our special assistant auditors were West & Company, LLC.