REPORT DIGEST

REGIONAL OFFICE OF EDUCATION # 47

LEE AND OGLE COUNTIES

FINANCIAL AUDIT

For the Year Ended:
June 30, 2002

Summary of Findings:

Total this audit 1
Total last audit 1
Repeated from last audit 1

Release Date:
April 16, 2003

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State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646

This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

  

 

 

 

 

 

 

 

 

 

SYNOPSIS

 

 
  • The Regional Office of Education # 47 did not have proper segregation of duties in its accounting and financial duties.

 

 

 

 

 

 

 

{Expenditures and Revenues are summarized on the reverse page.}

REGIONAL OFFICE OF EDUCATION # 47
LEE AND OGLE COUNTIES
FINANCIAL AUDIT
For The Year Ended June 30, 2002

FY 2002

FY 2001
TOTAL REVENUES

1$1,492,609

$1,167,303

Local sources

$369,251

$263,075

% of Total Revenues

24.74%

22.54%

State Sources

1$1,032,298

$862,070

% of Total Revenues

69.16%

73.85%

Federal Sources

$91,060

$42,158

% of Total Revenues

6.10%

3.61%
TOTAL EXPENDITURES

1$1,484,594

$1,147,010

Salaries and Benefits

1$829,933

$560,233

% of Total Expenditures

55.90%

48.84%

Purchased Services

$301,570

$247,740

% of Total Expenditures

20.31%

21.60%

All Other Expenditures

$353,091

$339,037

% of Total Expenditures

23.78%

29.56%
COST OF PROPERTY AND EQUIPMENT

$384,827

$334,370

Note: Fiscal Year 2001 data was obtained from audits of ROEs conducted under the direction of
the Illinois State Board of Education.
1 Fiscal Year 2002 amounts include on-behalf payments ($166,082). These on-behalf payments were not included in Fiscal Year 2001.
* Percentages may not add due to rounding.

REGIONAL SUPERINTENDENT
During Audit Period: Honorable Delight Pitman
Currently: Honorable Delight Pitman
 

 

 

 

 

 

 

 

The Regional Office of Education # 47 did not have proper segregation of duties in its accounting function.

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

SEGREGATION OF DUTIES IN THE ACCOUNTING FUNCTION

One person has primary responsibility for most of the accounting and financial duties at the Regional Office of Education # 47. As a result, all of those aspects of internal control, which rely upon an adequate segregation of duties are, for all practical purposes, missing. Agency personnel were not comparing the receipts list to the accounting records. As a result, many revenue transactions were recorded twice.

The Regional Superintendent of Schools is responsible for establishing and maintaining an internal control system to prevent errors and irregularities. (Finding 02-1, page 12)

The Regional Office of Education # 47 accepted the recommendation to implement additional controls to counteract this condition, but noted that an adequate segregation of duties problem will remain, due to the limited number of staff.

AUDITORS’ OPINION

Our auditors state Regional Office of Education # 47’s financial statements as of June 30, 2002 are fairly presented in all material respects.

 

_____________________________________

WILLIAM G. HOLLAND, Auditor General

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SPECIAL ASSISTANT AUDITORS

Our special assistant auditors were Lindgren, Callihan, Van Osdol & Co., Ltd.