LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
1 AUDITOR GENERAL - OFFICE OF
THE
Filed: 10/25/2011
To properly complete the compliance examination of the Illinois
Labor Relations Board for the two years ended
June 30, 2011, the
engagement needs to begin as soon as possible.
Following internal discussions, it was
determined we did not have sufficient internal staff resources to
conduct this engagement. Insufficient
time exists
to conduct the usual
request for proposals competitive selection process prior to October 27,
2011. A fair
and reasonable price was negotiated with the firm who has experience
with the Auditor General's program and
has sufficient staff and expertise to perform this engagement and
begin work within the necessary timeframe to
avoid serious disruption in OAG audit services.
Signed By: Bruce Bullard,
Director
Vendor: Washington Pittman McKeever Notary Date: 10/25/2011
Estimate Actual FY QTR
State Cost: $0.00 $52,710.00 12 2
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF
THE
Filed: 10/4/2011
To properly complete the compliance examination of the Illinois
Supreme Court Historic Preservation
Commission for the two years ended June 30, 2011, the engagement
needs to begin as soon as possible.
Following internal discussions, it was determined we did not have
sufficient internal staff resources to conduct
this engagement.
Insufficient time exists to conduct the usual request for proposals
competitive selection
process prior to October 11, 2011.
A fair and reasonable price was negotiated with the firm, who has
experience with the Auditor General's program and has sufficient
staff and expertise to perform this engagement
and begin work within the necessary timeframe to avoid serious
disruption in OAG audit services.
Signed By: Bruce Bullard,
Director
Vendor: Campbell, LLC Notary Date: 10/4/2011
Estimate Actual FY QTR
State Cost: $0.00 $28,490.00 12 2
Federal Cost $0.00 $0.00
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1 of 56
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
3 AUDITOR GENERAL - OFFICE OF
THE
Filed: 10/4/2011
To properly complete the compliance examination of the Illinois
Legislative Reference Bureau for the two years
ended June 30, 2011, the engagement needs to begin as soon as
possible. Following internal
discussions, it
was determined we did not have sufficient internal staff resources
to conduct this engagement. Insufficient
time
exists to conduct the usual request for proposals competitive
selection process prior to October 11, 2011.
A
fair and reasonable price was negotiated with the firm, who has
experience with the Auditor General's program
and has sufficient staff and expertise to perform this engagement
and begin work within the necessary timeframe
to avoid serious disruption in OAG audit services.
Signed By: Bruce Bullard,
Director
Vendor: Campbell, LLC Notary Date: 10/4/2011
Estimate Actual FY QTR
State Cost: $0.00 $28,630.00 12 2
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed: 10/3/2011
This solicitation was previously put out for bid, however, the
winning vendor and majority of responsive bidders
did not take the current
collective bargaining agreement into consideration while submitting their
bid. OBSS
was not aware of the CBA and advised bidders that this was
non-union work. SEIU Local 1 pointed out
this
was problematic. Section
5.6 of the contract requires that the new vendor honor the existing CBA and
that
employees of the current vendor be offered employment with the new
vendor under the terms of the CBA. The
current contract expires
September 30, 2011 and emergency 90 days services are necessary in order not to
have a break in service.
Smith Janitorial Maintenance, the incumbent contractor, will be awarded
a 90 day
contract to continue cleaning services while we are going through
the process of rebidding this project.
Signed By: Jeremy Bliss,
Facilities Manager
Vendor: Smith Maintenance Company Notary Date: 9/28/2011
Estimate Actual FY QTR
State Cost: $0.00 $67,670.16 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
5 CENTRAL MANAGEMENT SERVICES
Filed: 11/3/2011
This short-term emergency lease will ensure continued occupancy
and payment of rent in the interim. CMS
currently leases this space on behalf of the Using Agency,
DCFS. The existing lease was for a term
of 10 years
which will expire
11-14-11. A new lease was recently
procured via RFI, said lease will supersede the existing,
expiring lease. The RFI lease was posted to the IPB, however,
due to a delay in the lease being published, the
mandatory 30-day posting period cannot be met prior to expiration
of the existing lease.
Signed By: Jeffrey Miller,
Leasing Representative
Vendor: Kert Huber Development Notary Date: 10/31/2011
Estimate Actual FY QTR
State Cost: $0.00 $914.82 12 2
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed: 12/20/2011
Continued network and data communications to State agencies,
boards and commissions and other
constituents, including schools and libraries while services are
transitioned to vendors under contract from the
Statewide Telecom Network Voice & Data Services
solicitation. The agency will transition
services monthly,
such that the actual cost will likely be substantially less than
the estimated cost.
Signed By: Phillip Kaufmann, SPO
Vendor: Sprint Notary Date: 12/15/2011
Estimate Actual FY QTR
State Cost: $355,182.12 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
7 CENTRAL MANAGEMENT SERVICES
Filed:
Continued network and data communications to State Agencies,
Boards and Commissions, including schools
and libraries for the Illinois Century Network. These circuits
were provided for under a contract that resulted
from an RFP. The contract lapsed when the Vendor failed to return
an executed copy before it expired.
Continuity of service is necessary until a replacement contract is
final.
Signed By: Philip Kaufmann,
State Purch Officer
Vendor: Level 3 Communications Notary Date: 12/22/2011
Estimate Actual FY QTR
State Cost: $0.00 $39,170.00 12 2
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 12/27/2011
Continued network and data communications to State Agencies,
Boards and Commissions, including schools
and libraries for the Illinois Century Network. These circuits
were provided for under a contract that resulted
from an RFP. The contract lapsed when the Vendor failed to return
an executed copy before it expired.
Continuity of service is necessary until a replacement contract is
final.
Signed By: Philip Kaufmann, St
Purch Off
Vendor: Verizon, Inc. Notary Date: 12/22/2011
Estimate Actual FY QTR
State Cost: $0.00 $156,405.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
9 CENTRAL MANAGEMENT SERVICES
Filed: 12/30/2011
Needing to extend the contract for 90 days for lab supplies and
chemicals ordered from this contract.
Additional time is needed to conduct a competitive method of
source selection. Allowing the contract to
terminate would not be in the best interest of the state.
Signed By: Jan Morrow, COO, BOSS
Vendor: Fisher Scientific Company Notary Date: 12/22/2011
Estimate Actual FY QTR
State Cost: $200,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
10 CENTRAL MANAGEMENT SERVICES
Filed:
90 Day Emergency extension is necessary to avoid lapse in service.
Contract (CIP 2662920) to continue
cleaning while going through the process of rebidding this
project. Terms and condition remain the same as the
old contract.
Signed By: Jeremy Bliss,
Facilities Mgr
Vendor: Smith Maintenance Co Notary Date: 12/22/2011
Estimate Actual FY QTR
State Cost: $0.00 $67,670.16 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
11 CHILDREN AND FAMILY SERVICES, DEPARTMENT OF
Filed: 12/8/2011
DCFS is requesting approval of an emergency "sole single
vendor source" contract amendment to HOV
Services contract number 3978649031. This contract amendment increases the
contract cost by $90,000 and
extends the term of work for 60 days through March 31, 2011. The scope of work remained the same
throughout this period.
DCFS is requesting the amendment based on the immediate need to continue
HOV
services during the process of the new sole source hearings and
approvals.
Signed By: Sharon Clanton, SPO
Vendor: HOV Services Notary Date: 12/8/2011
Estimate Actual FY QTR
State Cost: $0.00 $63,778.77 12 2
Federal Cost $0.00 $0.00
12 CHILDREN AND FAMILY SERVICES, DEPARTMENT OF
Filed: 12/8/2011
DCFS is requesting approval of an emergency "sole single
vendor source" contract amendment to HOV
Services contract number 3978649031. This contract amendment increases the
contract cost by $42,000 and
extends the term of work for 30 days through January 31,
2011. The scope of work remained the
same
throughout this period.
DCFS is requesting the amendment based on the immediate need to continue
HOV
services during the process of the new sole source hearings and
approvals.
Signed By: Sharon Clanton, SPO
Vendor: HOV Services Notary Date: 12/8/2011
Estimate Actual FY QTR
State Cost: $0.00 $28,879.20 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
13 CHILDREN AND FAMILY SERVICES, DEPARTMENT OF
Filed: 12/16/2011
DCFS is requesting approval of an emergency 90 day extension of
"Sole Single Vendor Source" contract
amendment to HOV Services contract number 3978649031. This contract amendment increases the
contract
cost by $140,000 and extends the term of work for 90 days from
April 1, 2011 through June 30, 2011. The
scope of work remained the same throughout this period.
Signed By: Sharon Clanton, SPO
Vendor: HOV Services Notary Date: 12/13/2011
Estimate Actual FY QTR
State Cost: $137,704.66 12 2
Federal Cost $0.00 $0.00
14 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 11/8/2011
Services that allow for the transfer of knowledge of the PIPP
System to agency staff along with addressing
critical performance issues with the system.
Signed By: Warren Ribley,
Director
Vendor: Capitol Strategies, Inc. Notary Date: 11/1/2011
Estimate Actual FY QTR
State Cost: $770,250.00 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
15 NATURAL RESOURCES, DEPARTMENT OF
Filed: 11/4/2011
The Department of Natural Resources requires emergency services to
abate hazardous conditions developing
within a bridge on Interstate I-72 due to a sag-type
subsidence. The work will consist of
drilling bore holes in
mine depth, pumping of grout into mine voids, and drilling
investigation/verification boreholes to provide basic
technical data and to verify grout distribution and
strengths. A sag subsidence
approximately 150 diameters is
causing two piers that support the East and West bound lanes of
I-72 to settle about 4-6 inches. If
present
boundary conditions remain static total settlement could approach
1.5 feet. Collapse is deemed
possible. This
procurement shall attempt to stop the subsidence by injecting
cement backfill into the mine in sufficient quantity
to re-establish mine stability.
Signed By: Norm Dixon, SPO
Vendor: Howard Concrete Pumping Co. Notary Date: 11/2/2011
Estimate Actual FY QTR
State Cost: $448,960.00 $0.00 12 2
Federal Cost $0.00 $0.00
16 NATURAL RESOURCES, DEPARTMENT OF
Filed: 11/18/2011
The Department of Central Management Services extended an
emergency contract with Capital Strategies
Consulting, Inc. for mainframe application development. The Chief Procurement Officer approved a 90
day
extension. As a result of
various state and federal mandates, including the Federal Patient Protection
and
Affordable Care Act, the CMS Bureau of Benefits submitted a number
of projects to the CMS Bureau of
Communications and Computer Services to modify the Benefits
System. Many of these projects had a time
sensitive mandate; failing to complete these projects in a timely
manner would have resulted in approximately
$15 million of additional costs to the State, including penalties
to the federal government.
Signed By: Philip Kaufmann, SPO
Vendor: Capitol Strategies Consulting Notary Date: 11/17/2011
Estimate Actual FY QTR
State Cost: $135,000.00 $125,820.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
17 NATURAL RESOURCES, DEPARTMENT OF
Filed: 11/10/2011
This emergency project will eliminate the severe public safety
hazard presented by a failed main entrance shaft 6
feet by 12 feet which has
collapsed forming a 30 foot in diameter pit over the shaft in the southwest
rear corner
under a residence on Rogers
Drive in Freeburg, Illinois, In St. Clair County. The U.S. Department of the
Interior, Office of Surface Mining has declared this site an AML
emergency. Multiple qualified
contractors
were contacted, however, only one bid was received. Bid by per item prices based on engineer's
estimate.
Signed By: Norm Dixon, SPO
Vendor: Suncon, Inc. Notary Date: 11/8/2011
Estimate Actual FY QTR
State Cost: $0.00 $71,981.91 12 2
Federal Cost $0.00 $0.00
18 NATURAL RESOURCES, DEPARTMENT OF
Filed: 11/23/2011
The Abandoned Mined Lands Reclamation Division receives federal
dollars from the Abandoned Mined Lands
Fund for the sole purpose of eliminating public health and safety
hazards and environmental degradation at
abandoned coal mine sites.
AML hazards that are suddenly occurring and pose a high probability of
substantial
physical harm to the public
safety are classified as emergencies. Emergency
situations require quick and
sometimes immediate action from AMLRD to protect the public. Multiple area contractors with previous
pit/shaft/sag experience were contracted. This emergency reclamation project will
eliminate the severe public
safety hazards presented by a failed mine shaft at the abandoned
Elly Mine on the edge of Farmersville in
Macoupin County. This
failure has resulted in a large hole 30 feet in diameter at the surface and
greater than
200 feet deep. The U.S.
Department of the Interior, Office of Surface Mining has declared this site an
AML
emergency. Procuring this
work will eliminate the hazards by property backfilling the failed shaft with
aggregates and constructing a concrete plug.
Signed By: Norm Dixon, SPO
Vendor: Gibbs Construction Notary Date: 11/22/2011
Estimate Actual FY QTR
State Cost: $0.00 $72,670.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
19 NATURAL RESOURCES, DEPARTMENT OF
Filed: 12/12/2011
The monitoring and counseling services have been provided by the
vendor on an ongoing basis to nurses and
pharmacists and other healthcare professionals as required by
statement. An emergency procurement is
necessary for the Department to meets its statutory obligation and
to allow the vendor to continue to offer these
services that protect the
health safety and welfare of the citizens of Illinois who are under the care of
nurses,
pharmacists, and other healthcare professionals that are
participants of this program.
Signed By: Sharisse Kimbro
Jones, Purchasing Officer
Vendor: Advocate Medical Group Notary Date: 7/18/2011
Estimate Actual FY QTR
State Cost: $33,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
20 CONSERVATION - NATURAL RESOURCES
Filed: 10/12/2011
This emergency project will eliminate the severe public safety
hazard presented by a failed main entrance shaft 6
feet by 12 feet which has
collapsed forming a 30 foot in diameter pit over the shaft in the southwest
rear corner
under a residence on Rogers
Drive in Freeburg, IL, in St. Clair County.
The U.S. Department of the Interior,
Office of Surface Mining has declared this site an AML
emergency. Multiple qualified
contractors were
contacted, however, only one bid was received. Bid by per item prices based on engineer's
estimate.
Signed By: Norm Dixon, SPO
Vendor: Suncon, Inc. Notary Date: 10/7/2011
Estimate Actual FY QTR
State Cost: $77,754.00 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
21 DEPARTMENT OF JUVENILE JUSTICE
Filed: 10/25/2011
This is the existing contractor for the Substance Abuse Program
that is in place at this time at IYC Pere
Marquette. The emergency
purchase will give us sufficient time to finish the bidding process for a full
five year
contract for these services.
Signed By: Karen McKinney,
Superintendent
Vendor: Civigenics, Inc. Notary Date: 6/11/2016
Estimate Actual FY QTR
State Cost: $73,800.00 $0.00 12 2
Federal Cost $0.00 $0.00
22 DEPARTMENT OF JUVENILE JUSTICE
Filed: 10/27/2011
To continue providing substance abuse programs at IYC-Chicago
while a new contract can be placed out for
bid and awarded.
Signed By: Angela Wartowski,
Superintendent
Vendor: Wells Center Notary Date: 10/20/2011
Estimate Actual FY QTR
State Cost: $42,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
23 DEPARTMENT OF JUVENILE JUSTICE
Filed: 11/8/2011
The control panel for the main generator is malfunctioning and
needs to be replaced. For the last few
weeks the
generator has stared due to
a faulty control panel, which is wasting gas and damaging the generator. The faulty
control panel is causing the generator to start up while the
facility still has power, and in the event of an actual
power outage the generator would not start, leaving the facility
without power.
Signed By: David Hicks,
Superintendent
Vendor: High Voltage Electric Testing Notary Date: 11/2/2011
Estimate Actual FY QTR
State Cost: $71,575.00 $0.00 12 2
Federal Cost $0.00 $0.00
24 CORRECTIONS - GENERAL OFFICE
Filed: 10/20/2011
Contract for five year substance abuse program is expiring
9-30-11. Procurement process to seek new
vendor
has started, however, due
to nuances of procurements process, selection of new vendor will not take place
before 9-30-11. In order to
prevent disruption of service a 90 day extension with current vendor has been
approved.
Signed By: Joseph Yurkovich,
Warden
Vendor: Civigenics Notary Date: 9/12/2011
Estimate Actual FY QTR
State Cost: $51,624.42 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
25 CORRECTIONS - GENERAL OFFICE
Filed: 10/11/2011
Specially made classification folders are needed for our Record
Office in order to be in compliance with our
Administrative Directive 01.07.110. We use between 300 to 600 folders per week
and currently have a one
month supply on hand. We
spoke with the master contractor vendor regarding outstanding orders. They stated
they are waiting to hear
from the CMS buyer. The company is a
small business and cannot afford to work
around the State's slow payment process. They need some assurance that future invoices
will be paid in a
timely manner. They also
stated that currently, they do not have the material needed to process the
orders.
They were informed that these folders are needed to meet our
operational needs and we demanded that they
deliver. They stated until
they hear from CMS then they would not be able to deliver. This emergency will
allow us to procure these folders from another vendor.
Signed By: Marcus Hardy, Warden
Vendor: Retrieval Business Systems Inc Notary Date: 10/4/2011
Estimate Actual FY QTR
State Cost: $36,720.00 $0.00 12 2
Federal Cost $0.00 $0.00
26 CORRECTIONS - GENERAL OFFICE
Filed: 11/3/2011
Robinson Correctional Center has experienced a failure of a
compressor unit in Housing Unit 1. This
unit
supplies the cooling capabilities to the housing unit which is
considered a closed environment since all windows
are completely sealed. In
order to maintain the 10 degree ambient air temperature the side doors must be
opened and the building is unable to be completely secured with a
potential breach of security waiting to occur.
Original affidavit was
submitted for 7-21-11 thru 10-19-11. The
vendor was unable to receive the parts by
10-19-11; therefore, an extension was needed. The vendor indicated the parts would not be
received until 10-
31-11. A public hearing was
requested on 9-12-11 and occurred on 10-3-11.
An extension hearing occurred
on 10-18-11. The new 60 day extension will fun from
10-20-11 - 12-18-11.
Signed By: Randy Grounds, Warden
Vendor: Gibson Services Notary Date: 10/18/2011
Estimate Actual FY QTR
State Cost: $0.00 $45,501.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
27 CORRECTIONS - GENERAL OFFICE
Filed: 11/3/2011
The fleece is used by Illinois Correctional Industries to produce
sweatshirts and sweatpants used to dress
IDOC inmates. Fleece had
previously been on contract with a renewal term and the renewal was not
executed.
Subsequently a new
solicitation was posted to establish a term contract and there were no
bidders. This
emergency procurement will allow for the production of these
garments to resume on an interim basis until such
time as a contract can be established.
Signed By: Richard Mautino,
Assistant CEO
Vendor: Volunteer Knit Apparel Notary Date: 10/28/2011
Estimate Actual FY QTR
State Cost: $108,460.00 $0.00 12 2
Federal Cost $0.00 $0.00
28 CORRECTIONS - GENERAL OFFICE
Filed: 11/18/2011
It's our intent to purchase boneless turkey roast to serve our
inmate population as well as staff for the
Thanksgiving and Christmas holiday. We need approximately 13,000 lbs. in order to
meet our needs. This
commodity should have been included on the quarterly survey and
bidded out by CMS but it did not make the
survey. We requested bids
from Sell2illinois vendors as well as non registered vendors in order to obtain
the
best possible price. We
received on quote from Rebhan R & W Meat Co. Rebhan can provide us with the
quantity we need in the timeframe we need it.
Signed By: Marcus Hardy, Warden
Vendor: Marcus Food Co. Notary Date: 11/9/2011
Estimate Actual FY QTR
State Cost: $51,350.00 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
29 CORRECTIONS - GENERAL OFFICE
Filed: 11/28/2011
The current vending contract expires 11-15-11 and is to be
replaced with an Interagency Agreement with
IDHS to utilize the Blind Vendors Act as mandated by ILCS
242/1. An emergency 90 day extension is
required to allow ample time for the MOU, equipment and supplies
to be contracted and installed. The DHS
is
waiting for the MOU to be signed with a blind vendor manager,
equipment received and installed.
Signed By: Gerardo Acevedo,
Warden
Vendor: Compass Group USA, Inc. Notary Date: 11/8/2011
Estimate Actual FY QTR
State Cost: $66,519.00 $0.00 12 2
Federal Cost $0.00 $0.00
30 CORRECTIONS - GENERAL OFFICE
Filed: 11/28/2011
Contract for five year substance abuse program expired 9-30-11.
Current 90 day extension of contract will
expire 12-29-11.
Procurement process to seek new vendor has started, however due to
nuances of
procurement process, selection of new vendor will not take place
before 12-29-11. In order to prevent
disruption of service a 120 day extension with current vendor has
been granted by CPO Brown at public
hearing on 11-9-11.
Signed By: Glen Austin, Warden
Vendor: Civigenics Notary Date: 11/16/2011
Estimate Actual FY QTR
State Cost: $68,832.54 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
31 CORRECTIONS - GENERAL OFFICE
Filed: 11/28/2011
A 90 day extension of this contract is due to expire on
12-29-11. The facility is in process of
preparing a
Request for Proposal to bid this out. The Chief Procurement Officer approved a 120
day extension to allow
this process to come to conclusion. This emergency extension is necessary to
prevent an interruption of critical
State services to offenders housed at Graham Correctional Center.
Signed By: Andrew Ott, Warden
Vendor: Civigenics Inc. Notary Date: 11/15/2011
Estimate Actual FY QTR
State Cost: $201,300.00 $0.00 12 2
Federal Cost $0.00 $0.00
32 CORRECTIONS - GENERAL OFFICE
Filed: 12/1/2011
The initial contract PSD 4016141 for purchasing dark blue twill
material to be sewn into inmate pants & coats
was not renewed. An
emergency purchase was secured between 2 separate vendors to cover orders
during
the lapse period until a new master contract can be put in
place. Walter Gordon Tex. has 50,000
yards of dark
blue twill in stock that is
real similar to the specifications on the contract regarding color code. It is slightly
darker than some of the previous material we have received, but
they have been lighter than contract specs.
The remaining needed 25, 000 yards will be from Club Text Inc. who
can deliver approved material in
approximately 45 days.
Signed By: James Clinton, Acting
Superintendent
Vendor: Various Notary Date: 11/23/2011
Estimate Actual FY QTR
State Cost: $163,687.50 $0.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
33 CORRECTIONS - GENERAL OFFICE
Filed: 12/5/2011
One year renewal of the Substance Abuse Counseling Services
contract paperwork was not presented to
General Office in sufficient time to avoid contract
expiration. Wells Center is selected as
the emergency
contractor since they have held the contract for the prior five
years. This is a (3) month cost.
Signed By: Shelith Hansberg,
Warden
Vendor: Wells Center Notary Date: 12/1/2011
Estimate Actual FY QTR
State Cost: $93,073.00 $0.00 12 2
Federal Cost $0.00 $0.00
34 CORRECTIONS - GENERAL OFFICE
Filed: 12/15/2011
This purchase is for a lens generator machine, which is essential
equipment used in the production of eye
glasses. This lens
generator will be replacing equipment that has recently broken down. The cost to repair is
considerable and it has been decided to replace the
equipment. We currently have
approximately 30,000 jobs
in house and are having problems in keeping up with production
demands. Dixon Industries produces eye
glasses for public aid recipients of IL for DHS and also for IDOC
and DJJ inmates throughout the State of
Illinois.
Signed By: Gary Lopac,
Superintendent
Vendor: Satisioh North America Notary Date: 12/7/2011
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
35 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed: 10/31/2011
Contract modification for increase in labor hours necessary on
some key, specialized resources under current
IBM Statements of Work/Orders Against Master Contract
#CMCE300170/Technical Services Program
through 12-31-11.
Signed By: Barry Isaacson,
Acting Manager
Vendor: IBM Corporation Notary Date: 10/28/2011
Estimate Actual FY QTR
State Cost: $0.00 $436,057.50 12 2
Federal Cost $0.00 $0.00
36 FINANCIAL AND PROFESSIONAL REG.
Filed: 12/14/2011
The Department is required to transcribe the administrative
hearings before the agency and also to preserve
records in the event of an administrative appeal. These services are necessary to perform
various statutory
functions and operations.
Without this procurement the Department would have to request these
services on a
case by case basis which would result in a higher cost to the
agency. The Department currently has a
contract
with Smith Court Reporting for our Chicago Office. We are seeking an extension of the existing
contract in
order to provide continuity of government services while
re-issuing an RFP.
Signed By: Sharisse Kimbro,
Purchasing Officer
Vendor: Smith Court Reporting Notary Date: 12/12/2011
Estimate Actual FY QTR
State Cost: $0.00 $18,735.05 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
37 FINANCIAL AND PROFESSIONAL REG.
Filed: 12/14/2011
The Department is required by statute to perform background checks
of residential mortgage license applicants,
pawnbroker applicants and
persons seeking to own or control a state chartered bank or trust company.
Without the services of this vendor, the Department is unable to
fulfill its statutory obligation and cannot
process, renew or issue licensees for the above referenced
professions. Kroll Factual Data has been
providing
these services without a contract in place. The Department recently learned of the lack
of contract and is
seeking this emergency procurement in order to be able to continue
processing these licenses/renewals and to
minimize disruption of these essential services.
Signed By: Sharisse Kimbro,
Purchasing Officer
Vendor: Kroll Factual Data Notary Date: 12/12/2011
Estimate Actual FY QTR
State Cost: $0.00 $0.00 12 2
Federal Cost $0.00 $0.00
38 LOTTERY, DEPARTMENT OF THE
Filed: 12/27/2011
To ensure support for an upcoming change to the Powerball game,
for migration of critical back office systems
from the mainframe to the server-based platform and management of
staff responsible for performing twice-
daily Lottery game drawing functions.
Signed By: Maye Kelsey, SPO, EEC
Vendor: Express Services, Inc. Notary Date: 12/16/2011
Estimate Actual FY QTR
State Cost: $38,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
39 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/26/2011
Murray Developmental Center has two tube bundles that are leaking
and need to be replaced. These tube
bundles are located in Daisy and Fir Cottages and are part of the
heating system for those buildings. The
cold
weather season is here and there are individuals residing at both
cottages who have hypothermia, who will suffer
serious illness if the
buildings are not heated properly. The
immediate purchase of parts is needed to ensure the
public health and safety of
the facilities residents. The labor to
install the tubes will be provided by the facility.
Signed By: Kenneth Crutcher, SPO
Vendor: St. Louis Boiler Supply Co. Notary Date: 10/20/2011
Estimate Actual FY QTR
State Cost: $0.00 $11,532.00 12 2
Federal Cost $0.00 $0.00
40 HUMAN SERVICES, DEPARTMENT OF
Filed:
Due to predicted freezing temps for Dec 17 and 18, 2011 the need to rent a backhoe at the Tinley Park
Mental Health Ctr. to fill in holes on the property caused by a
water main break that is now repaired,
Also will be used to move rock salt from storage to facility
grounds
Signed By: Kenneth Crutcher, CPO
Vendor: Martin Implement Sales Notary Date: 12/23/2011
Estimate Actual FY QTR
State Cost: $10,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
41 HUMAN SERVICES, DEPARTMENT OF
Filed:
Signed By: Kenneth Crutcher, CPO
Vendor: Martin Implement Sales Notary Date:
Estimate Actual FY QTR
State Cost: $10,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
42 MILITARY AFFAIRS, DEPARTMENT OF
Filed: 12/6/2011
The Danville Armory's heating system failed during the recent
start up in preparation for heating season.
It is
inoperable and requires emergency repairs and/or replacement in
order to provide heat to the 43,000 square
foot facility in order to prevent further costly damage to the
facility. In addition, safe work
conditions are
required for the soldiers assigned to the unit. Contractor selected is an area registered
small business vendor
who was able to provide the emergency service.
Signed By: Ronald Wilson, SPO
Vendor: Lanz Heating & Cooling Notary Date: 11/15/2011
Estimate Actual FY QTR
State Cost: $42,500.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
43 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 11/17/2011
The services provided under this contract are mandated by federal
and state Medicaid laws and regulations,
and maintain quality assurance oversight of managed care, quality
outcomes and timeliness of an access to
services for beneficiaries.
Failure to perform these services would result in loss of federal funds
associated with
non-compliance. A new RFP
for these services is under review.
Until a new contract is in effect, extension of
the current contract with the current vendor is in the best
interest of the State.
Signed By: Brett Cox, SPO
Vendor: Health Services Advisory Group Notary Date: 11/10/2011
Estimate Actual FY QTR
State Cost: $157,819.00 $0.00 12 2
Federal Cost $0.00 $0.00
44 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 11/17/2011
The services provided under this contract are mandated by federal
and state Medicaid laws and regulations,
and prevent the State from paying for unnecessary hospitalization
costs. Failure to perform these services
would result in substantial financial burden to the State, both in
paying for unnecessary healthcare services and in
loss of federal funds
associated with non-compliance. A new
RFP for these services is under review.
Until a
new contract is in effect, extension of the current contract with
the current vendor is in the best interest of the
State.
Signed By: Brett Cox, SPO
Vendor: eQHealth Solutions Notary Date: 11/10/2011
Estimate Actual FY QTR
State Cost: $2,400,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
45 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 11/30/2011
Presently the Department has no stock of the required #10 24 lb..
white wove dual window envelopes for
agency mandated mailings. Two competitive procurement
opportunities for this need have been initiated by
CMS but are not complete at this time, resulting in the need to
pursue an emergency in accordance with the
Illinois Procurement Code, 30 ILCS 500/20-30. The envelopes are needed at this time to mail
client
communications and provider and nursing home correspondence
without further delay.
Signed By: Brett Cox, SPO
Vendor: Montenegro Paper Ltd. Notary Date: 11/28/2011
Estimate Actual FY QTR
State Cost: $8,740.00 $0.00 12 2
Federal Cost $0.00 $0.00
46 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 11/30/2011
The services provided under this contract are mandated by federal
and state Medicaid laws and regulations,
and provide administrative oversight and quality assurance
activities for Illinois' HCBS waivers as required by
the Federal Centers for Medicare and Medicaid services. Failure to perform these services would
result in loss
of federal funds associated with non-compliance. A new RFP for these services is under
review. Until a new
contract is in effect, extension of the current contract with the
current vendor is in the best interest of the State.
Signed By: Brett Cox, SPO
Vendor: eQHealth Solutions Notary Date: 11/28/2011
Estimate Actual FY QTR
State Cost: $220,768.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
47 STATE POLICE, DEPARTMENT OF
Filed: 10/31/2011
Emergency contract with NEC Corporation for development and
deployment of a mobile system by NEC to
biometrically identify an individual without transporting the
individual to a processing station.
Signed By: Hiram Grau, Director
Vendor: NEC Corporation of America Notary Date: 10/26/2011
Estimate Actual FY QTR
State Cost: $440,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
48 STATE POLICE, DEPARTMENT OF
Filed: 11/18/2011
The Chief Procurement Office, on behalf of the Illinois State
Police is giving notice of an emergency contract
with Capital Strategies Consulting, Inc. to automate the
identification and entry of prohibited persons into the
National Instant Criminal Background Check System (NICS).
Signed By: Hiram Grau, Director
Vendor: Capital Strategies Consulting Notary Date: 11/14/2011
Estimate Actual FY QTR
State Cost: $240,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
49 STATE POLICE, DEPARTMENT OF
Filed: 12/1/2011
Disposal/clean-up of hazardous waste containers resulting from
Methamphetamine Laboratory seizures.
Signed By: Hiram Grau, Interim
Director
Vendor: SET Environmental Inc. Notary Date: 11/28/2011
Estimate Actual FY QTR
State Cost: $0.00 $40,060.34 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
50 STATE POLICE, DEPARTMENT OF
Filed: 12/16/2011
The Illinois State Police is giving notice of an emergency
contract for a UPS used to ensure the Automated
Fingerprint Identification System (AFIS) is protected against
power surges or power outages.
Signed By: Hiram Grau, Director
Vendor: Critical Systems Services, Inc Notary Date: 12/13/2011
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
51 TRANSPORTATION, DEPARTMENT OF
Filed: 10/11/2011
The billboards are currently in place for this campaign and the
Department was unsuccessful in attempting to
renew the contract. This
extension of the previous emergency purchase will allow services to continue
through
June 30, 2012 to avoid the potential loss of federal funds.
Signed By: Michael Stout,
Director
Vendor: Mid-America Advertising Notary Date: 10/11/2011
Estimate Actual FY QTR
State Cost: $375,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
52 TRANSPORTATION, DEPARTMENT OF
Filed: 10/25/2011
In the process of doing an addition to the building, the
electrical conduit running from the main building to the
fuel pumps was exposed. It
was found to be rotted, and in some places the pipe had collapsed. This is the
electric service that powers the only fuel pumps at the Team
Section. This yard is the only site in
western Lake
County that has diesel fuel. All of the trucks for snow operations
that service the western half of the county fuel
at this location. There are
no other fueling stations near this site.
The closes station is the Gurnee Yard which is
at the other end of the
county. In addition, the ground will be
freezing soon, and we can still make the repairs
now. Currently, the fuel
tanks have been treated with fuel additive to keep the fuel in a usable state;
however, if
the fuel remains in the
tanks, it will deteriorate. This
condition will add additional expense because we will have
to drain all of the tanks,
dispose of the contaminated fuel, and scrub the inside of the tanks to insure
that mold
does not develop.
A letter was received dated November 30, 2011 reporting the actual
cost as $11,082.84.
Signed By: John Fortmann,
Operating Engineer
Vendor: Meade Electric Company Notary Date: 10/21/2011
Estimate Actual FY QTR
State Cost: $12,000.00 $11,082.84 12 2
Federal Cost $0.00 $0.00
53 TRANSPORTATION, DEPARTMENT OF
Filed: 11/1/2011
Failure of the HVAC systems at the Green Creek Rust Areas located
in Effingham County along FAI 57, near
Effingham. Holes were
discovered in the units heat exchangers making them unsafe due to leaking
carbon
monoxide. Quotations were
solicited from Merz Heating and Air Conditioning, KCH Mechanical Inc. an
Jansen's Heating and Air, all located in Effingham. Industrial Services in Mattoon was also
contacted and
declined to submit proposal due to their current workload.
A letter was received dated December 12, 2011 reporting the actual
cost as $18,250.00.
Signed By: Roger Driskell,
Deputy Director
Vendor: Merz Heating and A/C Notary Date: 10/26/2011
Estimate Actual FY QTR
State Cost: $18,250.00 $18,250.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
54 TRANSPORTATION, DEPARTMENT OF
Filed: 10/14/2011
Current contract for guardrail, culvert, fence and earthwork
repair expired before approval was granted for a
renewal. Not repairing
damages to the roadways would create a hazardous situation to the motoring
public.
The vendor has the experience, expertise and ability to perform
the repairs in a timely manner and he was the
vendor of the previous contract.
He agreed to perform the services for same prices that were in place on
the
previous contract.
Signed By: Roger Driskell,
Deputy Director
Vendor: R & S Construction Notary Date: 10/11/2011
Estimate Actual FY QTR
State Cost: $60,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
55 TRANSPORTATION, DEPARTMENT OF
Filed: 11/9/2011
Due to unforeseen circumstances, the originating office no longer
has sufficient funds to complete the contract.
The initial term of the contract was for two years with 7 months
remaining. Therefore, the contract must
be
cancelled due to insufficient funding caused by an increase in
federal funding for an additional 150 vehicles; plus
unforeseen issues with the implementation of 33 Hybrid paratransit
vehicles that required negotiations with the
vendor, hence we are hereby declaring an emergency in order for
the existing vendor to continue the federally
mandated inspection of vehicles in production and complete other
reporting and services as required. In
the
interim, we will issue a new RFP to acquire services needed by the
Division of Public and Intermodal
Transportation for the procurement of paratransit vehicles. Transit Resource Center was chosen as the
vendor
since they were the previous vendor in the original contract.
Signed By: Joseph Shacter,
Director
Vendor: Transit Resource Center Notary Date: 11/8/2011
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
56 TRANSPORTATION, DEPARTMENT OF
Filed: 12/19/2011
Emergency repairs to District Eight's barge #11. Aff 12-12
Signed By: Omer Osman, Acting
Dep. Director
Vendor: Mike's Inc. Notary Date: 12/15/2011
Estimate Actual FY QTR
State Cost: $210,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
57 TRANSPORTATION, DEPARTMENT OF
Filed:
Emergency patching of 1-80 EB Driving Lane mile post 52 to prevent
injury or accidents.
There are two patches approx 200' and 20' in length.
Signed By: Eric Thekindsen,
Acting Dir
Vendor: G.M. Sipes Const Notary Date:
Estimate Actual FY QTR
State Cost: $125,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
58 TRANSPORTATION, DEPARTMENT OF
Filed:
A letter was received dated December 20, 2011 reporting the actual
cost of item #300 in our Jan13, 2011
report as $74,285.53.
Signed By: Bill Grunloh, CPO
Vendor: G.M. Sipes Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $74,285.53 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
59 CAPITAL DEVELOPMENT BOARD
Filed: 11/30/2011
The Kennedy/King housing unit at Illinois Youth Center in St.
Charles which contains approximately 68 beds,
has suffered severe roof degradation that has caused significant damage
to the building and equipment. The
Department of Juvenile Justice is in the process of implementing
interior changes for suicide prevention which
are in jeopardy of being damaged by the leaks. The damage has extended into life safety
systems, thereby
disabling essential safety components during wet weather
periods. Failure to protect state assets
and make
timely replacement of the roof will continue to damage new and
existing components within the building.
Signed By: Gus Behnke, Chief Fiscal
Officer
Vendor: Elens & Maichin Roofing Notary Date: 11/22/2011
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
60 EMERGENCY MANAGEMENT AGENCY
Filed: 12/1/2011
This procurement is being handled as an emergency procurement due
to the urgency of ensuring support for
critical financial computer applications at the Illinois Emergency
Management Agency, including IEMA's
Accounts Receivables System and its Financial Management
System. This situation exists due to the
announcement of a critical IEMA's employee's intent to retire on
December 31, 2011, coupled with several
other IEMA Information Technology vacancies that have been delayed
due to the hiring process and recent
hiring freezes. It is
critical that a trained and proficient individual maintain these applications
while IEMA has the
opportunity to select and
train a qualified bargaining unit employee.
On an annual basis, over $28 million in
revenues are collected as part of IEMA programs, and these
technology systems are required to ensure that no
disruption in the collection process occurs, as well as to ensure
the integrity of State records.
Signed By: Aundra Williams, SPO
Vendor: Capital Strategies LLC Notary Date: 11/18/2011
Estimate Actual FY QTR
State Cost: $42,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
61 ENVIRONMENTAL PROTECTION AGENCY
Filed: 11/18/2011
IEPA would like to extend the current contract with Bodine
Environmental Services, Inc. for the Corrective
Action Services under Section 1.2030(b)3) of the Illinois
Procurement Code. Bodine is the
contractor for the
remediation action necessary to protect the public health, public
welfare and the environment from actual
releases of hazardous substances at the Jennison Wright NPL
Superfund site which is located in Granite City.
The state must continue the remedial action and also provide a
transfer of duties if a different Corrective Action
Contractor is selected.
Signed By: John Kim, Interim
Director
Vendor: Bodine Environmental Services Notary Date: 11/16/2011
Estimate Actual FY QTR
State Cost: $215,961.77 $0.00 12 2
Federal Cost $0.00 $0.00
62 ENVIRONMENTAL PROTECTION AGENCY
Filed: 11/18/2011
IEPA would like to extend the current contract with Bodine
Environmental Services, Inc. for the Corrective
Action Services under Section 1.2030(b)3) of the Illinois
Procurement Code. Bodine is the
contractor for the
remediation action necessary to protect the public health, public
welfare and the environment from actual
releases of hazardous substances at the Beloit Corporation
Superfund site. The state must continue
the
remedial action and also provide a transfer of duties if a
different Corrective Action Contractor is selected.
Signed By: John Kim, Interim
Director
Vendor: Bodine Environmental Services Notary Date: 11/16/2011
Estimate Actual FY QTR
State Cost: $89,067.73 $0.00 12 2
Federal Cost $0.00 $0.00
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WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
63 ENVIRONMENTAL PROTECTION AGENCY
Filed: 11/18/2011
IEPA would like to extend the current contract with Bodine
Environmental Services, Inc. for the Corrective
Action Services under Section 1.2030(b)3) of the Illinois
Procurement Code. Bodine is the
contractor for the
remediation action necessary to protect the public health, public
welfare and the environment from actual
releases of hazardous substances at the Southeast Rockford
Groundwater Contamination Superfund Area 4
(SERGC) site which is located in Rockford, Illinois. The state must continue the remedial action
and also
provide a transfer of duties if a different Corrective Action
Contractor is selected.
Signed By: John Kim, Interim
Director
Vendor: Bodine Environmental Services Notary Date: 11/16/2011
Estimate Actual FY QTR
State Cost: $92,113.23 $0.00 12 2
Federal Cost $0.00 $0.00
64 ENVIRONMENTAL PROTECTION AGENCY
Filed: 11/18/2011
IEPA would like to extend the current contract with Apex Companies
LLC for the Corrective Action Services
under Section 1.2030(b)3) of the Illinois Procurement Code. Apex Companies, LLC is conducting work at the
Paxton 2 Landfill in
Chicago, Illinois. The state must
continue the remedial action and also provide a transfer of
duties if a different
Corrective Action Contractor is selected.
Signed By: John Kim, Interim
Director
Vendor: Apex Companies LLC Notary Date: 11/16/2011
Estimate Actual FY QTR
State Cost: $105,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
65 ENVIRONMENTAL PROTECTION AGENCY
Filed:
The IEPA would like to extend the current contract with dba/REACT
Environmental for Corrective Action
Services at the Tarkowski property near Barrington. This extension
does not increase the cost of the contract.
The services are needed to allow for proper drainage of storm
water impacted by illegally dumped waste.
Signed By: John Kim, Int Dir
Vendor: REACT Environmental Notary Date: 12/19/2011
Estimate Actual FY QTR
State Cost: $399,939.28 $0.00 12 2
Federal Cost $0.00 $0.00
66 HISTORIC PRESERVATION AGENCY
Filed: 12/8/2011
A 6-inch water main estimated at over 100 years old broke under
the roadway at Lincoln Tomb State Historic
Site. Approximately 900
gallons of water per minute was spewing onto the roadway, undermining the
integrity
of the concrete, creating a hazard to public safety. This is the tourist season at the Tomb and a
public safety
issue was presented . In
addition to the problem of trying to operate the Site without water for the
restrooms.
The repairs also are required to prevent further damages to State
property. Services to repair the water
main
and roadway were procured.
Signed By: Sallie Traynor, SPO
Vendor: Prairie State Plumbing & Heat. Notary Date: 4/8/2011
Estimate Actual FY QTR
State Cost: $20,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
67 MATHEMATICS AND SCIENCE ACADEMY, ILLINOIS
Filed: 10/11/2011
IMSA requires lobbyist services on an ongoing basis throughout the
fiscal year. IMSA wishes to extend the
current emergency contract with the existing vendor and find this
cost estimate to be fair and reasonable.
A
new RFP will be issued during the ninety day extension.
Signed By: Tim Klomhaus,
Procurement Officer
Vendor: Fletcher O'Brien Kasper Notage Notary Date: 10/6/2011
Estimate Actual FY QTR
State Cost: $26,355.00 $0.00 12 2
Federal Cost $0.00 $0.00
68 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 10/12/2011
Replacement of the Automatic Transfer Switch at the Tollway's
Plaza 36. The existing switch crossed
two
phases because of worn parts which will no longer operate
automatically.
Signed By: John Donato, Chief of
Procurement
Vendor: ASCO Services Notary Date: 9/23/2011
Estimate Actual FY QTR
State Cost: $0.00 $25,294.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
69 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 12/20/2011
This project was considered an emergency because as the CMS Master
Contract for Oracle software and
support was terminated by Central Management Services in
September. The Tollway was advised by
CMS
Procurement Counsel that no new CMS Master Contract would be
established in the near future. The
Tollway
was offered a discount by Mythics Inc. if they were able to enter
into a contract by the deadline of November
30, 2011. Since the Tollway
would save $989,321 on the initial purchase and $200,000 per year on
maintenance and support, it was within the best interest of the
Tollway to enter into a contract with Mythics Inc.
under an emergency
purchase.
Signed By: John Donato, Chief of
Procurement
Vendor: Mythics Inc. Notary Date: 11/22/2011
Estimate Actual FY QTR
State Cost: $0.00 $1,600,000.00 12 2
Federal Cost $0.00 $0.00
70 CHICAGO STATE UNIVERSITY
Filed: 10/24/2011
The University entered into a five year contract of service with
this vendor in 2010, but there were contract
formation issues which require that the University rectify the
formation problems. This emergency
purchase
would allow the University to continue operations without a
service disruption while the contract formation
issues are addressed.
Signed By: Glenn Meeks, Vice
President
Vendor: Business Only Broadband Notary Date: 10/21/2011
Estimate Actual FY QTR
State Cost: $0.00 $8,967.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
71 CHICAGO STATE UNIVERSITY
Filed: 12/14/2011
The domestic water main that enters Williams Science Center
ruptured, creating a hazard by contaminating the
potable water. This is a
disruption to the university operations because the restrooms are effected thus
creating
an unhygienic environment.
This unfortunate situation may affects any student/university
experiments where
potable water is needed.
Signed By: Glenn Meeks, Vice
President
Vendor: C.J. Erickson Plumbing Co. Notary Date: 12/12/2011
Estimate Actual FY QTR
State Cost: $82,960.00 $0.00 12 2
Federal Cost $0.00 $0.00
72 ILLINOIS STATE UNIVERSITY
Filed: 12/13/2011
ISU recently implemented a new Human Resources/Payroll system,
Oracle PeopleSoft Human Capital
Management. The second
payroll run under the new systems exposed some significant problems resulting
in
miscalculation of pay for nearly 600 employees. Several temporary measures were put in place
to ensure the
timely payment of the payroll to employees. However, ISU still does not know the root
cause of the issues, nor
does it have a good
understanding of the corrective actions necessary to resolve any future
problems. Another
payroll is due to be run by the end of the week and it is critical
that Oracle consultants can trouble shoot the
issues before the payroll runs.
Signed By: Judy Johnson, Director
Vendor: Oracle, Inc. Notary Date: 12/9/2011
Estimate Actual FY QTR
State Cost: $0.00 $77,999.60 12 2
Federal Cost $0.00 $0.00
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LIST
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
73 NORTHERN ILLINOIS UNIVERSITY
Filed: 11/3/2011
This emergency purchase was required due to situations in which
the opportunity to obtain entertainment
performance was available for a limited time and could cause a
loss in services as the events are advertised and
tickets sold well in advance of the event.
A letter was received dated December 1, 2011 reporting the actual
cost of this emergency as $95,254.51.
Signed By: Al Mueller, Director
Vendor: Nitelite Promotions Notary Date: 11/3/2011
Estimate Actual FY QTR
State Cost: $160,000.00 $95,254.51 12 2
Federal Cost $0.00 $0.00
74 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/12/2011
The services of Air Planning LLC were engaged for charter service
to transport members of the University
football team to the GoDaddy Bowl in Mobile, Alabama. There was insufficient time to reserve an
aircraft and
bid this purchase from the time the University was invited to
participate in the bowl game.
Signed By: Al Mueller,
Purchasing Director
Vendor: Air Planning LLC Notary Date: 12/12/2011
Estimate Actual FY QTR
State Cost: $175,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
75 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/19/2011
In order to complete a condition of a Department of Defense grant,
NIU must construct a prototype pCT
system for imaging head-size phantom objects. Following a period
of research and testing, it became necessary
to acquire sensors that were determined to be optimal for the
construction. Completion of the grant under the
deadlines would be jeopardized unless an immediate purchase is
made.
Signed By: al Mueller, purc dir
Vendor: cpta Notary Date: 12/16/2011
Estimate Actual FY QTR
State Cost: $85,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
76 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/19/2011
The services of Marriott Mobile have been engaged for lodging,
meeting rooms and catering for the
participation of the University football team in the GoDaddy.com
Bowl in Mobile, AL on January 8, 2012.
There was insufficient time to bid this purchase from the time
Northern IL University was invited to participate in
the bowl game.
Signed By: Al Mueller, CPO
Vendor: Marriott Mobile Notary Date: 12/19/2011
Estimate Actual FY QTR
State Cost: $160,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
77 UNIVERSITY OF ILLINOIS
Filed: 10/24/2011
Emergency electricity services required in the Chicago Campus for
the building located at 2242 W. Harrison
Street. This estimated
amount will provide for kilowatt usage, delivery service and taxes and other
fees through
the existing Com ED distribution lines.
Signed By: Eugene Suwanski,
Director
Vendor: Commonwealth Edison Notary Date: 10/20/2011
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
78 UNIVERSITY OF ILLINOIS
Filed: 10/26/2011
A Request for Proposal was done in June 2011 for Veterinary
supplies. Multiple vendors were awarded
including Butler Health.
The SPO would not approve the award as presented and a renegotiation of
pricing
among the vendors on a line item level was performed that resulted
in the canceling of the RFP. Due to the
delay a small purchase has been depleted requiring an additional
emergency purchase in the amount of $48,000
to allow Veterinary Medicine to purchase of critical supplies for
animal medical care until the RFP can be re-
posted, evaluated and awarded.
The veterinary medicine unit will not be able to perform medical
services
without the emergency PO.
Signed By: Janet Milbrandt,
Interim Director
Vendor: Butler Animal Health Notary Date: 10/21/2011
Estimate Actual FY QTR
State Cost: $48,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
79 UNIVERSITY OF ILLINOIS
Filed: 10/27/2011
This emergency purchase was required due to situations in which
the opportunity to obtain entertainment
performance was available for a limited time and would cause a
loss in services as the events are advertised and
tickets sold well in
advance of the event. Prior to July 1,
2011, entertainment performances for the U of I were
posted as an ongoing
posting on the Public Procurement Bulletin.
As of July 1, 2011 the entertainment
performances were required to be posted using the sole source
process, however, the Assembly Hall staff was
not aware of this procedural change causing the performances
listed above to be processed as emergencies.
Future events will be posted using the sole source process.
Signed By: Janet Milbrandt,
Interim Director
Vendor: Various Notary Date: 10/20/2011
Estimate Actual FY QTR
State Cost: $270,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
80 UNIVERSITY OF ILLINOIS
Filed: 10/14/2011
This emergency purchase was required due to situations in which
the opportunity to obtain entertainment
performance was available for a limited time and would cause a
loss in services as the events are advertised and
tickets sold well in
advance of the event. Prior to July 1,
2011, entertainment performances for the U of I were
posted as an ongoing posting
on the Public Procurement Bulletin. As
of July 1, 2011 the entertainment
performances were required to be posted using the sole source
process, however, the Assembly Hall staff was
not aware of this procedural change causing the performances listed
above to be processed as emergencies.
Future events will be posted using the sole source process.
Signed By: Janet Milbrandt,
Interim Director
Vendor: Various Notary Date: 10/4/2011
Estimate Actual FY QTR
State Cost: $205,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
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OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
81 UNIVERSITY OF ILLINOIS
Filed: 11/16/2011
The emergency purchase of construction services on the National
Petascale Computing Facility. This
facility
will house a high-performance computer system which is funded by
the National Science Foundation and will be
ultimately used by the
nation's scientific and engineering community.
Signed By: Michael Bass, Senior
Assoc. VP
Vendor: Clayco Incorporated Notary Date: 11/14/2011
Estimate Actual FY QTR
State Cost: $0.00 $3,506,193.00 12 2
Federal Cost $0.00 $0.00
82 UNIVERSITY OF ILLINOIS
Filed: 11/14/2011
On 11-8-11 the Plant Engineers discovered that the
"temperature bundle" failed and consequently no heat
resulted for the building at 1040 W. Harrison Street. As a result, the contractor was called on
site on
November 9, 2011 to make the necessary repairs and restore the
heat.
A letter was received dated December 6, 2011 reporting the actual
cost of this emergency as $59,850.00.
Signed By: Eugene Suwanski,
Interim Director
Vendor: Kroeschell Engineering Notary Date: 11/11/2011
Estimate Actual FY QTR
State Cost: $65,000.00 $59,850.00 12 2
Federal Cost $0.00 $0.00
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OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
83 UNIVERSITY OF ILLINOIS
Filed: 11/14/2011
On November 7, 2011 the East Plant high temperature hot water
return line from the transportation building and
the Police Station
ruptured. As a result, the pipe leak
will lose about 10,000 gallons of hot water a day till we
repair the leak. Therefore
contractor was called to help and repair this leak.
A letter was received dated December 8, 2011 reporting the actual
cost as $38,135.85.
Signed By: Healther Haberaecker,
Exec. Asst. VP
Vendor: Reliable Contracting & Equip. Notary Date: 11/9/2011
Estimate Actual FY QTR
State Cost: $70,000.00 $38,135.85 12 2
Federal Cost $0.00 $0.00
84 UNIVERSITY OF ILLINOIS
Filed: 11/10/2011
The Department of Animal Sciences required cattle for research at
the Champaign facility project. The cattle
were purchased at an auction in Greenville, IL. Greenville Livestock Auction, Inc. was paid
$1.65, 1.67 and
1.68 per 100 pound of cattle and the University paid $.0097 per
pound delivered. The USDA report average
delivered price for the steers purchased on 11-5 was $1.68 per
pound delivered. This "quick"
purchase of
cattle at this time was a good business decision. Delay in purchasing could have negatively
affected the price
and the availability of inventory.
Therefore, it was not feasible to institute a formal selection
procedures for this
transaction.
Signed By: Janet Milbrandt, SPO
Vendor: Greenville Livestock Auction Notary Date: 11/8/2011
Estimate Actual FY QTR
State Cost: $0.00 $157,849.50 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
85 UNIVERSITY OF ILLINOIS
Filed: 12/22/2011
Hotel accommodations and catering services for the team when
they participate in the Kraft Fight
Hunger Bowl
in San Francisco, CA. The
Kraft Fight Hunger bowl Committee negotiated the hotel contract for the
tournament and dictated where the participants would stay. The
University has no choice in the location.
Signed By: Janet Milbrandt, Int
Dir of Purch
Vendor: Hyatt Corporation Notary Date: 12/19/2011
Estimate Actual FY QTR
State Cost: $300,000.00 $0.00 12 2
Federal Cost $0.00 $0.00
86 CENTRAL MANAGEMENT SERVICES
Filed: 6/17/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #6 in our July 15, 2011 report
as $38,512.58.
Signed By: Jan Morrow, Chief
Operating Officer
Vendor: Coventry Workers Comp Services Notary Date: 6/15/2011
Estimate Actual FY QTR
State Cost: $375,000.00 $38,512.58 12 2
Federal Cost $0.00 $0.00
87 CENTRAL MANAGEMENT SERVICES
Filed: 6/17/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #7 in our July 15, 2011 report
as $33,916.90.
Signed By: Jan Morrow, Chief
Operating Officer
Vendor: Express Services Notary Date: 6/15/2011
Estimate Actual FY QTR
State Cost: $17,187.50 $33,916.90 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
88 CENTRAL MANAGEMENT SERVICES
Filed: 6/17/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #8 in our July 15, 2011 report
as $913,048.65.
Signed By: Jan Morrow, Chief
Operating Officer
Vendor: Manpower Notary Date: 6/15/2011
Estimate Actual FY QTR
State Cost: $1,824,375.00 $913,048.65 12 2
Federal Cost $0.00 $0.00
89 CENTRAL MANAGEMENT SERVICES
Filed: 6/17/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #9 in our July 15, 2011 report
as $0.
Signed By: Jan Morrow, Chief
Operating Officer
Vendor: Alice Campbell Staffing Inc. Notary Date: 6/15/2011
Estimate Actual FY QTR
State Cost: $89,687.50 $0.00 12 2
Federal Cost $0.00 $0.00
90 CENTRAL MANAGEMENT SERVICES
Filed: 6/17/2011
A letter was received dated November 18, 2011 reporting the actual
cost of item #10 in our July 15, 2011
report as $330,931.88.
Signed By: Jan Morrow, Chief
Operating Officer
Vendor: MCMC, LLC Notary Date: 6/15/2011
Estimate Actual FY QTR
State Cost: $450,000.00 $330,931.88 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
91 CENTRAL MANAGEMENT SERVICES
Filed: 6/17/2011
A letter was received dated November 8, 2011 reporting the actual
cost of item #11 in our July 15, 2011
report as $82,728.99.
Signed By: Jan Morrow, Chief
Operating Officer
Vendor: Thomson West Notary Date: 6/15/2011
Estimate Actual FY QTR
State Cost: $25,889.00 $82,728.99 12 2
Federal Cost $0.00 $0.00
92 CENTRAL MANAGEMENT SERVICES
Filed: 8/29/2011
A letter was received dated November 17, 2011 reporting the actual
cost of item #6 in our October 14, 2011
report as $5,571,862.86.
Signed By: Jan Morrow, Chief
Operating Officer
Vendor: Amerisource Bergen Drug Corp. Notary Date: 8/24/2011
Estimate Actual FY QTR
State Cost: $14,306,704.9 $5,571,862.86 12 2
Federal Cost $0.00 $0.00
93 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 7/21/2011
A letter was received dated November 30, 2011 reporting the actual
cost of item #9 in our October 14, 2011
report as $1,144,855.00.
Signed By: Warren Ribley,
Director
Vendor: Capitol Strategies, Inc. Notary Date: 7/8/2011
Estimate Actual FY QTR
State Cost: $700,000.00 $1,144,855.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
94 NATURAL RESOURCES, DEPARTMENT OF
Filed: 8/22/2011
A letter was received dated 9-29-11 reporting the actual cost of
item #11 in our October 14, 2011 report as
$121,345.00.
Signed By: Norm Dixon, SPO
Vendor: Gibbs Construction Notary Date: 8/19/2011
Estimate Actual FY QTR
State Cost: $111,000.00 $121,345.00 12 2
Federal Cost $0.00 $0.00
95 CONSERVATION - NATURAL RESOURCES
Filed: 7/14/2011
A letter was received dated October 24, 2011 reporting the actual
cost of item #13 in our October 14, 2011
report as $32,892.
Signed By: Norm Dixon, SPO
Vendor: Larry's Universal, Inc. Notary Date: 7/13/2011
Estimate Actual FY QTR
State Cost: $45,000.00 $32,892.00 12 2
Federal Cost $0.00 $0.00
96 CONSERVATION - NATURAL RESOURCES
Filed: 7/26/2011
A letter was received dated November 8, 2011 reporting the actual
cost of item #14 in our October 14, 2011
report as $1,043,007.85.
Signed By: Norm Dixon, SPO
Vendor: Howard Concrete Pumping Co. Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $1,248,200.00 $1,043,007.85 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
97 DEPARTMENT OF JUVENILE JUSTICE
Filed: 4/18/2011
A letter was received dated November 25, 2011 reporting the actual
cost of item #18 in our July 15, 2011
report as $23,462.72.
Signed By: Robert Price,
Superintendent
Vendor: FW Plumbing & Heating Inc. Notary Date: 4/8/2011
Estimate Actual FY QTR
State Cost: $44,470.00 $23,462.72 12 2
Federal Cost $0.00 $0.00
98 DEPARTMENT OF JUVENILE JUSTICE
Filed: 6/29/2011
A letter was received dated November 25, 2011 reporting the actual
cost of item #20 in our July 15, 2011
report as $75,517.00.
Signed By: Charles Krause,
Grants Manager
Vendor: TASC Notary Date: 6/27/2011
Estimate Actual FY QTR
State Cost: $98,000.00 $75,517.00 12 2
Federal Cost $0.00 $0.00
99 CORRECTIONS - GENERAL OFFICE
Filed: 8/30/2010
A letter was received dated November 28, 2011 reporting the actual
cost of item #18 in our October 15, 2010
report as $85,000.00.
Signed By: Victor Dozier, Acting
Warden
Vendor: Bakers Electric Contracting Notary Date: 8/25/2010
Estimate Actual FY QTR
State Cost: $55,000.00 $85,000.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
100 CORRECTIONS - GENERAL OFFICE
Filed: 1/25/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #14 in our April 15, 2011
report as $109,013.10.
Signed By: Nedra Chandler,
Warden
Vendor: CVK Enterprises Inc. Notary Date: 1/20/2011
Estimate Actual FY QTR
State Cost: $109,013.00 $109,013.00 12 2
Federal Cost $0.00 $0.00
101 CORRECTIONS - GENERAL OFFICE
Filed: 1/12/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #16 in our April 15, 2011
report as $721,259.86.
Signed By: Tim Gleason, CEO
Vendor: Franklin Farms Notary Date: 1/5/2011
Estimate Actual FY QTR
State Cost: $725,000.00 $721,259.86 12 2
Federal Cost $0.00 $0.00
102 CORRECTIONS - GENERAL OFFICE
Filed: 1/27/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #17 in our April 15, 2011
report as $105,719.65.
Signed By: Neil Rossi, Regional
Manager
Vendor: International Paper Notary Date: 1/25/2011
Estimate Actual FY QTR
State Cost: $103,000.00 $105,719.65 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
103 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #19 in our April 15, 2011
report as $39,209.20.
Signed By: John Cox, Warden
Vendor: Various Notary Date: 1/28/2011
Estimate Actual FY QTR
State Cost: $38,688.91 $39,209.20 12 2
Federal Cost $0.00 $0.00
104 CORRECTIONS - GENERAL OFFICE
Filed: 3/1/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #20 in our April 15, 2011
report as $53,797.09.
Signed By: James Clinton, PSA
Vendor: American Textiles Systems Notary Date: 2/18/2011
Estimate Actual FY QTR
State Cost: $53,750.00 $53,797.09 12 2
Federal Cost $0.00 $0.00
105 CORRECTIONS - GENERAL OFFICE
Filed: 4/7/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #22 in our July 15, 2011
report as $174,642.44.
Signed By: Kathleen Mattingly,
Coordinator
Vendor: Various Notary Date: 3/30/2011
Estimate Actual FY QTR
State Cost: $178,000.00 $174,642.44 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
106 CORRECTIONS - GENERAL OFFICE
Filed: 5/23/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #24 in our July 15, 2011
report as $110,808.20.
Signed By: Gary Probst,
Superintendent
Vendor: Good Source Corrections Notary Date: 4/21/2011
Estimate Actual FY QTR
State Cost: $111,344.88 $110,808.20 12 2
Federal Cost $0.00 $0.00
107 CORRECTIONS - GENERAL OFFICE
Filed: 6/27/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #29 in our July 15, 2011
report as $70,349.40.
Signed By: Sheryl Thompson,
Warden
Vendor: TASC, Inc. Notary Date: 6/13/2011
Estimate Actual FY QTR
State Cost: $140,000.00 $70,349.40 12 2
Federal Cost $0.00 $0.00
108 CORRECTIONS - GENERAL OFFICE
Filed: 6/7/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #30 in our July 15, 2011
report as $51,705.98.
Signed By: David Rednour, Warden
Vendor: Christian County Farm Supply Notary Date: 5/31/2011
Estimate Actual FY QTR
State Cost: $51,705.98 $51,705.98 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
109 CORRECTIONS - GENERAL OFFICE
Filed: 6/29/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #31 in our July 15, 2011
report as $39,551.00.
Signed By: Charles Krause,
Grants Manager
Vendor: TASC, Inc. Notary Date: 6/27/2011
Estimate Actual FY QTR
State Cost: $51,216.00 $39,551.00 12 2
Federal Cost $0.00 $0.00
110 FINANCIAL AND PROFESSIONAL REG.
Filed: 7/22/2011
A letter was received dated December 20, 2011 reporting the actual
cost of item #31 in our October 14, 2011
report as $33,535.00.
Signed By: Sharisse Kimbro
Jones, SPO
Vendor: Advocate Medical Group Notary Date: 7/18/2011
Estimate Actual FY QTR
State Cost: $33,000.00 $33,535.00 12 2
Federal Cost $0.00 $0.00
111 PROFESSIONAL REGULATION, DEPARTMENT OF
Filed: 6/24/2011
A letter was received dated 10-20-11 reporting the actual cost of
item #40 in our July 15, 2011 report as
$13,643.05.
Signed By: Sharisse Kimbro
Jones, Purchasing Officer
Vendor: Smith Court Reporting Notary Date: 6/14/2011
Estimate Actual FY QTR
State Cost: $25,000.00 $13,643.05 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
112 PUBLIC HEALTH, DEPARTMENT OF
Filed: 4/25/2011
A letter was received dated 10-24-11 reporting the actual cost of
item #47 in our July 15, 2011 report as
$120,196.61.
Signed By: Thomas Schafer,
Deputy Director
Vendor: VitaFlo USA Notary Date: 3/15/2011
Estimate Actual FY QTR
State Cost: $134,000.00 $120,196.61 12 2
Federal Cost $0.00 $0.00
113 REVENUE, DEPARTMENT OF
Filed: 6/28/2011
A letter was received dated December 12, 2011 reporting the actual
cost of item #51 in our July 15, 2011
report as $1,415,735.46.
Signed By: Michelle Casey, SPO
Vendor: IGOR Notary Date: 6/21/2011
Estimate Actual FY QTR
State Cost: $1,500,000.00 $1,415,735.46 12 2
Federal Cost $0.00 $0.00
114 TRANSPORTATION, DEPARTMENT OF
Filed: 7/7/2011
A letter was received dated 10-13-11 reporting the actual cost of
item #47 in our October 14, 2011 report as
$108,125.
Signed By: Michael Stout,
Director
Vendor: Mid-America Advertising Mid-We Notary Date: 7/6/2011
Estimate Actual FY QTR
State Cost: $125,000.00 $108,125.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
115 TRANSPORTATION, DEPARTMENT OF
Filed: 6/22/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #54 in our July 15, 2011
report as $26,350.
Signed By: Aaron Weatherholt,
Deputy Director
Vendor: Merz Heating and Air Cond. Notary Date: 6/21/2011
Estimate Actual FY QTR
State Cost: $26,350.00 $26,350.00 12 2
Federal Cost $0.00 $0.00
116 TRANSPORTATION, DEPARTMENT OF
Filed: 6/28/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #55 in our July 15, 2011
report as $72,934.88.
Signed By: Roger Driskell,
Engineer
Vendor: K.E. Vas Company Notary Date: 6/23/2011
Estimate Actual FY QTR
State Cost: $79,710.15 $72,934.88 12 2
Federal Cost $0.00 $0.00
117 TRANSPORTATION, DEPARTMENT OF
Filed: 7/1/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #52 in our October 14, 2011
report as $22,901.75.
Signed By: Stephen Travis,
Bureau Chief
Vendor: G.F. Structures Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $17,372.45 $22,901.75 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
118 TRANSPORTATION, DEPARTMENT OF
Filed: 7/1/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #51 in our October 14, 2011
report as $3,161.50.
Signed By: Stephen Travia,
Bureau Chief
Vendor: Roadsafe Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $3,161.50 $3,161.50 12 2
Federal Cost $0.00 $0.00
119 TRANSPORTATION, DEPARTMENT OF
Filed: 9/28/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #59 in our October 14, 2011
report as $59,718.41.
Signed By: Aaron Weatherhold,
Interim Deputy Director
Vendor: Bodine Electric Notary Date: 9/26/2011
Estimate Actual FY QTR
State Cost: $35,000.00 $59,718.41 12 2
Federal Cost $0.00 $0.00
120 TRANSPORTATION, DEPARTMENT OF
Filed: 8/9/2011
A letter was received dated November 2, 2011 reporting the actual
cost of item #53 in our October 14, 2011
report as $39,820.86.
Signed By: Eric Therkildsen,
Acting Dep. Director
Vendor: Civil Constructors Notary Date: 8/3/2011
Estimate Actual FY QTR
State Cost: $475,000.00 $39,820.86 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
121 TRANSPORTATION, DEPARTMENT OF
Filed: 3/17/2011
A letter was received dated November 18,2011 reporting the actual
cost of item #37 in our April 15, 2011
report as $1,600,000.
Signed By: William Frey, Deputy
Director
Vendor: AeroMetric Notary Date: 3/16/2011
Estimate Actual FY QTR
State Cost: $0.00 12 2
Federal Cost $1,600,000.00 $1,600,000.00
122 TRANSPORTATION, DEPARTMENT OF
Filed: 3/22/2011
A letter was received dated November 28, 2011 reporting the actual
cost of item #36 in our April 15, 2011
report as $37,105.00.
Signed By: Roger Driskell,
Regional Engineer
Vendor: Jansen's Heating and Air Con. Notary Date: 3/17/2011
Estimate Actual FY QTR
State Cost: $37,105.00 $37,105.00 12 2
Federal Cost $0.00 $0.00
123 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 3/16/2011
A letter was received dated November 22, 2011 reporting the actual
cost of item #38 in our April 15, 2011
report as $176,478.55.
Signed By: Ronald Wilson,
Vendor: Enloe Drugs Notary Date: 3/17/2011
Estimate Actual FY QTR
State Cost: $217,500.00 $176,478.55 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
124 ENVIRONMENTAL PROTECTION AGENCY
Filed: 7/5/2011
A letter was received dated 10-28-11 reporting the actual cost of
item #66 in our October 14, 2011 report as
$41,666.11.
Signed By: Lisa Bonnett, Interim
Director
Vendor: ComMicrofilm Notary Date: 6/29/2011
Estimate Actual FY QTR
State Cost: $100,000.00 $41,666.11 12 2
Federal Cost $0.00 $0.00
125 MATHEMATICS AND SCIENCE ACADEMY, ILLINOIS
Filed: 7/25/2011
A letter was received dated November 22, 2011 reporting the actual
cost of item #68 in our October 14, 2011
report as $24,975.00.
Signed By: Tim Klomhaus,
Supervisor
Vendor: Fletcher, O'Brien, Kasper & No Notary Date: 7/21/2011
Estimate Actual FY QTR
State Cost: $25,000.00 $24,975.00 12 2
Federal Cost $0.00 $0.00
126 CHICAGO STATE UNIVERSITY
Filed: 11/5/2010
A letter was received dated 3-14-11 reporting the actual cost of
item #40 in our January 14, 2011 report as
$436,892.00.
Signed By: Glenn Meeks, VP of
Admin.
Vendor: Foster Electric Notary Date: 10/27/2010
Estimate Actual FY QTR
State Cost: $600,000.00 $436,892.00 12 2
Federal Cost $0.00 $0.00
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LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED
WITH THE OFFICE OF THE AUDITOR GENERAL
October
1, 2011 through December 31, 2011
127 UNIVERSITY OF ILLINOIS
Filed: 9/19/2011
A letter was received dated October 31, 2011 reporting the actual
cost of item #82 in our October 14, 2011
report as $111,367.80.
Signed By: Eugene Suwanski, Director
Vendor: Food for Thought Catering Notary Date: 9/15/2011
Estimate Actual FY QTR
State Cost: $100,000.00 $111,367.80 12 2
Federal Cost $0.00 $0.00
128 UNIVERSITY OF ILLINOIS
Filed: 8/29/2011
a letter was received dated Nov 28, 2011, reporting the actual
cost of item# 77 in our 10-14-11 report as
130,696.29.
Signed By: Eugene Suwanski,
Director of Purchasing
Vendor: Commonwealth Edison Notary Date: 8/24/2011
Estimate Actual FY QTR
State Cost: $120,000.00 $130,696.29 12 2
Federal Cost $0.00 $0.00
129 STUDENT ASSISTANCE COMMISSION, ILLINOIS
Filed: 7/8/2011
A letter was received dated October 11, 2011 reporting the actual
cost of item #84 in our October 14, 2011
report as $36,222.26.
Signed By: Linda McHugh, Agency
Procurement Officer
Vendor: NCO Financial Systems Inc. Notary Date: 6/30/2011
Estimate Actual FY QTR
State Cost: $45,000.00 $36,222.26 12 2
Federal Cost $0.00 $0.00
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