REPORT DIGEST

 

REGIONAL OFFICE OF EDUCATION #53

 

TAZEWELL COUNTY

 

FINANCIAL AUDIT

(In Accordance with the
Single Audit Act and OMB Circular A-133)

 

For the Year Ended:

June 30, 2005

 

Summary of Findings:

 

Total this audit                          2

Total last audit                          4

Repeated from last audit           1

 

Release Date:

March 22, 2006 

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

This Report Digest is also available on

the worldwide web at

http://www.state.il.us/auditor

 

 

 

 

 

 

 

 

 

 

 

SYNOPSIS

 

·        The Regional Office of Education #53 did not examine at least once each year all books, accounts, and vouchers of every school treasurer in its educational service region.

 

·        The Regional Office of Education #53 requested additional drawdowns of federal funds in the Title I Reading First Grant Part B SEA Program before payments of funds previously drawn down were exhausted or monthly expenditures were known and obligated. 

 

 

 

 

       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

{Expenditures and Revenues are summarized on the reverse page.}

 

                                                                                   

 

                                               REGIONAL OFFICE OF EDUCATION #53

           TAZEWELL COUNTY

 

 

                                                                  FINANCIAL AUDIT

(In Accordance with the Single Audit Act and OMB Circular A-133

                                                       For The Year Ended June 30, 2005)

 

 

FY 2005

FY 2004

TOTAL REVENUES

$1,399,826

$1,323,636

Local Sources

$189,894

$158,723

% of Total Revenues

13.57%

11.99%

State Sources

$1,040,191

$778,546

% of Total Revenues

74.31%

58.82%

Federal Sources

$169,741

$386,367

% of Total Revenues

12.13%

29.19%

 

TOTAL EXPENDITURES

$1,375,909

$1,322,114

Salaries and Benefits

$469,956

$475,338

% of Total Expenditures

34.16%

35.95%

Purchased Services

$189,306

$145,042

% of Total Expenditures

13.76%

10.97%

All Other Expenditures

$716,647

$701,734

% of Total Expenditures

52.09%

53.08%

 

 

 

TOTAL NET ASSETS

$316,883

$292,966

 

 

 

INVESTMENT IN CAPITAL ASSETS

 

$59,997

 

$71,093

 

 

              Percentages may not add due to rounding.

 

REGIONAL SUPERINTENDENT 

During Audit Period:  Honorable Robin G. Houchin

Currently:  Honorable Robin G. Houchin

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Regional Office of Education #53 did not examine at least once each year all books, accounts, and vouchers of every school treasurer in its educational service region.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


The Regional Office of Education #53 requested additional drawdowns of federal funds in the Title I Reading First Grant Part B SEA Program before payments of funds previously drawn down were exhausted or monthly expenditures were known and obligated. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

 
 
CONTROLS OVER COMPLIANCE WITH LAWS AND REGULATIONS

 

         The Illinois School Code (105 ILCS 5/3-14.11) requires the Regional Superintendent to examine at least once each year all books, accounts, and vouchers of every school treasurer in his educational service region, and if he finds any irregularities in them, to report them at once, as directed by the School Code.

 

         The Regional Office did not examine at least once each year all books, accounts, and vouchers of every school treasurer in the educational service region.  Regional Office officials noted they believe the mandate is outdated and that they are satisfying the intent of the statute by other reviews they undertake.  This mandate has existed in its current form since at least 1953. (Finding 05-1, page 16)

 

          The Regional Office accepted the recommendation to comply with the statutory requirement, and if it believes the mandate is obsolete, to seek legislative action to revise the statute accordingly.  The Regional Office responded it will request that the General Assembly delete this and other obsolete sections from the statutes. 

 

 

EXTENDED TIME ELAPSING BETWEEN DRAWDOWN AND DISBURSEMENT

 

      The Regional Office of Education #53 requested additional drawdowns of federal funds in the Title I Reading First Grant Part B SEA Program before payments of funds previously drawn down were exhausted or monthly expenditures were known and obligated. 

 

       Recipients of federal monies must follow procedures to minimize the time elapsing between the transfer of funds from the U.S. Treasury and disbursement, in accordance with OMB Circular A-133.  (Finding 05-2, page 17)  This finding is repeated from our 2004 audit.

 

       The Regional Office of Education #53 accepted the auditor’s recommendation to only submit drawdown requests for a dollar amount sufficient to cover known expenditures to be paid in the near future.  (For previous Regional Office response, see Digest Footnote #1.)

 

 

AUDITORS’ OPINION

 

           Our auditors state the Regional Office of Education #53’s financial statements as of June 30, 2005 are fairly presented in all material respects.

 

 

_____________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:JRB:ro

 

 

SPECIAL ASSISTANT AUDITORS

 

           Our special assistant auditors were Ginoli & Company, LTD.

 
 
 
DIGEST FOOTNOTES

 

#1: EXTENDED TIME ELAPSING BETWEEN DRAWDOWN AND DISBURSEMENT – Previous Regional Office Response

 

In its prior response in 2004, the Regional Office stated it planned to only record obligations for known invoices and commitments.