REPORT DIGEST

REGIONAL OFFICE OF EDUCATION # 51

SANGAMON COUNTY

FINANCIAL AUDIT
(In accordance with the Single Audit Act and OMB Circular A-133)

For the Year Ended:
June 30, 2002

Summary of Findings:

Total this audit 2
Total last audit 1
Repeated from last audit 1

Release Date:
January 30, 2003

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State of Illinois
Office of the Auditor General
WILLIAM G. HOLLAND
AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646
This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

  

 

 

 

 

 

 

 

 

 

SYNOPSIS
  • The Sangamon County Regional Office of Education #51 does not have a proper segregation of duties in the accounting functions.
  • The Regional Office of Education #51 does not account for all their cash accounts in the accounting system.

 

 

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the reverse page.}


REGIONAL OFFICE OF EDUCATION # 51
SANGAMON COUNTY
FINANCIAL AUDIT
For The Year Ended June 30, 2002

FY 2002

FY 2001
TOTAL REVENUES

1$2,592,713

$2,387,775

Local sources

$429,480

$559,140

% of Total Revenues

16.56%

23.42%

State Sources

1$1,732,163

$1,467,581

% of Total Revenues

66.81%

61.46%

Federal Sources

$431,070

$361,054

% of Total Revenues

16.63%

15.12%
TOTAL EXPENDITURES

1$2,368,169

$2,104,382

Salaries and Benefits

1$1,689,642

$1,302,529

% of Total Expenditures

71.35%

61.90%

Purchased Services

$523,156

$638,557

% of Total Expenditures

22.09%

30.34%

All Other Expenditures

$155,371

$163,296

% of Total Expenditures

6.56%

7.76%
COST OF PROPERTY AND EQUIPMENT

$159,584

$ 256,914

Note: Fiscal Year 2001 data was obtained from audits of ROEs conducted under the direction of the Illinois State Board of Education.
1Fiscal Year 2002 amounts include on-behalf payments ($173,444). These on-behalf payments were not included in Fiscal Year 2001.
* Percentages may not add due to rounding.
REGIONAL SUPERINTENDENT
During Audit Period: Honorable Helen Tolan
Currently: Honorable Helen Tolan
 

 

 

 

 

 

 

The Sangamon County Regional Office of Education #51 does not have a proper segregation of duties in the accounting functions.

 

 

 

 

 

 

 

 

 

The Regional Office of Education #51 does not account for all their cash accounts in the accounting system.

 

 

 

 

 

 

 

 

 

 

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

INADEQUATE SEGREGATION OF DUTIES

The Sangamon County Regional Office of Education #51 does not have a proper segregation of duties in the accounting functions. In the cash receipts function, the same person is preparing deposit slips, recording receipts, and reconciling the bank statements. In the cash disbursements function, the same person that records cash disbursements and reconciles the bank statements is also mailing the signed checks.

A proper segregation of duties is required in the accounting function to reduce the risk that errors or fraud in the financial statements are not detected by employees in the normal course of performing their assigned functions. (Finding 02-1, pages 10-11)

The Regional Office of Education #51’s personnel accepted the auditor’s recommendation to establish a proper segregation of duties. A person independent from the accounting function will open the mail and prepare listing of checks received. This listing will be forwarded to the Superintendent. The Superintendent will reconcile the check listing to the deposit slip before the deposit is made. Signed checks will be given to a person independent from the accounting function for mailing.

NOT ALL CASH ACCOUNTS ARE IN THE ACCOUNTING SYSTEM

The Regional Office of Education #51 does not account for all their cash accounts in the accounting system.

All cash accounts of the Regional Office of Education should be maintained in the accounting system in order to properly track all funds maintained by the Regional Office of Education. (Finding 02-2, pages 12-13)

The Regional Office of Education #51’s personnel accepted the auditor’s recommendation. The accounts will be added to the accounting system or the funds will no longer exist next year.

AUDITORS’ OPINION

Our auditors state the Regional Office of Education # 51’s financial statements as of June 30, 2002 are fairly presented in all material respects.

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WILLIAM G. HOLLAND, Auditor General

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SPECIAL ASSISTANT AUDITORS

Our special assistant auditors were Clifton Gunderson LLP.