LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 7/19/2011
To properly complete the compliance examination
of the Illinois Department of Labor for the two years ended
June 30, 2011, the engagement needs to
begin as soon as possible. Following
internal discussions, it was
determined we did not have sufficient
internal staff resources to conduct this engagement. Insufficient time exists
to
conduct the usual request for proposals competitive selection process prior to
July 26, 2011. A fair and
reasonable price was negotiated with
Clifton Gunderson LLP who has experience with the Auditor General's
program and has sufficient staff and
expertise to perform this engagement and begin work within the necessary
timeframe to avoid serious disruption in
OAG audit services.
Signed By: Bruce Bullard, Director
Vendor: Clifton Gunderson LLP Notary Date: 7/19/2011
Estimate Actual FY QTR
State Cost: $0.00 $140,250.00 12 1
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 7/25/2011
To properly complete the compliance
examination of the Illinois Guardianship and Advocacy Commission for
the two years ended June 30, 2011, the
engagement needs to begin as soon as possible.
Following internal
discussions, it was determined we did not
have sufficient internal staff resources to conduct this engagement.
Insufficient time exists to conduct the
usual request for proposals competitive selection process prior to August
1, 2011.
A fair and reasonable price was negotiated with Kyle McGinnis, CPA, who
has experience with the
Auditor General's program and has
sufficient staff and expertise to perform this engagement and begin work
within the necessary timeframe to avoid
serious disruption in OAG audit services.
Signed By: Bruce Bullard, Director
Vendor: Kyle McGinnis, CPA Notary Date: 7/25/2011
Estimate Actual FY QTR
State Cost: $0.00 $57,000.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
3 AUDITOR GENERAL - OFFICE OF THE
Filed: 9/8/2011
On 5-5-11, the Office issued RFP 11-P-1 to
obtain specialized assistance in reviewing the Dept. of
Transportation's life cycle cost analysis
process, in conjunction with the audit being conducted pursuant to
Legislative Audit Commission Resolution
#140. Two proposals were received in
response to the RFP. Both
proposers had prior and ongoing contracts
with IDOT. Consequently, given potential
appearance of
independence concerns, the Office canceled
the solicitation for RFP 11-P-1. The
Office then proceeded on an
emergency basis to identify and obtain the
needed contractual assistance. A total
of seven potential experts in
the LCCA field were contacted to
ascertain: their interest in providing
us with the needed assistance, whether
they were independent, and whether they
had the requisite expertise. One of the
vendors contacted, Kumares
C. Sinha, submitted a formal proposal and
based on our review, we determined that the vendor was
independent and had the necessary
technical expertise.
Signed By: James Schlouch, Director
Vendor: Kumares C. Sinha Notary Date: 9/8/2011
Estimate Actual FY QTR
State Cost: $0.00 $75,000.00 12 1
Federal Cost $0.00 $0.00
4 AUDITOR GENERAL - OFFICE OF THE
Filed: 9/28/2011
To property complete the compliance examination
of the Illinois Governor's Office of Management and Budget
for the two years ended June 30, 2011, the
engagement needs to begin as soon as possible.
Following internal
discussions, it was determined we did not
have sufficient internal staff resources to conduct this engagement.
Insufficient time exists to conduct the
usual request for proposals competitive selection process prior to October
6,
2011. A fair and reasonable price was
negotiated with Clifton Gunderson LLP who has experience with the
Auditor General's program and has sufficient
staff and expertise to perform this engagement and begin work
within the necessary timeframe to avoid
serious disruption in OAG audit services.
Signed By: Bruce Bullard, Director
Vendor: Clifton Gunderson LLP Notary Date: 9/28/2011
Estimate Actual FY QTR
State Cost: $0.00 $170,000.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
5 CENTRAL MANAGEMENT SERVICES
Filed: 8/30/2011
Contract CICO500073 provides for an OC12
circuit between Bloomington/Normal and Champaign. This
emergency procurement was conducted to
permit time for BCCS to execute an intergovernmental agreement
with the U of I for indefinite use of
existing fiber for this area. The
intergovernmental agreement eliminates the
need for another circuit lease.
Signed By: Philip Kaufmann, SPO
Vendor: McLeod USA Telecommunications Notary Date: 8/29/2011
Estimate Actual FY QTR
State Cost: $52,725.00 $53,083.56 12 1
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed: 8/29/2011
The agreement extends the Master Contract
under the same terms and conditions as the original contract and
will be for an additional period of up to
90 days. The contract provides for
purchase of drugs and
pharmaceuticals for both IDPH and DHS.
Signed By: Jan Morrow, Chief Operating Officer
Vendor: Amerisource Bergen Drug Corp. Notary Date: 8/24/2011
Estimate Actual FY QTR
State Cost: $14,306,704.9 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
7 CENTRAL MANAGEMENT SERVICES
Filed: 9/2/2011
The chiller at the Illinois State Police
headquarters is failing. The ISP HQ
houses evidence that is used in
various types of investigations. Excessive heat and humidity will compromise
this evidence and, as a result may
compromise ongoing investigations and
other legal procedures. The installation
of the unit is going to require
adjustments and tie-ins to the current
system. Because Johnson Controls
currently services the chiller system at
the ISP HQ they possess extensive
knowledge of current systems, capabilities, etc. which makes them the most
logical choice to provide this unit.
Signed By: Jeremy Bliss, Manager
Vendor: Johnson Controls Inc. Notary Date: 8/23/2011
Estimate Actual FY QTR
State Cost: $0.00 $54,513.00 12 1
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 9/21/2011
The existing lease for office space will
expire on 9-26-11. Efforts to procure
new space via RFI have been
unsuccessful. This short-term emergency lease will ensure
continued occupancy for the Using Agency and its
clientele while we finalize plans for
relocation. CMS, as Lessee on behalf of
the Using Agency expects to
consolidate the subject employees into
other existing leased space by the end of October 2011.
Signed By: James Adams, Leasing Representative
Vendor: Barry M. Barash Notary Date: 9/13/2011
Estimate Actual FY QTR
State Cost: $0.00 $6,114.92 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
9 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 7/21/2011
An amendment to the Energy Assistance Act
mandated that DCEO support the new Percentage of Income
Payment Plan (PIPP) program statewide, no
later than September 1, 2011. Through
competitive bid,
Ferguson Consulting, Inc. was awarded a
contract to develop a new system.
However, due to the amount of
time required to gather information about
business processes, supplemental technical resources became
necessary to complete the project. Because of the unforeseen circumstances
described, Capitol Strategies was
engaged for 90 days - through an emergency
procurement, to provide supplemental technical resources.
Signed By: Warren Ribley, Director
Vendor: Capitol Strategies, Inc. Notary Date: 7/8/2011
Estimate Actual FY QTR
State Cost: $700,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
10 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 8/30/2011
A 90-day emergency procurement to retain
Edelman Public Relations for the international portion of the
contract.
During this period, we will conduct an RFP but this will allow us to get
our overseas contracts back
up and running during this critical time
period to impact holiday 2011 and spring-summer travel in 2012.
Signed By: Warren Ribley, Director
Vendor: Edelman Notary Date: 8/22/2011
Estimate Actual FY QTR
State Cost: $224,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
11 NATURAL RESOURCES, DEPARTMENT OF
Filed: 8/22/2011
This emergency reclamation project will
eliminate the severe public safety hazard presented by a failed mine
shaft at the abandoned Elly Mine on the
edge of Farmersville in Macoupin County.
This failure has resulted in a
large hole 30 feet in diameter at the surface
and greater than 200 feet deep. The U.S.
Department of the
Interior, Office of Surface Mining has
declared this site an AML emergency.
Procuring this work will eliminate
the hazards by properly backfilling the
failed shaft with aggregates and constructing a concrete plug.
Signed By: Norm Dixon, SPO
Vendor: Gibbs Construction Notary Date: 8/19/2011
Estimate Actual FY QTR
State Cost: $111,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
12 NATURAL RESOURCES, DEPARTMENT OF
Filed: 9/2/2011
This emergency reclamation project will
eliminate the severe public safety hazard presented by the failed main
mine shaft at the abandoned Elly Mine on
the edge of Farmersville in Montgomery County.
This is the second
shaft failure at this site. A contractor is currently under contract and
on site reclaiming the first failure of the
airshaft.
Procuring this work will eliminate the hazards by excavating to stable
material, construction a
concrete plug, and capping with an earth
mound.
Signed By: Norm Dixon, SPO
Vendor: Gibbs Construction Notary Date: 8/31/2011
Estimate Actual FY QTR
State Cost: $0.00 $44,250.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
13 CONSERVATION - NATURAL RESOURCES
Filed: 7/14/2011
The sewage system at Illini State Park has
failed and public health codes preclude the campground park
facilities from being open to the public
without a properly functional system.
This emergency contract will install a temporary pump system which will
allow the park to open for the Fourth of July holiday weekend and remain open
until such time as the permanent repairs can be made. Permanent repairs will include the
installation of four new pumps and auxiliary equipment, as necessary,
including, but not limited to, the motors, floats, electrical connections,
electrical panels, control panels, rails, supports and gaskets, in order to
make the system fully operational. The
contractor is experienced in the maintenance and repair of sewage lift stations
and is
considered
to be responsive and responsible based on past work with DNR.
Signed By: Norm Dixon, SPO
Vendor: Larry's Universal, Inc. Notary Date: 7/13/2011
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
14 CONSERVATION - NATURAL RESOURCES
Filed: 7/26/2011
The Department of Natural Resources
requires emergency services to abate hazardous conditions developing
within a bridge on I-72 due to a sag-type
subsidence. The work will consist of
drilling bore holes in mine depth,
pumping of grout into mine voids, and drilling
investigation/verification boreholes to provide basic technical data
and
to verify grout distribution and strengths.
A sag subsidence approximately 150 diameters is causing two
piers that support the East and West bound
lanes of I-72 to settle about 4-6 inches.
If present boundary
conditions remaining status total
settlement could approach 1.5 feet.
Collapse is deemed possible. This
procurement shall attempt to stop the
subsidence by injecting cemented backfill into the mine in sufficient
quantity to re-establish mine stability.
Signed By: Norm Dixon, SPO
Vendor: Howard Concrete Pumping Co. Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $1,248,200.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
15 DEPARTMENT OF JUVENILE JUSTICE
Filed: 7/5/2011
This is the existing contractor for the
Substance Abuse Program that is in place at this time at IYC Pere
Marquette.
The emergency purchase will give us sufficient time to finish the
bidding process for a full five year
contract for these services at IYC Pere
Marquette.
Signed By: Karen McKinney, Superintendent
Vendor: Civigenics, Inc. Notary Date: 6/13/2011
Estimate Actual FY QTR
State Cost: $147,600.00 $0.00 12 1
Federal Cost $0.00 $0.00
16 DEPARTMENT OF JUVENILE JUSTICE
Filed: 8/2/2011
We will need to request an additional 90
day extension to our Wells Center Substance Abuse contract
#2107004.
This extension will run from 7-19-11 thru 10-15-11. Due to the retirement of the Substance
Abuse Program Manager and the facility
Business Manager, the old contract was allowed to expire before a
new contract could be bid out. A 90-day extension was granted as a result of
a Public Hearing to continue
services during the procurement process.
Signed By: Angela Wartowski, Superintendent
Vendor: The Wells Center Notary Date: 7/25/2011
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
17 DEPARTMENT OF JUVENILE JUSTICE
Filed: 9/16/2011
A youth who was incarcerated at the IYC -
St. Charles committed suicide, and as a result of a lawsuit and
subsequent court order, the facility is
making the rooms more suicide deterrent. Suicide deterrent beds and
shelving units have already been ordered,
and it was discovered that the grates needed to be changed. The
court mandated a time frame in which the
rooms must be completed, and the regular bid process would not
allow the facility to meet that deadline.
Signed By: Steven Strock, Business Administrator
Vendor: Grainger Notary Date: 8/31/2011
Estimate Actual FY QTR
State Cost: $65,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
18 CORRECTIONS - GENERAL OFFICE
Filed: 7/12/2011
Serious mechanical breakdown at the
Danville ICI box factory has halted box production. Without boxes, ICI
Food Division will not be able to continue
production and provide the meat and bakery items committed to by
ICI for IDOC and DHS customers.
Signed By: Tim Gleason, Chief Exec. Officer
Vendor: International Paper Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $0.00 $46,352.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
19 CORRECTIONS - GENERAL OFFICE
Filed: 7/12/2011
An order was placed for 2,160 cases of 3
compartment foam trays from master contract vendor for the amount
of
$26,611.20 which is approximately a 3 month supply at the current rate of
use. Master Contract vendor,
Industrial Soap has informed the facility
that it is on non delivery status and will not deliver until delinquent
invoices are paid. At the present Menard Correctional Center has
approximately 600 cases of 3 compartment
foam trays. The Institution is currently on Level 1
Lockdown that started June 29, 2011 due to staff assaults.
The use of foam trays is greatly increased
during Level 1 Lockdown due to inmates being fed in their cells. We
feel it is necessary that we purchase the
Styrofoam trays in order to provide the offenders with daily meals.
Signed By: David Rednour, Warden
Vendor: Sterling Business Machines Notary Date: 7/6/2011
Estimate Actual FY QTR
State Cost: $0.00 $40,284.00 12 1
Federal Cost $0.00 $0.00
20 CORRECTIONS - GENERAL OFFICE
Filed: 8/2/2011
Items to be purchased are as follows: 12/1 Sock yarn & rubber thread used for
the production of issued socks
for
IDOC inmates; navy blue acrylic yard used for the production of sock hats.
Signed By: Tim Gleason, Senior Public Service Admin.
Vendor: Shoe Corp of Birmingham Inc. Notary Date: 7/26/2011
Estimate Actual FY QTR
State Cost: $0.00 $73,170.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
21 CORRECTIONS - GENERAL OFFICE
Filed: 8/2/2011
Robinson Correctional Center has
experienced a failure of a compressor unit in Housing Unit 4. This unit
supplies the cooling capabilities to the
housing unit which is considered a closed environment since all windows
are completely sealed. In order to maintain the 10 degree ambient
air temperature the side doors must be
opened and the building is unable to be
completely secured with a potential breach of security waiting to occur.
Signed By: Randy Grounds, Warden
Vendor: Gibson Services Notary Date: 7/25/2011
Estimate Actual FY QTR
State Cost: $34,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
22 CORRECTIONS - GENERAL OFFICE
Filed: 7/20/2011
Due to the continuing refrigeration
problems at Hill Correctional Industries it is necessary to establish an
emergency service contract for the repair
of the blast freezers at Hill Correctional Industries. Failure to initiate
this repair may cause quality issues in
the future, Worldwide Mechanical has been totally unresponsive to the
requests for repair wok to the blast
freezer as well as other repair requests.
As all of the food products
produced at Hill Correctional Industries
are perishable, proper refrigeration and freezer temperatures are a must.
The
emergency contract is essential in maintaining the appropriate freezing and
refrigeration temperatures.
Signed By: Tim Gleason, Chief Executive Officer
Vendor: Mechanical Services Incorporated Notary Date: 7/18/2011
Estimate Actual FY QTR
State Cost: $40,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
23 CORRECTIONS - GENERAL OFFICE
Filed: 8/15/2011
The Department of Juvenile Justice is
under a court order to replace furniture in all youth rooms at three facilities
(St. Charles, Joliet and Harrisburg). When the original order was placed 66 beds
were omitted for St. Charles
with
4 shelf storage units for each room. The
four shelf units did not fit, so the order was cancelled, and an
order needs to be placed for 787 - 2 shelf
units. Due to the impending deadline set
by the courts an emergency
was
declared to expedite the process.
Signed By: Steven Streck, Business Administrator
Vendor: Max Secure Notary Date: 8/11/2011
Estimate Actual FY QTR
State Cost: $0.00 $400,307.00 12 1
Federal Cost $0.00 $0.00
24 CORRECTIONS - GENERAL OFFICE
Filed: 8/11/2011
To establish an emergency purchase for
yeast (25,344 pounds), in order to meet Correctional Industries needs.
Yeast is a needed raw material for the
production of bread, buns, and other food staples required to provide
Illinois Department of Corrections,
Department of Human Services, Department of Juvenile Justice, Department
of
Veterans Affairs and various local school districts the bread they need to
serve meals. This purchase is the
result of a lack of contract in place for
the purchase of this raw material. So as
not to interrupt customer
demands and prevent or minimize serious
disruption to the Department of Corrections and other State
agencies, it is imperative that this
purchase of the yeast be made.
Signed By: Tim Gleason,
Vendor: M.J. Kellner Co. Inc. Notary Date: 8/10/2011
Estimate Actual FY QTR
State Cost: $0.00 $42,577.92 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
25 CORRECTIONS - GENERAL OFFICE
Filed: 8/8/2011
A rebid of the orange and grapefruit
concentrate has proceeded only to the bid opening stage. It becomes
apparent that ICI will not have a contract
in place in time to overt a serious shortage of these raw materials.
This shortage could effect the security
and safety of inmates incarcerated at Correctional Centers throughout the
State.
Our customers will have no juice to feed the inmate population as the
institutions will not be able to
purchase this product in a timely
manner. Additionally, DHS customers will
not have juice to their population
which will do irreparable damage to ICI's
relationship with this customer.
Signed By: Tim Gleason, Chief Executive Officer
Vendor: Majestic Foods Notary Date: 8/3/2011
Estimate Actual FY QTR
State Cost: $0.00 $124,256.00 12 1
Federal Cost $0.00 $0.00
26 CORRECTIONS - GENERAL OFFICE
Filed: 8/3/2011
Correctional Industries provides Department
of Corrections with insulated inmate coats and IDOT with insulated
coats which are cut at the garment shop
located at Sheridan Correctional Center and Decatur Sewing Shop.
The pieces will be sent to ICI shops to be
sewn, ICI has a contract with Fox Rich for the Thinsulate for the
coats.
They refuse to deliver. ICI has secured a bid with Fabri-Quilt to
provide us with Thinsulate so ICI can
provide coats to customers until a new
contract can be put in place.
Signed By: James Clinton, PSA
Vendor: Fabri-Quilt, Inc. Notary Date: 7/28/2011
Estimate Actual FY QTR
State Cost: $128,700.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
27 CORRECTIONS - GENERAL OFFICE
Filed: 8/29/2011
This contract is due to expire 9-30-11 and
the facility is in process of preparing a Request for Proposal to bid
this out.
This emergency extension is necessary to prevent an interruption of
critical State services to offenders
housed at Graham Correctional Center.
Signed By: Andrew Ott, Warden
Vendor: Civigenics Inc. Notary Date: 8/22/2011
Estimate Actual FY QTR
State Cost: $151,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
28 CORRECTIONS - GENERAL OFFICE
Filed: 8/31/2011
Initial contract PSD4016143 for purchasing
blue poplin material to be sewn into inmate shirts was not renewed.
Until a new contract can be procured, this material purchase of 20,000
yards is needed to carry Illinois
Correctional Industries through the lapse
period.
Signed By: James Clinton, Acting Superintendent
Vendor: American Textile Systems Notary Date: 8/23/2011
Estimate Actual FY QTR
State Cost: $52,500.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
29 CORRECTIONS - GENERAL OFFICE
Filed: 9/16/2011
Contract for five year substance abuse
program is expiring 9-30-11. Procurement
process to seek new vendor
has
started, however, due to nuances of procurement process, selection of new
vendor will not take place
before 9-30-11. In order to prevent disruption of service a
90 day extension with current vendor has been
approved.
Signed By: Joseph Yurkovich, Warden
Vendor: Civigenics Notary Date: 9/12/2011
Estimate Actual FY QTR
State Cost: $51,624.42 $0.00 12 1
Federal Cost $0.00 $0.00
30 CORRECTIONS - GENERAL OFFICE
Filed: 9/14/2011
This emergency purchase affidavit is being
submitted to accompany a 90-day extension of the contract for
Substance Abuse Education at Taylorville
Correctional Center. The contract for
this service expires 9-30-11.
Contract documents relating to a new
request for professional services will not be finalized prior to the original
expiation date, thus the need for an
extension to continue the program's operation at Taylorville.
Signed By: Lynn Dexheimer, Warden
Vendor: CEC-Civigenics Notary Date: 8/26/2011
Estimate Actual FY QTR
State Cost: $87,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
31 FINANCIAL AND PROFESSIONAL REG.
Filed: 7/22/2011
The monitoring and counseling services
have been provided by vendor on an ongoing basis to nurses and
pharmacists and other healthcare
professionals, as required by statute.
An emergency procurement is necessary
for
the Department to meet its statutory obligation and to allow the vendor to
continue to offer these services
that protect the health safety and welfare
of the citizens of Illinois, who are under the care of nurses,
pharmacists, and other healthcare
professionals that are participants of this program.
Signed By: Sharisse Kimbro Jones, SPO
Vendor: Advocate Medical Group Notary Date: 7/18/2011
Estimate Actual FY QTR
State Cost: $33,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
32 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/7/2011
The emergency is needed to continue
services while allowing time for a Sole Source Hearing. Because the
amount of Title X Family Planning funding
is predicated on the number of clients served, it is a strategic
imperative to maintain the continuity of
the program's information system and to avoid any loss of client data.
Introducing a new system will disrupt data
collection and processing. At a minimum,
a new system would
require extensive changes: revising the state's fee-for-service billing
procedures, training the delegate agencies,
modifying delegate agency operations and
information systems, converting data from Ahlers to the new system.
Reporting will cease while the department
solicits a software developer through Illinois' procurement process.
All of these factors will affect adversely
service delivery and the number of clients served which in turn will affect
adversely the amount of total funds received by Illinois.
Signed By: JoAnne Durkee, Affiant
Vendor: Ahlers Software Notary Date: 6/30/2011
Estimate Actual FY QTR
State Cost: $0.00 $35,500.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
33 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/11/2011
An emergency is required to continue
necessary services while allowing time for a competitive solicitation (RFP)
to
be bid. Failure to continue services
will jeopardize federal funding for the entire program. The HFI, which is
the
evidence-based Healthy Families America program model, is a voluntary home
visitation program that
works with expectant and new parents who
are at risk for problems in parenting, including child abuse/neglect.
Ounce of Prevention is certified by
national home visiting model developers to provide job specific training to
Healthy Families Illinois and Parents Too
Soon program providers. Failure to issue
an emergency contract
would eliminate the State's ability to
locally train providers to implement these evidence based home visitation
programs.
If the State was unable to provide the job specific training the State
could not implement the federal
home visitation program and would be at
risk of losing the federal funding.
Signed By: Kenneth Crutcher, Affiant
Vendor: Ounce of Prevention Notary Date: 7/5/2011
Estimate Actual FY QTR
State Cost: $0.00 $139,287.00 12 1
Federal Cost $0.00 $0.00
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OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
34 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/11/2011
This emergency is needed to allow time for
competitive solicitation (RFP) to be bid and to continue necessary
services and maintain federal
funding. Without the emergency, the
State risks losing $2.4 million in federal funds.
The
federal Juvenile Justice Delinquence Prevention Act was enacted in 1974. Illinois has received funding
under this Act from OJJDP since 1975, for
operation of the juvenile justice system in Illinois. The State must
comply with four core requirements to
receive continued funding. Not complying
with the requirements of the
JJDP Act would place the State in
non-compliance and found in violation of its agreements with OJJDP
regarding use of funding already awarded
for this purpose. This would place all
future grants at risk of
discontinued funding, reduced funding or
ineligibility, currently $2.4 million per year.
The technical assistance and
training services are intended to maintain and
ensure compliance with the Act and include the monitoring of city,
county an State jails and lockups. The services provided by this contract will
also ensure that the Division's
programs are providing exceptional
services to youth and their families in Illinois.
Signed By: Kenneth Crutcher, Affiant
Vendor: Youth Network Council Notary Date: 7/5/2011
Estimate Actual FY QTR
State Cost: $0.00 $321,076.00 12 1
Federal Cost $0.00 $0.00
35 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/11/2011
This emergency contract is needed to allow
time for competitive solicitation (RFP) and continue necessary
services.
Without providing the continuing education of the SAPT work force as
required in the annual
Substance Abuse Prevention and Treatment
(SAPT) Block Grant, the State is at risk of losing SAPT Block
Grant federal funding. The services are currently provided by
Prevention First, Inc. and fulfill the SAPT Block
Grant requirements. These services will be competitively bid
during the period of the emergency.
Signed By: Kenneth Crutcher, DHS SPO
Vendor: Prevention First, Inc. Notary Date: 7/6/2011
Estimate Actual FY QTR
State Cost: $0.00 $731,695.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
36 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/11/2011
This emergency contract is needed to allow
time for competitive solicitation (RFP) to be bid and to continue
mandated services. Under Illinois law, staff and volunteers of
domestic violence programs are required to
complete 40-hours of training in domestic
violence (refer to the Illinois Domestic Violence Act). The vendors
listed provide the 40-hour training. If staff of domestic violence providers do
not meet the 40 hour requirement
they cannot provide confidential services
to victims and the safety of victims and their children could be in
jeopardy.
Signed By: Kenneth Crutcher, DHS SPO
Vendor: Various Notary Date: 7/6/2011
Estimate Actual FY QTR
State Cost: $0.00 $52,500.00 12 1
Federal Cost $0.00 $0.00
37 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/11/2011
Emergency situation at Shapiro
Center. The current vendor G Cooper Oil
Company Inc. on contract for
gasohol has refused to deliver necessary
fuel for our vehicles. These vehicles
are used three times a day to
deliver food to the living areas and day
sites. The vehicles are also used for
pharmacy and medical supply
deliveries throughout each day. We would be unable to deliver food, medial
supplies and other necessary
supplies.
In addition the vehicles transport the developmentally disabled
individuals to medical appointments
daily.
This is critical for the health and safety of the approximately 575
developmentally disabled individuals
residing at the Center.
A letter was received dated August 22,
2011 reporting the actual cost as $4,819.49.
Signed By: Kenneth Crutcher, DHS SPO
Vendor: Meier Oil Service Inc. Notary Date: 6/28/2011
Estimate Actual FY QTR
State Cost: $24,000.00 $4,819.49 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
38 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/4/2011
The reason for this emergency purchase is
that the 4th contract renewal of a one year contract with four
renewals with Crowe Horwath was not timely
executed prior to June 30, 2011. There
is not enough time to
perform a
competitive selection prior to initiation of services as they are
required to begin August 1, 2011. If
the GAAP preparation work is not completed
within stringent Office of the Comptroller and Auditor General
timeframes, DHS could face suspension or
termination of federal funds. In
addition, due to the materiality level
of DHS in relation to the State-wide
financial statements and CAFR, other State agencies could have federal
funds suspended or terminated as
well. Because of the contractual
relationship with Crowe Horwath for the last
three years, this firm has gained necessary
institutional knowledge to ensure DHS meets these stringent due
dates.
Signed By: Kenneth Crutcher, SPO
Vendor: Crowe Horwath LLP Notary Date: 7/29/2011
Estimate Actual FY QTR
State Cost: $105,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
39 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/11/2011
Madden Mental Health's electric chiller
failed on July 18, 2011 and on July 20 the steam driven absorber failed.
Anchor Mechanical was called to provide installation and delivery of one
three hundred ton chiller to lease until
the
facilities could be repaired. On July
21, 2011 pipefitters started hooking up the chiller piping and wiring to
make this installation work. Emergency services are being provided to meet
Joint Commission requirements
and ensure safety of patients and staff
due to heat index being 105 degrees.
Signed By: Kenneth Crutcher, SPO
Vendor: Anchor Mechanical Inc. Notary Date: 8/11/2011
Estimate Actual FY QTR
State Cost: $159,016.00 $0.00 12 1
Federal Cost $0.00 $0.00
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OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
40 HUMAN SERVICES, DEPARTMENT OF
Filed: 9/1/2011
Mold was discovered in the cafeteria
kitchen in the tray storage area of the Illinois Center for Rehab & Educ. -
Roosevelt on August 19, 2011. Further investigation provided that mold was
found throughout the cafeteria
kitchen threatening the health and welfare
of students, staff, and contractual staff and the public and needed to
be remedied immediately for the opening of
school. The school is scheduled to open
August 29, 2011. The
vendor has previously done similar work
for the state and was recommended by CMS engineer Robert Suszko.
Signed By: Kenneth Crutcher, SPO
Vendor: Colfax Corporation Notary Date: 8/29/2011
Estimate Actual FY QTR
State Cost: $0.00 $6,250.00 12 1
Federal Cost $0.00 $0.00
41 HUMAN SERVICES, DEPARTMENT OF
Filed: 9/15/2011
The Substance Abuse Prevention Program Training
and Technical Assistance Request for Proposal was not
available due to the loss of two full-time
staff members which resulted in addressing competing priorities: 1)
providing responses for a re-application
discretionary grant, 2) providing additional information for a new
discretionary grant 3) writing and editing
three federal reports 4) rolling out new paperwork for an existing grant
program, in addition to attending a required
one-week out-of-state meeting, hosting a two-day meeting for
discretionary grantees and the day-to-day
operations of the Bureau. The Bureau of
Community-based and
Primary Prevention could not complete the
procurement process within the needed timeframe. Therefore, more
time is necessary to allow the RFP solicitation
process to be completed.
Signed By: Kenneth Crutcher, SPO
Vendor: Prevention First Inc. Notary Date: 9/12/2011
Estimate Actual FY QTR
State Cost: $0.00 $731,695.00 12 1
Federal Cost $0.00 $0.00
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OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
42 HUMAN SERVICES, DEPARTMENT OF
Filed: 9/28/2011
JDC has completed an acceptable plan of
correction by the USEPA for the repair of Boiler #3. JDC will be
fined by the USEPA if this project is not
completed. JDC opened this project for
an IFB bid and no bidders
were eligible under the SBSA
requirements. Therefore, we are needing
to execute an emergency is order to be
in compliance within the timeframe given. This project needs to be complete by December
31, 2011.
Signed By: Kenneth Crutcher, SPO
Vendor: Kickham Boiler & Engineering I Notary Date: 9/21/2011
Estimate Actual FY QTR
State Cost: $0.00 $36,800.00 12 1
Federal Cost $0.00 $0.00
43 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 9/12/2011
The services associated with these
emergency contracts were competitively procured and awarded on April 6,
2011.
Due to subsequent actions taken by the Commission on Government
Forecasting and Accountability and
a
related Court order, HFS was prevented from proceeding with the results of the
competitive procurement,
thereby necessitating these emergency
contracts to ensure continued healthcare coverage for roughly 200,000
individuals. The April awards have not yet been resolved
through litigation, so extension of these contracts is
necessary to continue coverage for
members.
Signed By: Brett Cox, SPO
Vendor: Multiple Notary Date: 9/9/2011
Estimate Actual FY QTR
State Cost: $411,498,294. $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
44 REVENUE, DEPARTMENT OF
Filed: 7/1/2011
The emergency procurement is necessary
because its service is compatible with the State's enterprise
imaging/archival system and it is not
economically feasible to establish a new vendor at this time. The scanning
service is vital to ensuring the Center's
ability to maintain a high level of security, safety and accountability for all
the agencies it services.
Signed By: Michelle Casey, SPO
Vendor: ComMicrofilm Company Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $5,400.00 $0.00 12 1
Federal Cost $0.00 $0.00
45 TRANSPORTATION, DEPARTMENT OF
Filed: 7/13/2011
The contractor had a contract which was
subject to renewal before June 30, 2011.
However, the contract
renewal was not signed off in time. This leaves the district field locations
without any contractual refuse
collection services. In order to insure the safety and health of
our personnel, this emergency contract will extend
refuse collection service with the current
vendors while the department and the district prepare an invitation for
bid for new refuse collection contracts.
Signed By: Diane O'Keefe, Deputy Director
Vendor: Homewood Disposal Service Inc. Notary Date: 7/11/2011
Estimate Actual FY QTR
State Cost: $10,500.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
46 TRANSPORTATION, DEPARTMENT OF
Filed: 7/13/2011
The contractor had a contract which was
subject to renewal before June 30, 2011.
However, the contract
renewal was not signed off in time. This leaves the district field locations
without any contractual refuse
collection services. In order to insure the safety and health of
our personnel, this emergency contract will extend
refuse collection service with the current
vendors while the department and the district prepare an invitation for
bid for new refuse collection contracts.
Signed By: Diane O'Keefe, Deputy Director
Vendor: Disposall Waste Services LLC Notary Date: 7/11/2011
Estimate Actual FY QTR
State Cost: $20,100.00 $0.00 12 1
Federal Cost $0.00 $0.00
47 TRANSPORTATION, DEPARTMENT OF
Filed: 7/7/2011
The billboards are currently in place for
this campaign and the Department was unsuccessful in attempting to
renew the contract. This emergency purchase will allow the
Department to avoid the loss of federal funds and
allow time to proceed with an invitation
for Bid procurement.
Signed By: Michael Stout, Director
Vendor: Mid-America Advertising Mid-We Notary Date: 7/6/2011
Estimate Actual FY QTR
State Cost: $125,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
48 TRANSPORTATION, DEPARTMENT OF
Filed: 7/8/2011
This emergency purchase will allow the
Department to avoid the loss of federal highway funds and allow time to
proceed with Invitation for Bid procurement
since the Department was unsuccessful in attempting to renew the
contract.
This is for the emergency 90 day contract for repairs, maintenance,
testing and certification of
weightronix scales equipment for the
Bureau of Central Operations.
Signed By: Aaron Weatherhold, Bureau Chief
Vendor: Walz Scales Notary Date: 7/7/2011
Estimate Actual FY QTR
State Cost: $47,500.00 $0.00 12 1
Federal Cost $0.00 $0.00
49 TRANSPORTATION, DEPARTMENT OF
Filed: 7/5/2011
The original contract for the South
Suburban Airport Land Acquisition/Relocation and Property Management
expired on June 30, 2011. The Department of Transportation was unable
to execute a new contract for the
services provided under the original
contract before it expired. The services
rendered under the original
contract must be allowed to continue in
the interim period before a new contract is executed in order to prevent
vandalism to previously acquired property,
continuation of services such as mowing that must be done on a
timeless basis and for demolition of
property that has already been scheduled.
Hanson Professional Services
was chosen as the vendor since they were
the previous in the original contract.
Signed By: Susan Shea, Director
Vendor: Hanson Professional Services Notary Date: 7/1/2011
Estimate Actual FY QTR
State Cost: $1,036,650.15 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
50 TRANSPORTATION, DEPARTMENT OF
Filed: 7/22/2011
Current contract for guardrail, culvert,
fence and earthwork repair expired before approval was granted for a
renewal.
Not repairing damages to the roadways would create a hazardous situation
to the motoring public.
The vendor has the experience, expertise
and ability to perform the repairs in a timely manner and he was the
vendor of the previous contract. He agreed to perform the services for same
prices that were in place on the
previous contract.
Signed By: Aaron Weatherhold, Deputy Director
Vendor: R & S Construction Notary Date: 7/20/2011
Estimate Actual FY QTR
State Cost: $60,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
51 TRANSPORTATION, DEPARTMENT OF
Filed: 7/1/2011
On June 25, a semi-trailer hit a sign
truss on southbound I-94 at 26th street, and lost his trailer in lane 4. The
impact of the trailer caused damage to the
sign truss and ETP personnel responded.
Meade Electric and the
sign shop were contracted. Meade shut off the power. A little later another truck hit the sign
truss and all of the
lanes of the southbound Dan Ryan were closed
down. It was necessary to close down all
lanes of the
southbound expressway. Our contractor could not supply traffic
control. Roadsafe was contacted and they
supplied the necessary traffic lane
control for this emergency. Since the
truss had to be removed by crane, the
cranes had to be located in both the
northbound and southbound lanes. Traffic
control was needed on that side
of
the expressway also, as well as on entrance ramps from other facilities and
posting of appropriate
emergency detours.
Signed By: Stephen Travia, Bureau Chief
Vendor: Roadsafe Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $0.00 $3,161.50 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
52 TRANSPORTATION, DEPARTMENT OF
Filed: 7/1/2011
On June 25, a semi-trailer hit a sign
truss on southbound I-94 at 26th street, and lost his trailer in lane 4. The
impact of the trailer caused damage to the
sign truss and ETP personnel responded.
Meade Electric and the
sign shop were contracted. Meade shut off the power. A little later another truck hit the sign
truss and all of the
lanes of the southbound Dan Ryan were closed
down. It was necessary to close down all
lanes of the
southbound expressway. After multiple attempts to contact the state
sign maintenance contractor were
unsuccessful, GF Structures was contacted
and had two cranes in place by 10:05 a.m.
The cranes were
needed in order to move the truss which
weighs approximately 70,000 pounds.
Personnel from GF Structures
proceeded to remove the truss and cut it
into manageable pieces and haul them away.
Signed By: Stephen Travis, Bureau Chief
Vendor: G.F. Structures Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $0.00 $17,372.45 12 1
Federal Cost $0.00 $0.00
53 TRANSPORTATION, DEPARTMENT OF
Filed: 8/9/2011
The East Dubuque area received an
estimated 15 inches of rain over a 12 hour period resulting in flooding. The
flood waters damaged pavement on IL 35, washed
out around a bridge abutment and collapsed the retaining
wall of the drainage ditch that is
adjacent to the west side of IL 35. This
allowed for the erosion of the
embankment supporting the sidewalk along
IL 35. The amount of damage is expansive
and has resulted in the
closure of IL 35. This emergency is complicated by several
factors beyond the actual damage. The
primary
concern, beyond re-opening IL35, is the
replacement of the sidewall adjacent to IL 35 as this is the primary
route for children to walk to school.
Signed By: Eric Therkildsen, Acting Dep. Director
Vendor: Civil Constructors Notary Date: 8/3/2011
Estimate Actual FY QTR
State Cost: $475,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
54 TRANSPORTATION, DEPARTMENT OF
Filed: 8/12/2011
The Jo Daviess County area received an
estimated 15 inches of rain over a 12 hour period resulting in flash
flooding.
The net result is three emergency affidavits being prepared to help
restore safe and efficient movement
of
the motoring public. District Two
contacted three contractors to determine availability and interest in
assisting with the emergency repairs.
Signed By: Eric Therkildsen, Acting Dep. Director
Vendor: Fischer Excavating Notary Date: 8/9/2011
Estimate Actual FY QTR
State Cost: $375,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
55 TRANSPORTATION, DEPARTMENT OF
Filed: 8/12/2011
The Jo Daviess County are received an
estimated 15 inches of rain over a 12 hour period resulting in flash
flooding.
The net result is three emergency affidavits being prepared to help
restore safe and efficient movement
of
the motoring public. District Two
contacted three contractors to determine availability and interest in
assisting with the emergency repairs.
Signed By: Eric Therkildsen, Acting Dep. Director
Vendor: Brandt Construction Notary Date: 8/9/2011
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
56 TRANSPORTATION, DEPARTMENT OF
Filed: 8/12/2011
Failure of the main gear box that raises
and lowers the Joe Page Lift Bridge over the Illinois River at Hardin, IL
to enable river barge traffic to pass
under the bridge.
Signed By: Aaron Weatherhold, Interim Dep. Director
Vendor: Various Notary Date: 8/9/2011
Estimate Actual FY QTR
State Cost: $175,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
57 TRANSPORTATION, DEPARTMENT OF
Filed: 8/30/2011
SAIC is the vendor the Department's two
Mobile Vehicle and Cargo Inspection Systems were purchased from
and they maintain the contract for both
vehicles. The reason for the emergency
is the heightened awareness
surrounding the 9/11 10-year anniversary. Both systems need to be covered for maintenance
for the 90 days
in this affidavit.
Signed By: Aaron Weatherholt, Interim Deputy Director
Vendor: Science Applications Int. Cor. Notary Date: 8/26/2011
Estimate Actual FY QTR
State Cost: $60,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
58 TRANSPORTATION, DEPARTMENT OF
Filed: 9/2/2011
Stand Alone Weather Information Centers
currently provide up-to-date weather information to the motoring
public and to department officials. Motorists use this service at the rest areas
to keep current on potentially
hazardous road conditions and severe
weather. The department also depends
heavily on this critical information
to
provide various services to the public.
DTN Televent is currently the provider of this service and rents
equipment to the department. DTN's SAWIC's are at various locations
throughout the state, some of which are
remote, making this service even more critical
for these locations. The department
continues to work diligently
on an invitation for bid for this project.
Signed By: Aaron Weatherholt, Interim Dep. Director
Vendor: Televent/DTN Notary Date: 8/31/2011
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
59 TRANSPORTATION, DEPARTMENT OF
Filed: 9/28/2011
Failure of the main underground 3 phase
electrical feed for the Eastbound Interstate National Trail Rest Area
located in Effingham County along FAI 70,
near Effingham, IL. Due to the type of
high voltage buried
underground electrical line, the failure
location cannot be located resulting in the need for replacement of the
electrical feeder line for this location.
Signed By: Aaron Weatherholt, Interim Deputy Director
Vendor: Bodine Electric Notary Date: 9/26/2011
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
60 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 8/19/2011
The LaSalle Veterans Home does not have an
on-site pharmacy nor the space or staff to house one. An
emergency purchase extension is being
utilized, to ensure the veterans residents receive their necessary
medications, while and IFB is completed
and a contract awarded.
Signed By: Ronald Wilson, SPO
Vendor: Enloe Drugs Notary Date: 8/18/2011
Estimate Actual FY QTR
State Cost: $0.00 $49,712.54 12 1
Federal Cost $0.00 $0.00
61 CAPITAL DEVELOPMENT BOARD
Filed: 7/7/2011
According to the Department of
Corrections, major storm damage occurred at approximately 5:00 a.m. on
June 19, 2011. The facility experienced power outages, lost
one phase of the power and the emergency
generator did not automatically start. The Dietary Building gas line supplying the
make up air unit was broken
off and leaking. The make up air unit and the exhaust hood
unit was blown off the roof. Portions of
the metal
roof on the south dorm building and
visiting area were damaged by the high wind.
The communications tower
was blown over and will need to be
replaced. The kitchen ceiling has water
damage due to the large opening
where the exhaust and make up units were
blown off. A few light fixtures have
water inside. The ceiling in the
visiting area has some water damage due to
the roof panels that were blown off exposing the ceiling to the rain.
The fire alarm was damaged when the
exhaust hood was blown off leaving the fire alarm system completely shut
down.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Notary Date: 6/23/2011
Estimate Actual FY QTR
State Cost: $57,900.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
62 CAPITAL DEVELOPMENT BOARD
Filed: 7/7/2011
According to the Department of
Agriculture, DuQuoin Fairgrounds suffered severe wind and storm damage
Sunday, June 19. This includes trees blown onto buildings and
throughout the grounds, damaged roofs,
damaged rooftop HVAC equipment and wind
damage to building entries.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Notary Date: 6/23/2011
Estimate Actual FY QTR
State Cost: $87,640.00 $0.00 12 1
Federal Cost $0.00 $0.00
63 CAPITAL DEVELOPMENT BOARD
Filed: 8/5/2011
Repairs to the Menard Correctional Center
Minimum Security Unit - Slope Failure.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Notary Date: 7/12/2011
Estimate Actual FY QTR
State Cost: $1,000,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
64 CAPITAL DEVELOPMENT BOARD
Filed: 9/26/2011
At the Dixon Springs Boot Camp, Dormitory
2, Department of Corrections observed visible microbiological
growth on the ceilings of the south part
of the building. The Department of
Corrections is requesting emergency
remediation of mold in Dormitory 2 of the
Dixon Springs Boot Camp and the subsequent build out of all
building materials removed during remediation. Testing and air monitoring will need to be
conducted to confirm
that the area can be re-occupied. The 172 male inmates were displaced when the
mold was discovered and
have been moved to the Gym and Dining Room
and must shower in the female dorm.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: D.A.S. Consulting Services LLC Notary Date: 9/8/2011
Estimate Actual FY QTR
State Cost: $300,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
65 CAPITAL DEVELOPMENT BOARD
Filed: 9/26/2011
According to the Department of Juvenile
Justice, the roof on the Owens/Robinson Cottage is leaking and in
need of immediate emergency
replacement. The leaks run into the smoke
detectors causing the building to be
without fire protection during weather
events. They currently have the smoke
detectors detached and hanging
down from the ceiling in order to help
prevent them from filling with water.
DJJ is also in the process of
implementing interior changes for suicide
prevention which are in jeopardy of being damaged by the leaks.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Elens & Maichin Roofing Notary Date: 9/14/2011
Estimate Actual FY QTR
State Cost: $76,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
66 ENVIRONMENTAL PROTECTION AGENCY
Filed: 7/5/2011
EPA would like to contract with
ComMicrofilm Company Inc. for document imaging services under section
1.2030(b)3) of the Illinois Procurement
Rules. The agency issued and Invitation
for Bid for the services in
March 2011, and it was determined it was
in the best interest of the State to rebid the services. The current
contract expires on June 30, 2011 this
extension has a start date of July 1, 2011.
The extension will allow the
agency to receive document imaging
services while rebidding the contract.
Signed By: Lisa Bonnett, Interim Director
Vendor: ComMicrofilm Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
67 HISTORIC PRESERVATION AGENCY
Filed: 8/26/2011
The IHPA has purchased heating,
ventilating and cooling services at the Abraham Lincoln Library due to a
malfunction of the equipment that rotated
use of the three chillers. Initial
diagnostics determined that two parts
needed to be replaced before further
diagnostics could be run. This
procurement was conducted as an
emergency due to the sensitivity of the
cooling equipment and the small degree of temperature and humidity
tolerance allowed for proper preservation
of the valuable library contents.
Signed By: Sallie Traynor, SPO
Vendor: Henson Robinson Notary Date: 8/26/2011
Estimate Actual FY QTR
State Cost: $10,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
68 MATHEMATICS AND SCIENCE ACADEMY,
ILLINOIS
Filed: 7/25/2011
IMSA requires lobbyist services on an
ongoing basis throughout the fiscal year.
The original contract renewal
was not approved by the PPB due to
execution timing. IMSA wishes to extend
the current contract with the
existing vendor and find this cost estimate
to be fair and reasonable. A new RFP
will be issued during the ninety
day
extension.
Signed By: Tim Klomhaus, Supervisor
Vendor: Fletcher, O'Brien, Kasper & No Notary Date: 7/21/2011
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
69 MATHEMATICS AND SCIENCE ACADEMY,
ILLINOIS
Filed: 7/29/2011
IMSA requires printing services to produce
student applications and donor solicitations in the first quarter of the
fiscal year.
The original contract renewal was not approved by the PPB due to
execution timing. IMSA
wishes to extend the current contract with
the existing vendor and find this cost estimate to be fair and
reasonable. A new IFB will be issued during the ninety
day extension.
Signed By: Tim Klomhaus, Supervisor
Vendor: United Letter Service Notary Date: 7/28/2011
Estimate Actual FY QTR
State Cost: $22,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
70 MATHEMATICS AND SCIENCE ACADEMY,
ILLINOIS
Filed: 8/2/2011
IMSA is preparing a RFP for these services
and the RFP has been delayed in getting completed. In order to
provide for a type 73 school nurse that is
required when school is in session, IMSA wishes to extend the
current contract that expires on 7-31-11 with
the existing vendor. The RFP will be
issued during this time frame.
Signed By: Tim Klomhaus, Supervisor
Vendor: Copley Memorial Hospital Inc. Notary Date: 8/1/2011
Estimate Actual FY QTR
State Cost: $43,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
71 GOVERNORS STATE UNIVERSITY
Filed: 9/2/2011
On 8-30-11 GSU had a cabling failure which
we were told by ComEd may impact all electrical distribution to
the campus. A raccoon had caused damage to several of the
university owned high voltage cables between the
ComEd transformer and the University's
main power plant. ComEd alerted the
University to prepare for
potential power disruption at any moment. That evening a temporary patch repair was
completed with limited,
overnight power interruption. Several high voltage cables require immediate
replacement in order to prevent
electrical service failure. ComEd told the administration that the work
performed was a "band-aid solution".
The permanent solution will require
electrical power to be shut down on campus.
That work is being
coordinated to minimize disruption in
service and impact on academic courses.
The work will be scheduled for
the weekend of Labor Day.
A letter was received dated 9-19-11
reporting the actual cost as $92,977.10.
Signed By: Tracy Sullivan, Director
Vendor: Contractors Power & Light Co. Notary Date: 9/1/2011
Estimate Actual FY QTR
State Cost: $140,000.00 $92,977.10 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
72 ILLINOIS STATE UNIVERSITY
Filed: 8/12/2011
ISU recently implemented a new Human
Resources/Payroll system, Oracle PeopleSoft Human Capital
Management. The second payroll run under the new system
exposed some significant problems resulting in the
miscalculation of pay for nearly 600
employees. Several temporary measures
were put in place to ensure the
timely payment of the payroll to employees. However ISU still does not know the root
cause of the issues, nor
does it have a good understanding of the
corrective actions necessary to resolve any future problems. Another
payroll is due to be run by the end of the
week and it is critical that Oracle consultants can troubleshoot the
issues before the payroll runs. It is also critical that critical knowledge
is transferred to ISU employees, so that
future problems can be resolved
internally.
Signed By: Judy Johnson, Director
Vendor: Oracle, Inc. Notary Date: 8/5/2011
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
73 NORTHERN ILLINOIS UNIVERSITY
Filed: 8/24/2011
The services were engaged for purchase of
international airfare for members of the University Executive MBA
program.
International travel is mandatory for students in this program and the
cost is included in their fees.
This purchase was required due to a
situation in which items available on the spot market or at discounted
prices were available for a limited time,
such that sound business judgment mandated an immediate purchase.
Volatile pricing of airfare and limited
seating available made this necessary.
Signed By: Al Mueller, Director
Vendor: Travelex International Notary Date: 8/24/2011
Estimate Actual FY QTR
State Cost: $78,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
74 UNIVERSITY OF ILLINOIS
Filed: 7/22/2011
On July 11, 2011 a severe line of
thunderstorms impacted the roof at 809 S. Damen Ave., Chicago on the
Single Student Residence Building. The entire roofing membrane, insulation and
related sheet metal was blown
off the student residence building's penthouse
onto the roof of the UIC Student Center West at 828 S. Wolcott
Street, Chicago causing extensive damage
to that roof as well.
Signed By: Eugene Suwanski, Director
Vendor: Anderson & Shah Roofing Notary Date: 7/19/2011
Estimate Actual FY QTR
State Cost: $0.00 $77,735.00 12 1
Federal Cost $0.00 $0.00
75 UNIVERSITY OF ILLINOIS
Filed: 7/13/2011
The University of Illinois Animal Science
Department issued a requisition to purchase 10,000 bushels of July
corn on the spot market at a cost of $6.85
per bushel for the purpose of making feed for animals. The
conditions that warrant this quick
purchase is to take advantage of the recent drop in price of corn to $6.85 per
bushel.
This is well below the prior market price, and includes all associated
fees. This drop in price occurred
on June 30th in response to the USDA
National Agricultural Statistics Service grain report. This spot market
purchase is essential from both a supply
and price perspective.
Signed By: Roger Nondorf, SPO
Vendor: Rising Farmers Grain Co. Notary Date: 7/12/2011
Estimate Actual FY QTR
State Cost: $0.00 $68,500.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
76 UNIVERSITY OF ILLINOIS
Filed: 8/8/2011
The McLean County 4-H program is an
integral part of the McLean County Extension Program involving 1,200
members exhibiting several thousand project
entries under the supervision of over 500 adult volunteers. The
fairgrounds required to show these projects
are operated by the McLean County Fair Association. The
Associate provided a price quote for the
services needed. The Fair Association
has provided similar services
to the University for over a decade and
the total cost this year will 5.6% less than last year. If the purchase is
not approved the department will have to
cancel the most visible 4-H event in the year long extension program
and interrupt the long-term productive
relationship between the University of Illinois and Illinois citizens.
A letter was received dated September 26,
2011 reporting the actual cost as $80,355.00.
Signed By: Janet Milbrant, Director
Vendor: McLean County Fair Notary Date: 8/5/2011
Estimate Actual FY QTR
State Cost: $81,000.00 $80,355.00 12 1
Federal Cost $0.00 $0.00
77 UNIVERSITY OF ILLINOIS
Filed: 8/29/2011
Emergency electricity services on the
Parkview (Rockford) campus.
Signed By: Eugene Suwanski, Director of Purchasing
Vendor: Commonwealth Edison Notary Date: 8/24/2011
Estimate Actual FY QTR
State Cost: $120,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
78 UNIVERSITY OF ILLINOIS
Filed: 8/23/2011
This work includes immediate dehydration
of the chiller. Analysis of the Eddy
Current Tube revealed
approximately 40 tubes with cracks. These tubes will have to be replaced. The
repair work is ongoing as the
compressor will be disassembled so that
inspection of the gears and/or impellor is needed.
Signed By: Eugene Suwanski, Director of Purchasing
Vendor: AMS Mechanical Systems Inc. Notary Date: 8/18/2011
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
79 UNIVERSITY OF ILLINOIS
Filed: 9/1/2011
The U of I Animal Science Department
issued a requisition to purchase 10,000 bushels of July Corn on the spot
market at a cost of $6.85 per bushel for the
purpose of making feed for animals. The
conditions that warrant
this quick purchase is to take advantage
of the recent drop in price of corn.
This is well below the prior market
price, and includes all associated fees.
A letter was received stating the actual
amount as $69,101.77.
Signed By: Roger Nondorf, SPO
Vendor: Rising Farmers Grain Co. Notary Date: 7/12/2011
Estimate Actual FY QTR
State Cost: $68,500.00 $69,101.77 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
80 UNIVERSITY OF ILLINOIS
Filed: 9/6/2011
This emergency purchase was required due
to situations in which the opportunity to obtain entertainment
performance was available for a limited
time and could cause a loss in services as the events are advertised and
tickets sold well in advance of the event.
Signed By: Janet Milbrandt, Interim Director
Vendor: Various Entertainment Acts Notary Date: 8/30/2011
Estimate Actual FY QTR
State Cost: $0.00 $202,500.00 12 1
Federal Cost $0.00 $0.00
81 UNIVERSITY OF ILLINOIS
Filed: 9/6/2011
This emergency was required due to
situations in which the opportunity to obtain the entertainment performance
was
available for a limited time and the need to contract and provide a deposit to
secure the performance date
does not allow for the completion of the
sole source process.
Signed By: Janet Milbrandt, Interim Director
Vendor: Cunningham Dance Foundation Notary Date: 9/1/2011
Estimate Actual FY QTR
State Cost: $0.00 $80,000.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
82 UNIVERSITY OF ILLINOIS
Filed: 9/19/2011
Purchase order P 0523082 was approved in
the estimated amount of $100,000 payable to the caterer for the
12th
Annual Walter Payton Center Guild Gala fundraising event to be held in
downtown Chicago at Union
Station on October 22, 2011.
Signed By: Eugene Suwanski, Director
Vendor: Food for Thought Catering Notary Date: 9/15/2011
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
83 UNIVERSITY OF ILLINOIS
Filed: 9/23/2011
On 9-16-11 an electrical outage due to the
failure of a high pressure steam line that caused 2 high voltage
electrical circuit breakers to short
out. This outage occurred in the College
of Medicine Research Building. The
two
circuit breakers that failed are manufactured by Square D and only Square D
breakers can fit in the gear
frame.
There is only one distributor of Square D in the Chicago area. This distributor has worked with the
University for many years.
Signed By: Eugene Suwanski, Director of Purchasing
Vendor: Berthold Electric Power Serv. Notary Date: 9/19/2011
Estimate Actual FY QTR
State Cost: $0.00 $26,421.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
84 STUDENT ASSISTANCE COMMISSION,
ILLINOIS
Filed: 7/8/2011
ISAC would like to extend its contract
with NCO Financial Systems, Inc. for teacher scholarship collections
under Section 1.2030 of the Illinois
Procurement Rules. ISAC has issued an
RFP to secure these services for
the period beginning 7-2-11, but delays in
the procurement process have prevented us from selecting a vendor
and making an award. This extension will give ISAC sufficient time
to complete the RFP process.
Signed By: Linda McHugh, Agency Procurement Officer
Vendor: NCO Financial Systems Inc. Notary Date: 6/30/2011
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
85 STUDENT ASSISTANCE COMMISSION,
ILLINOIS
Filed: 7/8/2011
ISAC would like to extend its contract for
investment consulting services. The
Investment Advisor provides
critical investment services to ISAC.
A letter was received dated 7-26-11
reporting the actual cost as $35,000.
Signed By: Linda McHugh, Procurement Officer
Vendor: Marquette Associates Inc. Notary Date: 6/30/2011
Estimate Actual FY QTR
State Cost: $35,000.00 $35,000.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
86 STUDENT ASSISTANCE COMMISSION,
ILLINOIS
Filed: 9/26/2011
For additional 90 days covering the
emergency purchase of Investment Consulting Services for ISAC.
Without this extension, the Commission
would be unable to fulfill a legal obligation to post information
concerning funds invested through the
College Illinois! Prepaid Tuition Fund to its website. Marquette
Associates, Inc. is the current vendor
providing investment consulting services for ISAC, as well as the vendor
chosen to continue providing these
services through this emergency purchase.
Signed By: Linda McHugh, Procurement Officer
Vendor: Marquette Associates, Inc. Notary Date: 9/21/2011
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 12 1
Federal Cost $0.00 $0.00
87 CENTRAL MANAGEMENT SERVICES
Filed: 4/14/2011
A letter was received dated July 29, 2011
reporting the actual cost of item #4 in our July 15, 2011 report as
$1,600,415.21.
Signed By: Gwyn Gurgens, SPO
Vendor: Office Depot Notary Date: 4/8/2011
Estimate Actual FY QTR
State Cost: $1,250,000.00 $1,600,415.21 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
88 CENTRAL MANAGEMENT SERVICES
Filed: 3/17/2011
A letter was received dated 8-12-11
reporting the actual cost of item #7 in our April 15, 2011 report as
$438,065.72.
Signed By: Phil Kaufmann, SPO
Vendor: Sprint Communications Co. Notary Date: 3/11/2011
Estimate Actual FY QTR
State Cost: $891,354.00 $438,065.72 12 1
Federal Cost $0.00 $0.00
89 CENTRAL MANAGEMENT SERVICES
Filed: 3/17/2011
A letter was received dated 8-12-11
reporting the actual cost of item #5 in our April 15, 2011 report as
$5,391,837.60.
Signed By: Phil Kaufmann, SPO
Vendor: AT&T Global Services Notary Date: 3/11/2011
Estimate Actual FY QTR
State Cost: $2,329,494.00 $5,391,837.60 12 1
Federal Cost $0.00 $0.00
90 CENTRAL MANAGEMENT SERVICES
Filed: 3/17/2011
A letter was received dated 8-12-11
reporting the actual cost of item #6 in our April 15, 2011 report as
$929,984.12.
Signed By: Phil Kaufmann, SPO
Vendor: AT&T Global Services Notary Date: 3/11/2011
Estimate Actual FY QTR
State Cost: $7,036,911.00 $929,984.12 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
91 CENTRAL MANAGEMENT SERVICES
Filed: 5/27/2011
A letter was received dated 9-1-11
reporting the actual cost of item #3 in our July 15, 2011 report as
$14,620,621.44.
Signed By: Tim Coleman, Portfolio Manager
Vendor: Amerisource Bergen Drug Corp. Notary Date: 5/24/2011
Estimate Actual FY QTR
State Cost: $18,935,345.0 $14,620,621.4 12 1
Federal Cost $0.00 $0.00
92 CENTRAL MANAGEMENT SERVICES
Filed: 3/18/2011
A letter was received dated September 19,
2011 reporting the actual cost of item #3 in our April 15, 2011
report as $125,820.
Signed By: Phillip Kaufmann, SPO
Vendor: Capital Strategies Consulting Notary Date: 3/18/2011
Estimate Actual FY QTR
State Cost: $135,000.00 $125,820.00 12 1
Federal Cost $0.00 $0.00
93 DEPARTMENT OF JUVENILE JUSTICE
Filed: 9/28/2010
A letter was received dated July 28, 2011
reporting the actual cost of item #10 in our October 15, 2010 report
as
$57,474.84.
Signed By: Jan Cattron, Grant Coordinator
Vendor: Wells Center Notary Date: 9/22/2010
Estimate Actual FY QTR
State Cost: $65,551.00 $57,474.84 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
94 DEPARTMENT OF JUVENILE JUSTICE
Filed: 9/28/2010
A letter was received dated July 28, 2011
reporting the actual cost of item #11 in our October 15, 2010 report
as
$38,655.57.
Signed By: Jan Cattron, Grant Coordinator
Vendor: Wells Center Notary Date: 9/22/2010
Estimate Actual FY QTR
State Cost: $38,887.00 $38,655.57 12 1
Federal Cost $0.00 $0.00
95 DEPARTMENT OF JUVENILE JUSTICE
Filed: 9/28/2010
A letter was received dated July 28, 2011
reporting the actual cost of item #12 in our October 15, 2010 report
as
$77,481.00.
Signed By: Charles Krause, Grants Manager
Vendor: TASC, Inc. Notary Date: 9/21/2010
Estimate Actual FY QTR
State Cost: $98,000.00 $77,481.00 12 1
Federal Cost $0.00 $0.00
96 DEPARTMENT OF JUVENILE JUSTICE
Filed: 12/16/2010
A letter was received dated 7-28-11
reporting the actual cost of item #9 in our January 14, 2011 report as
$49,991.
Signed By: Steven Strock, Business Administrator
Vendor: Cooks Correctional Notary Date: 12/8/2010
Estimate Actual FY QTR
State Cost: $50,000.00 $49,991.00 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
97 DEPARTMENT OF JUVENILE JUSTICE
Filed: 3/23/2011
A letter was received dated 7-28-11
reporting the actual cost of item #12 in our April 15, 2011 report as
$69,683.50.
Signed By: Karen McKinney, Superintendent
Vendor: Kane Mechanical Notary Date: 3/16/2011
Estimate Actual FY QTR
State Cost: $50,000.00 $69,683.50 12 1
Federal Cost $0.00 $0.00
98 NATURAL RESOURCES, DEPARTMENT OF
Filed: 1/11/2011
A letter was received dated July 13, 2011
reporting the actual cost of item #11 in our April 15, 2011 report as
$675,238.60.
Signed By: Norm Dixon, SPO
Vendor: Howard Concrete Pumping Co. Notary Date: 1/10/2011
Estimate Actual FY QTR
State Cost: $448,960.00 $675,238.60 12 1
Federal Cost $0.00 $0.00
99 NATURAL RESOURCES, DEPARTMENT OF
Filed: 6/23/2009
A letter was received dated August 16, 2011 reporting the actual cost of
item #8 in our July 15, 2009 report
as $47,847.40.
Signed By: Norm Dixon, SPO
Vendor: Hughie Leake Notary Date: 6/16/2009
Estimate Actual FY QTR
State Cost: $91,013.20 $47,847.40 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
100 NATURAL RESOURCES, DEPARTMENT OF
Filed: 1/27/2009
A letter was received dated August 16,
2011 reporting the actual cost of item #4 in our April 15, 2009 report
as $46,401.
Signed By: Norm Dixon, SPO
Vendor: Kieffer Brothers Const. Co. Notary Date: 1/23/2009
Estimate Actual FY QTR
State Cost: $46,371.00 $46,401.00 12 1
Federal Cost $0.00 $0.00
101 NATURAL RESOURCES, DEPARTMENT OF
Filed: 3/11/2009
A letter was received dated August 16,
2011 reporting the actual cost of item #6 in our April 15, 2009 report
as $159,658.
Signed By: Norm Dixon, SPO
Vendor: Various Notary Date: 3/6/2009
Estimate Actual FY QTR
State Cost: $500,000.00 $159,658.00 12 1
Federal Cost $0.00 $0.00
102 NATURAL RESOURCES, DEPARTMENT OF
Filed: 10/2/2008
A letter was received dated August 16,
2011 reporting the actual cost of item #13 in our January 15, 2009
report as $52,507.24.
Signed By: Norm Dixon, State Purchasing Officer
Vendor: SUNCON, Inc. Notary Date: 10/1/2008
Estimate Actual FY QTR
State Cost: $49,446.24 $52,507.24 12 1
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
103 REVENUE, DEPARTMENT OF
Filed: 5/3/2011
A letter was received dated July 18, 2011
reporting the actual cost of item #44 in our July 15, 2011 report as
$999,266.17.
Signed By: Bryan Clow, Procurement Officer
Vendor: IGOR Notary Date: 5/3/2011
Estimate Actual FY QTR
State Cost: $750,000.00 $999,266.17 12 1
Federal Cost $0.00 $0.00
104 MILITARY AFFAIRS, DEPARTMENT OF
Filed: 1/4/2011
A letter was received dated 7-26-11
reporting the actual cost of item # 21 in our April 15, 2011 report as
$62,953.16.
Signed By: Ronald Wilson, SPO
Vendor: Grainco FS Inc. Notary Date: 12/29/2010
Estimate Actual FY QTR
State Cost: $50,000.00 $62,953.16 12 1
Federal Cost $0.00 $0.00
105 STATE POLICE, DEPARTMENT OF
Filed: 7/29/2009
A letter was received dated 7-20-11
reporting the actual cost of item #23 in our October 15, 2009 report as
$164,263.36.
Signed By: Jonathon Monken, Director
Vendor: Unknown Notary Date: 7/23/2009
Estimate Actual FY QTR
State Cost: $150,000.00 $164,263.36 12 1
Federal Cost $0.00 $0.00
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52
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
106 STATE POLICE, DEPARTMENT OF
Filed: 8/3/2010
A letter was received dated 7-20-11
reporting the actual cost of item #41 in our October 15, 2010 report as
$82,244.
Signed By: Jonathon Monken, Acting Director
Vendor: DH Storm Team LLC Notary Date: 7/26/2010
Estimate Actual FY QTR
State Cost: $85,000.00 $82,244.00 12 1
Federal Cost $0.00 $0.00
107 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 6/22/2010
A letter was received dated July 20, 2011
reporting the actual amount of item #25 in our July 15, 2010 report
as $65,559.00.
Signed By: Deborah Miller, Chief Financial Officer
Vendor: Unknown Notary Date: 6/22/2010
Estimate Actual FY QTR
State Cost: $110,000.00 $65,559.00 12 1
Federal Cost $0.00 $0.00
108 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 6/10/2011
A letter was received dated July 20, 2011
reporting the actual cost of item #56 in our July 15, 2011 report as
$176,478.55.
Signed By: Ronald Wilson, SPO
Vendor: Enloe Drugs Notary Date: 6/8/2011
Estimate Actual FY QTR
State Cost: $145,000.00 $176,478.55 12 1
Federal Cost $0.00 $0.00
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52
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2011 through September 30, 2011
109 ILLINOIS WORKERS' COMPENSATION COMMISSION
Filed: 4/19/2011
A letter was received dated September 26,
2011 reporting the actual cost of item #60 in our July 15, 2011
report as $35,505.
Signed By: Margaret Van Dijk, SPO
Vendor: Capitol Strategies Consulting Notary Date: 4/18/2011
Estimate Actual FY QTR
State Cost: $45,000.00 $35,505.00 12 1
Federal Cost $0.00 $0.00
110 TOLL HIGHWAY AUTHORITY, ILLINOIS
STATE
Filed: 8/2/2010
A letter was received dated July 21, 2011
reporting the actual cost of item #50 in our October 15, 2010 report
as
$136,430.43.
Signed By: James Wagner, General Manager of Inv.
Vendor: Jefferson Wells Notary Date: 7/26/2010
Estimate Actual FY QTR
State Cost: $150,000.00 $136,430.43 12 1
Federal Cost $0.00 $0.00
111 EASTERN ILLINOIS UNIVERSITY
Filed: 4/29/2011
A letter was received dated September 22,
2011 reporting the actual cost of item #61 in our July 15, 2011
report as $16,001.70.
Signed By: Monty Bennett, SPO
Vendor: ConsumerInfo.com, Inc. Notary Date: 4/26/2011
Estimate Actual FY QTR
State Cost: $75,075.00 $16,001.70 12 1
Federal Cost $0.00 $0.00
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