REPORT DIGEST

 

STATE EMPLOYEES’ RETIREMENT SYSTEM OF ILLINOIS

 

COMPLIANCE EXAMINATION

For the Year Ended:

June 30, 2004

 

Summary of Findings:

Total this report                        2

Total prior report                      1

Repeated findings                     0

 

Release Date:

April 28, 2005

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

 

(217) 782-6046 or TTY (888) 261-2887

This Report Digest is also available on

the worldwide web at

http://www.state.il.us/auditor

 

 

 

 

 

 

 

 

 

SYNOPSIS

 

¨      The System was not maintaining time sheets for its employees in compliance with the State Officials and Employees Ethics Act.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

{Financial Information and Activity Measurers are summarized on the reverse page.}

 

 

 

 

STATE EMPLOYEES' RETIREMENT SYSTEM OF ILLINOIS

INFORMATION FROM FINANCIAL AUDIT AND COMPLIANCE EXAMINATION

YEAR ENDED JUNE 30, 2004

 

 

OPERATING STATEMENT ANALYSIS

FY 2004

FY 2003

 

 

REVENUES: Contributions - Participants................................

Contributions - State agencies & appropriations

Total Contributions..................................

Net investment income...................................

Net appreciation (depreciation) in fair

  value of investments.....................................

            Interest earned on cash balances......................

                        Total Revenue ........................................

EXPENSES:  Benefits - Retirement annuities..........................

Benefits - Survivors' annuities...........................

                  Benefits - Disability benefits..............................

                     Benefits - Lump-sum death benefits...................

Total Benefits............................................

Refunds..........................................................

            Administration.................................................

                         Total Expenses..........................................

Revenues over (under) expenses.......................

$   199,826,465  

1,864,673,411  

$2,064,499,876   

159,147,084

 

1,261,941,570

          823,886 

$3,486,412,416 

$   879,638,039 

54,186,031

33,482,302

     10,894,638 

$   978,201,010 

12,442,600

       7,693,348 

$   998,336,958 

$2,488,075,458

$   285,209,344  

  396,067,236

$   681,276,580

163,852,238

 

(150,507,775)

      1,675,301  

$   696,296,344  

$   733,969,930  

50,724,761

32,868,545

    13,923,360 

$   831,486,596  

28,369,787

      8,221,236 

$   868,077,619  

$(171,781,275)

 

 

ANALYSIS OF PLAN INVESTMENTS

FY 2004

FY 2003

 

 

Balance at beginning of year, at fair value.................................

Net cash transferred to (from) investments..............................

Net investments (1).......................................................

Investment income – interest, dividends and other....................

Investment expenses.............................................................

Net Investment income (2).............................................

Net realized gain (loss) on sale of investments.........................

Net unrealized gain on investments.........................................

Net appreciation (depreciation) in fair

  value of investments (3)...............................................

Total net investment income (4), (2) + (3).......................

Balance at end of year, at fair value (1) + (4)....................

$7,436,093,948

   982,895,278  

$8,418,989,226

176,024,267

   (16,877,183)  

$   159,147,084       

687,466,890

   574,474,680 

 

$1,261,941,570

$1,421,088,654    

$9,840,077,880

$7,543,749,485

(121,000,000)

$7,422,749,485

179,817,518

  (15,965,280)

$   163,852,238   

(579,743,925)

   429,236,150

 

$(150,507,775)

$     13,344,463

$7,436,093,948

 

 

SELECTED ACCOUNT BALANCES

JUNE 30, 2004

JUNE 30, 2003

 

 

Cash...................................................................................

Receivables..........................................................................

Investments, at fair value......................................................

Property and equipment, net of accumulated depreciation.........

Liabilities.............................................................................

Net Assets Held in Trust for Benefits......................................

Actuarial Accrued Liability.....................................................

Unfunded Liability................................................................

$         66,642,027

85,035,275

9,840,077,880

3,152,081

  (4,720,389) 

$    9,990,186,874

(18,442,664,834)

$  (8,452,477,960)

$         36,049,053

31,658,281

7,436,093,948

3,087,685

         (4,777,551)

$    7,502,111,416 

(17,593,980,039)

$(10,091,868,623)

 

 

SUPPLEMENTARY INFORMATION

FY 2004

FY 2003

 

 

Number of System employees...............................................

Retirees and beneficiaries currently receiving benefits (unaudited)

Total members (unaudited)....................................................

Total active members (unaudited)...........................................

Total return on investments (unaudited)..................................

81

54,298

93,418

70,621

16.4%

74

54,375

93,517

70,192

.3%

 

 

EXECUTIVE SECRETARY

 

 

During Audit Period:  Robert V. Knox

Currently:  Robert V. Knox

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

System employees did not maintain time sheets as required by the Act

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

System received $1,385,895,278 from pension bond proceeds and forwarded it on to ISBI for investment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INTRODUCTION

 

      This digest covers our compliance examination of the State Employees’ Retirement System (System) for the year ended June 30, 2004.  A financial audit covering the year ending June 30, 2004 was issued separately.

 

      It should be noted that, pursuant to the Illinois Pension Code, investments of the System are managed by the Illinois State Board of Investment.

 

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

 

NONCOMPLIANCE WITH THE STATE OFFICIALS AND EMPLOYEES ETHICS ACT

 

     The State Employees’ Retirement System (System) was not maintaining time sheets for its employees in compliance with the State Officials and Employees Ethics Act (Act).  Employees’ time was tracked using a “negative” timekeeping system whereby the employee is assumed to be working unless noted otherwise. 

 

     The Act requires the System to adopt personnel policies consistent with the Act.  The Act notes policies shall require State employees to periodically submit time sheets documenting the time spent each day on official State business.  No time sheets documenting the time spent each day on official State business were maintained.

 

     System officials stated they relied on advice from the Governor’s Office staff who initially stated that agencies using the Department of Central Management Services payroll system, which the System uses, would be in compliance with the Act.

 

     We recommended the System amend its policies to require employees to maintain time sheets in compliance with the Act.  (Finding 04-2, page 9)

 

      System management concurred with the recommendation and indicated that the Department of Central Management Services has not yet implemented specific guidelines regarding the newly required time sheets.  System management went on to note they would continue to pursue the development of a time keeping system that will comply with the new Act without being an onerous burden to the employees.

     

      OTHER FINDING

 

     The other finding was less significant and is reportedly being given attention by the System.  We will review the System’s progress toward the implementation of our recommendations in our next examination.

 

     Mr. Robert V. Knox, Executive Secretary provided the System’s response to the findings.  

 

PENSION BONDS

 

      On April 7, 2003 Governor Rod Blagojevich signed House Bill 2660 into law as Public Act 93-0002.  This new law authorized the State of Illinois to issue $10 billion of General Obligation Bonds for the purpose of making contributions to designated retirement systems, which included the State Employees’ Retirement System.  

 

      On July 1, 2003, the System received an allocation of $1,385,895,278 from the pension bond proceeds.  The System deposited the allocation into its master trust account with the Illinois State Board of Investments on July 2, 2003.  The Board estimated the return of the pension bond proceeds earned an annual rate of return of 15.39% during the year ended June 30, 2004.                 

 

AUDITORS’ OPINION

 

      We conducted a compliance attestation examination of the System for the year ended June 30, 2004 as required by the Illinois State Auditing Act.  A financial audit covering the year ending June 30, 2004 was issued separately.

 

 

 

_____________________________________

WILLIAM G. HOLLAND, Auditor General

 

WGH:RPU:pp

 

SPECIAL ASSISTANT AUDITORS

 

      McGladrey & Pullen, LLP were our special assistant auditors for this audit.