LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
1 CENTRAL MANAGEMENT SERVICES
Filed: 1/9/2012
Existing lease for DHS in Aurora, IL A solicitation was published earlier this year and the incumbent Lessor was
the sole proposer. In the near future a new RFI lease will include consolidation of two other existing DHS
leases in the facility. Emergency lease will provide continued occupancy and payment of rent.
Signed By: Rosalind Cook, Lease Rep
Vendor: Chicago Title Land and Trust Notary Date: 12/23/2011
Estimate Actual FY QTR
State Cost: $0.00 $72,820.04 12 3
Federal Cost $0.00 $0.00
2 CENTRAL MANAGEMENT SERVICES
Filed: 3/14/2012
This is to extend the orginial contract for 120 days. It is for lab supplies and chemicals for IDPH, EPA , IEMA
and ISP.
Signed By: Jan Marrow, Chief Op Officer
Vendor: Fisher Scientific Co Notary Date: 2/15/2012
Estimate Actual FY QTR
State Cost: $200,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 1 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
3 CENTRAL MANAGEMENT SERVICES
Filed: 3/5/2012
The existing lease was written for a term of 10 years which will expire Feb 29, 2012. RFP was published in
May of 2011. Only one offer was received, from the incumbent lessor.
One month extension is required March 1 2012- March 31, 2012
Signed By: Rosalind Cook, Leasing Rep with CMS
Vendor: North Star Trust Co. Notary Date: 2/2/2012
Estimate Actual FY QTR
State Cost: $0.00 $166,714.48 12 3
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed: 3/8/2012
The existing lease expires on 2-29-12 Three solicitations have been published for the space, none of which
were successful. It was decided to exercise expansion space within another existing lease facitity.
Extension is needed March 1 - May 29, 2012
Signed By: Rosalind Cook, Leasing Rep for CMS
Vendor: AGC West Town Center Owner LLC Notary Date: 2/29/2012
Estimate Actual FY QTR
State Cost: $0.00 $152,215.18 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
5 CENTRAL MANAGEMENT SERVICES - INTERNAL SERV. &
Filed: 1/10/2012
The emergency procurement was necessary to provide internet egress services to State agencies and
Universities in the Chicago region.
Signed By: Philip Kaufmann,
Vendor: AT& T Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $114,480.00 12 3
Federal Cost $0.00 $0.00
6 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 3/23/2012
Procurement Bulletin stating its intent to contract with Capitol Strategies on a sole economically feasible source
basis to continue work on development of the Precentage of Income Plan (PIPP).
A new emergency contract to allow provision for these state services is required.
Contract Oct 27, 2011 - January 25, 2012
Signed By: Warren Ribley, Director
Vendor: Capitol Strategies Notary Date: 3/22/2012
Estimate Actual FY QTR
State Cost: $0.00 $571,915.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
7 NATURAL RESOURCES, DEPARTMENT OF
Filed: 3/9/2012
DNR requires concession services for the operations of the restaurant catering services and mobile food
vending service for the World Shooting and Rec Complex located in Sparta, IL
No Estimate or Actual Amount was given.
Signed By: Melissa Orrill, State Purchasing Officer
Vendor: 17th Street Bar and Grill Notary Date: 3/8/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 12 3
Federal Cost $0.00 $0.00
8 NATURAL RESOURCES, DEPARTMENT OF
Filed: 3/30/2012
Union County Refuge requires fertilizer for their 350 acre corn crop. Miscommunication between the Agency
and the Porcuring agency delayed the competitive procurement process.
Signed By: Melissa Orrill, State Purchasing Officer
Vendor: Ryan Britton Farms Notary Date: 3/29/2012
Estimate Actual FY QTR
State Cost: $0.00 $42,400.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
9 CORRECTIONS, CORRECTIONAL CENTER - DECATUR
Filed: 3/5/2012
A 90 day emergency contract was initiated with the Wells Center to keep services from being interupted. Bids
are due on 3/7/12.
Signed By: Dawn Golden, Asst Warden
Vendor: Wells Center Notary Date: 2/15/2012
Estimate Actual FY QTR
State Cost: $93,073.00 $0.00 12 3
Federal Cost $0.00 $0.00
10 CORRECTIONS, CORRECTIONAL CENTER - DIXON
Filed:
Purchase of a new Lens Generator machine to replace equpiment recently broken down.
Dixon Industries produces eye glasses for public aid recipients of DHS and for IDOC inmates throughout the
State.
Signed By: Gary Lopac, Sup of Dixon
Vendor: Satisloh North America Notary Date: 12/7/2011
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
11 CORRECTIONS, CORRECTIONAL CENTER - DIXON
Filed:
Immediate purchase is needed to avoid serious disruption to State service for eyegleass frame kits.
Dixon Corr Ind provides prescription eyewear for DHS, IDOC amd IDJJ. Extention of the current contract
was granted thru 6-30-12
Signed By: Gary Lopac, Super of Dixon
Vendor: Modern Opitcal Notary Date: 1/11/2012
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
12 CORRECTIONS, CORRECTIONAL CENTER - DIXON
Filed: 3/22/2012
This purchase is for optical lenses used in the production of eye glasses. Previous contract was terminated due
to vendor quality and supply issues. This is a 90 day extension.
Signed By: Gary Lopac, Superintendant
Vendor: Korrect Optical Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $170,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 6 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
13 CORRECTIONS, CORRECTIONAL CENTER - DWIGHT
Filed: 3/22/2012
The current contract and renewals expires on 3/31/12 for substance and drug abuse programs.
The new contract has been offered for bid opening 3/7/12 but has not yet been awarded.
A 90 day extension is requested.
Signed By: Sheryl Thompson, Warden
Vendor: Wells Center Notary Date: 3/19/2012
Estimate Actual FY QTR
State Cost: $120,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
14 CORRECTIONS, CORRECTIONAL CENTER - ILLINOIS
Filed: 2/2/2012
In order to utilize the Blind Vendors Act as mandate by ILCS 2421/1. An emergency 90 day extension to the
Compass Group was previously approved for vending services for the period 11/16/11-02/13/12. Requesting
additional 180 day extension.
Signed By: Leonta Jackson, Acting Warden
Vendor: Compass Group USA Notary Date: 2/1/2012
Estimate Actual FY QTR
State Cost: $133,038.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
15 CORRECTIONS, CORRECTIONAL CENTER - ROBINSON
Filed: 3/22/2012
Failure of (4) of the (6) facilities Housing Unit Water heater. These provide hot water for showers and laundry
for 200 inmates on a daily basis. Repairs to the units is necessary.
Signed By: Randy Grounds, Warden
Vendor: Several Vendors Notary Date: 2/15/2012
Estimate Actual FY QTR
State Cost: $0.00 $129,406.38 12 3
Federal Cost $0.00 $0.00
16 CORRECTIONS, CORRECTIONAL CENTER - SHERIDAN
Filed:
Requesting a new dishwasher, current one is 20 years old. Ten years past it's life expectancy.
Signed By: Kenneth Osborne, Warden
Vendor: Serv-U Notary Date: 1/12/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
17 CORRECTIONS, CORRECTIONAL CENTER - SHERIDAN
Filed:
Current dishwasher is 20 years old, chronic problems with the unit. Needs to be replaced.
Facility serves 1650 inmates and 400 staff daily.
Signed By: Kenneth Osborne, Warden
Vendor: Serv-U Notary Date: 1/12/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
18 CORRECTIONS, CORRECTIONAL CENTER - STATEVILLE
Filed: 3/5/2012
In need of Syyrofoam trays. Currently have 75 cases (11.250 trays) on hand. The Master Contract vendor,
Industrial Soap will not release the current order PSD3532582 and PSD3532584 1/17/12 shipment due to non
payment of invoices.
Signed By: Darryl Coleman, Asst Warden
Vendor: Black Dog Chicago Corp. Notary Date: 2/27/2012
Estimate Actual FY QTR
State Cost: $52,200.00 $0.00 12 3
Federal Cost $0.00 $0.00
19 CORRECTIONS, CORRECTIONAL CENTER - TAMMS
Filed:
Hot water heater and backup hot water heaters to the dietary area and restrooms are leaking. These units have
been cited for violations by the State Fire Marchall's Office.
Signed By: Darren Baggott, Chief Engineer
Vendor: Target Supply Corp Notary Date: 2/1/2012
Estimate Actual FY QTR
State Cost: $0.00 $39,550.00 12 3
Federal Cost $0.00 $0.00
20 CORRECTIONS, CORRECTIONAL CENTER - TAYLORVILLE
Filed: 1/10/2012
Requesting a 120 day extension of the contract for Substance Abuse Education while a new contract is finalized.
Signed By: Lynn Dexheimer, Warden
Vendor: CEC-Civigenics Notary Date: 11/21/2011
Estimate Actual FY QTR
State Cost: $116,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 9 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
21 CORRECTIONS, CORRECTIONAL INDUSTRIES
Filed: 2/16/2012
No contract in place for raw materials needed for the production of socks.
Sock production has ceased due to lack of raw materials. The vendor selected has quoted the best price and
will do business with the State of Illinois.
Signed By: Tim Gleason, SPSA
Vendor: Shoe Corp Notary Date: 2/14/2012
Estimate Actual FY QTR
State Cost: $34,650.00 $0.00 12 3
Federal Cost $0.00 $0.00
22 CORRECTIONS, ILLINOIS YOUTH CENTER - CHICAGO
Filed: 1/13/2012
The present vendor contract for Substance Abuse Services expires on Jan 13, 2012 and a new contract is not
yet in place. An extension has been granted as a result of a public hearing for the bidding process.
Signed By: Stephen Obradovich, Bus Admin
Vendor: Wells Center Notary Date: 1/10/2012
Estimate Actual FY QTR
State Cost: $42,882.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
23 CORRECTIONS, ILLINOIS YOUTH CENTER - CHICAGO
Filed: 2/2/2012
Extending a contract for Substance Abuse treatment while a new contract can be placed for bid and accepted.
Signed By: Stephen Obradovich, Bus Admin
Vendor: Wells Center Notary Date: 1/31/2012
Estimate Actual FY QTR
State Cost: $42,882.00 $0.00 12 3
Federal Cost $0.00 $0.00
24 CORRECTIONS, ILLINOIS YOUTH CENTER - PERE
Filed: 1/13/2012
The request for a contract extension, Jan 14,2012 - April 12, 2012. The next contract will be for five years.
Signed By: Karen McKinney, Sup P Marq
Vendor: Civigenics Notary Date: 1/13/2012
Estimate Actual FY QTR
State Cost: $73,800.00 $0.00 12 3
Federal Cost $0.00 $0.00
25 CORRECTIONS, ILLINOIS YOUTH CENTER - PERE
Filed:
Extending the contract for the existing contractor. Need sufficient time to finsh the bidding process for a full five
year contract for the Substance Abuse Program
Signed By: Karen McKinney, Super At IYC Pere M
Vendor: Civigenics, Inc. Notary Date: 1/13/2012
Estimate Actual FY QTR
State Cost: $73,800.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
26 CORRECTIONS, ILLINOIS YOUTH CENTER - ST. CHARLES
Filed: 1/17/2012
A youth at IYC St Charles recently committed suicide. As a result of a Lawsuit and Court order, the facility is
making the rooms more suicide deterrent. Supplies that were order were the wrong size. The Emergency Purch
Aff was needed to meet the court ordered deadline.
Signed By: Steven Strock, Business Administrator
Vendor: Grainger Notary Date:
Estimate Actual FY QTR
State Cost: $65,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
27 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed: 3/7/2012
Procurement is necessary to procure six highly specialized Senior Java Developer resources to program and
implement changes to its unemployment compensation system (IBIS). Some of the changes must be in place by
June 1 2012. Without the support services, there would be serious disruption in State services.
Signed By: Barry Isaacson, Acting Manager
Vendor: Diversified Services Network Notary Date: 3/12/2012
Estimate Actual FY QTR
State Cost: $544,947.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
28 LOTTERY, DEPARTMENT OF THE
Filed: 3/28/2012
Due to the urgency of ensuring support for migration of critical back office systems from a mainframe to a
server-based platform. Staff is responsible for performing twice-daily Lottery game drawing functions.
Signed By: Maye Kelsey, St Purchasing Officer
Vendor: Express Services Notary Date: 3/27/2012
Estimate Actual FY QTR
State Cost: $33,781.12 $0.00 12 3
Federal Cost $0.00 $0.00
29 HUMAN SERVICES, DEPARTMENT OF
Filed: 2/3/2012
This is to transition the care of people with Intellectual and Developmental Dis (IDD) to the community as part
of the state's commitment to rebalance the system due to recent announcement to close facility.
Signed By: Kenneth Crutcher, St Pruchasing Officer
Vendor: Community Resources Associates Notary Date: 1/26/2012
Estimate Actual FY QTR
State Cost: $450,000.00 12 3
Federal Cost $0.00 $0.00
30 MENTAL HEALTH CENTER - JACKSONVILLE
Filed: 2/2/2012
Due to a recent loss of several staff menbers, they are in need of medical staff to assist in the care of it's
residents.
Signed By: Kenneth Crutcher, Chief Procurement Off for DHS
Vendor: Harborside Rehab/ Ready Nurse Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $484,600.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
31 MENTAL HEALTH CENTER - MADDEN
Filed: 2/2/2012
Due to a flood in Pavilion 6 on 1/26/12 patients were evacuated to Pavilion 8.
Engineers assessed: Needed a new backflow, fire alarm sub panel, motors for the supply and return fans.
All electronic and air operated controls. This vendor was selected due to being familiar with the facility.
Signed By: Kenneth Crutcher, St Purch Officer
Vendor: Exclusive Construction Service Notary Date: 1/30/2012
Estimate Actual FY QTR
State Cost: $175,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
32 MENTAL HEALTH CENTER - WARREN G. MURRAY
Filed: 3/16/2012
Murray"s Psychologist is retiring on 2/17/12 leaving them with no coverage and in need of assistance. They will
need to continue this contractural arrangement until they are able to hire staff on a full time basis.
Signed By: James Veach, Facility Director
Vendor: Harborside Rehab Notary Date: 3/12/2012
Estimate Actual FY QTR
State Cost: $273,600.00 $0.00 12 3
Federal Cost $0.00 $0.00
33 MILITARY AFFAIRS, DEPARTMENT OF
Filed: 1/27/2012
Heating system at Danville Armory failed during the start up inpreparation for winter. Work was completed on
12/16/11
Signed By: Ronald Wilson, St Purchasing Officer
Vendor: Lanz Heating and Cooling Notary Date: 1/25/2012
Estimate Actual FY QTR
State Cost: $0.00 $41,735.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
34 STATE POLICE, DEPARTMENT OF
Filed: 1/25/2012
ISP is giving notice of the ectension of an emergency contract with NEC Corp for development and deployment
of a mobile system by NEC to biometrically identify an individual without transporting to a processing station.
Signed By: Hiram Grau, Director
Vendor: NEC Corp of America Notary Date: 1/23/2012
Estimate Actual FY QTR
State Cost: $0.00 $439,909.00 12 3
Federal Cost $0.00 $0.00
35 REVENUE, DEPARTMENT OF
Filed: 1/31/2012
A letter dated Jan 30, 2012 listed the Estimated 100,000 item # 40 11-1 FY this should have been the acutal
amount.
Signed By: Cathy Hubbs,
Vendor: OMNI Media Group Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $100,000.00 12 3
Federal Cost $0.00 $0.00
36 STATE POLICE, DEPARTMENT OF
Filed: 2/9/2012
To automate the identification and entry of prohibited persons into the National Instant Criminal Background
Check System. (NICS)
Signed By: Hiram Grau, Director
Vendor: Capitol Strategies Consulting Notary Date: 2/8/2012
Estimate Actual FY QTR
State Cost: $652,900.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
37 STATE POLICE, DEPARTMENT OF
Filed: 3/26/2012
Development and deployment of a mobile system by NEC to biometrically identify an individual without
transporting the individual to a processing station.
Signed By: Hiram Grau, Director
Vendor: NEC Corp Notary Date: 3/22/2012
Estimate Actual FY QTR
State Cost: $0.00 $109,977.25 12 3
Federal Cost $0.00 $0.00
38 STATE POLICE, DEPARTMENT OF
Filed:
A letter was received on March 22, 2012 for the actual cost of item # 48 FY 12-2 actual cost was 158,712.50
Signed By: Hiram Grau, Director
Vendor: Capital Strategies Consulting, Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $158,712.50 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
39 TRANSPORTATION, DEPARTMENT OF
Filed: 1/10/2012
Il Route 143 bridge is posted for 15 tons of steel to be installed due to severe section loss and corrosion to
numerous beam ends and diaphragms.
Letter dated February 14, 2012 O Brein Steel Service submitted the final cost. $22,125.68
Signed By: Justan Mann, Acting BCO
Vendor: O'Brien Steel Service Notary Date: 1/5/2012
Estimate Actual FY QTR
State Cost: $22,125.68 12 3
Federal Cost $0.00 $0.00
40 TRANSPORTATION, DEPARTMENT OF
Filed:
Needing an extension to complete the Competitive bid RFP process. In addition IDOT-DPIT is preparing new
specifications for the next IDOT paratransit vehicle term contract.
Signed By: Joseph Shacter, Division Director
Vendor: Transit Resource Center Notary Date: 12/12/2011
Estimate Actual FY QTR
State Cost: $170,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 17 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
41 TRANSPORTATION, DEPARTMENT OF
Filed: 3/15/2012
Barge #11 serves as a backup unit and currently there is no operable backup unit. If the primary push boats/car
barge develop problems the ferry service at either Kampsville or Brussels would have to be temporarily
shutdown until repairs are made to the primary unit.
Signed By: Omer Osman, Deputy Dir
Vendor: Mike's Inc. Notary Date: 3/13/2012
Estimate Actual FY QTR
State Cost: $210,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
42 TRANSPORTATION, DEPARTMENT OF
Filed:
The Depart recently lost critical operations staff whose primary function was GAAP reporting.
McGladrey has broad knowledge of Department systems. New staff training and GAAP preparations
assistance is needed.
Signed By: Jim Reinhart, Bureau Chief
Vendor: McGladrey and Pullen LLP Notary Date: 3/28/2012
Estimate Actual FY QTR
State Cost: $95,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 18 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
43 TRANSPORTATION, DEPARTMENT OF
Filed: 2/2/2012
A letter dated Feb 1, 201 reporting the actual cost of item# 55 in 12-1 FY actual cost $241,671.07
Signed By: ,
Vendor: Brandt Construction Notary Date:
Estimate Actual FY QTR
State Cost: $150,000.00 $241,671.07 12 3
Federal Cost $0.00 $0.00
44 TRANSPORTATION, DEPARTMENT OF
Filed: 2/22/2012
A letter dated Feb 1, 2012 reporting the actual cost of item# 53 of 12-1 FY reported as $500,932.41
Signed By: ,
Vendor: Civil Contractors Notary Date:
Estimate Actual FY QTR
State Cost: $475,000.00 $500,932.41 12 3
Federal Cost $0.00 $0.00
45 TRANSPORTATION, DEPARTMENT OF
Filed: 2/2/2012
A letter dated Feb 1, 2012 reporting an actual cost of item# 54 of 12-1 FY report of $480,941.37
Signed By: ,
Vendor: Fischer Excavation Notary Date:
Estimate Actual FY QTR
State Cost: $375,000.00 $480,941.37 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 19 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
46 CAPITAL DEVELOPMENT BOARD
Filed: 1/18/2012
Replacing the canopy over the Mulipurpose Arena, due to high winds on Jan 4 2012.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Span Systems Inc. Notary Date: 1/12/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
47 CAPITAL DEVELOPMENT BOARD
Filed: 3/8/2012
Two steam driven vacuum condensate return pumps have failed. The failure requires the addition of untreated
water to allow for continued steam generation. This causes damage to and shorten the life of the boiler system.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: KJWW Engineering Consultants Notary Date: 3/2/2012
Estimate Actual FY QTR
State Cost: $900,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 20 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
48 CAPITAL DEVELOPMENT BOARD
Filed: 3/8/2012
The Canopy over the Multipurpose Arena at the IL State Fairgrounds was torn during the high winds, the first
weekend in January. Needing to be replaced. This Emergency Affidavit is an amendment to the first one filed on
January 18, 2012
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Span Systems Notary Date: 3/8/2012
Estimate Actual FY QTR
State Cost: $700,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
49 CAPITAL DEVELOPMENT BOARD
Filed: 3/22/2012
Due to the announcement of the closure of IYC Joilet, preparations need to be made for 132 maximum security
recipients to IYC- St Charles. The Pierce and Williams housing units must be converted for Max Security.
The estmated cost includes design services and construction.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: DLR Group Notary Date: 3/12/2012
Estimate Actual FY QTR
State Cost: $1,500,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
50 CAPITAL DEVELOPMENT BOARD
Filed: 3/26/2012
District Nine headquarters roof is in need of repair. Due to storms on Feb 28th and March 2.
The roof membrane is coming loose. The estimated cost includes design services and construction.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Baysinger Design Group Notary Date: 3/19/2012
Estimate Actual FY QTR
State Cost: $350,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
51 EMERGENCY MANAGMENT AGENCY
Filed: 2/23/2012
Extending an existing contract for such period of time as is needed to complete the EPAR needed to fill the
position and training time.
Signed By: Aundra Williams, Purchasing Officer
Vendor: Capital Strategies LLC Notary Date: 2/16/2012
Estimate Actual FY QTR
State Cost: $42,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 22 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
52 ENVIRONMENTAL PROTECTION AGENCY
Filed: 3/8/2012
Wants to extend the contract with Bodine for the Corrective Action Services. Bodine is the contractor for the
action necessary to protect the public health, public welfare and the environment from actual releases of
hazardous substances at the Jennison Wright NPL Superfund site. Extension is for 30 days. Site is located in
Grainite City
Signed By: John Kim, Interim Dir
Vendor: Bodine Environmental Services Notary Date: 3/5/2012
Estimate Actual FY QTR
State Cost: $221,774.55 $0.00 12 3
Federal Cost $0.00 $0.00
53 ENVIRONMENTAL PROTECTION AGENCY
Filed: 3/8/2012
Wants to extend the contract with Bodine for the Corrective Action Services. Bodine is the contractor for the
action necessary to protect the public health, public welfare and the environment from actual releases of
hazardous substances at the Southeast Rockford Groundwater Contamination Superfund site. Extension is for
30 days.
Signed By: John Kim, Interim Dir.
Vendor: Bodine Environmental Services Notary Date: 3/5/2012
Estimate Actual FY QTR
State Cost: $91,729.30 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 23 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
54 ENVIRONMENTAL PROTECTION AGENCY
Filed:
Extending the current contract March 31,2012 - June 28, 2012.
Bodine is the contractor for the remediation action necessary to protect the public health, public welfare and the
environment from actual releases of hazardous sunstances at the Beloit Corp Superfund site.
Signed By: John Kim, Interim Director
Vendor: Bodine Environmental Services Notary Date: 3/5/2012
Estimate Actual FY QTR
State Cost: $89,067.73 $0.00 12 3
Federal Cost $0.00 $0.00
55 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 3/29/2012
RFP for a new Master Servicer included only (1) proposal. The vendor that submitted the proposal was found
to be nonresponsive and the Authority cancelled the RFP. RFP was reissued on Feb 10 2012.
If the current contract is not extended the Authority will have to suspend operations of it's single family mortgage
program. Causing disruption.
Signed By: Amanda Carone, Agency Purchasing Officer
Vendor: US Bank Notary Date: 3/20/2012
Estimate Actual FY QTR
State Cost: $27,500.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 24 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
56 MATHEMATICS AND SCIENCE ACADEMY, ILLINOIS
Filed: 1/20/2012
A letter was received dated Jan 19, 2012 reporting the acutal cost of item #67 of 12-2 FY reprot as $26,355.00
Signed By: Tim Klomhaus, Agency Procurement Officer
Vendor: Fletche-Obrian Kasper & Notage Notary Date: 1/13/2012
Estimate Actual FY QTR
State Cost: $26,355.00 $26,355.00 12 3
Federal Cost $0.00 $0.00
57 MATHEMATICS AND SCIENCE ACADEMY, ILLINOIS
Filed: 1/20/2012
Letter was received on January 19, 2012 reporting the actual cost of item#70 12-1 FY actual cost reported as
$43,000.00.
Signed By: Tim Klonhaus, Supervisor
Vendor: Copley Memorial Hospital Notary Date: 1/13/2012
Estimate Actual FY QTR
State Cost: $43,000.00 $43,000.00 12 3
Federal Cost $0.00 $0.00
58 MATHEMATICS AND SCIENCE ACADEMY, ILLINOIS
Filed: 1/30/2012
A letter was received on January 26, 2012 reporting the actual cost of item# 69 12-1FY as $15,998.00
Signed By: Tim Klomhaus, Supervisor
Vendor: United Letter Service Notary Date: 1/26/2012
Estimate Actual FY QTR
State Cost: $17,692.00 $15,998.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 25 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
59 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Robert Lehrer Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $15,087.50 $0.00 12 3
Federal Cost $0.00 $0.00
60 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
Vendor provides the tollway hearing officer services.
Signed By: John Donato, Chief of Procurement
Vendor: Michael Dudek Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $2,525.00 $0.00 12 3
Federal Cost $0.00 $0.00
61 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Marcie Claus Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $10,725.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 26 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
62 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings explaining procedures and listening to testimony.
Signed By: John Donato, Chief of Procurement
Vendor: Linda Coyle Notary Date: 1/13/2012
Estimate Actual FY QTR
State Cost: $15,800.00 $0.00 12 3
Federal Cost $0.00 $0.00
63 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Lawrence Necheles Notary Date: 2/21/2012
Estimate Actual FY QTR
State Cost: $10,332.50 $0.00 12 3
Federal Cost $0.00 $0.00
64 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed:
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Gregory Plesha Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $2,812.50 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 27 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
65 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chicef Proc
Vendor: Fredrick Depasquale Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $5,712.50 $0.00 12 3
Federal Cost $0.00 $0.00
66 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Carl Isermann Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $9,050.00 $0.00 12 3
Federal Cost $0.00 $0.00
67 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief of Procurement
Vendor: Carrie Bell Washington Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $15,325.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 28 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
68 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Carolyn Ann Smaron Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $9,425.00 $0.00 12 3
Federal Cost $0.00 $0.00
69 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Diana Broadman-Summers Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $20,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
70 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Lorri Ambrose Scott Notary Date: 12/12/2011
Estimate Actual FY QTR
State Cost: $412.50 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 29 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
71 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed:
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Shelby Webb Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $912.50 $0.00 12 3
Federal Cost $0.00 $0.00
72 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Denis Guest Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $8,200.00 $0.00 12 3
Federal Cost $0.00 $0.00
73 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief Proc
Vendor: Paul Gridelli Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $900.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 30 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
74 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include presiding over the toll violation
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief of Proc
Vendor: Mary Ann Callum Notary Date: 12/12/2011
Estimate Actual FY QTR
State Cost: $17,525.00 $0.00 12 3
Federal Cost $0.00 $0.00
75 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
The vendor provides the Tollway hearing officer services. Duties include, presiding over the toll violations
hearings, explaining procedures and listening to testimony.
Signed By: John Donato, Chief of Porcurement
Vendor: Susan Davis-Brunner Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $500.00 $0.00 12 3
Federal Cost $0.00 $0.00
76 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed:
Seeking a 90 day extension on its agreement with Jewel Food Stores for I-Pass Transponder Retail Placement.
No Dollar amount was given for this extension.
Signed By: John Donato, Chief of Procurement
Vendor: Jewel Food Stores Notary Date: 1/23/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 31 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
77 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Marcie Claus Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $9,900.00 $0.00 12 3
Federal Cost $0.00 $0.00
78 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed:
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Fredrick Depasquale Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $5,712.50 $0.00 12 3
Federal Cost $0.00 $0.00
79 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Gregory Plesha Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $2,812.50 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 32 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
80 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Lawernce Necheles Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $9,632.50 $0.00 12 3
Federal Cost $0.00 $0.00
81 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chiefof Procure
Vendor: Robert Lehrer Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $15,087.50 $0.00 12 3
Federal Cost $0.00 $0.00
82 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Michael Dudek Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $2,125.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 33 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
83 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Linda Coyle Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $15,800.00 $0.00 12 3
Federal Cost $0.00 $0.00
84 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Carl Isermann Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $8,400.00 $0.00 12 3
Federal Cost $0.00 $0.00
85 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procure
Vendor: Lorri Ambrose Scott Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $412.50 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 34 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
86 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Porcurement
Vendor: Diana Brodman-Summers Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $20,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
87 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procurement
Vendor: Susan Davis Brunner Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $500.00 $0.00 12 3
Federal Cost $0.00 $0.00
88 REVENUE, DEPARTMENT OF
Filed: 3/14/2012
For FY 12 CMS/BCCS decided to exclude the scanning services from the contract. This procurement allowed
the Shared Services Center to retain this service.
Signed By: Michelle Casey, St Purchasing Officer
Vendor: Com Microfilm Co. Notary Date: 3/12/2012
Estimate Actual FY QTR
State Cost: $0.00 $9,663.59 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 35 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
88 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procurement
Vendor: Shelby Webb Jr Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $912.50 $0.00 12 3
Federal Cost $0.00 $0.00
89 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Provides Tollway hearing officer's services. Listening to testimony, ruling and permitting parties to present
evidence.
Signed By: John Donato, Chief of Procurement
Vendor: Denis E. Guest Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $8,200.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 36 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
90 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
Tollway collection program and the violations enforcement process. Contracted services include the handeling
of app. 8,000 calls per day printing and mailing of app 150,000 notices and correspondences per month.
Contract from Jan 1- March 30, 2012
Signed By: John Donato, Chief of Procurement
Vendor: TransCore LP Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $0.00 $5,400,000.00 12 3
Federal Cost $0.00 $0.00
91 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
Exercising a 3 month extension is recommanded in order to maintain the Tollways access to expert 3rd party
financial advice. Jan 1 - Mar 31 2012
Signed By: John Donato, Chief of Procurement
Vendor: Columbia Capital Management Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $0.00 $455,000.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 37 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
92 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
Exercising a 3 month extension is recommanded in order to maintain the Tollways access to expert 3 party
financial advice. Jan 1 - Mar 31 2012
Signed By: John Donato, Chief of Procurement
Vendor: A.C. Advisory Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $0.00 $57,000.00 12 3
Federal Cost $0.00 $0.00
93 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
Exercising a 3 month extension is recommanded in order to maintain the Tollways access to expert 3 party
financial advice. Jan 1 - Mar 31 2012
Signed By: John Donato, Chief of Procurement
Vendor: First Southwest Co. Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $0.00 $59,340.00 12 3
Federal Cost $0.00 $0.00
94 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
Exercising a 3 month extension is recommanded in order to maintain the Tollways access to expert 3 party
financial advice. Jan 1 - Mar 31 2012
Signed By: John Donato, Chief of Procurement
Vendor: Public Financial Mangement Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $0.00 $31,901.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 38 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
95 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Tollway collection program and the violations enforcement process. Contracted services include the handeling
of app. 8,000 calls per day, printing and mailing of app 150,000 notices and correspondence per month.
Contract from March 31- December 31, 2012
Signed By: John Donato, Chief of Procurement
Vendor: TransCore Notary Date: 3/1/2012
Estimate Actual FY QTR
State Cost: $0.00 $2,400,000.00 12 3
Federal Cost $0.00 $0.00
96 CHICAGO STATE UNIVERSITY
Filed: 1/5/2012
The contract with SunGard expired 12/26/11. The termination of the contract left the campus without a service
agreement to cover it's critical IT system.
Signed By: Glenn Meeks, VP Admin
Vendor: SunGard Avaliabilty Notary Date: 1/4/2012
Estimate Actual FY QTR
State Cost: $12,500.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 39 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
97 CHICAGO STATE UNIVERSITY
Filed: 1/13/2012
The domestic water main that enters Williams Science Center ruptured, creating a hazard by contaminating the
potable water. This could cuase problems with students experiments.
Signed By: Glenn Meeks, VP of Admin
Vendor: C. J. Erickson Plumbing Notary Date: 1/12/2012
Estimate Actual FY QTR
State Cost: $0.00 $82,876.04 12 3
Federal Cost $0.00 $0.00
98 ILLINOIS STATE UNIVERSITY
Filed: 1/24/2012
Consulting Service needed with review of W-2 set up and year end process, over 3,000 FTE to be entered.
Signed By: Judy Johnson, Dir of Purchasing
Vendor: Oracle America, Inc. Notary Date: 1/20/2012
Estimate Actual FY QTR
State Cost: $156,151.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 40 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
99 ILLINOIS STATE UNIVERSITY
Filed: 2/16/2012
The University was unable to reach a resolution with G4S, they did not pay prevailing wage, as required. They
did agree to pay some. The University agreed to terminated the agreement with G4S.
A 90 extension is needed to utilize a new competitive process.
Signed By: Judy Johnson, Dir of Purchase
Vendor: Securitas Security Services Notary Date: 2/15/2012
Estimate Actual FY QTR
State Cost: $110,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
100 NORTHERN ILLINOIS UNIVERSITY
Filed: 2/2/2012
IMEX was called to clean and restore a building in Hoffman Estates following a fire.
Signed By: Al Mueller, Purchasing Director
Vendor: IMEX Restoration Notary Date: 2/2/2012
Estimate Actual FY QTR
State Cost: $225,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
101 NORTHERN ILLINOIS UNIVERSITY
Filed: 3/26/2012
Repairs to be made following a fire, Causing damage to a building in Hoffman Estates.
Signed By: Al Mueller, Purchasing Dir
Vendor: Pepper Construction Notary Date: 3/13/2012
Estimate Actual FY QTR
State Cost: $249,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 41 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
103 UNIVERSITY OF ILLINOIS
Filed: 1/3/2012
McKinley Health Center, (4) Permanent physicians resigned. The RFP to obtain temp Physsician services is
complex and will require more than 90 days to complete. A hearing to extend to 120 days will be requested.
Signed By: Janet Milbrandt, Int Dir
Vendor: Weatherby Locums, Inc Notary Date: 1/3/2012
Estimate Actual FY QTR
State Cost: $450,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
104 UNIVERSITY OF ILLINOIS
Filed: 1/23/2012
Needing miscellaneous plumbing supplies for U of I- Champaign.
Signed By: Janet Milbrandt, Interim Dir of Purchasing
Vendor: Bloomington Winnelson Notary Date: 1/19/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
105 UNIVERSITY OF ILLINOIS
Filed: 2/1/2012
Software changes are needed to complete the modification and enhancement of a set of existing legacy
astronomy codes in support of the Community Pipeline Project.
Signed By: Janet Milbrandt, Int Purch Dir
Vendor: IllinoisRocstar LLC Notary Date: 1/26/2012
Estimate Actual FY QTR
State Cost: $75,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 42 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
106 UNIVERSITY OF ILLINOIS
Filed: 1/20/2012
A letter was received dated January 18, 2012 reporting the actual cost of item# 77 in our 12-2 FY report as
$35,000
Signed By: Ben Bagby, Chief Procurement Officer
Vendor: Commonwealth Edison Notary Date:
Estimate Actual FY QTR
State Cost: $35,000.00 $34,336.54 12 3
Federal Cost $0.00 $0.00
107 UNIVERSITY OF ILLINOIS
Filed: 1/27/2012
A letter was received on Jan 25, 2012 reporting the actual cost of item #78 in 12-1 FY report as 152,356.30
Signed By: Ben Bagby, Chief Procurement Officer
Vendor: AMS Mechanical Notary Date:
Estimate Actual FY QTR
State Cost: $150,000.00 $152,356.30 12 3
Federal Cost $0.00 $0.00
108 UNIVERSITY OF ILLINOIS
Filed: 2/8/2012
Please cote, Illinois Heartland Den Artists was identified in the orginial emergency purchase in error. This event
was actually a revenue generating event for U of IL and not a procurement activity. The letter of actual cost was
dated Feb 8, 2012. Items Numbers 79 and 80 12-2 FY
Signed By: Janet Milbrandt, Interim Director
Vendor: Entertainment Acts Notary Date:
Estimate Actual FY QTR
State Cost: $270,000.00 $263,868.86 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 43 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
109 UNIVERSITY OF ILLINOIS
Filed:
A letter was received dated February 21, 2012. The actual cost of item # 78 12-2 FY was 47,856.01
Signed By: Janet Milbrandt,
Vendor: Butler Animal Health Notary Date:
Estimate Actual FY QTR
State Cost: $48,000.00 $47,856.01 12 3
Federal Cost $0.00 $0.00
110 STUDENT ASSISTANCE COMMISSION, ILLINOIS
Filed: 1/12/2012
ISAC want s to extend it's contract with Marquette Assoc for investment consulting services to allow time for
the State to complete a competitive procurement process. During th 90 day extention there were only two
responses to the RFP. The extension was for 9/29/11 to 12/27/11
Signed By: Linda McHugh, Agcy Pro Off
Vendor: Marquette Associates, Inc Notary Date:
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
111 STUDENT ASSISTANCE COMMISSION, ILLINOIS
Filed: 3/19/2012
Need to extend its contract with Rhumbline Advisors for investment services. The extension is for 90 days
Signed By: Linda McHugh, Procurement Officer
Vendor: Rhumbline Advisors Notary Date: 3/6/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 44 of 45
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2012 through March 31, 2012
111 NORTHERN ILLINOIS UNIVERSITY
Filed: 2/29/2012
A letter was received on Feb 28, 2012 for item # 74 12-2 FY for the actual cost of $150,834.00.
Signed By: Ben Bagby, Chief of Purchasing
Vendor: Air Planning LLC Notary Date:
Estimate Actual FY QTR
State Cost: $175,000.00 $150,834.00 12 3
Federal Cost $0.00 $0.00
5/9/2012 rptQuarterlyWeb Page 45 of 45